Introduction of the Machine

This category describes the features of the machine and its useful functions.

Depending on the system configuration and product purchased, some functions may not be available.



Machine Components

External View (Front)

External View (Back)

Internal View


External View (Front)

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This section describes the names and functions of all the parts on the outside and inside of the machine.


1 Feeder
Originals placed in the Feeder are automatically fed sheet by sheet to the scanning area. The feeder also automatically turns over two-sided originals to make one- or two-sided copies.
2 Slide Guides
Adjust the slide guides to match the width of the originals.
3 Original Supply Tray
Originals placed here are automatically fed sheet by sheet to the scanning area of the platen glass. Place originals into this tray with the surface that you want to scan face up.
4 Original Output Tray
Originals that have been scanned from the original supply tray are output to the original output tray in the order that they are fed into the feeder.
5 Original Stopper
Prevents the originals from falling off the paper delivery tray.
Open the stopper from its original position for A4/LTR size paper. For LGL size paper, pull out the extension first, and then open the stopper.
6 Control Panel
Machine controls.
7 Optional Card Reader-E1
The Card Reader-E1 enables Department ID Management to be performed automatically.
8 Stack Bypass Tray
Feeds non-standard size or thick/thin type paper stacks.
9 Stack Bypass Tray Extension
Pull out to load paper stack.
10 Slide Guides for Stack Bypass Tray
Adjusts to the width of the paper.
11 Paper Stopper
Prevents the paper from falling off the paper delivery tray.
Open the stopper from its original position for A4/LTR size paper. For LGL size paper, pull out the extension first, and then open the stopper.
12 Paper Delivery Tray
Copies, prints and faxes are output to the paper delivery tray.

13 Main Power Switch
Press to the "I" side to turn the power ON.
14 USB Port
Connect the USB (Universal Serial Bus) cable.
15 Ethernet Port
Connect the network cable.
16 Handset Jack*
Connect the optional handset cable.
17 External Device Jack*
Connect an external device.
18 Telephone Line Jack*
Connect the external telephone cable.
19 Paper Drawer
Holds up to 250 sheets of paper (80 g/m2).
20 Optional Cassette Feeding Unit-AB1
Holds the additional paper supply. Up to 500 sheets of paper (80 g/m2) can be held.

*Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).



External View (Back)

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21 Back Cover
Open this cover to clear paper jams.
22 Power socket
Connect the power cord.


Internal View

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23 Scanning Area
Originals placed in the feeder are scanned here.
24 Platen Glass
Place originals here when scanning books, thick originals, thin originals, transparencies, etc.
25 Toner Cartridges
When toner runs out, pull out the empty toner cartridges, and replace them with new ones.
26 Delivery Feeder Unit (Electrostatic Transfer Belt)
Transfers toner to paper. Do not place any objects on or touch the transfer belt. Doing so deteriorates print quality.
27 Front Cover
Open this cover to replace the toner cartridges or to clear paper jams.

28 Duplex Unit
The duplex unit enables you to use the 2-Sided mode for copying or printing.
29 Fixing Unit
The fixing unit fixes the toner to the paper. The parts inside the fixing unit are subject to high temperatures. When removing jammed paper, take care not to touch anything in this area.


Control Panel

Main Control Panel

Left Side of Control Panel

Right Side of Control Panel


Main Control Panel

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This section describes the names and functions of the keys on the control panel.



1 [Power] switch (Sub Power Supply)
Press to turn the control panel ON or OFF. When the control panel is turned OFF, the machine is in the Sleep mode.
2 Numeric keys
Use to enter alphanumeric characters.
3 [Clear] key
Press to clear entered values or characters.
4 [Log In/Out] key
Press to enter the Security mode.
5 Volume Control Dial
Move to adjust the line volume.
6 [Stop] key
Press to stop a job in progress, such as a scan or copy job.
7 Main Power Indicator
Lights when the main power is turned ON.
8 Error Indicator
Blinks or lights up if there is an error with the machine. When the Error indicator flashes, follow the instructions that appear on the display. When the Error indicator maintains a steady red light, contact your local authorized Canon dealer.
9 [Start] key
Press to start an operation.
10 Processing/Data Indicator
Blinks or lights up green when the machine is performing operations. When the Processing/Data indicator maintains a steady green light, a job is waiting or a document has been received in memory.
11 [Reset] key
Press to restore the current settings to the Standard mode.
12 [OK] key
Press to confirm the settings and proceed to the next screen.
13 Scroll Wheel
Turn left and right to select menu items or setting items.
14 [], [], [], [] keys
Press to move the cursor position.
15 [Back] key
Press to return to the previous screen.
16 Any key
Press to select the setting item displayed on the bottom of the display.
17 [Status Monitor/Cancel] key
Press to display the System Monitor screen. The System Monitor screen enables you to check the status and log of Copy, Send, Fax, and Print jobs and cancel the ongoing jobs. The status of device or consumable can also be checked.
18 Display
The settings screen for each function is shown on this display. Some settings screens may have several pages. (See "Display Parts and Functions." )
19 Custom Key 2
You can assign the desired function for this key. For details, see "Registering the Custom Keys."
20 Custom Key 1
You can assign the desired function for this key. For details, see "Registering the Custom Keys."
21 [Main Menu] key
Press to display the setting menu. Press to return to the Main Menu screen when you are on the mode screen.
  • Adjusting the Angle of the Control Panel

The angle of the control panel is adjustable in the range shown below.

  • Do not apply excess force to the control panel when adjusting its angle.


Left Side of Control Panel

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22 SD/MS Card Slot
Insert an SD/MS Card when using the Direct Print function.
23 [Counter Check] key
Press to display the copy and print count totals. Press again to close the Counter screen.
24 CF Card Slot
Insert a CF Card when using the Direct Print function.
  • When two different types of cards are inserted, the machine only recognizes the one that was inserted first.


Right Side of Control Panel

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25 [Power] switch (Sub Power Supply) 26 USB Slot
Insert a USB memory media device when scanning documents to it or printing image files stored in it (Direct Print).
27 Volume Control Dial


Display Parts and Functions

The settings screen for each function is shown on the display on the control panel. Select and set items using the [OK] key and Any keys. (See "Main Control Panel.") For details about each setting, refer to the pages for the corresponding function.


Remark
  • Depending on the number of destinations registered, after the main power switch is turned ON, you may not be able to perform operations using the control panel when the main menu screen appears. If this happens, wait until the machine responses to the key operations.
  • Depending on your needs, you can change the main menu screen which appears when the main power switch is turned ON. For details, see "Setting the Initial Function."
  • If the Auto Clear function is activated, the display returns to the main menu screen.
  • Log in mode is displayed only when Department/User ID Management is set to <On> in <System Management Set.>. For details on the instructions, see "Department/User ID Management."

Main Menu Screen

Copy Top Screen

Send Type Selection Screen

Store Type Selection Screen

Select Memory Media Screen

Log In Mode


Main Menu Screen

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1 Copy
Displays the Copy top screen. (See "Copy Top Screen.")
2 Send/Fax*
Displays the Send Type Selection screen. (See "Send Type Selection Screen.")
3 Scan to Store
Displays the Store Type Selection screen. (See "Store Type Selection Screen.")
4 Direct Print**
Displays the Select Memory Media screen. (See "Select Memory Media Screen.")
5 Additional Func. (Select with the right Any key)
On the Additional Functions screen, you can adjust the machine settings to customize the way the machine works. (See "Machine Settings.")
6 Device Info. (Select with the left Any key)
On the Device Information screen, you can check the current machine status. (See "Checking the Device Information.")
* <Send/Fax> is displayed when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). <Scan to Send> is displayed when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board.
** <Direct Print> is displayed only if <Direct Print> in <Memory Media Settings> is set to <On>. (See "Restricting Printing Images from a USB Memory.")


Copy Top Screen

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1 Selected item and its description
Shows the highlighted item and its description.
2 Current Setting
Lists the current settings.
3 Scroll Bar
Indicates that more items can be viewed using [], [] or (Scroll Wheel).
4 Quantity
Displays the copy quantity.
5 Paper Supply
Displays the selected paper.
6 Copy Ratio
Displays the copy ratio.


1 Color Mode Settings
Sets the color mode (color or black and white).
2 Paper Source Settings
Selects the paper source.
3 Density/Background Removal Settings
Sets the density.
4 2-Sided Settings
Sets 2-sided copying.
5 Preview Img.
You can confirm the current standard settings. (See "Checking Current Settings.")
6 Mode Memory (Select with the left Any key)
You can store and recall frequently used copy settings and recall them. (See "Frequently Used Settings (Mode Memory).")


7 Copy Ratio Settings
Enlarges or reduces the copy size.
8 Original Image Quality Settings
Sets the image quality of the original.
9 N on 1 Settings
Reduces the size of multiple originals to fit on one sheet of paper.
10 Sharpness Settings
Sets the sharpness of the image.


11 Frame Erase Settings
Erases shadows and lines that appear when using various types of originals.
12 Color Balance
Adjusts color balance depending on the color of the originals.
13 Collate Settings
Sorts copies into sets arranged in page order.
14 ID Card Copy
Copies the both sides of an ID card on one side of paper.


15 Copies
Sets the number of copies.
16 Standard Settings
Changes the Standard mode.
17 Back
Select this item to return to the previous screen.


Send Type Selection Screen

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1 Address Book
Displays the Address Book screen. (See "Registering Destinations in the Address Book.")
2 Search LDAP Server
Specify a fax number and an e-mail address via an LDAP server. (See "Specifying Fax Numbers via an LDAP Server" and "Specifying E-Mail Addresses via an LDAP Server.")
3 New Fax Entry*1
Enter a fax number using the numeric keys. (See "Basic Methods for Sending Faxes.")
4 New E-mail Entry
Displays the E-mail address entry screen. (See "Basic Methods for Sending E-Mails.")
5 New I-Fax Entry
Displays the I-Fax address entry screen. (See "Basic Methods for Sending I-Faxes.")


6 New File Server Entry
Displays the file server address entry screen. (See "Basic Methods for Scanning Documents to a File Server.")
7 Send Mail to Self*2
Specify the e-mail address of a user logged in to Authorized Send. (See "Sending Documents to Your E-Mail Address Using Authorized Send.")
8 Send File to Self*2
Specify the home directory of a user logged in to Authorized Send. (See "Sending Documents to Your Folder Using Authorized Send.")
9 Specify from Log
Select a destination from the last three destinations. (See "Job Recall (Fax)", "Job Recall (E-Mail)," and "Job Recall (Scan to File Server).")
10 Back
Select this item to return to the previous screen.
*1 Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).
*2 Only when Authorized Send is activated.


Store Type Selection Screen

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1 Store on File Server
Stores the scanned originals on the specified file server. (See "Basic Methods for Scanning Documents to a File Server.")
2 Store on Memory Media*
Stores the scanned originals in the memory media. (See "Basic Methods for Scanning Documents to a USB Memory.")
3 Remote Scan
Enables to use the Network Scan function. (See "Network Settings.")
4 Back
Select this item to return to the previous screen.
* <Store on Memory Media> is displayed only if <Store on Memory Media> in <Memory Media Settings> is set to <On>. (See "Restricting Sending Documents to a USB Memory.")


Select Memory Media Screen

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For details about the Select Memory Media Screen, see "Printing from Memory Media (Direct Print)."

Insert a memory media, select a medium, then press [OK].



Log In Mode

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If the Department ID Management or User ID Management is set, the Log In screen is displayed. For information on the Department ID Management or User ID Management, see "Security."

  • For Department ID Management

Enter the Department ID and password, then press (Log In/Out).
For details, see "Procedure before Using the Machine."


  • For User ID Management

Enter the User ID and password, then press (Log In/Out).
For details, see "Procedure before Using the Machine."



Entering Characters

For screens that require alphanumeric entries, follow the procedure below to enter characters.


  • Use [], [], or (Scroll Wheel) to move the cursor position left or right.

  • Use [] and [] to move the cursor position up and down.

  • Press [OK] to enter the highlighted character or space and to determine the entry mode.
  • Press [], [] and [], [], or (Scroll Wheel) to change the entry mode, then press [OK].
  • <A/1>: Alphanumeric character entry mode
  • <Sym>: Symbol entry mode
  • You can also use - (numeric keys) to enter numbers.

  • Select <Backspace> by pressing the left Any key to clear the entered characters one by one.

  • Select <Set> by pressing the right Any key to complete the entry and return to the previous screen.


Registering Destinations in the Address Book

The Address Book is a feature used for storing fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You can also register multiple destinations for a group address.

Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job.


Remark
  • Fax numbers can be stored only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).
  • You can register a total of 300 destinations in the Address Book, including 200 destinations registered in one-touch.
  • New destinations cannot be registered in the Address Book if <Restrict New Addresses> in <Restrict the Send Function> in <System Management Set.> is set to <On>.
  • Each address entry is treated as a single entry, so if a destination is registered in a group address, that destination and the group address are counted as two entries.
  • Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on how to export and import the Address Book, see Online Help.
  • For easy reference, it is recommended to print the list of recipients registered in the Address Book and one-touch. For information on how to print the lists, see "Printing Address Book List."

Storing/Editing Address Book

Registering Fax Numbers in the Address Book


Registering Fax Numbers Obtained via an LDAP Server in the Address Book


Registering E-Mail Addresses in the Address Book


Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book


Registering I-Fax Addresses in the Address Book


Registering File Server Addresses in the Address Book


Registering Group Addresses in the Address Book


Checking/Editing Addresses Registered in the Address Book


Erasing Addresses from the Address Book


Storing/Editing One-Touch

Registering Fax Numbers in One-Touch


Registering Fax Numbers Obtained via an LDAP Server in One-Touch


Registering E-Mail Addresses in One-Touch


Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch


Registering I-Fax Addresses in One-Touch


Registering File Server Addresses in One-Touch


Registering Group Addresses in One-Touch


Checking/Editing Addresses Registered in One-Touch


Erasing Addresses Registered in One-Touch



Storing/Editing Address Book

Return to Overview

You can register up to 300 destinations in the Address Book.


