Introduction of the Machine

This category describes the features of the machine and its useful functions.



Available Features

The table below shows the available features.


: available
—: not available

  COPY PRINT SCAN FAX Remote UI (Network Board) Simplex ADF Duplex ADF
imageCLASS D480


Machine Components

This section describes the parts names of the machine and their functions.


External View (Front)

External View (Back)


External View (Front)

Return to Overview




1 ADF (Automatic Document Feeder)
Holds documents and feeds them automatically into the scanning area.
2 Slide guides
Adjust to the width of the document.
3 Document feeder tray
Holds documents.
4 Document delivery tray
Receives documents.
5 Operation panel
Controls the machine.
6 Output tray
Receives copies, prints and faxes.
7 Paper cassette
Loads the paper supply.
8 Scanning area
Scans documents from the ADF.
9 Platen glass
Place documents.
10 Output tray extension
Extends for the output tray.
11 Paper stopper
Prevents the paper from falling off the output tray. Open the paper stopper from its original position for LTR/A4 paper. For LGL paper, pull out the output tray extension first, and then open the paper stopper.
12 Slide guides for multi-purpose tray
Adjust to the width of the paper.
13 Paper guide rail
Holds the paper supply.
14 Dust cover
Protects the paper supply in the paper cassette or paper feeding tray from the dirt and dust.
15 Multi-purpose tray
Feeds paper when you insert one by one manually.
16 Scanning platform
Open this platform when replacing the toner cartridge or clearing paper jams.
17 Main power switch
Turns the power ON or OFF.


External View (Back)

Return to Overview


1 Ethernet port
Connect the network cable.
2 USB port
Connect the USB (Universal Serial Bus) cable.
3 Rear cover
Open this cover when clearing paper jams.
4 Power socket
Connect the power cord.
5 Telephone line jack
Connect the telephone cable.
6 External device jack
Connect an external device.


Operation Panel

This section describes the names and functions of the operation panel keys, and describes all the parts on the operation panel.


Main Operation Panel

Fax Operation Panel


Main Operation Panel

Return to Overview



1 [Paper Settings] key
Press to specify the paper size and type for the paper cassette or multi-purpose tray.
2 [Job Cancel/Status Monitor] key
Press to check fax transmission, print, copy, or report output.
3 [COPY] key
Press to switch to the Copy mode.
4 [FAX] key
Press to switch to the Fax mode.
5 [SCAN] key
Press to switch to the Scan mode.
6 [Menu] key
Press to select or cancel the modes in Additional Functions.
7 [2-Sided] key
Press to copy or fax 2-sided documents.
8 [Enlarge/Reduce] key
Press to enlarge or reduce copy ratio.
9 [Density] key
Press to adjust the density for copy or documents you send.
10 [Image Quality] key
Press to select image quality for copy or fax.
11 [Collate/2 on 1] key
Press to collate copies, or press to set 2 on 1 copying.
Also press to set ID card copying.
12 [Energy Saver] key
Press to set or cancel the Sleep mode manually. The key lights green when the Sleep mode is set, and goes off when the mode is canceled.
13 [Stop/Reset] key
Press to stop a current job. Also, press to return the machine to the standby mode.
14 Error indicator
Blinks when an error has occurred.
15 Processing/Data indicator
Blinks while sending or receiving faxes. Lights when the machine has waiting jobs and stores the data in memory.
16 [Start] key
Press to start copying, scanning and sending faxes.
17 Numeric keys
Enter letters and numbers.
18 [Tone] key
Press to switch from rotary pulse to tone dialing.
19 [Clear] key
Press to clear entered alphanumeric characters.
20 [] key
Press to increase the value for various settings. Also press to see the next item in the menu.
21 [OK] key
Press to accept a set function or mode. Also press and hold to print a sample page when you are in the copy mode. For details, see "Printing a Sample Page."
22 [] key
Press to decrease the value for various settings. Also press to see the previous item in the menu.
23 Display
Displays messages and prompts during operation. Displays selection, text, and numbers when adjusting the settings.
24 [Report] key
Press to print reports and lists manually.


