Security

Security Instructions.

Some functions may not be available, when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board.



Specifying the System Manager Settings

You can set the System Manager ID and System Password, which are required when users are accessing the System Settings of the machine.

Default settings are as follows:
System Manager ID: 7654321
System Password: 7654321

Change them before using the machine by following the procedure below.


Remark
  • When you use Department ID Management, and if the System Manager ID and System Password are not set, all users will be considered as the System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction.
  • You can enter a maximum of 32 characters for the System Manager's name.
  • The maximum number of digits that you can store for the System Manager ID and System Password is seven. If the number you entered is fewer than seven digits, zeros will be added to the beginning of the entered number to make it seven.
    Example: If <321> is entered, <0000321> is stored.
  • You cannot store a System Manager ID made up of zeros only (i.e. <0000000>).
  • To delete information that has been entered, press down (Clear) → enter the correct number.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <System Manager Info. Settings>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <System Mgmt. Dept. ID>, then press [OK].
  1. Use - (numeric keys) to enter a number, then press [OK].

You must set both a System Manager ID and password to complete the setting.

  1. Use [], [], or (Scroll Wheel) to select <System Mgmt. Password>, then press [OK].
  1. Use - (numeric keys) to enter a number, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <System Manager Name>, then press [OK].
  1. Use the software keyboard to enter the System Manager's name (up to 32 characters), then press the right Any key to select <Set>.

For information how to use the software keyboard, see "Entering Characters."

  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Device Information Settings

You can set a name for the machine, and enter information regarding its location.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Device Info. Settings>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Device Name>, then press [OK].
  1. Use the software keyboard to enter the Device name (up to 32 characters), then press the right Any key to select <Set>.

For information how to use the software keyboard, see "Entering Characters."

  1. Use [], [], or (Scroll Wheel) to select the <Location Information>, then press [OK].
  1. Use the software keyboard to enter the Location Information (up to 32 characters), then press the right Any key to select <Set>.

For information how to use the software keyboard, see "Entering Characters."

  1. Press (Main Menu) to return to the Main Menu screen.


Department ID Management

You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Use Department ID Management to keep track of the copy, scan, and print totals for each department.

With Department ID Management, the following settings can be specified:

  • Turn Department ID Management ON or OFF.
  • Register the Department ID and password.
  • Set page limits for color/black-and-white scans, color/black-and-white prints, and color/black-and-white copies.
  • Accept or reject print jobs and Scan Jobs from computers with unknown IDs.

Remark
  • When you use Department ID Management, and if the System Manager ID and System Password are not set, all users will be considered as the System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction. (See "Specifying the System Manager Settings.")
  • The pages of received fax/I-fax documents and automatically printed reports are not counted as prints.
  • The maximum number of digits that you can store for the Department ID and password is seven. If the number you entered is fewer than seven digits, zeros will be added to the beginning of the entered number to make it seven.
    Example: If <321> is entered, <0000321> is stored.
  • You cannot register a Department ID or password made up of zeros only (i.e. <0000000>).
  • If you make a mistake when entering a number, press (Clear) → enter the correct number.
  • You can set the page limit from 0 to 999,999 pages.

Registering the Department ID, Password, and Page Limit

Changing the Password and Page Limit

Erasing the Department ID and Password

Checking Counter Information

Clearing the Page Total of a Department

Clearing the Page Total of All the Departments

Printing Counter Information (DEPT. INFO LIST)

Accepting Print Jobs with Unknown IDs

Accepting Scan Jobs with Unknown IDs

Accepting B&W Copy Jobs without Entering the Department ID and Password


Registering the Department ID, Password, and Page Limit

Return to Overview

The Department ID Management function enables you to register up to 1000 Department IDs.
The default settings for Department ID Management and each page limit setting are <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Register Dept. ID/Pass.>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Dept. ID>, then press [OK].
  1. Use - (numeric keys) to enter the Department ID, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Password>, then press [OK].
  1. Use - (numeric keys) to enter the password, then press [OK].
  • If you do not want to set a password, you can use the machine by entering only the Department ID.
  1. Use [], [], or (Scroll Wheel) to select <Limit On/Off & Page Limit>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.