Registering Fax Numbers in the Address Book

Registering Fax Numbers Obtained via an LDAP Server in the Address Book

Registering E-Mail Addresses in the Address Book

Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book

Registering I-Fax Addresses in the Address Book

Registering File Server Addresses in the Address Book

Registering Group Addresses in the Address Book

Checking/Editing Addresses Registered in the Address Book

Erasing Addresses from the Address Book


Registering Fax Numbers in the Address Book

Return to Overview


Remark
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 6.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Press the right Any key to select <Register New>.
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the recipient's name.
  • You can enter up to 16 characters for the recipient's name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use - (numeric keys) to enter the fax number.
  • You can enter up to 120 characters for fax number.
  • If you want to move the position of the cursor, use [], [] or (Scroll Wheel).
  • If you want to delete the number or character immediately to the left of the cursor, use [], [] or (Scroll Wheel) to select <Backspace>, then press [OK].
  • If you want to insert a pause of several seconds, use [], [] or (Scroll Wheel) to select <Pause>, then press [OK]. If you insert a pause within the fax number, the letter <p> is displayed between the numbers. If you insert a pause at the end of the fax number, the letter <P> appears. When dialing an overseas number, insert a pause after the country code, and at the end of the fax number.
  • If you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals, use [], [] or (Scroll Wheel) to select <Tone>, then press [OK].
  • If you want to insert a space between numbers, use [], [] or (Scroll Wheel) to select <Space>, then press [OK].
  • If you want to delete the entire number you entered, press (Clear).
  • You cannot insert a pause or a space at the beginning of a number.
  • If you enter a pause at the end of the number, the pause is always 10 seconds long.
  1. If you want to set the ECM TX, sending speed, and long distance settings, press the right Any key to select <Option>.

These settings are optional. If you do not want to set the optional settings, skip to step 20.

  1. Use [], [] or (Scroll Wheel) to select <ECM TX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Sending Speed>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the sending speed, then press [OK].

If your document transmissions are slow to start, it may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, or <4800 bps>.

  1. Use [], [] or (Scroll Wheel) to select <Long Distance>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the long distance setting, then press [OK].

Select <Domestic> for dialing domestic (local) telephone numbers. Select <Long Distance (1)> if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book). If errors persist, try selecting <Long Distance (2)> or <Long Distance (3)>.

  1. Press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Set Destination>, then press [OK].
  1. Press the right Any key to select <Register>.

If you want to register another fax number, repeat from step 6.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering Fax Numbers Obtained via an LDAP Server in the Address Book

Return to Overview

This section describes how to register the fax numbers that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.


Remark
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 6.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Press the right Any key to select <Register New>.
  1. Use [], [] or (Scroll Wheel) to select <Search LDAP Server>, then press [OK].
  1. Follow steps 4 to 7 in "Specifying Fax Numbers via an LDAP Server" to search destinations.
  1. Use [], [] or (Scroll Wheel) to select the desired destination from the search results, then press [OK].
  • You can select up to 32 destinations.
  • If you want to select the first 32 destinations, press the left Any key to select <Menu> and use [], [] or (Scroll Wheel) to select <Select All>. (If a destination is selected, <Select All> changes to <Clear Selection>.)
  • To cancel a selected destination, select the destination again, then press [OK] to clear the check mark.
  • You can use [] or [] to restrict the displayed range of destinations.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if <E-mail Send> is set to [Do not allow] or [Only allow sending to own address], e-mail addresses are not displayed as the search results.
  1. Press the right Any key to select <Set>.
  • If only one destination is selected:
  • 1. Use [], [] or (Scroll Wheel) to select <Display Name>, then press [OK].
  • 2. Confirm the recipient's name, then press the right Any key to select <Set>.

If you edit the recipient's name obtained from the search results, see "Registering Fax Numbers in the Address Book."

  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  • 3. Use [], [] or (Scroll Wheel) to select <Display Destination>, then press [OK].
  • 4. Confirm the destination.

If you edit the destination obtained from the search results and specify the optional settings, see "Registering Fax Numbers in the Address Book."

  • 5. Use [], [] or (Scroll Wheel) to select <Set Destination>, then press [OK].
  • 6. Press the right Any key to select <Register>.
  • 7. Press the right Any key to select <Done>.
  • If multiple destinations are selected:
  • 1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering E-Mail Addresses in the Address Book

Return to Overview


Remark
  • By storing your own e-mail address, you can specify a reply e-mail address.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 6.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Press the right Any key to select <Register New>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the recipient's name.
  • You can enter up to 16 characters for the recipient's name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use the software keyboard to enter the recipient's e-mail address.
  • You can enter up to 120 characters for the e-mail address.
  1. If you are finished, press the right Any key to select <Set>.
  1. Press the right Any key to select <Register>.

If you want to register another e-mail address, repeat from step 6.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book

Return to Overview

This section describes how to register the e-mail addresses that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.


Remark
  • By storing your own e-mail address, you can specify a reply e-mail address.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 6.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Press the right Any key to select <Register New>.
  1. Use [], [] or (Scroll Wheel) to select <Search LDAP Server>, then press [OK].
  1. Follow steps 4 to 7 in "Specifying E-Mail Addresses via an LDAP Server" to search destinations.
  1. Use [], [] or (Scroll Wheel) to select the desired destination from the search results, then press [OK].
  • You can select up to 32 destinations.
  • If you want to select the first 32 destinations, press the left Any key to select <Menu> and use [], [] or (Scroll Wheel) to select <Select All>. (If a destination is selected, <Select All> changes to <Clear Selection>.)
  • If you press the left Any key to select <Menu> and use [], [] or (Scroll Wheel) to select <Register E-mail for I-Fax>, the selected e-mail address can be specified as an I-fax destination. To register e-mail addresses as I-fax addresses, register one e-mail address at a time.
  • To cancel a selected destination, select the destination again, then press [OK] to clear the check mark.
  • You can use [] or [] to restrict the displayed range of destinations.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if <E-mail Send> is set to [Do not allow] or [Only allow sending to own address], e-mail addresses are not displayed as the search results.
  1. Press the right Any key to select <Set>.
  • If only one destination is selected:
  • 1. Use [], [] or (Scroll Wheel) to select <Display Name>, then press [OK].
  • 2. Confirm the recipient's name, then press the right Any key to select <Set>.

If you edit the recipient's name obtained from the search results, see "Registering E-Mail Addresses in the Address Book."

  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  • 3. Use [], [] or (Scroll Wheel) to select <Display Destination>, then press [OK].
  • 4. Confirm the destination, then press the right Any key to select <Set>.

If you edit the destination obtained from the search results, see "Registering E-Mail Addresses in the Address Book."

  • 5. Press the right Any key to select <Register>.
  • 6. Press the right Any key to select <Done>.
  • If multiple destinations are selected:
  • 1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering I-Fax Addresses in the Address Book

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Remark
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 6.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Press the right Any key to select <Register New>.
  1. Use [], [] or (Scroll Wheel) to select <I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the recipient's name.
  • You can enter up to 16 characters for the recipient's name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use the software keyboard to enter the recipient's I-fax address.
  • You can enter up to 120 characters for the I-fax address.
  1. If you are finished, press the right Any key to select <Set>.
  1. Press the right Any key to select <Register>.

If you want to register another I-fax address, repeat from step 6.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering File Server Addresses in the Address Book

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Remark
  • If <Language Switch> in Common Settings is set to <On>, the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type or Select Store Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK]. Or, in the Select Store Type screen, use [], [] or (Scroll Wheel) to select <Store on File Server>, press [OK], use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK]
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 6.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Press the right Any key to select <Register New>.
  1. Use [], [] or (Scroll Wheel) to select <File>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the file server name.
  • You can enter up to 16 characters for the file server name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select a server protocol, then press [OK].
  • <FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 on Windows 2000 Server, Internet Information Services 5.1 on Windows XP Professional, Internet Information Services 6.0 on Windows Server 2003, Internet Information Services 7.0 on Windows Vista/Server 2008, Internet Information Services 7.5 under Windows 7/Server 2008 R2, or Red Hat Linux 7.2.
  • <Windows (SMB)>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later) or Windows 98/Me/2000/XP/Vista/7/Server 2003/Server 2008.
  • <Windows (SMB): Browse>: Select this protocol if you want to specify a file server connected to a specific network.
  • After turning the main power ON, you must wait for the time set in the Startup Time Settings to elapse before selecting <Windows (SMB): Browse>. Network transmission is not possible until this startup time has elapsed. (See "Setting Startup Time.")
  • If you select <FTP> or <Windows (SMB)>:
  • 1. Use [], [] or (Scroll Wheel) to select <Host Name>, then press [OK].
  • 2. Use the software keyboard to enter the host name.
  • You can enter up to 120 characters (47 characters if <FTP> is selected) for the host name.
  • A host name is a unique name assigned to identify each host computer that provides services on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job.
  • 3. If you are finished, press the right Any key to select <Set>.
  • 4. Use [], [] or (Scroll Wheel) to select <Folder Path>, then press [OK].
  • 5. Use the software keyboard to enter the path to the folder.
  • You can enter up to 120 characters for the folder path.
  • A file path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job.
  • If you are sending to an iW Document Manager folder, enter the folder name set in iW Gateway.
  • 6. If you are finished, press the right Any key to select <Set>.
  • 7. Use [], [] or (Scroll Wheel) to select <User Name>, then press [OK].
  • 8. Use the software keyboard to enter the user name.
  • You can enter up to 24 characters for the user name.
  • If you are sending to an iW Document Manager folder, enter the user name set in iW Gateway.
  • 9. If you are finished, press the right Any key to select <Set>.
  • 10. Use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  • 11. Use the software keyboard to enter the password.
  • You can enter up to 24 characters when <FTP> is selected as the server protocol, or up to 14 when <Windows (SMB)> is selected.
  • If you are sending to an iW Document Manager folder, enter the password set in iW Gateway.
  • 12. If you are finished, press the right Any key to select <Set>.
  • 13. Press the right Any key to select <Set>.
  • 14. Press the right Any key to select <Register>.
  • If you select <Windows (SMB): Browse>:
  • 1. Use [], [] or (Scroll Wheel) to select the desired workgroup, then press [OK].
  • If the desired workgroup is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired workgroup.
  • 2. Use [], [] or (Scroll Wheel) to select the desired file server, then press [OK].
  • If the desired file server is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired file server.
  • 3. Use [], [] or (Scroll Wheel) to select the desired file server, then press the right Any key to select <Set>.
  • If the Enter Network Password screen is displayed after pressing [OK], enter your user name (up to 24 characters) and network password (up to 14 characters), then press the right Any key to select <Set>.

  • 4. Specify the folder name, user name, and password as described from steps 5 to 11 in "If you select <FTP> or <Windows (SMB)>."
  • 5. Press the right Any key to select <Set>.
  • 6. Press the right Any key to select <Register>.

If you want to register another filer server address, repeat from step 6.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering Group Addresses in the Address Book

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The Group Address feature enables you to create a group of up to 299 stored destinations as a single destination.


Remark
  • You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.
  • The types of destinations you can register in a group address are fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You cannot register a group address in a group address.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 6.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Press the right Any key to select <Register New>.
  1. Use [], [] or (Scroll Wheel) to select <Group>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the group name.
  • You can enter up to 16 characters for the group name.
  • Registered destinations are sorted in the Address Book by its name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the destination to store in the group address, then press [OK].
  • To cancel a selected destination, select the destination again and press [OK] to clear the check mark.
  • Use [] or [] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.
  • If the desired destination is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired destination.
  • You can select a destination and press the left Any key to select <Details> to confirm the detailed information related to the selected destination. Press the right Any key to select <Done> to return to the previous screen.

  1. Repeat step 11 to select all destinations you want to register in the group address, then press the right Any key to select <Set>.
  1. Press the right Any key to select <Register>.

If you want to register another group address, repeat from step 6.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Editing Addresses Registered in the Address Book

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You can check and edit the details of the destinations registered in the Address Book.


Remark
  • This section describes how to check and edit the details of the destinations from the Additional Functions screen. You can also check and edit the details from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Use [], [] or (Scroll Wheel) to select the destination you want to check or edit.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Confirm/Edit Address Book Dest.>, then press [OK].
  • Follow the procedure described in this section from step 7.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the destination you want to check or edit, then press the left Any key to select <Edit/Erase>.
  • You cannot check or edit multiple destinations at the same time.
  • Use [] or [] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.
  • If the desired destination is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired destination.
  • If you select [All], destinations registered in one-touch are also displayed. However, you cannot edit those destinations. For information on how to edit the destinations registered in one-touch, see "Checking/Editing Addresses Registered in One-Touch."
  1. Use [], [] or (Scroll Wheel) to select <Confirm/Edit Address Book Dest.>, then press [OK].
  1. Check or edit the address details.
  • If you want to check the address details:
  • 1. Check the details, then press the right Any key to select <Done>.
  • If you want to edit the address details:
  • 1. Use [], [] or (Scroll Wheel) to select the item you want to edit, then press [OK].
  • 2. Confirm that <Edit> is selected, then press [OK].
  • 3. Edit the address details.

Follow the same procedure as you used when registering destinations.