Fax Operation Panel

Return to Overview



1 [Hook] key
Press when you want to dial without lifting up the handset of the external telephone.
2 [Redial/Pause] key
Press to redial the last dialed number when fax is standing by, or press to insert a pause when entering a fax number.
3 [Coded Dial] key
Press to specify recipients registered under coded dial codes.
4 [Address Book] key
Press to search pre-registered recipients under one-touch keys and coded dial codes by name or fax number.
5 One-Touch keys
Press to specify recipients registered under one-touch keys.
   


Display (Standby Mode)

Copy Mode

Fax Mode

Scan Mode

Remark
  • Depending on your needs, you can change the standby display which appears when the main power switch is turned ON. For details, see "Setting the Initial Function."
  • When the main power switch is turned ON, the display displays <PLEASE WAIT> until the standby display appears.
  • If the machine remains idle for one minute, the display returns to the standby mode (Auto Clear Function).


Copy Mode

Return to Overview


1 Zoom ratio 2 Paper size
3 Quantity 4 Image quality
5 Density    


Fax Mode

Return to Overview


 
1 Date & Time 2 Image quality
3 Receive mode    


Scan Mode

Return to Overview



Entering Characters

For displays that require alphanumeric entries, follow the procedure below to enter characters.
Example: Enter <Canon>. For details on entering characters, see "Information About the Keys."

  1. Press repeatedly until an uppercase <C> appears.
  1. Press [] to move the cursor to the right, then press until an <a> appears.
  1. Press until an <n> appears.
  1. Press [] to move the cursor to the right, then press until an <o> appears.
  1. Press [] to move the cursor to the right, then press until an <n> appears.


Registering Destinations in the Address Book

The Address Book is a feature used for storing fax numbers. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 8 destinations in one-touch keys, and 100 destinations in coded dial codes, for a total of 108 destinations in the whole Address Book. You can also register multiple destinations for a group address, and assign a one-touch key or coded dial code to this group. Registering a destination in the Address Book saves you the effort of entering that destination's fax number each time you send a fax.


Remark
  • Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on exporting the Address Book, see "Import/Export Function."

Storing/Editing One-Touch Keys

Registering One-Touch Keys


Editing One-Touch Keys


Erasing One-Touch Keys


Storing/Editing Coded Dial Codes

Registering Coded Dial Codes


Editing Coded Dial Codes


Erasing Coded Dial Codes


Storing/Editing Recipients for Group Dialing

Registering Group Addresses


Adding New Destination to Group


Deleting Destination from Group


Changing Group Name


Deleting Group Addresses



Storing/Editing One-Touch Keys

Return to Overview

This section describes how to register destinations for one-touch keys and to edit the registered one-touch keys.



Registering One-Touch Keys

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 08) for which you want to register the fax number, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Enter the destination name (up to 20 letters, including spaces) with - [numeric keys], then press [OK].
  1. Enter the fax number you register (up to 50 digits, including spaces and pauses) with - [numeric keys], then press [OK].

To register another one-touch key, repeat the procedure from step 4.

  1. Press [Stop/Reset] to return to the standby mode.


Editing One-Touch Keys

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select the one-touch key (01 to 08) you want to edit, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Press [] repeatedly to go to the character you want to change, then press [Clear].

To delete the entire entry, press and hold [Clear].

  1. Enter a new character with - [numeric keys], then press [OK].
  1. Press [] repeatedly to go to the number you want to change, then press [Clear].

To delete the entire entry, press and hold [Clear].

  1. Enter a new number with - [numeric keys], then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Erasing One-Touch Keys

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 08) you want to erase, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Press and hold [Clear] to erase the destination name, then press [OK].
  1. Press and hold [Clear] to erase the fax number, then press [OK].
  • If you erase the fax number, the registered name is cleared automatically.
  1. Press [Stop/Reset] to return to the standby mode.


Storing/Editing Coded Dial Codes

Return to Overview

This section describes how to register destinations for coded dial codes and to edit the registered coded dial codes.



Registering Coded Dial Codes

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <CODED DIAL>, then press [OK].
  1. Press [] or [] to select a coded dial code (00 to 99) for which you want to register the fax number, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the desired two-digit code.

  1. Enter the destination name (up to 20 letters, including spaces) with - [numeric keys], then press [OK].
  1. Enter the fax number you register (up to 50 digits, including spaces and pauses) with - [numeric keys], then press [OK]

To register another coded dial code, repeat the procedure from step 4.

