Fax (MF4380dn/MF4370dn/MF4350d/ MF4340d Only) |
This category describes how to use the fax function. |
Introduction to Using Fax Functions |
This section describes the settings you need to make before using fax functions.
Register your machine's fax number. (See "Make Fax Settings," in the Starter Guide.)
Register your name or company name. (See "Make Fax Settings," in the Starter Guide.)
Set the current time and date. (See "Setting the Date and Time (MF4380dn/MF4370dn/MF4350d/MF4340d Only).")
Set the type of telephone line that is connected to the machine. (See "Setting the Type of Telephone Line (Fax).")
Set how the machine receives fax documents to suit your needs. (See "Selecting the Receive Mode (Fax).") |
Sending Fax Documents |
This section describes the settings and procedures for sending fax documents. |
Basic Methods for Sending Faxes |
Calling from an Extension (Fax) |
Calling the Recipient before Sending Fax Documents (Manual Sending) |
Switching Temporarily to Tone Dialing (Fax) |
Dialing an Overseas Number (With Pauses) (Fax) |
Canceling Sending Fax Documents |
Specifying Destinations (Fax) |
Sending Documents to More Than One Location (Broadcasting) (Fax) |
Adjusting Density (Fax) |
Selecting Image Quality (Fax) |
2-Sided Document (Fax) (MF4380dn Only) |
Registering Your Machine's Fax Number |
Setting the Type of Telephone Line (Fax) |
Redialing When the Line Is Busy (Fax) |
Checking the Dial Tone before Sending (Fax) |
Registering the Machine's Name (Fax) |
Changing Standard Mode (Fax) |
Printing the TX Terminal ID (Fax) |
Send Start Speed (Fax) |
Registering the Outside Line Access Number in the R-Key (Fax) |
Basic Methods for Sending Faxes |
This section describes the flow of sending faxes. |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
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If you enter a wrong number when specifying a fax number, press |
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When you place the documents on the platen glass, press [ |
Calling from an Extension (Fax) |
When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the fax number of the destination. In the same manner, when the machine is connected to an extension, the outside line access number needs to be entered before fax numbers. You can also enter a pause time (i.e., the amount of time the machine waits after dialing the outside line access number when calling from an extension) together with these numbers. Enter fax numbers as described below when the machine is connected to an extension. |
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When you place the documents on the platen glass, press [
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Calling the Recipient before Sending Fax Documents (Manual Sending) |
Use manual sending when you want to talk to the recipient before sending a document, or when the recipient does not have a fax machine that can receive automatically. |
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For information on how to connect the optional handset or an external telephone to the machine, see "Make Fax Settings," in the Starter Guide. |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
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If you press |
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Scanning starts, and the scanned data is sent to the specified destination when scanning is complete. |
Switching Temporarily to Tone Dialing (Fax) |
If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations). |
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You can also lift the optional handset instead.
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Dialing an Overseas Number (With Pauses) (Fax) |
When you dial or register an overseas number, you may need to insert a pause within the number. |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
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For details on international access codes, contact your local telephone company. |
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When you place the documents on the platen glass, press [
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Canceling Sending Fax Documents |
Follow this procedure to cancel a transmission in progress. |
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Specifying Destinations (Fax) |
This section describes how to specify a fax destination. You can select a destination assigned to a one-touch key or coded dial codes, or specify a new destination. |
Specifying a New Fax Number |
You can specify a new fax number using |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
If you entered a wrong number when specifying a fax number, press |
When you place the documents on the platen glass, press [
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Using the One-Touch Keys (Fax) |
You can specify up to seven destinations using one-touch keys. |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
If you pressed a wrong key, press |
When you place the documents on the platen glass, press [ |
Using Coded Dial Codes (Fax) |
You can specify up to 100 destinations using coded dial codes. |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
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If you entered a wrong code, press |
When you place the documents on the platen glass, press [ |
Using the Group Addresses (Fax) |
Group Dialing enables you to specify a group of registered destinations in one-touch keys. This is useful if you want to send the same document to several destinations. You can register up to 50 destinations in one group. |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
If you pressed a wrong key, press |
When you place the documents on the platen glass, press [ |
Using the Address Book Key (Fax) |
[Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under. |
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For details, see "Adjusting Density (Fax)," "Selecting Image Quality (Fax)," and "2-Sided Document (Fax) (MF4380dn Only)." |
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[:A]: Letter mode [:1]: Number mode |
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When you place the documents on the platen glass, press [ |