  • 4. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Erasing Addresses from the Address Book

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Remark
  • This section describes how to erase the destinations registered in the Address Book from the Additional Functions screen. You can also erase them from the Select Send Type screen, as follows:
  • In the Select Send Type screen, use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  • Use [], [] or (Scroll Wheel) to select the destination you want to erase.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Erase from Add. Book>, then press [OK].
  • Follow the procedure described in this section from step 7.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register Address>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the destination you want to check or edit, then press the left Any key to select <Edit/Erase>.
  • You cannot erase multiple destinations at the same time.
  • Use [] or [] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.
  • If the desired destination is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired destination.
  • If you select [All], destinations registered in one-touch are also displayed. However, you cannot delete those destinations. For information on how to delete the destinations registered in one-touch, see "Erasing Addresses Registered in One-Touch."
  1. Use [], [] or (Scroll Wheel) to select <Erase from Add. Book>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].

If you want to cancel erasing the destination, select <No>.

  1. Press (Main Menu) to return to the Main Menu screen.


Storing/Editing One-Touch

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You can register up to 200 destinations in one-touch.


Registering Fax Numbers in One-Touch

Registering Fax Numbers Obtained via an LDAP Server in One-Touch

Registering E-Mail Addresses in One-Touch

Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch

Registering I-Fax Addresses in One-Touch

Registering File Server Addresses in One-Touch

Registering Group Addresses in One-Touch

Checking/Editing Addresses Registered in One-Touch

Erasing Addresses Registered in One-Touch


Registering Fax Numbers in One-Touch

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Remark
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to One-touch>, then press [OK].
  • Follow the procedure described in this section from step 5.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to register, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the recipient's name.
  • You can enter up to 16 characters for the recipient's name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Register One-touch Name>, then press [OK].
  1. Use the software keyboard to enter the one-touch name.
  • You can enter up to 12 characters for the one-touch name.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use - (numeric keys) to enter the fax number.
  • You can enter up to 120 characters for fax number.
  • If you want to move the position of the cursor, use [], [] or (Scroll Wheel).
  • If you want to delete the number or character immediately to the left of the cursor, use [], [] or (Scroll Wheel) to select <Backspace>, then press [OK].
  • If you want to insert a pause of several seconds, use [], [] or (Scroll Wheel) to select <Pause>, then press [OK]. If you insert a pause within the fax number, the letter <p> is displayed between the numbers. If you insert a pause at the end of the fax number, the letter <P> appears. When dialing an overseas number, insert a pause after the country code, and at the end of the fax number.
  • If you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals, use [], [] or (Scroll Wheel) to select <Tone>, then press [OK].
  • If you want to insert a space between numbers, use [], [] or (Scroll Wheel) to select <Space>, then press [OK].
  • If you want to delete the entire number you entered, press (Clear).
  • You cannot insert a pause or a space at the beginning of a number.
  • If you enter a pause at the end of the number, the pause is always 10 seconds long.
  1. If you want to set the ECM TX, sending speed, and long distance settings, press the right Any key to select <Option>.

These settings are optional. If you do not want to set the optional settings, skip to step 23.

  1. Use [], [] or (Scroll Wheel) to select <ECM TX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Sending Speed>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the sending speed, then press [OK].

If your document transmissions are slow to start, it may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, or <4800 bps>.

  1. Use [], [] or (Scroll Wheel) to select <Long Distance>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the long distance setting, then press [OK].

Select <Domestic> for dialing domestic (local) telephone numbers. Select <Long Distance (1)> if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book). If errors persist, try selecting <Long Distance (2)> or <Long Distance (3)>.

  1. Press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Set Destination>, then press [OK].
  1. Press the right Any key to select <Register>.

If you want to register another fax number, repeat from step 5.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering Fax Numbers Obtained via an LDAP Server in One-Touch

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This section describes how to register the fax numbers that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.


Remark
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to One-touch>, then press [OK].
  • Follow the procedure described in this section from step 5.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to register, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Search LDAP Server>, then press [OK].
  1. Follow steps 4 to 7 in "Specifying Fax Numbers via an LDAP Server" to search destinations.
  1. Use [], [] or (Scroll Wheel) to select the desired destination from the search results, then press [OK].

You cannot select multiple destinations at a time.

  • To cancel a selected destination, select the destination again, then press [OK] to clear the check mark.
  • You can use [] or [] to restrict the displayed range of destinations.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if <E-mail Send> is set to [Do not allow] or [Only allow sending to own address], e-mail addresses are not displayed as the search results.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Display Name>, then press [OK].
  1. Confirm the recipient's name, then press the right Any key to select <Set>.

If you edit the recipient's name obtained from the search results, see "Registering Fax Numbers in One-Touch."

  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. Use [], [] or (Scroll Wheel) to select <Display One-touch Name>, then press [OK].
  1. Use the software keyboard to enter the one-touch name, then press the right Any key to select <Set>.
  • You can enter up to 12 characters for the one-touch name.
  1. Use [], [] or (Scroll Wheel) to select <Display Destination>, then press [OK].
  1. Confirm the destination.

If you edit the destination obtained from the search results and specify the optional settings, see "Registering Fax Numbers in One-Touch."

  1. Use [], [] or (Scroll Wheel) to select <Set Destination>, then press [OK].
  1. Press the right Any key to select <Register>.
  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering E-Mail Addresses in One-Touch

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Remark
  • By storing your own e-mail address, you can specify a reply e-mail address.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to One-touch>, then press [OK].
  • Follow the procedure described in this section from step 5.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to register, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <E-mail>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the recipient's name.
  • You can enter up to 16 characters for the recipient's name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Register One-touch Name>, then press [OK].
  1. Use the software keyboard to enter the one-touch name.
  • You can enter up to 12 characters for the one-touch name.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use the software keyboard to enter the recipient's e-mail address.
  • You can enter up to 120 characters for the e-mail address.
  1. If you are finished, press the right Any key to select <Set>.
  1. Press the right Any key to select <Register>.

If you want to register another e-mail address, repeat from step 5.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch

Return to Overview

This section describes how to register the e-mail addresses that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers.


Remark
  • By storing your own e-mail address, you can specify a reply e-mail address.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to One-touch>, then press [OK].
  • Follow the procedure described in this section from step 5.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to register, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Search LDAP Server>, then press [OK].
  1. Follow steps 4 to 7 in "Specifying E-Mail Addresses via an LDAP Server" to search destinations.
  1. Use [], [] or (Scroll Wheel) to select the desired destination from the search results, then press [OK].
  • You cannot select multiple destinations at a time.
  • If you press the left Any key to select <Menu> and use [], [] or (Scroll Wheel) to select <Register E-mail for I-Fax>, the selected e-mail address can be specified as an I-fax destination. To register e-mail addresses as I-fax addresses, register one e-mail address at a time.
  • To cancel a selected destination, select the destination again, then press [OK] to clear the check mark.
  • You can use [] or [] to restrict the displayed range of destinations.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if <E-mail Send> is set to [Do not allow] or [Only allow sending to own address], e-mail addresses are not displayed as the search results.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Display Name>, then press [OK].
  1. Confirm the recipient's name, then press the right Any key to select <Set>.

If you edit the recipient's name obtained from the search results, see "Registering E-Mail Addresses in One-Touch."

  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. Use [], [] or (Scroll Wheel) to select <Display One-touch Name>, then press [OK].
  1. Use the software keyboard to enter the one-touch name, then press the right Any key to select <Set>.
  • You can enter up to 12 characters for the one-touch name.
  1. Use [], [] or (Scroll Wheel) to select <Display Destination>, then press [OK].
  1. Confirm the destination, then press the right Any key to select <Set>.

If you edit the destination obtained from the search results, see "Registering E-Mail Addresses in One-Touch."

  1. Press the right Any key to select <Register>.
  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering I-Fax Addresses in One-Touch

Return to Overview


Remark
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to One-touch>, then press [OK].
  • Follow the procedure described in this section from step 5.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to register, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the recipient's name.
  • You can enter up to 16 characters for the recipient's name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Register One-touch Name>, then press [OK].
  1. Use the software keyboard to enter the one-touch name.
  • You can enter up to 12 characters for the one-touch name.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use the software keyboard to enter the recipient's I-fax address.
  • You can enter up to 120 characters for the I-fax address.
  1. If you are finished, press the right Any key to select <Set>.
  1. Press the right Any key to select <Register>.

If you want to register another I-fax address, repeat from step 5.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering File Server Addresses in One-Touch

Return to Overview


Remark
  • If <Language Switch> in Common Settings is set to <On>, the Host Name and File Path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type or Select Store Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>. Or, in the Select Store Type screen, use [], [] or (Scroll Wheel) to select <Store on File Server>, press [OK], then press the right any key to select <One-touch>.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to One-touch>, then press [OK].
  • Follow the procedure described in this section from step 5.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to register, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <File>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the file server name.
  • You can enter up to 16 characters for the file server name.
  • Registered destinations are sorted in the Address Book by its recipient's name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Register One-touch Name>, then press [OK].
  1. Use the software keyboard to enter the one-touch name.
  • You can enter up to 12 characters for the one-touch name.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select a server protocol, then press [OK].
  • <FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 on Windows 2000 Server, Internet Information Services 5.1 on Windows XP Professional, Internet Information Services 6.0 on Windows Server 2003, Internet Information Services 7.0 on Windows Vista/Server 2008, Internet Information Services 7.5 under Windows 7/Server 2008 R2, or Red Hat Linux 7.2.
  • <Windows (SMB)>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later) or Windows 98/Me/2000/XP/Vista/7/Server 2003/Server 2008.
  • <Windows (SMB): Browse>: Select this protocol if you want to specify a file server connected to a specific network.
  • After turning the main power ON, you must wait for the time set in the Startup Time Settings to elapse before selecting <Windows (SMB): Browse>. Network transmission is not possible until this startup time has elapsed. (See "Setting Startup Time.")
  • If you select <FTP> or <Windows (SMB)>:
  • 1. Use [], [] or (Scroll Wheel) to select <Host Name>, then press [OK].
  • 2. Use the software keyboard to enter the host name.
  • You can enter up to 120 characters (47 characters if <FTP> is selected) for the host name.
  • A host name is a unique name assigned to identify each host computer that provides services on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job.
  • 3. If you are finished, press the right Any key to select <Set>.
  • 4. Use [], [] or (Scroll Wheel) to select <Folder Path>, then press [OK].
  • 5. Use the software keyboard to enter the path to the folder.
  • You can enter up to 120 characters for the folder path.
  • A file path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job.
  • If you are sending to an iW Document Manager folder, enter the folder name set in iW Gateway.
  • 6. If you are finished, press the right Any key to select <Set>.
  • 7. Use [], [] or (Scroll Wheel) to select <User Name>, then press [OK].
  • 8. Use the software keyboard to enter the user name.
  • You can enter up to 24 characters for the user name.
  • If you are sending to an iW Document Manager folder, enter the user name set in iW Gateway.
  • 9. If you are finished, press the right Any key to select <Set>.
  • 10. Use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  • 11. Use the software keyboard to enter the password.
  • You can enter up to 24 characters when <FTP> is selected as the server protocol, or up to 14 when <Windows (SMB)> is selected.
  • If you are sending to an iW Document Manager folder, enter the password set in iW Gateway.
  • 12. If you are finished, press the right Any key to select <Set>.
  • 13. Press the right Any key to select <Set>.
  • 14. Press the right Any key to select <Register>.
  • If you select <Windows (SMB): Browse>:
  • 1. Use [], [] or (Scroll Wheel) to select the desired workgroup, then press [OK].
  • If the desired workgroup is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired workgroup.
  • 2. Use [], [] or (Scroll Wheel) to select the desired file server, then press [OK].
  • If the desired file server is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired file server.
  • 3. Use [], [] or (Scroll Wheel) to select the desired file server, then press the right Any key to select <Set>.
  • If the Enter Network Password screen is displayed after pressing [OK], enter your user name (up to 24 characters) and network password (up to 14 characters), then press the right Any key to select <Set>.

  • 4. Specify the folder name, user name, and password as described from steps 5 to 11 in "If you select <FTP> or <Windows (SMB)>."
  • 5. Press the right Any key to select <Set>.
  • 6. Press the right Any key to select <Register>.

If you want to register another file server address, repeat from step 5.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Registering Group Addresses in One-Touch

Return to Overview

The Group Address feature enables you to create a group of up to 299 stored destinations as a single destination.


Remark
  • You cannot register new destinations in a group address. New destinations need to be registered in the Address Book before you can register them as part of a group address.
  • The types of destinations you can register in a group address are fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You cannot register a group address in a group address.
  • This section describes how to register destinations from the Additional Functions screen. You can also register destinations from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Register New Dest. to One-touch>, then press [OK].
  • Follow the procedure described in this section from step 5.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to register, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Group>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter the group name.
  • You can enter up to 16 characters for the group name.
  • Registered destinations are sorted in the Address Book by its name, in alphabetical order.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Register One-touch Name>, then press [OK].
  1. Use the software keyboard to enter the one-touch name.
  • You can enter up to 12 characters for the one-touch name.
  1. If you are finished, press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Destination Registration>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the destination to store in the group address, then press [OK].
  • To cancel a selected destination, select the destination again and press [OK] to clear the check mark.
  • Use [] or [] to select the index key (e.g., [ABC]) to restrict the display range of entries. Select [All] to return to the full address list.
  • If the desired destination is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired destination.
  • You can select a destination and press the left Any key to select <Details> to confirm the detailed information related to the selected destination. Press the right Any key to select <Done> to return to the previous screen.

  1. Repeat step 14 to select all destinations you want to register in the group address, then press the right Any key to select <Set>.
  1. Press the right Any key to select <Register>.

