Settings from a PC

This category describes how to set up the machine and check the machine status by using the Remote UI.



System Requirements

The Remote UI has been confirmed to work in the following system environments.


Windows

  • OS
  • Windows 2000
  • Windows XP
  • Windows Vista
  • Windows 7
  • Web Browser
  • Microsoft Internet Explorer 6.0 or later

Macintosh

  • OS
  • Mac OS X 10.3 or later, except Mac OS X Classic environment
  • Web Browser
  • Safari 1.3.2 or later


Using the Remote UI

The Remote UI software enables you to access and manage the machine connected to a network using a web browser.

  • Check the machine status from a network computer
  • Set and control the machine from a computer

Starting the Remote UI


Starting the Remote UI

Return to Overview

To start the Remote UI, follow the procedure described below.


Remark
  1. Prepare the Network.

Set up the machine for use in a network, then connect the machine and the computer to your network router or a hub.

  1. Start the web browser.
  1. Enter the IP address of the machine in [Address] or [Location], then press [Enter] on the keyboard.

Example: http://xxx.xxx.xxx.xxx/

For details on how to check the IP address, see "Confirming IPv4 Address Settings and Checking IPv4 Connection" or "Confirming IPv6 Address Settings."

The Remote UI screen appears.

  1. Enter the required data.

The required data differ depending on the authentication mode you are using.

  • For default settings:
  • 1. Select [Administrator Mode] or [End-User Mode].

  • 2. In case of End-User Mode, enter the User Name.

  • In case that system manager password is set:
  • 1. Select [Administrator Mode] or [End-User Mode].

  • 2. Enter the System Manager password or user name.

  1. Click [OK].

[Device] - [Status] page is displayed when you logon the Remote UI.

1 Displays the current status of the machine, etc.
2 Takes you to the Remote UI top page.
3 Displays the online help for the Remote UI.
4 Displays the current status of print jobs, etc.
5 Takes you back to the top of a current page.
6 Displays a list of settings for the machine, etc.
7 Displays one-touch or coded speed dialing data (fax numbers, etc.) registered on the machine.


Checking Device Status and Information

You can view the current status of the machine and also information about the administrator in charge of the machine, the installation location and various machine settings.


Checking Device Status

Changing Paper Settings


Checking Device Information

Checking Device Features

Checking Network Settings

Changing Network Settings


Checking Counter Check


Checking Device Status

Return to Overview

  1. Select [Status] from the menu under [Device].
    If [Status] is not displayed, click [Device].

The [Status] appears displaying the current status of the machine and any error messages. To check details of errors, click [Error Information].



Changing Paper Settings

Return to Overview

  1. Select [Status] from the menu under [Device] → click [Change].

If [Status] is not displayed, click [Device].

  1. Specify all the necessary fields → click [OK].

MP Tray: Sets the paper size and type on the multi-purpose tray.
Cassette 1: Sets the paper size and type on the paper cassette.



Checking Device Information

Return to Overview

  1. Select [Information] from the menu under [Device].
    If [Information] is not displayed, click [Device].

The [Information] appears displaying information related to the machine, such as the system manager's information and the location of the machine.



Checking Device Features

Return to Overview

  1. Select [Features] from the menu under [Device].
    If [Features] is not displayed, click [Device].

The [Features] appears displaying following items depending on the current system configuration:

  • Maximum Print Speed
  • Total RAM Size
  • Available RAM Size
  • Number of Cassette


Checking Network Settings

Return to Overview

  1. Select [Network] from the menu under [Device].
    If [Network] is not displayed, click [Device].

The [Network] appears displaying information about the network interface and any network protocols that are enabled.



Changing Network Settings

Return to Overview

  1. Select [Network] from the menu under [Device] → click [Change].

If [Network] is not displayed, click [Device].

  1. Specify all the necessary fields → click [OK].

Startup Time Settings: Sets the time period required to delay the startup of network communications for the machine.
TCP/IP Settings: Sets TCP/IP network.
Permitted Receiving MAC Address Settings: Sets whether to activate an IP address filter.
Permitted Receiving MAC Address Settings: Sets whether to activate a MAC address filter.
SNMP Settings: Sets detailed information about SNMP.
Ethernet Driver Settings: Specifies the type of network connection.

  • If you are changing the Network Settings, the machine must be restarted to enable the settings. Turn OFF the machine and wait for at least 10 seconds before turning it ON again.


Checking Counter Check

Return to Overview

  1. Select [Counter Check] from the menu under [Device].
    If [Counter Check] is not displayed, click [Device].

The [Counter Check] appears displaying the total number of pages that have been output for printing, copying, and received job printing.