Sending Documents to More Than One Location (Broadcasting) (Fax) |
Broadcasting enables you to send the same document to multiple recipients. |
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Use
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When you place the documents on the platen glass, press [
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Adjusting Density (Fax) |
You can adjust the density to the most appropriate level for the document you send. |
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For details, see "Specifying Destinations (Fax)." |
Selecting Image Quality (Fax) |
You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. |
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For details, see "Specifying Destinations (Fax)." |
2-Sided Document (Fax) (MF4380dn Only) |
You can set the machine to automatically turn over 2-sided documents that are placed in the ADF, and scan each side separately. |
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For details, see "Specifying Destinations (Fax)." |
Registering Your Machine's Fax Number |
Your machine's fax number must be registered. When you send a document, the number that you registered is printed on the recipient's paper. For information on registering the fax number, see "Make Fax Settings," in the Starter Guide. |
Setting the Type of Telephone Line (Fax) |
Set the type of telephone line that is connected to the machine. |
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Redialing When the Line Is Busy (Fax) |
If the recipient's line is busy or if there is no answer, you can redial the same fax number manually or set the machine to redial automatically. |
Redialing Manually |
Redialing Automatically |
Redialing Manually |
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When you place the documents on the platen glass, press [ |
Redialing Automatically |
Automatic redialing enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned <ON> or <OFF>. If you set <AUTO REDIAL> to <ON>, you can set how many times the machine redials the number, and the redial interval. The default settings are as follows:
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*1 to 2 times for Australia
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*1 to 99 minutes for New Zealand |
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Checking the Dial Tone before Sending (Fax) |
The following redirection problem may happen with certain kinds of fax machines on the market made by companies other than Canon. The DIALING LINE CHCK mode prevents this rare occurrence from happening. |
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Registering the Machine's Name (Fax) |
Your name or company's name must be registered as the machine's name. |
Changing Standard Mode (Fax) |
This mode enables you to specify the standard scan settings for density and image quality. |
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You can specify the following settings:
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Printing the TX Terminal ID (Fax) |
The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax. Information such as your fax number and name is printed, enabling the recipient to know who sent the document. |
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Send Start Speed (Fax) |
This function enables you to change the send start speeds, which is useful when there is difficulty initiating the sending of a document. |
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If the System Password has been set, enter the System Password using |
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If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600bps>, <14400bps>, <9600bps>, <7200bps>, <4800bps>, or <2400bps>. |
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Registering the Outside Line Access Number in the R-Key (Fax) |
If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. If you register the outside line access number in the R-key, you to easily access the outside line. |
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If the System Password has been set, enter the System Password using |
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Receiving Faxes |
This section describes the settings and procedures for receiving fax documents. |
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Methods for Receiving Faxes |
Selecting the Receive Mode (Fax) |
Printing Received Documents on Both Sides of Paper (Fax) |
Reducing a Received Document (Fax) |
Printing Footer Information on a Received Document (Fax) |
Specifying the Way of Printing When Toner Runs Out (Fax) |
Setting the Incoming Ring (Fax) |
Receiving Documents Manually with an External Telephone (Remote RX) (Fax) |
Selecting the Receive Mode for Printing (Fax) |
Rejecting Incoming Faxes from the Unidentified Senders (Fax) |
Receive Start Speed (Fax) |
Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax) |
Printing All Documents Stored in the Memory Lock Reception Mode (Fax) |
Methods for Receiving Faxes |
Your machine provides several methods for receiving fax documents. You can receive documents automatically or manually. Follow the chart below to choose the fax receive mode that best suits your needs. |
FaxOnly |
In this mode, the machine receives documents automatically. Select this mode if you use the machine for fax operations only, and not for voice communications using the optional handset or an external telephone.
Simply set the receive mode to <FaxOnly>. (See "Selecting the Receive Mode (Fax).")
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FaxTel |
In this mode, the machine receives documents automatically for fax calls and rings for telephone calls.
Make sure to do the following:
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AnsMode |
In this mode, the machine receives documents automatically for fax calls and your answering machine records a message for telephone calls.
Make sure to do the following:
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MANUAL |
In this mode, you can monitor all incoming calls by picking up the handset each time your telephone rings. This mode is a suitable option if you expect to use the machine mainly as a telephone, and only occasionally receive fax documents.