If you want to register another group address, repeat from step 5.

  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Editing Addresses Registered in One-Touch

Return to Overview

You can check and edit the details of the destinations registered in one-touch.


Remark
  • This section describes how to check and edit the details of the destinations from the Additional Functions screen. You can also check and edit the details from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Use [], [] or (Scroll Wheel) to select the one-touch you want to check or edit.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Confirm/Edit One-touch Dest.>, then press [OK].
  • Follow the procedure described in this section from step 7.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to check or edit, then press [OK].
  • You cannot check or edit multiple one-touch destinations at the same time.
  • If the desired one-touch is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired one-touch.
  1. Use [], [] or (Scroll Wheel) to select <Details/Edit>, then press [OK].
  1. Check or edit the address details.
  • If you want to check the address details:
  • 1. Check the details, then press the right Any key to select <Done>.
  • If you want to edit the address details:
  • 1. Use [], [] or (Scroll Wheel) to select the item you want to edit, then press [OK].
  • 2. Confirm that <Edit> is selected, then press [OK].
  • 3. Edit the address details.

Follow the same procedure as you used when registering destinations.

  • 4. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Erasing Addresses Registered in One-Touch

Return to Overview


Remark
  • This section describes how to erase one-touch destinations from the Additional Functions screen. You can also erase them from the Select Send Type screen, as follows:
  • In the Select Send Type screen, press the right Any key to select <One-touch>.
  • Use [], [] or (Scroll Wheel) to select the one-touch you want to erase.
  • Press the left Any key to select <Reg/Edit/Erase>.
  • Use [], [] or (Scroll Wheel) to select <Erase from One-touch>, then press [OK].
  • Follow the procedure described in this section from step 7.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Address Book Settings>, then press [OK].

If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using - (numeric keys), then press [OK]. (See "Setting a Password for the Address Book.")

  1. Use [], [] or (Scroll Wheel) to select <Register One-touch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the one-touch you want to erase, then press [OK].
  • You cannot erase multiple one-touch destinations at the same time.
  • If the desired one-touch is not displayed, use [], [] or (Scroll Wheel) to scroll to the desired one-touch.
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].

If you want to cancel erasing the destination, select <No>.

  1. Press (Main Menu) to return to the Main Menu screen.


Toner Cartridges

The lifetime of the Canon genuine toner cartridges used in this machine (imageRUNNER C1028/imageRUNNER C1028iF) is approximately 6,000 pages for K (Black) and is approximately 6,000 pages for each C (Cyan), M (Magenta) and Y (Yellow). The page counts are based on 5% coverage* when printing A4 size paper with the default print density setting. The level of toner consumption varies depending on the type of originals printed. If your average original contains a lot of graphics, tables, or charts, the life of the toner cartridge will be shorter as they consume more toner. When you are replacing a toner cartridge, be sure to use a toner cartridge designed for this product. To purchase the Canon genuine replacement toner cartridge, contact your local authorized Canon dealer.

* The term "5% coverage" denotes a document on which the area covered with toner is 5% of the total area of a sheet.


Model Name Supported Canon
Genuine Toner Cartridge
Print Yield
imageRUNNER C1028
imageRUNNER C1028iF
Canon NPG-41 Black Toner
Canon NPG-41 Magenta Toner
Canon NPG-41 Yellow Toner
Canon NPG-41 Cyan Toner
Approx. 6,000 pages

Maintaining the Toner Cartridges

Checking the Toner Level


Maintaining the Toner Cartridges

Return to Overview

Note the following when handling toner cartridges.


  • Keep the toner cartridges away from computer screens, disk drives, and floppy disks. The magnets inside the toner cartridges may harm these items.
  • Avoid locations subject to high temperature, high humidity, or rapid changes in temperature.
  • Storage temperature range: 32 to 95°F (0 to 35 °C)
  • Storage humidity range: 35 to 85% RH (no condensation)
  • Do not expose the toner cartridges to direct sunlight or bright light for more than five minutes.
  • Store the toner cartridges in their protective bags. Do not open the bags until you are ready to install the toner cartridges in the machine.
  • Save the protective toner cartridge bags in case you need to repack and transport the toner cartridges at a later date.
  • If the toner cartridge has to be removed from the machine for maintenance, place it in the protective bag that it came in or wrap it with a thick cloth immediately.
  • Do not store the toner cartridges in a salty atmosphere or where there are corrosive gases such as from aerosol sprays.
  • Do not remove the toner cartridges from the machine unnecessarily.
  • Do not open the drum protective shutter on the toner cartridges. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  • Always hold the toner cartridges by their handles to avoid touching the drum protective shutter.
  • Do not place the toner cartridges in an upright or an upside down position. If toner becomes caked in the toner cartridges, it may become impossible to free it even by shaking the toner cartridges.
  • For optimum print quality, when you replace toner cartridges, using Canon genuine ones is recommended.
  • [Be careful of counterfeit toner cartridges]
    Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge.

    For more information, see http://www.canon.com/counterfeit.


Checking the Toner Level

Return to Overview

The Device Info. screen indicates one of three levels for the amount of toner remaining in the toner cartridges. If the message <Empty> appears, it is recommended that the toner cartridges be replaced. (See "Replacing the Toner Cartridges." )

  1. Press (Main Menu).
  1. Press the left Any key to select <Device Info.>.
  • The screen below indicates there is sufficient toner in the toner cartridge.

  • The screen below indicates that only a small amount of toner remaining inside the machine. You can continue printing. Proceed to step 4.

  • It is recommended that you purchase a new toner cartridge to have it available when needed.
  • The screen below indicates the toner cartridge is running out of toner.

  1. Press the right Any key to select <Recovery Steps> and follow the instructions on the display to replace the toner cartridge.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking the Device Information

On the Device Information screen, you can check the status of current machine device and consumable.


  1. Press (Main Menu).

  1. Press the left Any key to select <Device Info.>.

1 Toner
The status of toner is displayed.
2 Available Memory
The remaining amount of available system memory is displayed in percentage.
3 Paper Supply
The paper supply, and the paper type, paper size loaded in the paper drawer(s)* are displayed.

*The paper drawer 2 is displayed only when the optional Paper Drawer (Paper Drawer 2) is attached.


  1. Press (Main Menu) to return to the Main Menu screen.

You can also return to the Main Menu screen by pressing [OK].


  • Checking the page count

You can check the copy, scan, and print page counts.


  1. Press [Counter Check] on the left side of the control panel.

The <Counter Check> display appears.

  • The displayed counters may vary depending on the country of purchase.
1 Serial No.
The machine's serial number is displayed.
2 Counter
The copy, scan, and print page counts are displayed here.

  1. Press [Counter Check] to return to the previous screen.

You can also return to the previous screen by pressing the right Any to select <Done>.


  • Printing the page count list

You can print the page count list.


  1. Press [Counter Check] on the left side of the control panel.

The <Counter Check> display appears.


  1. Press the left Any key to select <Print List>.

  • If Department ID Management is set to <On>, log in to the machine first to print the page count list.

  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].

To cancel printing, press the left Any key to select <Cancel>.

  • You cannot cancel printing after <Cancel> is grayed out.


Placing Originals

Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the copy modes that you want to use.


On the Platen Glass

In the Feeder


On the Platen Glass

Return to Overview

Place the originals on the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies.

  1. Lift up the feeder.
  1. Place your original face down.
  1. Align the original with the appropriate paper size marks.

If your original does not match any of the paper size marks, align the center of your original with the arrow mark.

  1. Gently close the feeder.

The original is ready for scanning.

  • Remove the original from the platen glass when scanning is complete.


In the Feeder

Return to Overview

Place the originals into the feeder when you want to copy several originals at the same time, and press (Start). The machine automatically feeds the originals to the scanning area and scans them.

  1. Fan the original stack and even the edges.
  1. Adjust the slide guides to the width of the originals.
  1. Neatly place the originals face up in the original supply tray.

The originals are ready for scanning.

  • Do not add or remove originals while they are being scanned.
  • When scanning is complete, remove the originals from the originals delivery tray to avoid paper jams.
  • Avoid using feeder to scan the same originals more than 30 times. When scanned repeatedly, originals can become folded or torn, which may cause paper jams.
  • If the feeder rollers are soiled from scanning originals written in pencil, clean them. (See "Cleaning the Machine.")


Loading Paper

This section describes how to load paper in the paper drawers and stack bypass tray.


In the Paper Drawer

In the Stack Bypass Tray


In the Paper Drawer

Return to Overview

This section describes how to load paper in the paper drawer or in the optional paper drawer.


  1. Pull out the paper drawer until it stops.

  1. Hold the paper drawer with both hands and remove it from the machine.

  1. Hold the lock release lever of the side paper guides (A) and slide the guides to the mark for the size of the paper to be loaded. The side paper guides move together.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Hold the lock release lever of the rear paper guides (A) and slide the guides to the mark for the size of the paper to be loaded.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Fan the paper stack and even the edges.

  1. Load the paper stack of the appropriate size with the print side facing up. Align the rear edge of the paper stack with the rear paper guide.
  • Make sure the paper stack does not exceed the load limit mark (A).

  • The paper drawer holds approximately 250 sheets of paper (80 g/m2).

  1. Hold the paper drawer with both hands and set it back into the machine.

  1. Push the paper drawer as far as it will go.

  • In the Optional Paper Drawer (Paper Drawer 2)

When the optional drawer is installed in the machine, follow the procedure described below.


  1. Pull out the optional paper drawer until it stops.

  1. Hold the optional paper drawer with both hands and remove it from the machine.

  1. Hold the lock release lever of the side paper guides (A) and slide the guides to the mark for the size of the paper to be loaded. The side paper guides move together.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Hold the lock release lever of the rear paper guides (A) and slide the guides to the mark for the size of the paper to be loaded.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Fan the paper stack and even the edges.

  1. Load the paper stack of the appropriate size with the print side facing up. Align the rear edge of paper stack with the rear paper guide.
  • Make sure the paper stack does not exceed the load limit mark (A).

  • The optional paper drawer holds approximately 500 sheets of paper (80 g/m2).

  1. Hold the optional paper drawer with both hands and set it back into the machine.

  1. Push the paper drawer as far as it will go.

  • When printing paper with a letterhead or logo (preprinted paper) using the paper drawer:

Load the paper in the proper orientation as follows.

  Portrait orientation Landscape orientation
1-sided printing
(When "Setting the Speed or Print Side Priority" is set to <Speed Priority> (the default setting))

(with the printing side facing up)

(with the printing side facing up)
1-sided printing
(When "Setting the Speed or Print Side Priority" is set to <Print Side Priority>)

(with the printing side facing down)

(with the printing side facing down)
2-sided printing
(with the front side facing down)

(with the front side facing down)


In the Stack Bypass Tray

Return to Overview

If you are making prints on transparencies, labels, nonstandard-sized paper, or envelopes, load them into the stack bypass tray.


Remark
  • Note the following points when using the stack bypass tray:
  • Paper Quantity: one to approximately 100 sheets (80 g/m2).
  • Paper Size: 76.2 x 127 mm to 216 x 356 mm
  • Paper Weight: 60 to 176 g/m2
  • Paper which has been rolled or curled must be straightened out prior to use, to allow the paper to feed smoothly through the stack bypass tray (allowable curl amount: less than 10 mm for normal paper, less than 5 mm for heavyweight paper).
  • Depending on the paper storage conditions, it may not be possible to feed some paper into the stack bypass tray. In this case, set the amount of paper to less than 50 sheets (80 g/m2).
  • Do not load different size/type paper at the same time.
  • If you load multiple sheets of heavyweight paper into the stack bypass tray, a paper jam may occur depending on the type of heavyweight paper,. If this happens, load only one sheet of heavyweight paper at a time.
  • When printing on special types of paper, such as heavyweight paper or transparencies, make sure to correctly set the paper type, especially if you are using heavyweight paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty and require a service repair, or the paper could jam.
  • If you are printing on envelopes, do not allow more than 10 envelopes to accumulate in the output tray. Always empty the output tray once 10 envelopes have accumulated.
  • You cannot use <Custom Size> when you print from a USB memory (Direct Print).
  • Envelopes may be creased in the printing process.
  • For high-quality printouts, use paper recommended by Canon.
  • For more information on paper types that can be used with this machine, see "Paper Requirements."
  1. Open the stack bypass tray.
  • If the paper drawer is not set, you will not be able to print or copy from the stack bypass tray.
  • If the paper size you are going to load into the stack bypass tray is different from the paper size stored in stack bypass tray Standard Settings, set stack bypass tray Standard Settings to 'Off' in Common Settings (from the Additional Functions screen). (See "Setting Paper Size and Type." )
  1. Adjust the slide guides to match the size of the paper.

If you are feeding large size paper, pull out the auxiliary tray, and extend the tray extension.

  1. Load the paper into the stack bypass tray.

Insert the paper stack as far as it will go.


  • Before inserting paper:
  • 1. When you use the stack bypass tray to make copies, straighten out curled paper prior to use, as shown below. Curled paper may cause a paper jam.

  • 2. If there is difficulty in straightening out curled paper, curl the front edges of the paper upward, as shown below.


  • To print on the back side of preprinted paper:
  • 1. Load the preprinted paper face up into the stack bypass tray, as shown in the illustration below.

The screen for selecting the paper size appears.

  • When loading paper into the stack bypass tray, align the paper stack neatly between the slide guides. If the paper is not loaded correctly, a paper jam may occur.
  • If you are printing on heavyweight paper or envelopes using the stack bypass tray, and find that the paper or envelopes are not being fed smoothly or evenly through the stack bypass tray, remove the paper or envelopes, curl the feeding edges upward approximately 3 mm, and then reload the paper or envelopes. Curling the feeding edges enables the rollers to grip the paper or envelopes as they are fed into the machine from the stack bypass tray.