Job Management

The Remote UI enables you to manage print jobs. It also enables you to view the sending and receiving results of jobs.


Managing Print Jobs

Viewing the Activity Log


Managing Print Jobs

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You can use the Remote UI to manage print jobs that are being processed by the machine, or are held in the print queue.


Remark
  • If [Permit End-user's Job Operation] is not selected in [Register ID and Password] or [Register Password] in [Edit] in [System Settings] under [Menu], you cannot delete any print jobs when the machine is in the End-User Mode. If [Permit End-user's Job Operation] is selected, you can delete print jobs for which you have owner privileges. (See "Customizing System Settings.")
  1. Click [Job Status] → select [Print Job] from the menu that appears under [Job Status].

A list of print jobs waiting or being by the machine appears.

  1. To delete a print job, click [Delete] next to the desired job.
  • You cannot recover the job once it is deleted.


Viewing the Activity Log

Return to Overview

The Remote UI enables you to view the [Activity Log] of send and receive jobs. The [Activity Log] shows up to 60 recent transactions.

  1. Click [Job Status] → select [Activity Log] from the menu that appears under [Job Status].

The [Activity Log] appears displaying information about jobs that have already been processed by the machine.



Managing the Address Book

The Remote UI enables you to make additions and changes to each item of the Address.


Remark
  • You can also access these setting menus from the operation panel of the machine. For details, see "Machine Settings."

Registering, Editing and Deleting One-touch Speed Dial

Registering, Editing and Deleting Coded Dial


Registering, Editing and Deleting One-touch Speed Dial

Return to Overview

  1. Click [Address] → [One-touch Speed Dial] from the menu that appears under [Address].

  • If you set an address book password, the screen for entering the password appears when you click [Address].

To view/edit the One-touch Speed Dial:

To register a new One-touch Speed Dial:

To delete the registered One-touch Speed Dial:


  • 1. Click the number or the name to display the current address information.

  • You can edit registered addresses only when you are in the Administrator Mode.

  • 2. To edit the information, click [Edit] → make the necessary changes on the Change Address screen → click [OK].


  • 1. Click [None] or any number for which [None] is displayed as the name.


  • 2. Click [Edit].


  • 3. Select [Fax] or [Group] from the drop-down list, press [Select] → enter the necessary information → click [OK].


  • 4. For group dialing, select [Group] from the drop-down list, press [Select] → enter a group name in [Group Name] → click [Address Book] under [Members List].


  • 5. Select [One-touch Speed Dial] or [Coded Dial] from the drop-down list, press [Select] → select the check box next to the number to register for the group dialing → click [OK].


  • 6. Make sure that the registered addresses are displayed in [Members List] → click [OK].


  • 1. Select the check box next to the number to delete → click [Delete].

  • You cannot recover the address once it is deleted.


Registering, Editing and Deleting Coded Dial

Return to Overview

  1. Click [Address] → [Coded Dial] from the menu that appears under [Address].

  • If you set an address book password, the screen for entering the password appears when you click [Address].

To view/edit the registered Coded Dial:

To register a new Coded Dial:

To delete the registered Coded Dial:


  • 1. Click the number or the name to display the current address information.

  • You can edit registered addresses only when you are in the Administrator Mode.

  • 2. To edit the information, click [Edit] → make the necessary changes on the Change Address screen → click [OK].


  • 1. Click [None] or any number for which [None] is displayed as the name.


  • 2. Click [Edit].


  • 3. Enter the necessary information → click [OK].


  • 1. Select the check box next to the number to delete → click [Delete].

  • You cannot recover the address once it is deleted.


Customizing System Settings

The Remote UI enables you to specify the machine's system settings.


Remark
  • You can also access the System Setting from the Operation Panel of the machine. For details, see "Machine Settings."
  1. Click [Menu] → select [System Settings] from the menu that appears under [Menu] → click [Edit].

  1. Enter the necessary information → click [OK].



  • 1. Click [Restrict the Send Function].


  • 2. Specify the necessary fields → click [OK].



  • 1. Click [Register Password].


  • 2. Specify the necessary fields → click [OK].

Set Password: Set the System Manager Password to protect the contents of <System Settings>. Once the System Manager Password is set, they must be entered when you access the <System Settings> menu from the operation panel, or when you logon the Remote UI.
System Manager Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [System Manager Password], an error dialog box appears.
Permit End-user's Job Operation: Select this check box to permit deleting print jobs for which you have owner privileges when the machine is in the End-User Mode from the Remote UI.


Import/Export Function

The Remote UI enables you to save the Address Book data in your computer or load address book into the machine from saved files. The Import/Export function is intended for data exchange, and is available only through the Remote UI.


