Faxing a Document (PC Fax)

Return to Overview

The procedure for faxing a document created in application software is as follows.


Remark
  • Faxing methods may differ depending on the application you are using. For details, see the instruction manuals provided with the application software.
  • Up to 256 fax transmission recipients can be stored in the device. If the number of recipients exceeds 256 after a fax job has been sent to the device, the last job to be input will be erased. Be careful when registering more than 256 recipients in groups or when sending a fax continuously to multiple groups.
  • The display may differ according to the operating system and system environment.
  • Sending documents from a computer and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following:
  • If you send PC documents when the machine is scanning documents, the machine scans documents first, then starts sending the PC documents when scanning is complete.
  • If you scan documents when the machine is sending PC documents, scanning is canceled. Wait for the PC documents to be sent out, then perform the scanning operation again.
  1. Open the document you want to fax from the application.
  1. Select [Print] from the [File] menu.

The [Print] dialog box is displayed.

  • The procedure for displaying the [Print] dialog box may differ depending on the application you are using.
  1. Select your fax from [Name], then click [Properties].

The fax driver screen is displayed.

  • The fax name displayed in the fax driver screen is changed by settings in the [Printers] folder (or [Printers and Faxes]).
    See "Specifying the Fax Settings Beforehand (PC Fax)" to display the [Printers] folder (or [Printers and Faxes]).
  • The procedure for displaying the fax driver screen may differ depending on the applications you are using.
  1. Configure the required settings in the fax driver screen, then click [OK].

The [Print] dialog box is displayed.

  1. Click [OK].

The [Fax Sending Settings] dialog box is displayed.

  1. Specify recipient name and fax number in the [Sending Settings] sheet → click [Add to Recipient List].

  • The number of recipients to which you can send simultaneously depends on the conditions of cover sheet attachment. For details, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
  • You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book.
  1. If you want to attach a cover sheet, select [Cover Sheet] sheet → specify a format for the cover sheet.

  1. Click [OK].

Faxing starts.