  • If there are instructions on the paper package about which side of the paper to load, follow those instructions.
  • When the paper is loaded into the stack bypass tray, the side facing down is the one printed on.
  • If problems, such as poor print quality or paper jams occur, try turning the paper stack over and reload it.

  • If you are loading envelopes into the stack bypass tray:
  • 1. Take five envelopes, loosen them as shown, and then stack them together. Repeat this step five times for each set of five envelopes.

  • 2. Place the envelopes on a clean, level surface, and press all the way around the envelopes by hand, in the direction of the arrows, to remove any curls. Repeat this step five times for each set of five envelopes.

  • Take particular care to spread the envelopes out in the direction that they will be fed.
  • 3. Hold down the four corners of the envelopes firmly, so that they and the sealed or glued portion stay flat.

  • Do not print on the back side of the envelopes (the side with the flap).
  • If the envelopes become filled with air, flatten them by hand before loading them into the stack bypass tray.

Load the envelopes face down (flap side up) in the stack bypass so shown below.

For top opening envelopes, load them as their sealing side (flap side) is located on the left when viewed from the front.

For side opening envelopes, load them so their sealing side (flap side) is located in the back of the stack bypass tray when viewed from the front.

The screen for selecting the paper size appears.

  • The stack bypass tray can hold 10 envelopes at a time.
  • Envelopes may be creased in the printing process.

  • When printing paper with a letterhead or logo (preprinted paper) using the stack bypass tray:

Load the paper in the proper orientation as follows.

  Portrait orientation Landscape orientation
1-sided printing
(When "Setting the Speed or Print Side Priority" is set to <Speed Priority> (the default setting))

(with the printing side facing down)

(with the printing side facing down)
1-sided printing
(When "Setting the Speed or Print Side Priority" is set to <Print Side Priority>)

(with the printing side facing up)

(with the printing side facing up)
2-sided printing
(with the front side facing up)

(with the front side facing up)


Setting Paper Size and Type

For the Stack Bypass Tray

Registering Irregular Paper Sizes for the Stack Bypass Tray

For the Paper Drawer


For the Stack Bypass Tray

Return to Overview

You can register a frequently used paper size and type for the stack bypass tray.
The default setting is <Off>.


  1. Press (Main Menu).

  1. Press the right Any key to select <Additional Func.>.

  1. Use [], [] or (Scroll Wheel) to select <Paper Settings>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Stack Bypass Paper (Std.)>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Option>.

If you do not want to set the stack bypass standard settings, select <Off>, then press [OK], and press (Main Menu) to return to the Main Menu screen.


  • If you register a standard paper size:

  • 1. Use [], [] or (Scroll Wheel) to select paper size, then press [OK].
  • You can select from the following paper sizes: <A4>, <A5>, <B5>, <Custom Size>, <COM 10>, <Monarch>, <DL>, <ISO-C5>, <ISO-B5>
  • If you use inch size paper, press the left Any key to select <Inch Size> and select the paper size you want to use.

  • If you register an irregular paper size:

  • 1. Use [], [] or (Scroll Wheel) to select <Custom Size>, then press [OK].

  • 2. Use [], [] or (Scroll Wheel) to select <X:> (length for the short edge), then press [OK].

  • 3. Use [], [], (Scroll Wheel), or - (numeric keys) to enter the length for X (short edge), then press [OK].

  • 4. Use [], [] or (Scroll Wheel) to select <Y:> (length for the long edge), then press <OK>.

  • 5. Use [], [], (Scroll Wheel), or - (numeric keys) to enter the length for Y (long edge), then press [OK].

  • 6. Use [], [] or (Scroll Wheel) to select <Set Size>, then press [OK].

  • If you register an irregular paper size by recalling the previously set size:

You can recall the previously set paper size. For instructions on how to register the irregular paper size, see "Registering Irregular Paper Sizes for the Stack Bypass Tray."


  • 1. Use [], [] or (Scroll Wheel) to select <Custom Size>, then press [OK].

  • 2. Press the right Any key to select <Recall/Register>.

  • 3. Use [], [] or (Scroll Wheel) to select <Size 1> or <Size 2>, then press [OK].

The recalled paper size is displayed.

  • You can also edit the previously set size or register a new irregular size from this display. Press the right Any key to select <Register/Edit> → select <Size 1> or <Size 2> → press [OK] → specify the lengths for <X:> and <Y:> → select <Set Size> → press the right Any key to select <Done> → select <Back> → press [OK].


  • 4. Use [], [] or (Scroll Wheel) to select <Set Size>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select paper type, then press [OK].

The selectable paper types vary depending on the paper size you have specified. The unavailable paper types are grayed out on the display.


  1. Use [], [], or (Scroll Wheel) to select [On], then press [OK].

  1. Press right Any key to select [Done].

  1. Press (Main Menu) to return to the Main Menu screen.


Registering Irregular Paper Sizes for the Stack Bypass Tray

Return to Overview

You can register two irregular paper sizes for the stack bypass tray. You can recall the registered size when you use irregular paper size on the stack bypass tray. For details on recalling the registered irregular paper size, see "Recalling Irregular Paper Size Registered for the Stack Bypass Tray."

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Paper Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Custom Size>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Size 1> or <Size 2>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <X:> (length for the short edge), then press <OK>.
  1. Use [], [] or (Scroll Wheel), or - (numeric keys) to enter the length for X (short edge), then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Y:> (length for the long edge), then press <OK>.
  1. Use [], [], (Scroll Wheel), or - (numeric keys) to enter the length for Y (long edge), then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Set Size>, then press [OK].
  1. Press the right Any key to select <Done>.

If you want to register the other custom paper size, select <Size 1> or <Size 2>, then repeat steps 6 to 10.

  1. Press (Main Menu) to return to the Main Menu screen.
  • You can use the irregular paper size registered with the procedure above for the <Stack Bypass Paper (Std.)> setting, which is useful if you frequently use the same irregular size paper. See "For the Stack Bypass Tray."


For the Paper Drawer

Return to Overview

When you place other sizes and/or types of paper, follow this procedure to change the settings.
The default settings are <A4> and <Plain 2>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Paper Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Drawer 1> or <Drawer 2>*, then press [OK].

*Only when the optional paper drawer (paper drawer 2) is attached.

  1. Use [], [] or (Scroll Wheel) to select paper size, then press [OK].
  • You can select from the following paper sizes:
    <A4>, <A5>, <B5>
  • If you use inch size paper, press the right Any key to select <Inch Size> and perform the step above.
  1. Use [], [] or (Scroll Wheel) to select paper type, then press [OK].
  • You can select from the following paper types:
    <Plain 1>, <Plain 2>, <Recycled Paper>, <Color>, <Bond>, <Heavy 1>
  • If you use the paper drawer 2*, repeat the steps 4 to 6 for the paper drawer 2*.

    * Only when the optional paper drawer (paper drawer 2) is attached.
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Tone Volume

This section describes how to adjust the tones that the machine produces during operation or fax transmission.


Remark
  • The Monitor Volume can be adjusted only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).

Setting the Monitor Volume

Setting the Audible Tones


Setting the Monitor Volume

Return to Overview

The monitor volume can be adjusted. Follow the procedure described below.

The default setting is <Volume Key Setting Priority>.


Remark
  • The Monitor Volume can be adjusted only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Volume Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Monitor Volume Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Volume Key Setting Priority> or <Screen Settings Priority>, then press [OK].
  • <Volume Key Setting Priority>: Use the volume key to adjust the monitor volume. Skip to step 8.
  • <Screen Settings Priority>: Adjust the monitor volume using the Additional Functions screen. Proceed to step 6.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Turns off the monitor volume. Skip to step 8.
  • <On>: Turns on the monitor volume. Proceed to step 7.
  1. Use [], [] or (Scroll Wheel) to select the monitor volume, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Audible Tones

Return to Overview

The audible tones can be set. Follow the procedure described below.

The default settings are as follows:

  • <Incoming Ring>: On (1)*
  • <Entry Tone>: On (1)*
  • <Error Tone>: On (1)*
  • <TX Done Tone>: On (1)*
  • <Receive Done Tone>: On (1)*
  • <Print Done Tone>: On (1)*
  • <Scan Done Tone>: On (1)*

* The tone volume can be adjusted only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).


Remark
  • The <Incoming Ring> setting is available only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Volume Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Audible Tones>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Incoming Ring>, <Entry Tone>, <Error Tone>, <TX Done Tone>, <Receive Done Tone>, <Print Done Tone> or <Scan Done Tone>, then press [OK].
  • <Incoming Ring>: Set whether the telephone rings when it receives a voice call, enabling you to answer the call. This function is only available when the <Reception Mode Selection> is set to <Auto RX>.
  • <Entry Tone>: Adjust the tone that beeps when pressing keys on the control panel.
  • <Error Tone>: Adjust the tone that beeps when an error (e.g., paper jam) occurs.
  • <TX Done Tone>: Adjust the tone that beeps when a document is sent.
  • <Receive Done Tone>: Adjust the tone that beeps when receiving document is complete.
  • <Print Done Tone>: Adjust the tone that beeps when printing is complete.
  • <Scan Done Tone>: Adjust the tone that beeps when scanning is complete.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Turns off the tone. Skip to step 8.
  • <On>: Turns on the tone. Proceed to step 7.
  1. Use [], [] or (Scroll Wheel) to select the volume (1 to 3), then press [OK].
  • If you set <Incoming Ring> to <On>, the telephone rings when it receives a voice call if an external telephone is connected. For information how to set the incoming ring times, see "Setting the Incoming Ring Tone (Fax)."
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Date and Time

This section describes how to set the current date and time, the time zone in which the machine is used, and the daylight saving time.


Setting the Current Date and Time

Setting the Time Zone

Setting the Daylight Saving Time


Setting the Current Date and Time

Return to Overview

You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Timer Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Date & Time Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Current Time Settings>, then press [OK].
  1. Use - (numeric keys) to enter the current date and time, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Time Zone

Return to Overview

The standard time zones of the world are expressed globally in terms of the difference in hours (±up to 12 hours) from GMT (±0 hours)*. A time zone is a region throughout which this time difference is the same.
The default setting is <GMT0:00>.

*GMT stands for Greenwich Mean Time.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Timer Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Date & Time Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Time Zone Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired time zone, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Daylight Saving Time

Return to Overview

In some countries or areas, time is advanced throughout the summer season. This is called "Daylight Saving Time."
The default setting is <On>.


Remark
  • This function is not available for Singapore and Malaysia.
  • Depending on the country of purchase, some default values may vary and some menu items may not be displayed.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Timer Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Date & Time Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Daylight Saving Time Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Month>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the month when the daylight saving time starts, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Week>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the week, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Day of the Week>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the day of the Week, then press [OK].
  1. Press the right Any key to select <Set>.

The End Date Month to End DST screen appears.

  1. Use [], [] or (Scroll Wheel) to select <Month>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the month when the daylight saving time ends, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Week>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the week, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Day of the Week>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the day of the Week, then press [OK].
  1. Press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Sleep Mode

If the machine remains idle for a certain period of time, it automatically enters the Sleep mode.
The default settings are <On> and <15 Minutes>.
We recommend that you use this option in the default setting.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Timer Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Sleep Time>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the desired interval, then press [OK].
  • You can set the interval from 3 to 240 minutes (in one-minute increments).
  • You can also set the interval using - (numeric keys).
  1. Press (Main Menu) to return to the Main Menu screen.
  • To enter the Sleep mode manually, press [Power] on the operation panel.
  • The machine will not enter the Sleep mode when:
  • the machine is in operation
  • the Processing/Data indicator is lit or flashing
  • a message is on the display and the Error indicator is flashing
  • there is a paper jam in the machine
  • The machine will leave the Sleep mode when:
  • you press [Power] on the operation panel
  • a fax is received*
  • a print job is sent from a computer, and the print is started (printing starts but the display remains off)
  • a computer performs a scan through the machine
    * Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).


Setting the Auto Clear Time

If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function).
The default setting is <2 Minutes>.


Remark
  • If <0> is selected, the Auto Clear mode is not set.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Timer Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Clear Time>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the desired interval, then press [OK].
  • You can set the interval from 0 (off) to 9 minutes (in one-minute increments).
  • You can also set the interval using - (numeric keys).
  1. Press (Main Menu) to return to the Main Menu screen.


Detecting and Installing Drivers that Support Functions Specified on the Machine into Your Computer

This section describes how to specify functions suitable for the fax board or printer kit installed in the machine. From your computer, you can detect and install drivers that are compatible with the specified functions.


Remark
  • If you are using the imageRUNNER C1028, this setting is available only when one of the following conditions is met:
  • The optional PCL Printer Kit is activated.
  • The optional PS Printer Kit is activated.
  • The optional Super G3 FAX Board is attached.
  • If the desired driver is not in your computer, detection and installation cannot be performed.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <PDL Selection (PnP)>, then press [OK].
  1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <UFRII LT>, <PCL5c>, <PCL6>, <FAX>, or <PS3>, then press [OK].
  • The displayed functions may differ, depending on the optional equipment attached.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Starting "Setup Guide"

This section describes how to start the "Setup Guide" from the Additional Functions menu.

The "Setup Guide" is designed to assist you in making the machine's required settings.


Load Paper

Set Date and Time

Make Fax Settings

Connect Telephone Cables

Adjust Color with "Auto Gradation Correction"

Set Up Network Connection

Finish "Setup Guide"

  1. Press (Main Menu).

  1. Press the right Any key to select <Additional Func.>.

  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).