  • <Total Print Limit> is the sum of <Total Color Print Limit> and <Total Black Print Limit>.
  • <Total Color Print Limit> is the sum of <Color Copy Limit> and <Color Print Limit>.
  • <Total Black Print Limit> is the sum of <Black Copy Limit> and <Black Print Limit>.
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a page limit restriction. Skip to step 16.
  • <On>: Set a page limit restriction.
  1. Use - (numeric keys) to enter the maximum number of pages, then press [OK].
  • If either the color or black-and-white page limit is reached with [Auto-color Select] selected, you cannot perform any operations.
  • The machine stops printing if either the color or black-and-white page limit is reached while the machine is printing a document that contains both color and black-and-white areas.
  • The machine stops printing if either the total print limit or copy limit is reached while the machine is copying a document that contains both color and black-and-white areas.
  • The two printing functions with the fewest number of pages remaining until the page limit are displayed on the Copy Basic Features and Print Setting screen. However, only the total print function is displayed if it has the fewest number of remaining pages.
  • The machine stops sending a fax if the Black Scan Limit is reached while faxing a document either from memory or directly to the recipient.
  • The machine stops scanning if the scan limit is reached while the machine is scanning originals that are being fed from the optional feeder. (These originals that were scanned before the limit is reached are not added to the scan count.)
  • If you make a mistake when entering a number, press (Clear) to clear the number.
  • You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible.
  • The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
  1. Press the right Any key to select <Done>.
  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Changing the Password and Page Limit

Return to Overview

You can change the password and page limit settings that you have registered.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Register Dept. ID/Pass.>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Edit/Erase>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID whose password and page limit you want to change, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Password>, then press [OK].
  1. Press (Clear) to clear the current password.
  1. Use - (numeric keys) to enter the new password, then press [OK].
  • If you do not need the password , please leave this box blank.
  1. Use [], [], or (Scroll Wheel) to select <Limit On/Off & Page Limit>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.

  • <Total Print Limit> is the sum of <Total Color Print Limit> and <Total Black Print Limit>.
  • <Total Color Print Limit> is the sum of <Color Copy Limit> and <Color Print Limit>.
  • <Total Black Print Limit> is the sum of <Black Copy Limit> and <Black Print Limit>.
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a page limit restriction. Skip to step 17.
  • <On>: Set a page limit restriction.
  1. Press (Clear) to clear the current page limit.
  1. Use - (numeric keys) to enter the maximum number of pages, then press [OK].
  • If either the color or black-and-white page limit is reached with [Auto-color Select] selected, you cannot perform any operations.
  • The machine stops printing if either the color or black-and-white page limit is reached while the machine is printing a document that contains both color and black-and-white areas.
  • The machine stops printing if either the total print limit or copy limit is reached while the machine is copying a document that contains both color and black-and-white areas.
  • The two printing functions with the fewest number of pages remaining until the page limit are displayed on the Copy Basic Features and Print Setting screen. However, only the total print function is displayed if it has the fewest number of remaining pages.
  • The machine stops sending a fax if the Black Scan Limit is reached while faxing a document either from memory or directly to the recipient.
  • The machine stops scanning if the scan limit is reached while the machine is scanning originals that are being fed from the optional feeder. (These originals that were scanned before the limit is reached are not added to the scan count.)
  • If you make a mistake when entering a number, press (Clear) to clear the number.
  • You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible.
  • The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
  1. Press the right Any key to select <Done>.
  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Erasing the Department ID and Password

Return to Overview

You can erase the Department ID and password that you have registered.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Register Dept. ID/Pass.>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Edit/Erase>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID that you want to erase, then press the left Any key to select <Erase>.
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>: Does not erase the selected Department ID and any of its settings.
  • <Yes>: Erases the selected Department ID and all of its settings.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking Counter Information

Return to Overview

You can check how much paper was used by each department.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID that you want to check, then press [OK].
  1. Check the counter information.

You can check <Total Prints>, <Total Color Print>, <Total Black Prints>, <Color Copy>, <Color Scan>, <Color Print>, <Black Copy>, <Black Scan>, or <Black Print>.

  1. Press (Main Menu) to return to the Main Menu screen.


Clearing the Page Total of a Department

Return to Overview

You can clear the page total for a department.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID whose page total you want to clear, then press [OK].
  1. Press the left Any key to select <Clear>.
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>: Does not clear the page totals.
  • <Yes>: Clear the page totals.
  1. Press (Main Menu) to return to the Main Menu screen.


Clearing the Page Total of All the Departments

Return to Overview

You can clear the page totals for all the departments.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [], or (Scroll Wheel) to select <All Clear>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>: Does not clear the page totals.
  • <Yes>: Clear the page totals.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Counter Information (DEPT. INFO LIST)

Return to Overview

You can print a list of how much paper was used by each department.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID that you want to print a list, then press the left Any key to select <Menu>.
  1. Use [], [], or (Scroll Wheel) to select <Print List>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <All>, <Total Print Only>, <Color Only>, or <Black Only>.