  1. Press [Stop/Reset] to return to the standby mode.


Editing Coded Dial Codes

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <CODED DIAL>, then press [OK].
  1. Press [] or [] to select the coded dial code (00 to 99) you want to edit, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the two-digit code.

  1. Press [] repeatedly to go to the character you want to change, then press [Clear].

To delete the entire entry, press and hold [Clear].

  1. Enter a new character with - [numeric keys], then press [OK].
  1. Press [] repeatedly to go to the number you want to change, then press [Clear].

To delete the entire entry, press and hold [Clear].

  1. Enter a new number with - [numeric keys], then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Erasing Coded Dial Codes

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <CODED DIAL>, then press [OK].
  1. Press [] or [] to select the coded dial code (00 to 99) you want to erase, then press [OK].

You can also select a coded dial code by pressing [Coded Dial] followed by the two-digit code.

  1. Press and hold [Clear] to erase the destination name, then press [OK].
  1. Press and hold [Clear] to erase the fax number, then press [OK].
  • If you erase the fax number, the registered name is cleared automatically.
  1. Press [Stop/Reset] to return to the standby mode.


Storing/Editing Recipients for Group Dialing

Return to Overview

This section describes how to register destinations for group addresses and to edit the registered group addresses.



Registering Group Addresses

Return to Overview


Remark
  • The recipients must be registered in one-touch keys or coded dial codes beforehand.
  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select an empty one-touch key that you want to set as the group address, then press [OK].

You can also select a one-touch key by pressing the corresponding one-touch key.

  1. Enter the group name (up to 20 letters, including spaces) with - [numeric keys], then press [OK].
  1. Select the destinations you want to register in the group (up to 50 destinations) until all destinations are registered, then press [OK].
  • To enter a recipient stored under a one-touch key, press the desired one-touch key.
  • To enter a recipient stored under a coded dial code, press [Coded Dial], then enter the two-digit code with - [numeric keys]. For multiple entries, press [Coded Dial] between each entry.
  • To register another group, repeat the procedure from step 4.
  • You can review the destinations which have been already entered with [] or [].
  1. Press [Stop/Reset] to return to the standby mode.


Adding New Destination to Group

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

You can specify a group to edit by pressing the corresponding one-touch key.

  1. Press [OK].
  1. Select the destination you want to add to the group, then press [OK].

For details on specifying a recipient from Address Book, see "Registering Group Addresses."

  1. Press [Stop/Reset] to return to the standby mode.


Deleting Destination from Group

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

You can specify a group to edit by pressing the corresponding one-touch key.

  1. Press [OK].
  1. Press [] or [] to display the recipient you want to delete from the group, then press [Clear].

Repeat this step if you want to delete another recipient.

  1. Press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Changing Group Name

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

You can specify a group to edit by pressing the corresponding one-touch key.

  1. Press [] repeatedly to go to the character you want to change, then press [Clear].

To delete the entire name, press and hold [Clear].

  1. Enter a new character with - [numeric keys], then press [OK].
  1. Press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Deleting Group Addresses

Return to Overview

  1. Press [Menu].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to delete, then press [OK].

You can specify a group to delete by pressing the corresponding one-touch key.

  1. Press [OK].
  1. Press [Clear] repeatedly until all recipients are deleted, then press [OK].
  • When you delete all destinations, the registered name is cleared automatically.
  1. Press [Stop/Reset] to return to the standby mode.


Toner Cartridges

The average print yield of the Canon genuine starter toner cartridge which comes with the machine is 1,000 pages, the Canon genuine replacement toner cartridge is 2,000 pages. The page counts are on the basis of "ISO/IEC 19752"* when printing A4 size paper with the default print density setting. The level of toner consumption varies depending on the type of documents printed. If your average document contains a lot of graphics, tables, or charts, the print yield of your toner cartridge will be fewer as they consume more toner. When you are replacing a toner cartridge, make sure to use a toner cartridge designed for this product. To purchase the Canon genuine replacement toner cartridge, contact your local Canon dealer or Canon Customer Care Center (U.S.A.:1-800-OK-CANON, Canada:1-800-652-2666).

* "ISO/IEC 19752" is the global standard related to "Method for the determination of toner cartridge yield for monochromatic electrophotographic printers and multi-function devices that may contain printer components" issued by ISO (International Organization for Standardization).