  1. Use [], [] or (Scroll Wheel) to select <Start Setup Guide>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].

The "Setup Guide" is displayed on the display.


Remark
  • Once the "Setup Guide" starts, it cannot be stopped.
  • Press [Back] to return to the previous screen.

  • Information About the Keys
  • Press the Left/Right Any key to select the alternative key at the bottom of the display.
  • Press [] [] [] [] to move the cursor position.
  • Use (Scroll Wheel) to move the cursor position.
  • Press [OK] to set the entry or to proceed to the next screen.
  • Press [Back] to return to the previous screen.


  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

The screen explains how to operate the "Setup Guide" using the keys on the operation panel. For details on the key operation, see "Information About the Keys," shown above.


  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

Check that all the packing materials are removed from the main unit and the cartridges. If not, refer to the instruction sheet "Unpacking the Machine" and remove them all.


  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

The auto obtain IP address function enables the machine to get the IP address after connecting the LAN cable to the machine.

  • Make sure that the network is connected to the machine.

  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

Do not connect the USB cable at this point even if you use the machine as a local printer by directly connecting the machine to the computer.

  • During the software installation, you will connect the USB cable. (When using the network function, the USB cable is not required.)

  1. Make sure the screen on the left is shown on the display.

Go to "Load Paper."

  • If the toner cartridges have not been set in the machine or the tabs and tape have not been removed from the toner cartridges, the <Set Toner Cartridge Again> screen appears. You will need to finish the cartridge installation before you proceed. (See, "Replacing the Toner Cartridge with a New One.")


Load Paper

Return to Overview

This section describes the procedures for making paper and paper size settings in the "Setup Guide." Animated screens are included with each step described in the "Setup Guide."


  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

  1. Pull out the paper drawer until it stops.

  1. Hold the paper drawer with both hands and remove it from the machine.

  1. Press [OK] to proceed to the "Setup Guide."

  1. Hold the lock release lever of the side paper guides (A) and slide the guides to the mark for the size of the paper to be loaded. The side paper guides move together.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Press [OK] to proceed to the "Setup Guide."

  1. Hold the lock release lever of the rear paper guides (A) and slide the guides to the mark for the size of the paper to be loaded.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Press [OK] to proceed to the "Setup Guide."

  1. Fan the paper stack and even the edges.

  1. Load the paper stack of the appropriate size with the print side facing up. Align the rear edge of the paper stack with the rear paper guide.
  • Make sure the paper stack does not exceed the load limit mark (A).

  • The paper drawer holds approximately 250 sheets of paper (80 g/m2).

  1. Press [OK] to proceed to the "Setup Guide."

  1. Hold the paper drawer with both hands and set it back into the machine.

  1. Push the paper drawer as far as it will go.
  • If you loaded a size and/or type of paper that is different from what you registered in the "Setup Guide," you need to change the paper settings on the machine. See,"Setting Paper Size and Type."

  1. Press [OK] to proceed to the "Setup Guide."

  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

  1. Use [], [] or (Scroll Wheel) to select the paper size you loaded, then press [OK].
  • If you use inch size paper, press the left Any key to select <Inch Size> and the paper size you want to use.

  1. Use [], [] or (Scroll Wheel) to select the paper type you loaded, then press [OK].

  1. Make sure the screen on the left is shown on the display.

Go to "Set Date and Time."


  • Optional Paper Drawer (Paper Drawer 2)

When the Optional Paper Drawer is installed in the machine, the procedure for setting up the Optional Paper Drawer displays on the "Setup Guide."


  1. Pull out the optional paper drawer until it stops.

  1. Hold the optional paper drawer with both hands and remove it from the machine.

  1. Press [OK] to proceed to the "Setup Guide."

  1. Hold the lock release lever of the side paper guides (A) and slide the guides to the mark for the size of the paper to be loaded. The side paper guides move together.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Press [OK] to proceed to the "Setup Guide."

  1. Hold the lock release lever of the rear paper guides (A) and slide the guides to the mark for the size of the paper to be loaded.
  • Make sure to set the guides to the mark for the size of the paper to be loaded correctly. If the guides are positioned incorrectly, it may cause paper jams, dirty prints, etc.

  1. Press [OK] to proceed to the "Setup Guide."

  1. Fan the paper stack and even the edges.

  1. Load the paper stack of the appropriate size with the print side facing up. Align the rear edge of paper stack with the rear paper guide.
  • Make sure the paper stack does not exceed the load limit mark (A).

  • The optional paper drawer holds approximately 500 sheets of paper (80 g/m2).

  1. Press [OK] to proceed to the "Setup Guide."

  1. Hold the optional paper drawer with both hands and set it back into the machine.

  1. Push the paper drawer as far as it will go.
  • If you loaded a size and/or type of paper that is different from what you registered in the "Setup Guide," you need to change the paper settings on the machine, see "Setting Paper Size and Type."

  1. Press [OK] to proceed to the "Setup Guide."

  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

  1. Use [], [] or (Scroll Wheel) to select the paper size you loaded, then press [OK].
  • If you use inch size paper, press the left Any key to select <Inch Size> and the paper size you want to use.

  1. Use [], [] or (Scroll Wheel) to select the paper type you loaded, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Yes> or <No> for setting the default paper drawer, then press [OK].

When you install paper drawer 2 (optional paper drawer) that is usually used for copying, select <Yes>. If you selected <No>, the default paper drawer (Standard mode of copy) will be the paper drawer 1. (paper drawer). (For details on the standard mode of copy, see "Changing Standard Mode.")


  1. Make sure the screen on the left is shown on the display.

Go to "Set Date and Time."



Set Date and Time

Return to Overview

Before using the machine, you MUST set the current date and time. The date and time set are used as a standard for timer settings functions.

  • Information About the Keys
  • Press the Left/Right Any key to select the alternative key at the bottom of the display.
  • Press - (numeric keys) to enter numbers.
  • Press [OK] to set the entry or to proceed to the next screen.
  • Press [Back] to return to the previous screen.
  • Press (Clear) to the delete entire entry.

  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."
  1. Use - (numeric keys) to enter the date (day/month/year) and time (in 24-hour/military time format), then press [OK].
  1. Make sure the screen on the left is shown on the display.

The screen displayed varies depending on the system configuration and product purchased.


Go to "Make Fax Settings."

  • <Daylight Saving Time Set.> is not available for Singapore and Malaysia.
  • By default, <Daylight Saving Time Set.> in the <Timer Settings> menu is set to <On>.
  • Depending on the country of purchase, some default values may vary and some menu items may not be displayed.
  • To use the fax function with the imageRUNNER C1028, the optional Super G3 FAX Board is required.

Go to "Adjust Color with 'Auto Gradation Correction'."



Make Fax Settings

Return to Overview

This section describes the fax settings in the "Setup Guide."


Remark

  1. Make sure the screen on the left is shown on the display. Use [], [] or (Scroll Wheel) to select <Make Fax Settings Now> or <Make Fax Settings Later>.
  • <Make Fax Settings Now>: If you use the fax function, select <Make Fax Settings Now> then press [OK].

  1. Make sure the screen on the left is shown on the display.

Go to "Register User Telephone Number and Unit Name."


  • Register User Telephone Number and Unit Name

This section describes the procedure for registering the user telephone number and unit name. For information on how to enter characters, see "Entering Characters."


  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

  1. Use - (numeric keys) to enter your fax number, then press [OK].
  • You can enter up to 20 characters.
  • To confirm the entry, press the right Any key to select <Register>.

Following keys are available by selecting with [], [] or (Scroll Wheel):

  • <Space>: Inserts a space.
  • <+>: Inserts a plus sign.
  • <Backspace>: Deletes the last number entered.
  • To delete all of the entered number, press (Clear).

  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

  1. Enter the unit name (your name, company name, etc.) using [], [], [], [] or (Scroll Wheel) to select the characters, then press [OK] to enter.
  • You can enter up to 24 characters.
  • To confirm the entry, press the right Any key to select <Set>.
  • You can register only one unit name.
  • To deletes the last entered characters, press left Any key to select <Backspace>.
  • To delete all of the entered characters, press (Clear).

  1. Make sure the screen on the left is shown on the display.
  • In the next setting, you will set the receive mode.
  • The sender information you register in the machine appears in the header of each page received by the recipient.

  • Select the Receive Mode that Suits Your Needs

The receive mode determines how the machine responds to incoming faxes and voice calls. Select the mode that most suits your needs from the chart below. For more information about the receive modes, see "Methods for Receiving Faxes."


  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."

  1. Use [], [] or (Scroll Wheel) to select <Yes> or <No> for the question on the screen, the press [OK].

When select <Yes>, the following screen appears. Go to "Connect Telephone Cables."

When select <No>, the question screen on the left appears .


When select <Yes>, the following screen appears. Go to "Connect Telephone Cables."

When select <No>, the question screen on the left appears.


When select <Yes>, the screen on the left appears. After this screen, a screen appears asking you to confirm that the auto answering function of the telephone with built-in answering machine or answering machine is activated. "Connect Telephone Cables."

When select <No>, the following screen appears. Go to "Connect Telephone Cables."


  • Your telephone with built-in answering machine or answering machine must be connected directly to the machine to use <Answer Mode>. (See "Answer Mode.")
  • The external telephone must be connected to the machine to use <Fax/Tel Auto Switch> or <Manual RX>. (See "Answer Mode.")
  • By default, <Auto RX> is selected in <Reception Mode Selection>. If an external telephone is connected to the machine and receives a fax or voice call, the external telephone rings. You can answer voice calls while the external telephone is ringing.
  • To disable the incoming ring Press (Main Menu) to select <Additional Func.> → <Communications Settings> → <Fax Settings> → <RX Settings> → <Incoming Ring>, then select <Off>.
  • Voice mail is not supported with <Answer Mode>.


Connect Telephone Cables

Return to Overview


Remark


  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."
  1. Check the socket on the right side of the main unit, then press [OK] to proceed to the "Setup Guide."
  1. Connect the supplied telephone cable to the telephone line jack (A) on the right side of the machine and the wall jack.

If you want to use your own external telephone or telephone with built-in answering machine, connect the cable to external device jack (B) on the right side of machine.
If you have the optional handset, connect the cable to the handset jack (C) on the back side of machine.

  • When your receive mode is <Auto RX>, only the supplied telephone cable to the telephone line jack (A) is displayed on the screen.
  1. Press [OK] to proceed to the "Setup Guide."
  1. Make sure the screen on the left is shown on the display.

Remark
  • By default, telephone line type on the machine is set to tone dialing. If you need to change the setting to pulse dialing, see "If Necessary to Use Pulse Dialing." "Setting the Type of Telephone Line (Fax)."


Adjust Color with "Auto Gradation Correction"

Return to Overview

When using the machine for the first time, it is necessary to adjust the gradation in order to obtain the optimum copy or print results.
There are two types of gradation adjustments that can be made: Full Correction and Quick Correction.

  • Full Correction

This is a precise adjustment. The procedure involves making test prints and placing them on the feeder for scanning. Once this is complete, the machine automatically corrects the irregularities.

  • For an accurate adjustment, do not use colored paper, transparencies, or labels. It is recommended that you use plain white paper when performing Full Correction.
  • Make sure that you place the test prints properly. Accurate adjustments cannot be made if the test prints are not scanned correctly.
  • Two sheets of A4 or LTR paper are required for test prints.
  • Quick Correction

This is a quick and simple adjustment. Adjustment is made internally without outputting any test prints.

  • It is recommended that you select <Full Correction> when performing an automatic gradation adjustment. Select <Quick Correction> for a quick, but less complete adjustment between regular full corrections.
  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."
  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."
  1. Use [], [] or (Scroll Wheel) to select <Perform Full Correction> or <Do Not Perform Full Corr.>, then press [OK].
  • It is recommended that you select <Perform Full Correction>.
  • It takes five minutes to perform the full correction.
  • For the full correction, the machine performs the correction twice and two test prints are output by the machine for the each correction.
  • You selected <Do Not Perform Full Corr.> (=Quick Correction)
  • Make sure the following screen is shown on the display, then press [OK] to start the quick correction. (It takes approximately two and a half minutes to perform the quick correction.)

Recalibrations are made internally without outputting any test prints. After finishing the quick correction, go to "Set Up Network Connection."

  1. Make sure the screen on the left is shown on the display, then press [OK] to print the first test page.

If an error message appears:
If you set <Color> in <Paper Type> of <Paper Settings>, an error message will appear. If this is the case, follow the instructions below.

1. Press the right Any key to select <Done> and return to the screen in step 3.

2. Load A4 or LTR plain paper into the stack bypass tray and set the paper size and type.

3. Use [], [] or (Scroll Wheel) to select <Full Correction>.

  1. Place the first test print on the platen glass.

Place the test print face down on the platen glass, with the black bands along the top left edge of the platen glass. Stack approximately 20 sheets of blank paper on top of the test print for a more precise gradation correction.

  1. Make sure the screen on the left is shown on the display, then press [OK] to perform the correction.
  1. Remove the first test print from the platen glass
  1. Make sure the screen on the left is shown on the display, then press [OK] to print the second test page.

If an error message appears:
If you set <Color> in <Paper Type> of <Paper Settings>, an error message will appear. If this is the case, follow the instructions below.

1. Press the right Any key to select <Done> and return to the screen in step 3.

2. Load A4 or LTR plain paper into the stack bypass tray and set the paper size and type.

3. Use [], [] or (Scroll Wheel) to select <Full Correction>.

  1. Place the second test print on the platen glass.

Place the test print face down on the platen glass, with the black bands along the top left edge of the platen glass. Stack approximately 20 sheets of blank paper on top of the test print for a more precise gradation correction.