  1. Use [], [], or (Scroll Wheel) to select <Yes>, then press [OK].

If you do not want to print the counter information, use [], [], or (Scroll Wheel) to select <No>.

  1. Press (Main Menu) to return to the Main Menu screen.


Accepting Print Jobs with Unknown IDs

Return to Overview

You can set whether to refuse print jobs sent from the computer to which a Department ID has not been registered.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Allow Unknown ID Printing>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: The machine accepts print jobs sent from the computer to which a Department ID has not been registered.
  • <Off>: The machine refuses print jobs sent from the computer to which a Department ID has not been registered.
  1. Press (Main Menu) to return to the Main Menu screen.


Accepting Scan Jobs with Unknown IDs

Return to Overview

You can specify whether or not to refuse scan jobs sent from the computer to which a Department ID has not been registered.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Allow Unknown ID R. Scan>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: The machine accepts scan jobs sent from the computer to which a Department ID has not been registered.
  • <Off>: The machine refuses scan jobs sent from the computer to which a Department ID has not been registered.
  1. Press (Main Menu) to return to the Main Menu screen.


Accepting B&W Copy Jobs without Entering the Department ID and Password

Return to Overview

The Allow Black Copy Jobs mode enables you to make black and white copies without entering the Department ID and password.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Allow Black Copy Jobs>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: Black and white copy jobs are allowed without entering the Department ID and password.
  • <Off>: The Department ID and password must be entered to allow copy jobs.

If <Allow Black Copy Jobs> is set to <On>, <Black Copy> appears on the screen. To make black and white copies, press the right Any key to select <Black Copy>.

  1. Press (Main Menu) to return to the Main Menu screen.


Managing User IDs

You can specify settings for the User ID Management. The User ID Management function enables you to register up to 1000 User IDs.
The default setting is <Off>.


Remark
  • When you use User ID Management, you need to register a user ID with the System Manager privileges to restrict the access to the <System Management Set.> menu from the control panel, or using the Remote UI. Otherwise, all users will be considered as System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction. (See Online Help.)
  • The User ID and password can be registered only from the Remote UI. For details about the User ID Management, see Online Help.
  • You need to register the User ID and password before you set this mode to <On>.
  • If both of Department ID Management and User ID management are enabled at a same time, a department ID must be allocated for each user ID. If a department ID is not allocated for a user ID, you can not login with the user ID.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <User ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>.
  • <On>: User ID Management is enabled. If you select <On>, go to the next step.
  • <Off>: User ID Management is disabled. If you select <Off>, press [OK], then go to step 8.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The user ID entered when you log in to the machine is not used as a part of the file name of the document you are sending.
  • <On>: The user ID entered when you log in to the machine is used as a part of the file name of the document you are sending.
  1. Press (Main Menu) to return to the Main Menu screen.


Managing ID card (Optional Equipment)

If the optional Card Reader is attached to the machine and Department ID Management is on, you must insert a control card to operate it. The optional Card Reader performs Department ID Management by using the control card.


Remark
  • If <User ID Management> is set as the login service, enter your card number in the card ID field.
  • If the Basic Features screen does not appear on the touch panel display when the control card is inserted, make sure that:
  • The control card is inserted in the correct direction.
  • The control card is inserted as far as it can go.
  • An invalid control card is not inserted. (For example, cards which are damaged or cards prohibited from use.)
  • If the optional Card Reader is attached, the type of card shown below can be used.
  • You cannot change the Department ID of the control card.


Procedure before Using the Machine

Procedure after Using the Machine

Flow of Additional Functions Operations

Changing the Password and Page Limit

Checking the Page Counts on a Control Card

Checking and Printing Counter Information

Clearing the Page Total of a Department

Clearing the Page Total of All the Departments


Procedure before Using the Machine

Return to Overview

  1. Insert the control card into the card slot in the correct direction.

The Basic Features screen of the selected function appears on the touch panel display.



Procedure after Using the Machine

Return to Overview

  1. After you finish using the machine, remove the control card.

The display returns to the screen for inserting the control card.

  • Once you have removed the control card, you cannot operate the machine until the control card is inserted again.


Flow of Additional Functions Operations

Return to Overview

This section describes the flow of Additional Functions operations when the optional Card Reader is attached.


Remark
  • Settings specified from the Additional Functions screen are never changed when you press (Reset).
  1. Insert the control card into the card slot in the correct direction.
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select the desired function.
  1. Specify the desired function, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Changing the Password and Page Limit

Return to Overview

This section describes how to change the password and page limit, and how to check the print totals when the control card is being used.