Model Name Type Supported Canon Genuine Toner Cartridge Average Print Yield
D480 Bundled Canon Cartridge 104 Starter 1,000 pages
Replacement Canon Cartridge 104 2,000 pages

Maintaining the Toner Cartridge

Checking the Toner Level


Maintaining the Toner Cartridge

Return to Overview

Note the following when handling the toner cartridge.


Remark
  • Do not place the toner cartridge in fire. Toner powder is flammable.
  • If there is a toner powder leakage, make sure not to inhale or touch the toner powder. If it comes in contact with your skin, rinse with cold water using soap. If you feel an irritation on your skin or inhale the powder, consult a doctor immediately.
  • When removing the toner cartridge from the machine, make sure to remove it carefully. If not removed with care, the toner powder may scatter and come in contact with your eyes and mouth. If this happens, rinse with water and consult a doctor immediately.
  • Keep the toner cartridge away from small children. If they ingest the toner powder, consult a doctor immediately.
  • Do not disassemble the toner cartridge. The toner powder may scatter and come in contact with your eyes and mouth. If this happens, rinse with water and consult a doctor immediately.

  • Keep the toner cartridge away from computer screens, disk drives, and floppy disks. The magnet inside the toner cartridge may harm these items.
  • Avoid locations subject to high temperature, high humidity, or rapid changes in temperature.
  • Do not expose the toner cartridge to direct sunlight or bright light for more than five minutes.
  • Store the toner cartridge in its protective bag. Do not open the bag until you are ready to install the toner cartridge in the machine.
  • Save the toner cartridge's protective bag in case you need to repack and transport the toner cartridge at a later date.
  • Do not store the toner cartridge in a salty atmosphere or where there are corrosive gases such as from aerosol sprays.
  • Do not remove the toner cartridge from the machine unnecessarily.
  • Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  • Always hold the toner cartridge by its handle to avoid touching the drum protective shutter.
  • Do not place the toner cartridge in an upright or an upside down position. If toner becomes caked in the toner cartridge, it may become impossible to free it even by shaking the toner cartridge.
  • For optimum print quality, when you replace toner cartridges, using Canon genuine ones is recommended.
  • Be Careful of Counterfeit Toner Cartridges Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of non-genuine Canon toner cartridge or counterfeit toner cartridge.
    For details, see http://www.canon.com/counterfeit.


Checking the Toner Level

Return to Overview

You can check the amount of toner remaining in the toner cartridge.

  1. Press [Job Cancel/Status Monitor] repeatedly to select <TONER GAUGE>, then press [OK].

The toner level is displayed in the display at five levels. If the toner gauge indicates that the toner is empty, it is recommended that the toner cartridge be replaced. (See "Replacing the Toner Cartridge.")


  • Toner full


  • Toner high


  • Toner low


  • Toner near empty


  • Toner empty

  1. Press [Stop/Reset] to return to the standby mode.


Telephone Line Settings

Set the type of telephone line that is connected to the machine.
If this setting is incorrect, you will be unable to communicate with other machines. Make sure to check the type of telephone line that you are using, and make the correct setting.
The default setting is <TOUCH TONE>.

  1. Press [Menu].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <USER SETTINGS>, then press [OK].
  1. Press [] or [] to select <TEL LINE TYPE>, then press [OK].
  1. Press [] or [] to select the telephone line type, then press [OK].
  • <TOUCH TONE>: Tone dialing
  • <ROTARY PULSE>: Pulse dialing
  • If you do not know the type of telephone line you use, contact your local telephone company.
  1. Press [Stop/Reset] to return to the standby mode.


Placing Documents

This section describes how to place your documents on the platen glass and in the ADF.


On the Platen Glass

In the ADF


On the Platen Glass

Return to Overview

  1. Lift up the ADF.
  1. Place a document face down.
  1. Align the document with the appropriate paper size marks.

If your document does not match any of the paper size marks, align the center of your document with the arrow mark.

  1. Gently lower the ADF.

The document is ready for scanning.

  • When closing the ADF, be careful not to get your fingers caught, as this may result in personal injury.
  • Do not press down the ADF forcefully, as this may damage the platen glass and cause personal injury.
  • Remove the document from the platen glass when scanning is complete.


In the ADF

Return to Overview

  1. Fan the document stack and even the edges.
  1. Adjust the slide guides to the width of the documents.
  1. Neatly place the documents face up in the document feeder tray.