  1. Make sure the screen on the left is shown on the display, then press [OK] to perform the correction.
  1. Remove the second print from the platen glass
  1. Make sure the screen on the left is shown on the display.
  • In the next setting, you will set the network connection. If you do not set the network connection, select <Set or Check Later>, then go to "Finish 'Setup Guide'."


Set Up Network Connection

Return to Overview

  • Connect the Machine to Network

To use the machine by connecting to the network, you must set up the IP address.
An IP (Internet Protocol) address is an identification number assigned to each individual computer connected to the Internet.
To use the following functions, you must set up the IP address in advance.

Remote UI: Access and change the machine settings from a web browser on the computer by using the remote UI software.
E-Mail: Send scanned documents attached to an e-mail message through a network.
Scan to File Server: Send a scanned document to a file server from the computer.
I-Fax: Send a document to a machine that is compatible with I-fax.
PC Print: Print documents on a computer.
PC Fax: Fax a document on a computer.
Scan with Color Network ScanGear (application on the software CD-ROM): Save scanned documents to a computer.

The following flow chart indicates the settings needed for each function.


Remark
  • The "Setup Guide" only supports IPv4.
  1. Make sure the screen on the left is shown on the display. Use [], [] or (Scroll Wheel) to select <Set or Check Now> or <Set or Check Later>.
  • <Set or Check Now>: When you use the machine through the network, select <Set or Check Now>: then press [OK].
  • <Set or Check Later>: When you do not use the machine through the network, Select <Set or Check Later>, then press [OK]. (Go to "Finish 'Setup Guide'.")
  • The setting for IPv6 is not supported with the "Setup Guide." When you want to use the machine on the IPv6 environment, select <Set or Check Later> and set it up after finishing the "Setup Guide." See "Setting the Use of IPv6."
  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."
  1. Use [], [] or (Scroll Wheel) to select <Set Manually> or <Do Not Set Manually>.
  • <Set Manually>: When you specify the IP address manually, select <Set Manually>, then press [OK].
  • <Do Not Set Manually>: When you obtain the IP address automatically by consulting the manual after finishing the setup guide, select <Do Not Set Manually>, then press [OK].

If you select <Do Not Set Manually>, make sure the following screen is displayed on the display, then press [OK] to proceed to the "Setup Guide." ("Finish 'Setup Guide'.")

  1. Use - (numeric keys) to enter the IP address, then press [OK].
  1. Use - (numeric keys) to enter the subnet mask, then press [OK].
  1. Use - (numeric keys) to enter the gateway address, then press [OK].
  1. Make sure the screen on the left is shown on the display.

Go to "Finish 'Setup Guide'."

If there are any undefined items, a screen appear before this screen listing the undefined items.



Finish "Setup Guide"

Return to Overview

All the settings with the "Setup Guide" are complete. Follow the procedure below to finish the "Setup Guide." After finishing the "Setup Guide," you need to set up the computer and software for the machine.

  1. Make sure the screen on the left is shown on the display, then press [OK] to proceed to the "Setup Guide."
  • Make sure the USB cable is not connected to the machine. If it is connected already, disconnect it from the machine.
  1. Press [OK] to finish the "Setup Guide."


Customizing Settings

You can specify the settings that are common to the Copy, Send, and Fax functions.


Setting the Initial Function

Registering the Custom Keys

Adjusting the Brightness

Reversing the Contrast on the Display

Setting the Function after Auto Clear Mode Initiates

Enabling the Inch Entry

Setting Auto Drawer Selection

Setting the Energy Consumption in the Sleep Mode

Setting the Speed or Print Side Priority

Changing the Language Shown on the Display

Displaying a Feeder Error Message Prompt

Returning the Common Settings to Their Defaults


Setting the Initial Function

Return to Overview

You can specify the screen that is displayed when you turn ON the main power, or after the Auto Clear mode starts. You can also set the default System Monitor screen to display the Device Information.

The default settings are as follows:

  • <Select Initial Function>: Main Menu
  • <Set Status Monitor to Def.>: Off
  • <Status Monitor Device>: Off

Remark
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initial Function Settings>, then press [OK].
  • If you want to change the initial function screen:
  • 1. Use [], [] or (Scroll Wheel) to select <Select Initial Function>, then press [OK].
  • 2. Use [], [] or (Scroll Wheel) to select the initial function, then press [OK].
  • <Main Menu>: Displays the main menu screen.
  • <Copy>: Displays the Copy top screen.
  • <Send/Fax>*1: Displays the Send type selection screen.
  • <Scan to Store>: Displays the Store type selection screen.
  • <Direct Print>*2: Displays the Direct Print screen.

*1 <Send/Fax> is displayed when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). <Scan to Send> is displayed when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board.
*2 <Direct Print> is displayed only if <Direct Print> in <Memory Media Settings> is set to <On>. (See "Restricting Printing Images from a USB Memory.")

  • If you want to set the Status Monitor screen as the initial function screen:
  • 1. Use [], [] or (Scroll Wheel) to select <Set Status Monitor to Def.>, then press [OK].
  • 2. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • If you want to set the default Status Monitor screen to Device Info.:
  • 1. Use [], [] or (Scroll Wheel) to select <Status Monitor Device>, then press [OK].
  • 2. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Registering the Custom Keys

Return to Overview

You can assign frequently used functions to two custom keys located on the left of the display.

The default settings are as follows:

  • <Key 1>: Copy
  • <Key 2>: Send/Fax (Scan to Send for the imageRUNNER C1028 with the optional Super G3 FAX Board not attached.)
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Custom Key>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Key 1> or <Key 2>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the function you want to assign, then press [OK].

You can select from <Copy>, <Send/Fax>*1, <Scan to Send>*2, <Fax>*1, <E-mail>, <I-Fax>, <File Server>, <Send Log>, <Address Book>, <Search LDAP Server>, <Favorites>, <One-touch>, <Scan to Store>, <Store on Memory>*3, <Remote Scan>, and <Direct Print>*4.

*1 Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).
*2 Only when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board.
*3 <Store on Memory> is displayed only if <Store on Memory Media> in <Memory Media Settings> is set to <On>. (See "Restricting Sending Documents to a USB Memory.")
*4 <Direct Print> is displayed only if <Direct Print> in <Memory Media Settings> is set to <On>. (See "Restricting Printing Images from a USB Memory.")

  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting the Brightness

Return to Overview

You can adjust the brightness of the display.
The default setting is the brightest.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Brightness Adjustment>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to move the slider to <Darker> or <Brighter>, then press [OK].

You can set the brightness in five levels.

  1. Press (Main Menu) to return to the Main Menu screen.


Reversing the Contrast on the Display

Return to Overview

The Reverse Color Display mode reverses the light and dark areas on the display. If you find it hard to read what is shown on the display, try using this mode.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Reverse Color Display>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The display screen returns to its default colors.
  • <On>: The colors of the display screen are reversed (i.e., the areas that are normally light become dark, and the dark areas become light).
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Function after Auto Clear Mode Initiates

Return to Overview

You can set whether the screen specified as the Initial Function is displayed after the Auto Clear mode starts.
The default setting is <Initial Function>.


Remark
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Clear Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initial Function> or <Selected Function>, then press [OK].
  • <Initial Function>: The screen specified as the initial function is displayed after the Auto Clear mode initiates. For information on how to set the initial function, see "Setting the Initial Function."
  • <Selected Function>: The display returns to the top screen of the function that was displayed before the Auto Clear mode initiated.
  1. Press (Main Menu) to return to the Main Menu screen.


Enabling the Inch Entry

Return to Overview

This setting ensures that the key for entering values in inches is displayed on the various numeric entry screens.
The default setting is <Off>.


Remark
  • Even if Inch Entry is set to <On>, you still have the option to enter measurements in millimeters by selecting <Enter mm> on the various numeric entry screens.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Inch Entry>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Setting Auto Drawer Selection

Return to Overview

You can set the paper sources that can be used for Auto Drawer Selection. When the paper sources are set to <On> and a paper source runs out of paper during a continuous print job, the machine automatically selects another paper source with the same paper size, and begins feeding paper from that paper source. This setting can be made independently for all functions of the machine.

The default settings are <Off> for the stack bypass and <On> for the paper drawers.


Remark
  • Auto Drawer Selection setting is not applied to the Direct Print function.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Drawer Selection>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Copy>, <Printer>, <Receive> or <Other>, then press [OK].
  • <Other> is used for specifying the paper source for printing reports.
  1. Use [], [] or (Scroll Wheel) to select the paper source you want to set, then press [OK].
  • <Drawer 2> is displayed only when the optional paper drawer (paper drawer 2) is attached.
  1. Use [], [] or (Scroll Wheel) to select <On> or <Off> for the stack bypass and the other paper sources, then press [OK].
  • <On>: The paper source is eligible for Auto Drawer Selection.
  • <Off>: The paper source is ineligible for Auto Drawer Selection.
  • Regardless of the stack bypass setting, you cannot select <Off> for all of the paper sources at the same time. At least one of the paper sources, besides the stack bypass must be set to <On>.
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Energy Consumption in the Sleep Mode

Return to Overview

You can set the amount of energy that the machine consumes when it is in the Sleep mode.
The default setting is <Low>.


Remark
  • If there are less than 10 minutes remaining before a Delayed Send job is to be sent, the machine will not enter the Sleep mode completely.
  • If you are using a management application to view or manage the settings and status of the machine via the network, the machine may not enter the Sleep mode completely.
  • If you are using the machine as a Windows printer, the machine may not enter the Sleep mode completely if SNMP Status is enabled for your operating system (unless your computer is turned OFF). For more information on disabling SNMP Status, contact your network administrator.
  • The energy consumption level in the Sleep mode is <High> even when the energy consumption level is set to <Low> when a job is being processed (including a forwarding job, report job, and receive job).
  • The energy consumption level in the Sleep mode is <High> even when the energy consumption level is set to <Low> when any of the following settings are set in <Network Settings> in <System Management Set.>:
  • In <TCP/IP Settings>, <DHCP> is set to <On>.
  • In <SMB Settings>, <Use SMB Client> is set to <On>.
  • In <E-mail/I-Fax>, <POP> is set to <On> and <POP Interval> is set to a value greater than or equal to one minute.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Sleep Mode Energy Use>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Low> or <High>, then press [OK].
  • <Low>: Energy consumption in the Sleep mode is low, but it takes longer to recover from the Sleep mode.
  • <High>: Energy consumption in the Sleep mode is high, but it takes shorter to recover from the Sleep mode.
  • If <Sleep Mode Energy Use> is set to <Low>, it may take more than 10 seconds for the display to turn on after pressing the control panel power switch.
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Speed or Print Side Priority

Return to Overview

You can specify whether to match the sides of the paper to be printed for 2-sided printing and 1-sided printing. As the side of the paper to be printed changes depending on this setting, read "In the Paper Drawer" and "In the Stack Bypass Tray" thoroughly before using preprinted paper so it is loaded in the proper side and orientation.

The default setting is <Speed Priority>.

  • When you select <Speed Priority>:

With this mode, the machine prints on the different side of the paper depending on the printing mode (2-sided or 1-sided printing). To print images on the proper side of preprinted paper, you need to change the side of loaded paper for 2-sided printing and for 1-sided printing each time you switch the printing mode.

Select <Speed Priority> in the following cases.

  • When not using preprinted paper
  • When performing only 1-sided printing on preprinted paper
  • When you select <Print Side Priority>:

With this mode, the machine prints on the same side regardless of the printing mode (2-sided or 1-sided printing). Even when using preprinted paper, you do not need to switch the side of loaded paper for 2-sided printing and 1-sided printing.

Select <Print Side Priority> in the following case.

  • When you want to perform 2-sided printing and 1-sided printing on preprinted paper without changing the side of loaded paper
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Paper Feed Method Switch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the paper source you want to set the paper feed method switch, then press [OK].
  • <Drawer 2> is displayed only when the optional paper drawer (paper drawer 2) is attached.
  1. Use [], [] or (Scroll Wheel) to select <Speed Priority> or <Print Side Priority>, then press [OK].

When you select <Speed Priority>, load paper as follows:
For details on how to load paper in the paper drawer in the landscape orientation, see "In the Paper Drawer."
For details on how to load paper in the stack bypass tray, see "In the Stack Bypass Tray."

  • When performing 1-sided printing, load paper with the printing side facing up.

  • When performing 2-sided printing, load paper with the front side (first page) facing down.

When you select <Print Side Priority>, load paper as follows:
For details on how to load paper in the paper drawer in the landscape orientation, see "In the Paper Drawer."
For details on how to load paper in the stack bypass tray, see "In the Stack Bypass Tray."

  • The paper side and orientation is the same for 2-sided printing and 1- sided printing:

  • When performing 1-sided printing, load paper with the printing side facing down.
  • When performing 2-sided printing, load paper with the front side (first page) facing down.
  1. Press (Main Menu) to return to the Main Menu screen.


Changing the Language Shown on the Display

Return to Overview

You can change the language displayed on the display and printed on reports.
The default setting is <Off>.


Remark
  • Even if <Language Switch> is set to <On>, there are some languages that cannot be displayed.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Language Switch>, then press [OK].
  1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired language, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Language Switch>, then press [OK].
  1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • If <Language Switch> is set to <On>, some characters are restricted and cannot be entered. To be able to enter all characters, set <Language Switch> to <Off>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Displaying a Feeder Error Message Prompt

Return to Overview

You can set the machine to prompt you to clean the scanning area when the feeder is dirty. The prompt appears when originals are placed in the feeder.
The default setting is <On>.