Remark
  • The Import/Export operation may take more than a few minutes to complete. Do not turn the machine's main power OFF until the operation is complete. Otherwise, the machine may malfunction.
  • Do not operate the machine while importing or exporting an address book.
  • If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
  • During an Export operation, the screen display does not change until the operation is complete. Do not click [Start Export] while the hourglass or pointer indicates that the operation is still being processed.
  • [Import/Export] is displayed only when you are in the Administrator Mode.

Saving the Address Book (Export)

Loading an Address Book (Overwrite/Import)


Saving the Address Book (Export)

Return to Overview

You can store the Address Book as a file in your computer.

  1. Click [Menu] → select [Import/Export] from the menu that appears under [Menu].

  1. Click [Start Export].

  1. Follow the instructions on the screen to specify the location where you want to save the file.

The file is saved in the specified location.



Loading an Address Book (Overwrite/Import)

Return to Overview

You can load address books into the machine from saved files.


Remark
  • If the machine is in the Sleep mode, press [Energy Saver] on the operation panel to cancel the Sleep mode before performing an Import operation.
  • When you register the contents of a new file, the currently registered addresses are overwritten by the new address list.
  • You can register up to 108 addresses in the Address Book. Each address is treated as a separate item.
  • You cannot import the group dialing information which contains another group dialing.
  1. Click [Menu] → select [Import/Export] from the menu that appears under [Menu].

  1. Click [Import].

  1. Click [Browse] → select the file to import → click [OK].

  • Do not execute any other jobs while importing an address book.
  • If you are using Safari, click [Choose File] instead of [Browse] to select the file of the Address Book data to import.


Device Custom Settings

The machine's custom settings can be edited with the Remote UI.
The following procedures describe how to customize the machine's settings from the Remote UI.


Remark
  • You can also access these setting menus from the Operation Panel of the machine. For details, see "Machine Settings."

Volume Control

Common Settings

Timer Settings

Copy Settings

Fax Settings

Report Settings

Printer Settings


Volume Control

Return to Overview

Click [Menu] → select [Custom Settings] from the menu that appears under [Menu] → click [Volume Control].


Specify all the necessary fields → click [OK].

Monitor Volume: Sets the volume for monitor tone during the fax transmission.
Calling Tone: Sets the volume of the ring produced when the machine detects a call.
Entry Tone: Sets the volume of beeps produced when pressing the keys on the operation panel.
Error Tone: Sets the volume of beeps produced when an error (e.g., TX error) occurs.



Common Settings

Return to Overview

Click [Menu] → select [Custom Settings] from the menu that appears under [Menu] → click [Common Settings].


Specify all the necessary fields → click [OK].

Initial Function: Selects which standby display appears when turning on the power.
Use Toner Save Mode: Sets whether to reduce toner consumption.



Timer Settings

Return to Overview

Click [Menu] → select [Custom Settings] from the menu that appears under [Menu] → click [Timer Settings].


Specify all the necessary fields → click [OK].

Date & Time Setup: Enter date and time.
Use Auto Sleep: Sets the auto Sleep mode when the machine remains idle for a certain period of time.
Use Daylight Saving Time Settings: Sets the daylight saving time mode.



Copy Settings

Return to Overview

Click [Menu] → select [Custom Settings] from the menu that appears under [Menu] → click [Copy Settings].


Specify all the necessary fields → click [OK].

Image Quality: Sets the documents type for copying.
Density: Sets the density for copying.
Paper Size Group: Selects a paper size group for your machine.
Zoom Ratio: Sets the zoom ratio for copying.
Auto Collate: Sets whether to collate the copies automatically.
2-Sided Printing: Sets whether to make the two-sided copies automatically.



Fax Settings

Return to Overview

Click [Menu] → select [Custom Settings] from the menu that appears under [Menu] → click [Fax Settings].


Specify all the necessary fields → click [OK].

Receive Mode: Selects the receive mode.
User Settings: Specifies the basic operation settings in the fax mode.
TX Settings: Sets the transmission features.
RX Settings: Sets the reception features.
Print Settings: Sets the printer functions.



Report Settings

Return to Overview

Click [Menu] → select [Custom Settings] from the menu that appears under [Menu] → click [Report Settings].


Specify all the necessary fields → click [OK].

TX Report: Sets whether to print out the transmission report.
RX Report: Sets whether to print out the reception report.
Activity Report: Sets whether to print an activity report automatically every 60 transactions.



Printer Settings

Return to Overview

Click [Menu] → select [Custom Settings] from the menu that appears under [Menu] → click [Printer Settings].


Specify all the necessary fields → click [OK].

Error Timeout: Sets the length of time before the machine returns an error when no data is received from the computer.