The document is ready for scanning.

  • Do not add or remove documents while they are being scanned.
  • When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.
  • Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly, documents can become folded or torn, which may cause paper jams.
  • If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See "Cleaning the Machine.")


Loading Paper

This section describes how to load paper in the paper cassette and the multi-purpose tray.


Remark
  • The default paper size/type is set to <LTR> and <PLAIN PAPER> in the setting menu. When you load other size and/or type of paper, change the paper size/type setting by pressing [Paper Settings]. (See "Setting Paper Size and Type.")

In the Paper Cassette

In the Multi-Purpose Tray


In the Paper Cassette

Return to Overview

Follow the procedure below to load paper in the paper cassette.

  1. Take out the dust cover.
  1. Open the front panel of the paper cassette.
  1. Slide out the paper guide rail (A).
  1. Slide the side paper guides (A) to match the size of paper.
  • If the paper guides do not fit the size of the paper, the printout may be skewed.
  1. Fan the paper stack and even the edges.
  1. Load the paper into the paper cassette with the print side up. Make sure the paper stack sits below the small fin (A) on the side paper guide.
  1. Adjust the paper guide rail to match the size of paper.
  1. Close the front panel of the paper cassette.
  • To load Legal-size paper, leave the front panel of paper cassette open and adjust the paper guide rail (A) for Legal size paper.

  1. Match up the edge of the dust cover (A) and the edge of the paper cassette (B), and place the cover on top of the cassette.


In the Multi-Purpose Tray

Return to Overview

Use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi-purpose tray.


Remark
  • The paper in the multi-purpose tray is fed prior to the paper in the paper cassette.
  • The recommended envelopes are COM10 (#10), MONARCH, DL, and ISOC5. Using other envelopes may affect the quality of the printout.
  • Make sure to set the correct paper size in the printer driver.
  • When printing received documents or reports, paper can be fed only from the paper cassette. If paper is loaded into the multi-purpose tray, <REMOVE MP PAPER> appears.
  1. Spread the paper guides a little wider than the actual paper width.
  1. When setting paper, gently insert the paper into the multi-purpose tray with the print side up.

When setting an envelope, gently insert the envelope into the multi-purpose tray with the print side up and the right edge (i.e., closer to the stamp) first.

  • When you load paper with a logo on, position the paper with the print side up (logo side) and insert it so that the top of the paper feeds first in the multi-purpose tray.
  1. Slide the paper guides so that they fit to both sides of the paper.
  • If the paper guides do not fit the size of the paper, the print quality may be deteriorated.
  1. Specify the size and the type of the paper you load.

For details on how to specify the paper size and type, see "Setting Paper Size and Type."



Setting Paper Size and Type

This section describes how to specify the paper size and type you are loading in the paper cassette and the multi-purpose tray. Whenever you change the paper size and type in the cassette and the tray, follow the procedure in this section to adjust the paper size and type settings for the cassette and the tray.

The default settings are as follows:

  • <PAPER SIZE>: LTR
  • <PAPER TYPE>: PLAIN PAPER

For the Paper Cassette

For the Multi-Purpose Tray


For the Paper Cassette

Return to Overview

  1. Press [Paper Settings] repeatedly to select <CASSETTE>, then press [OK].
  1. Press [] or [] to select the paper size, then press [OK].

You can select from the following paper sizes:

<LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <GOVERNMENT-LETTER>, <GOVERNMENT-LEGAL>, <FOOLSCAP>

  1. Press [] or [] to select the paper type, then press [OK].

You can select from the following paper types:

  • <PLAIN PAPER> or <PLAIN PAPER L>*1 for Plain paper (17 lb to 24 lb (64 g/m2 to 90 g/m2))
  • <HEAVY PAPER> or <HEAVY PAPER H>*2 for Heavy paper (Paper cassette: 28 lb to 34 lb (105 g/m2 to 128 g/m2), Multi-purpose tray: 28 lb to 43 lb (105 g/m2 to 163 g/m2)) or Envelope
  • <TRANSPARENCY> for Transparency

*1 If paper curls excessively when printed with <PLAIN PAPER> selected, select <PLAIN PAPER L>.
*2 If print fixing is not sufficient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>.