Remark
  • For instructions on cleaning the feeder's scanning area, see "Scanning Area."
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Error when Feeder is Dirty>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Returning the Common Settings to Their Defaults

Return to Overview

You can restore all of the Common Settings to their defaults.


Remark
  • If you set <Language Switch> to <On>, and then return the Common Settings to their default settings, <Language Switch> is turned <Off>, but the language shown on the display and reports remains unchanged. (See "Changing the Language Shown on the Display.")
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].

If you want to cancel returning the Common Settings to their defaults, select <No>, then press [OK].

  1. Press (Main Menu) to return to the Main Menu screen.


Summary of Reports and Lists

The machine prints the following reports and lists.

  • Address Book List: Lists the recipient addresses registered in the Address Book (Address Book or One-touch). For information on how to print this list, see "Printing Address Book List."
  • User's Data List: Lists all the current settings and registered sender information. For information on how to print this list, see "Printing User's Data List."
  • TX Report: Shows the transmission result. Can be set to print automatically. For information on how to print this report automatically, see "TX Report."
  • Activity Report: Shows the results of all sending and receiving transactions. This report can be printed at a specified time or it can be printed automatically when the number of send and receive transactions reaches 40. For information on how to print this report automatically, see "Activity Report."
  • RX Report: Shows the reception result. Can be set to print automatically. For information on how to print this report automatically, see "RX Report."
  • Fax Activity Report*: Shows the results of all fax sending and receiving transactions. This report can be printed at a specified time or it can be printed automatically when the number of send and receive transactions reaches 40. For information on how to print this report automatically, see "Fax Activity Report."

    * Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).


Printing Reports Automatically

TX Report, Activity Report, RX Report, and Fax Activity Report can be set to print automatically.


Remark
  • Reports can be printed automatically on A4 paper (plain, recycled, or color paper).

TX Report

Activity Report

RX Report

Fax Activity Report


TX Report

Return to Overview

This section describes how to set TX reports to print automatically.

The default settings are the as follows:

  • <TX Report>: Only When Error Occurs
  • <Display Send Original>: On
  • <Color Send Original Display>*: On

* This setting is available only when <Display Send Original> is set to <On>.

The following items are printed in a TX Report:

  • REPORT NAME: When the document transmission is completed successfully, a "TX Report" is printed. When a send error occurs, an "Error TX Report" is printed.
  • Transaction description
  • TX/RX NO: Transaction number
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • RECIPIENT ADDRESS: Destination number or address
  • DESTINATION ID: Destination name registered in the Address Book
  • ST. TIME: Transmission start time
  • TIME USE: Transmission duration
  • PAGES SENT: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • - -: E-mail or I-fax transmission to a mail server has been confirmed as successful.
  • STOP: Transmission manually canceled before completion
  • BUSY/NO SIGNAL: The line is busy or the recipient does not answer your call
  • Error code: For descriptions of error codes, see "Error Codes."

Remark
  • If the memory becomes full during scanning the document to be sent, the TX Report is not printed regardless of the setting.
  • When a sequential broadcast transmission was performed, a Multiple Communication Result Report is printed instead of a TX Report.
  • When a PC-Fax transmission was performed, a part of the sent document is not printed even if you set <Display Send Original> to <On>.
  • For a Multiple Communication Result Report, the following items are displayed.
  • TX/RX NO: Transaction number
  • PGS.: The number of pages that were sent successfully
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • TX/RX INCOMPLETE: If a transmission is incomplete, the address and name of the destination are printed. If there is no applicable destination, "_ _ _ _ _" is printed.
  • TRANSACTION OK: The address and name of the destination of a completed transmission are printed. If there is no applicable destination, "_ _ _ _ _" is printed.
  • ERROR INFORMATION: If an error in transmission occurs, the address and name of the destination are printed. If there is no error, "_ _ _ _ _" is printed.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Report Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Report>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, <On> or <Only When Error Occurs>, then press [OK].
  • <Off>: Does not print a report. Skip to step 9.
  • <On>: Prints a report every time you send a document. Proceed to step 7.
  • <Only When Error Occurs>: Prints a report only when a transmission error occurs. Proceed to step 7.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On> for <Display Send Original>, then press [OK].
  • <Off>: Does not print a part of the sent original on the report. Skip to step 9.
  • <On>: Prints a part of the sent original on the report. Proceed to step 8.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On> for <Color Send Original Display>, then press [OK].
  • <Off>: Does not print a part of the sent original on the report.
  • <On>: Prints a part of the sent original on the report.
  1. Press (Main Menu) to return to the Main Menu screen.


Activity Report

Return to Overview

This section describes how to set Activity Reports to print automatically.

The default settings are as follows:

  • <Auto Print>: On
  • <Send/Receive Separate>: Off
  • <Daily Activity Rep. Time>: Off

The following items are printed in an Activity Report:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. All sending and receiving transactions are listed for each Department ID.
  • ST. TIME: Transmission or reception start time
  • DESTINATION TEL/ID: Name and fax number or address of the sender or recipient. If a job is sent to a file server (FTP or SMB), the path name is printed on the second line.
  • NO: Transaction number. Numbers between 0001 and 4999 are for sent jobs, while numbers between 5001 and 9999 are for received jobs.
  • MODE: Transaction mode
  • PGS.: Number of pages sent or received
  • RESULT: Result of transaction and transaction duration
  • OK: Transmission or reception successful
  • NG: Transmission or reception failed or canceled using [Stop]
  • - -: E-mail or I-fax transmission to a mail server has been confirmed as successful.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Report Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Activity Report>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: The Activity Report is automatically printed when the number of send and receive transactions reaches 40.
  • <Off>: The Activity Report is not automatically printed.
  • If <Job Log Display> in <System Management Set.> is set to <On>, <Auto Print> automatically switches to <Off>.
  1. Use [], [] or (Scroll Wheel) to select <Send/Receive Separate>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: The send and receive logs are not printed separately.
  • <On>: The send and receive logs are printed separately.
  1. Use [], [] or (Scroll Wheel) to select <Daily Activity Rep. Time>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The time to print the Activity Report is not specified.
  • <On>: The Activity Report is printed at the specified time. Enter all four digits of the time (including zeros) in 24-hour notation, using - (numeric keys). If you make a mistake when entering the time, press (Clear) to clear your entry, then enter another four digit number. If the number of send and receive transactions exceeds 40 before the specified time, an Activity Report of most recent 40 transactions is printed.
  1. Press (Main Menu) to return to the Main Menu screen.


RX Report

Return to Overview

This section describes how to set RX reports to print automatically.
The default setting is <Off>.

The following items are printed in an RX Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • RECIPIENT ADDRESS: Recipient's number or address
  • DESTINATION ID: Sender's name registered in Address Book
  • ST. TIME: Reception start time
  • TIME USE: Reception duration
  • PGS.: Number of pages received
  • RESULT: Result of transaction
  • OK: Reception successful
  • NG: Reception failed
  • STOP: Reception manually canceled before completion
  • Error code: For descriptions of error codes, see "Error Codes."
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Report Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Report>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, <On> or <Only When Error Occurs>, then press [OK].
  • <Off>: Does not print a report.
  • <On>: Prints a report every time you receive a document.
  • <Only When Error Occurs>: Prints a report only when a reception error occurs.
  1. Press (Main Menu) to return to the Main Menu screen.


Fax Activity Report

Return to Overview

This section describes how to set Fax Activity Reports to print automatically.

The default settings are as follows:

  • <Auto Print>: On
  • <Send/Receive Separate>: Off
  • <Daily Activity Rep. Time>: Off

The following items are printed in a Fax Activity Report:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. All fax sending and receiving transactions are listed for each Department ID.
  • ST. TIME: Transmission or reception start time
  • DESTINATION TEL/ID: Name and fax number of the sender or recipient.
  • NO: Transaction number. Numbers between 0001 and 4999 are for sent jobs, while numbers between 5001 and 9999 are for received jobs.
  • MODE: Transaction mode
  • PGS.: Number of pages sent or received
  • RESULT: Result of transaction and transaction duration
  • OK: Transmission or reception successful
  • NG: Transmission or reception failed or canceled using [Stop]

Remark
  • The <Fax Activity Report> setting is available only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF).
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Report Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Activity Report>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The Fax Activity Report is not automatically printed.
  • <On>: The Fax Activity Report is automatically printed when the number of send and receive transactions reaches 40.
  • If <Job Log Display> in <System Management Set.> is set to <On>, <Auto Print> automatically switches to <Off>.
  1. Use [], [] or (Scroll Wheel) to select <Send/Receive Separate>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The send and receive logs are not printed separately.
  • <On>: The send and receive logs are printed separately.
  1. Use [], [] or (Scroll Wheel) to select <Daily Activity Rep. Time>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The time to print the Fax Activity Report is not specified.
  • <On>: The Fax Activity Report is printed at the specified time. Enter all four digits of the time (including zeros) in 24-hour notation, using - (numeric keys). If you make a mistake when entering the time, press (Clear) to clear your entry, then enter another four digit number. If the number of send and receive transactions exceeds 40 before the specified time, a Fax Activity Report of most recent 40 transactions is printed.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Lists

You can print the following lists.

  • Address Book List
  • Address Book List (One-touch)
  • User's Data List

Remark
  • Lists can be printed on A4 paper (plain, recycled, or color paper).

Printing Address Book List

Printing User's Data List


Printing Address Book List

Return to Overview

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Report Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Print List>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Address Book List>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Address Book> or <One-touch>, then press [OK].
  • <Address Book>: Prints the Address Book list.
  • <One-touch>: Prints the One-touch list.
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].

The selected list is printed.

  1. Press (Main Menu) to return to the Main Menu screen.


Printing User's Data List

Return to Overview

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Report Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Print List>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <User's Data List>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].

The User's Data List is printed.

  1. Press (Main Menu) to return to the Main Menu screen.


Introduction (UFRII LT Printer Driver)

Canon UFRII LT printer driver enables you to print from any application software to the machine. Taking full advantage of your computer's processing power to compress the print data, this driver executes the high-speed data processing.

You can update your printer driver software and acquire information about Canon products on the Canon home page. Driver software is updated every few months.


Remark
  • The available printer drivers may vary, depending on the machine and the version of Windows you are using.


Introduction (PCL Printer Driver)

The Canon PCL5c and PCL6 printer drivers enable users of Windows 2000, Windows XP, Windows Vista, Windows 7, Windows Server 2003, or Windows Server 2008 to print from any Windows application and make full use of their Canon machine.

The PCL5c and PCL6 printer drivers can be used with most kinds of business application software. The PCL5c printer driver is for color printers, and the PCL6 printer driver is for both color and black-and-white printers. PCL6 is an advanced version of PCL5c, and offers superior printing quality and speed.

You can update your printer driver software and acquire information about Canon products on the Canon home page (www.usa.canon.com). Driver software is updated every few months.


Remark
  • To use the PCL Printer Driver with the imageRUNNER C1028, the optional PCL Printer Kit is required.
  • The available printer drivers may vary, depending on the machine and the version of Windows that you are using.


Introduction (PS Printer Driver)

The PS printer driver converts print data from applications into data for use with PS printers, and sends it to the printer. As well as converting print data, it can also enable you to configure settings relating to finishing and detailed settings such as color adjustment, and provides an appropriate print environment for desktop publishing and publishing on demand.

You can update your printer driver software and acquire information about Canon products on the Canon home page (www.usa.canon.com). Driver software is updated every few months.


Remark
  • To use the PS printer driver with the machine, the optional PS Printer Kit is required.
  • The available printer drivers may vary, depending on the machine and the version of Windows you are using.


Introduction (FAX Driver)

The fax driver gives users of Windows 2000, Windows XP, Windows Vista, Windows 7, Windows Server 2003, or Windows Server 2008 operating system the ability to make full use of the fax function of the machine.

The fax driver is conceptually akin to a printer driver. A user would select [Print] from any Windows application software, select the Canon fax driver as the printer, and specify its destination(s) and options.

The fax driver would then convert this into an image that conforms to standard fax protocols, to be printed or stored on the recipient fax machine(s).


Remark
  • To use the fax driver with the imageRUNNER C1028, the optional Super G3 FAX Board is required.


Optional Handset

If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually.

*1 Use a sharp object (i.e., pen) to select the ring volume of the handset.


Remark

Maintaining the Handset

  • Do not leave the handset exposed to direct sunlight.
  • Do not install the handset in hot or humid conditions.
  • Do not spray aerosol polish on the handset as it may cause damage.
  • Use a damp cloth to wipe clean the handset.


Department/User ID Management

If <Dept. ID Management> or <User ID Management> is set to <On> in <System Management Settings>, you must enter your ID and password to be able to operate the machine.


Procedure before Using the Machine

Procedure after Using the Machine


Procedure before Using the Machine

Return to Overview

  1. Use [], [] or (Scroll Wheel) to select <Dept ID> or <User ID>, then press [OK].

The department ID login screen is used as an example.

  1. Enter the department ID or user ID.
  • If you enter the department ID:
  • 1. Use - (numeric keys) to enter the department ID, then press [OK].
  • If you enter the user ID:
  • 1. Use the software keyboard to enter the user ID.

For information on how to use the software keyboard, see "Entering Characters."

  • 2. Use the left Any key to select <Set>.
  1. If the password is set, use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  1. Enter the password.
  • If you enter the department ID management password:
  • 1. Use - (numeric keys) to enter the password, then press [OK].
  • If you enter the user ID management password:
  • 1. Use the software keyboard to enter the password.

For information on how to use the software keyboard, see "Entering Characters."

  • 2. Use the left Any key to select <Set>.
  1. Press (Log In/Out).

The Main Menu screen appears.



Procedure after Using the Machine

Return to Overview

  1. Press (Log In/Out).