Make sure to do the following:
*If <REMOTE RX> is set to <ON>, you can also start to receive fax documents by dialing from your telephone. (See "Receiving Documents Manually with an External Telephone (Remote RX) (Fax).") |
NET SWITCH |
In this mode, the machine distinguishes between fax and voice calls. This mode is available for certain countries only and requires subscription to a network switch service. |
Telstra FaxStream™ Duet (Only for Australia) |
In Australia, Telstra offers the FaxStream™ Duet capability. If you subscribe to this service, your line is assigned two numbers: one for fax and one for phone. When the fax number is called, the network sends a specific ringing tone which your machine recognizes and automatically handles as a fax call. If the phone number is called, a different ringing tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end. Contact Telstra for connection information.
Three short rings, at regular intervals.
Make sure to do the following:
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Telecom FaxAbility (Only for New Zealand) |
In New Zealand, Telecom N.Z. offers the FaxAbility capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your machine recognises and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end. Contact Telecom for connection information.
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Selecting the Receive Mode (Fax) |
Select the fax receive mode to suite your needs. |
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For <FaxTel>, you can specify optional settings. |
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Printing Received Documents on Both Sides of Paper (Fax) |
You can print received documents on both sides of the paper you select. This enables you to save paper. |
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Reducing a Received Document (Fax) |
You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. |
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Printing Footer Information on a Received Document (Fax) |
You can set whether to insert the machine's fax number and the sender information on received faxes. |
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Specifying the Way of Printing When Toner Runs Out (Fax) |
This function enables you to continue printing received fax documents or reports when the toner has run out. |
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Setting the Incoming Ring (Fax) |
This function enables you to activate the ring alert of the optional handset or external telephone if <RX MODE> is set to <FaxOnly>. Selecting <ON> enables you to distinguish between the fax reception and answer voice calls when you pick up the optional handset or external telephone while it is ringing. |
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Receiving Documents Manually with an External Telephone (Remote RX) (Fax) |
You can connect one external telephone to the machine. The default settings are as follows:
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Activating the Remote Reception (Fax) |
Receiving Documents with the Remote Reception (Fax) |
Activating the Remote Reception (Fax) |
Follow this procedure to turn on the remote reception. |
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Receiving Documents with the Remote Reception (Fax) |
Follow this procedure to receive fax documents using the remote reception. |
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If you hear someone on the line, you can start talking to the other party. |
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Selecting the Receive Mode for Printing (Fax) |
You can select whether the machine stores all received pages in the memory before printing them out or prints each page as it is received. |
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Rejecting Incoming Faxes from the Unidentified Senders (Fax) |
This function enables you to reject incoming faxes from senders who do not transmit their fax numbers (telephone numbers) to your machine. This can be useful when you do not want to receive direct mail (DM). |
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Receive Start Speed (Fax) |
This function enables you to change the receive start speeds, which is useful when there is difficulty initiating the receiving of a document. |
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If the System Password has been set, enter the System Password using |
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If your document reception is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600bps>, <14400bps>, <9600bps>, <7200bps>, <4800bps>, or <2400bps>. |
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Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax) |
Normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called memory lock reception. |
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If the System Password has been set, enter the System Password using |
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If the memory lock password has been set, enter the password using |
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If you do not need to set the timer for memory lock, skip to step 12. |
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Printing All Documents Stored in the Memory Lock Reception Mode (Fax) |
Follow this procedure to print documents received when the machine is in the memory lock reception mode. |
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If the System Password has been set, enter the System Password using |
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If the memory lock password has been set, enter the password using |
The received documents are printed. |
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Forwarding Received Fax Documents in Memory |
You can redirect the fax documents received in memory to the specified destination. |
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Checking/Changing the Status of Fax Documents in Memory |
The Status Monitor screen enables you to view and change the status of fax documents in memory. |
Checking/Deleting Fax Transmission Documents |
Checking/Deleting Fax Reception Documents |
Checking the Fax Log |
Checking/Deleting Fax Transmission Documents |
You can check the detailed information of fax documents currently being sent or waiting to be sent, and delete unwanted documents as necessary. |
If you select <JOB CANCEL>, press [ |
If you want to delete a job, go to the next step. Otherwise, press |
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If you do not want to cancel the job, press [ |
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Checking/Deleting Fax Reception Documents |
You can delete the received documents in memory. You can also forward received documents in memory to a desired destination. |
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If you want to delete a job, go to the next step. Otherwise, press |
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If you do not want to cancel the job, press [ |
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Checking the Fax Log |
You can view the results of fax transactions that list all faxes sent or received. |
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