  • If you have selected <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL> or <ISO-C5> for the paper size in step 2, <PAPER TYPE> is not displayed.


For the Multi-Purpose Tray

Return to Overview

  1. Press [Paper Settings] repeatedly to select <MP TRAY>, then press [OK].
  1. Press [] or [] to select the paper size, then press [OK].

You can select from the following paper sizes:

<LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <OFICIO>, <BRAZIL-OFICIO>, <MEXICO-OFICIO>, <GOVERNMENT-LETTER>, <GOVERNMENT-LEGAL>, <FOOLSCAP>

  1. Press [] or [] to select the paper type, then press [OK].

You can select from the following paper types:

  • <PLAIN PAPER> or <PLAIN PAPER L>*1 for Plain paper (17 lb to 24 lb (64 g/m2 to 90 g/m2))
  • <HEAVY PAPER> or <HEAVY PAPER H>*2 for Heavy paper (Paper cassette: 28 lb to 34 lb (105 g/m2 to 128 g/m2), Multi-purpose tray: 28 lb to 43 lb (105 g/m2 to 163 g/m2)) or Envelope
  • <TRANSPARENCY> for Transparency

*1 If paper curls excessively when printed with <PLAIN PAPER> selected, select <PLAIN PAPER L>.
*2 If print fixing is not sufficient when printed with <HEAVY PAPER> selected, select <HEAVY PAPER H>.

  • If you have selected <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL> or <ISO-C5> for the paper size in step 2, <PAPER TYPE> is not displayed.


Setting the Tone Volume

This section describes how to adjust the tones that the machine sounds during operation or fax transmission.


Setting the Monitor Volume

Setting the Audible Tones


Setting the Monitor Volume

Return to Overview

The monitor volume can be adjusted. Follow the procedure described below.
The default setting is <2>.

  1. Press [Menu].
  1. Press [] or [] to select <VOLUME CONTROL>, then press [OK].
  1. Press [] or [] to select <MONITOR VOLUME>, then press [OK].
  1. Press [] or [] to select the volume (0 to 3), then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Setting the Audible Tones

Return to Overview

Various tone volume can be adjusted. Follow the procedure described below.

The default settings are as follows:

  • <CALLING TONE>: 2
  • <ENTRY TONE>: 2
  • <ERROR TONE>: 2
  1. Press [Menu].
  1. Press [] or [] to select <VOLUME CONTROL>, then press [OK].
  1. Press [] or [] to select the setting item, then press [OK].
  • <CALLING TONE>: Sets the volume of the ring produced when the machine detects a call.
  • <ENTRY TONE>: Beeps when pressing the keys on the operation panel.
  • <ERROR TONE>: Beeps when an error (e.g., TX error) occurs.
  1. Press [] or [] to select the volume (0 to 3), then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Setting the Date and Time

This section describes how to set the current date and time, and the daylight saving time.


Setting the Current Date and Time

Setting the Daylight Saving Time


Setting the Current Date and Time

Return to Overview

You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them.

  1. Press [Menu].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Press [] or [] to select <DATE&TIME SETTING>, then press [OK].
  1. Use - [numeric keys] to enter the date (month/day/year) and time (in 24-hour format), then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Setting the Daylight Saving Time

Return to Overview

In some countries or areas, time is advanced throughout the summer season. This is called "Daylight Saving Time." This section describes how to set the Daylight Saving Time.
The default setting is <OFF>.

  1. Press [Menu].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Press [] or [] to select <DAYLIGHT SV.TIME>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <START DATE/TIME>, then press [OK].
  1. Press [] or [] to select <MONTH>, then press [OK].
  1. Press [] or [] to select the month, then press [OK].
  1. Press [] or [] to select <WEEK>, then press [OK].
  1. Press [] or [] to select the week, then press [OK].
  1. Press [] or [] to select <DAY>, then press [OK].
  1. Press [] or [] to select the day, then press [OK].
  1. Press [] or [] to select <END DATE/TIME>, then press [OK].
  1. Press [] or [] to select <MONTH>, then press [OK].
  1. Press [] or [] to select the month, then press [OK].
  1. Press [] or [] to select <WEEK>, then press [OK].
  1. Press [] or [] to select the week, then press [OK].
  1. Press [] or [] to select <DAY>, then press [OK].
  1. Press [] or [] to select the day, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Setting the Sleep Mode

If the machine remains idle for a certain period of time, it automatically enters the Sleep mode.

The default settings are as follows:

  • <AUTO SLEEP>: ON
  • <AUTO SLEEP TIME>: 5MIN.
  1. Press [Menu].
  1. Press [] or [] to select <TIMER SETTINGS>, then press [OK].
  1. Press [] or [] to select <AUTO SLEEP>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select the desired interval, then press [OK].
  • You can set the interval from 3 to 30 minutes (in one-minute increments).
  • You can also enter values using - [numeric keys].
  1. Press [Stop/Reset] to return to the standby mode.
  • [Energy Saver] lights green when the machine enters the Sleep mode.
  • To enter the Sleep mode manually, press [Energy Saver] on the operation panel.
  • The machine will not enter the Sleep mode when:
  • the machine is in operation
  • the Processing/Data indicator lights or blinks
  • a message appears on the display and the Error indicator blinks
  • paper is loaded in the multi-purpose tray
  • a paper jam occurs in the machine
  • the handset of the external telephone is off the hook
  • The machine will leave the Sleep mode when:
  • you press [Energy Saver] on the operation panel
  • a fax is received
  • the handset of the external telephone is off the hook
  • a print job is sent from a computer, and the print is started


Customizing Settings

You can specify the settings that are common to the copy, fax, and scan functions.


Setting the Initial Function

Setting the Toner Save Mode

Changing the Language Shown on the Display


Setting the Initial Function

Return to Overview

You can specify the standby display which appears when you turn ON the main power switch. The default setting is <COPY>.

  1. Press [Menu].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <INITIAL FUNCTION>, then press [OK].
  1. Press [] or [] to select the initial function, then press [OK].
  • <COPY>: Displays the Copy mode screen.
  • <FAX>: Displays the Fax mode screen.
  • <SCAN>: Displays the Scan mode screen.
  1. Press [Stop/Reset] to return to the standby mode.


Setting the Toner Save Mode

Return to Overview

You can set the toner consumption for printing.
The default setting is <OFF>.


Remark
  • When you set [On] or [Off] in [Toner Save] in the printer driver, this function is not effective when printing documents from your computer. However, when [Printer Default] is set in the [Toner Save] in the printer driver, this function is effective for printing from your computer.
  1. Press [Menu].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <TONER SAVER MODE>, then press [OK].
  1. Press [] or [] to select <OFF> or <ON>, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Changing the Language Shown on the Display

Return to Overview

You can change the language displayed on the display and printed on reports.
The default setting is <ENGLISH>.

  1. Press [Menu].
  1. Press [] or [] to select <COMMON SETTINGS>, then press [OK].
  1. Press [] or [] to select <DISPLAY LANGUAGE>, then press [OK].
  1. Press [] or [] to select the desired language, then press [OK].
  1. Press [Stop/Reset] to return to the standby mode.


Summary of Reports and Lists

The machine prints the following reports and lists.

  • 1-TOUCH LIST: Lists the names and fax numbers of recipients registered under one-touch keys.
  • CODED DIAL LIST: Lists the names and fax numbers of recipients registered in coded dial codes.
  • GROUP DIAL LIST: Lists the names and fax numbers of recipients registered in each group dialing group.
  • USER DATA LIST: Lists all the current settings and registered sender information.
  • TX REPORT: Shows the transmission result. Can be set to print automatically.
  • RX REPORT: Shows the reception result. Can be set to print automatically.
  • ACTIVITY REPORT: Shows the last 60 transactions performed by the machine.
  • MEMORY DATA LIST: Lists reserved jobs stored in memory.
  • MEMORY IMAGE PRNT: Shows information and the first page of a reserved job.
  • LOST REPORT: Lists received documents that were lost from the memory due to power cut. Cannot be manually printed out.


Printing Reports Automatically

TX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically.


TX Report

RX Report

Activity Report


TX Report

Return to Overview

This section describes how to set TX reports to print automatically.
The default setting is <PRINT ERROR ONLY>.

The following items are printed in a TX Report:

  • JOB NO.: Job number
  • MODE: Mode of transaction (G3 or ECM)
  • NO.: Sequence number
  • DESTINATION TEL/ID: Name and number of recipient
  • START TIME: Date and time of transaction
  • PAGE: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • STOP: Transmission manually canceled before completion
  • NO ANSWER: Call not answered
  • PAPER JAM: ADF jam occurs during Manual TX
  • Error code: For descriptions of error codes, see "Error Codes."
  1. Press [Menu].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX REPORT>, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].
  • <PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.
  • <OUTPUT NO>: Does not print a report.
  • <OUTPUT YES>: Prints a report every time you send a document.
  1. Press [Stop/Reset] to return to the standby mode.


RX Report

Return to Overview

This section describes how to set RX reports to print automatically.
The default setting is <OUTPUT NO>.

The following items are printed in an RX Report:

  • JOB NO.: Job number
  • MODE: Mode of transaction (G3 or ECM)
  • NO.: Sequence number
  • DESTINATION TEL/ID: Number of the sending machine (displayed only if registered in their machine)
  • START TIME: Date and time of transaction
  • PAGE: Number of pages received
  • RESULT: Result of transaction
  • OK: Reception successful
  • NG: Reception failed
  • STOP: Reception manually canceled before completion
  • MEM.FULL: Memory became full during reception.
  • Error code: For descriptions of error codes, see "Error Codes."
  1. Press [Menu].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX REPORT>, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].
  • <OUTPUT NO>: Does not print a report.
  • <OUTPUT YES>: Prints a report every time you receive a document.
  • <PRINT ERROR ONLY>: Prints a report only when a reception error occurs.
  1. Press [Stop/Reset] to return to the standby mode.


Activity Report

Return to Overview

This section describes how to set Activity Reports to print automatically.
The default setting is <OUTPUT YES>.

The following items are displayed in the Activity Report:

  • NO.: Transaction number (01 to 60)
  • JOB NO.: Job number
  • START TIME: Date and time of transaction
  • MODE: Mode of transaction (G3 or ECM)
  • DESTINATION TEL/ID: Name and number of recipient
  • PAGE: Number of pages sent or received
  • RESULT: Result of transaction, transaction duration
  • OK: Transaction successful
  • NG: Transaction failed
  • Error code: For descriptions of error codes, see "Error Codes."
  1. Press [Menu].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].
  • <OUTPUT YES>: Prints a report after every 60 transactions.
  • <OUTPUT NO>: Does not print a report.
  1. Press [Stop/Reset] to return to the standby mode.


Printing Reports and Lists Manually

You can print the following reports and lists manually.

  • TX REPORT
  • RX REPORT
  • ACTIVITY REPORT
  • MEMORY DATA LIST
  • MEMORY IMAGE PRNT
  • 1-TOUCH LIST
  • CODED DIAL LIST
  • GROUP DIAL LIST
  • USER DATA LIST

Remark
  • For information on the supported paper size for printing reports or lists, see "Display Messages."
  1. Press [Report] repeatedly to select a desired report or list, then press [OK].

If no relevant data is stored in memory, <NO DATA> is displayed.



Checking Remaining Memory

You can check the remaining memory according to the status of the machine.

  1. Press [Job Cancel/Status Monitor] repeatedly to select <AVAILABLE MEMORY>, then press [OK] to confirm the remaining memory.
  1. Press [Stop/Reset] to return to the standby mode.


Checking Print and Scan Counts

You can check the number of printed or scanned pages in total.

  1. Press [Job Cancel/Status Monitor] repeatedly to select <VIEW PAGE TOTALS>, then press [OK]
  1. Press [] or [] to view the print or scan counts.
  1. Press [Stop/Reset] to return to the standby mode.


Introduction (Printer Driver)

Canon printer driver enables you to print from any application software to the machine. Taking full advantage of your computer's processing power to compress the print data, this driver executes the high-speed data processing.

You can update your printer driver software and acquire information about Canon products on the Canon home page (http://www.usa.canon.com). Driver software is updated every few months.



Introduction (Fax Driver)

The fax driver gives users of Windows 2000, Windows XP, Windows Server 2003, Windows Vista, Windows 7, or Windows Server 2008 operating system the ability to make full use of the fax function of the printer.

The fax driver is conceptually akin to a printer driver. A user would select [Print] from any Windows application software, select the Canon fax driver as the printer, and specify its destination(s) and options.

The fax driver would then convert this into an image that conforms to standard fax protocols, to be printed or stored on the recipient fax machine(s).