Remark
  • The maximum number of digits that you can register for the password is seven. If the number you entered is fewer than seven digits, zeros will be added to the beginning of the entered number to make it seven.
    Example: If <321> is entered, then <0000321> is registered.
  • You cannot store a password made up of zeros only (i.e. <0000000>).
  1. Insert the control card into the card slot in the correct direction.
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Register Dept. ID/Pass.>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID whose password and page limit you want to change, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Password>, then press [OK].
  1. Press (Clear) to clear the current password.
  1. Use - (numeric keys) to enter the new password, then press [OK].
  • If you make a mistake when entering the password, press (Clear) to clear the password.
  • You cannot change the Department ID.
  • If you do not need the password, please leave box blank.
  1. If you want to change or set a page limit restriction, use [], [], or (Scroll Wheel) to select <Limit On/Off & Page Limit>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.

  • <Total Print Limit> is the sum of <Total Color Print Limit> and <Total Black Print Limit>.
  • <Total Color Print Limit> is the sum of <Color Copy Limit> and <Color Print Limit>.
  • <Total Black Print Limit> is the sum of <Black Copy Limit> and <Black Print Limit>.
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a page limit restriction. Skip to step 16.
  • <On>: Set a page limit restriction.
  1. Press (Clear) to clear the current page limit.
  1. Use - (numeric keys) to enter the maximum number of pages, then press [OK].
  • If either the color or black-and-white page limit is reached with [Auto-color Select] selected, you cannot perform any operations.
  • The machine stops printing if either the color or black-and-white page limit is reached while the machine is printing a document that contains both color and black-and-white areas.
  • The machine stops printing if either the total print limit or copy limit is reached while the machine is copying a document that contains both color and black-and-white areas.
  • The two printing functions with the fewest number of pages remaining until the page limit are displayed on the Copy Basic Features and Print Setting screen. However, only the total print function is displayed if it has the fewest number of remaining pages.
  • The machine stops sending a fax if the Black Scan Limit is reached while faxing a document either from memory or directly to the recipient.
  • The machine stops scanning if the scan limit is reached while the machine is scanning originals that are being fed from the optional feeder. (These originals that were scanned before the limit is reached are not added to the scan count.)
  • If you make a mistake when entering a number, press (Clear) to clear the number.
  • You can set the page limit from 0 to 999,999 pages. Once the page limit is reached, copying, scanning, or printing is not possible.
  • The page limit refers to the number of printed surfaces. Therefore, a two-sided print is counted as two pages.
  1. Press the right Any key to select <Done>.
  1. Press the right Any key to select <Register>.
  1. Press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking the Page Counts on a Control Card

Return to Overview

You can check the page counts on the control card you are currently using.

  1. Insert the control card into the card slot in the correct direction.
  1. Press the left Any key to select <Device Info.>.
  1. Press the left Any key to select <Pg Ct Check>.
  1. Check the counter information.

You can check <Total Prints>, <Total Color Print>, <Total Black Prints>, <Color Copy>, <Color Scan>, <Color Print>, <Black Copy>, <Black Scan>, or <Black Print>.

  1. Press (Main Menu) to return to the Main Menu screen.


Checking and Printing Counter Information

Return to Overview

You can display and print a list of how much paper was used by each department.

  1. Insert the control card into the card slot in the correct direction.
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID that you want to print a list, then press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Print List>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the desired function, then press [OK].

You can select <All>, <Total Print Only>, <Color Only>, or <Black Only>.

  1. Use [], [], or (Scroll Wheel) to select <Yes>, then press [OK].

If you do not want to print the counter information, use [], [], or (Scroll Wheel) to select <No>.

  1. Press (Main Menu) to return to the Main Menu screen.


Clearing the Page Total of a Department

Return to Overview

You can clear the page total for a department.

  1. Insert the control card into the card slot in the correct direction.
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select the Department ID whose page total you want to clear, then press [OK].
  1. Press the left Any key to select <Clear>.
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>: Does not clear the page totals.
  • <Yes>: Clear the page totals.
  1. Press (Main Menu) to return to the Main Menu screen.


Clearing the Page Total of All the Departments

Return to Overview

You can clear all the page totals for All the Departments.

  1. Insert the control card into the card slot in the correct direction.
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Dept. ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On>, then press the right Any key to select <Set>.
  1. Use [], [], or (Scroll Wheel) to select <Page Totals>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [], or (Scroll Wheel) to select <All Clear>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Yes> or <No>, then press [OK].
  • <No>: Does not clear the page totals.
  • <Yes>: Clear the page totals.
  1. Press (Main Menu) to return to the Main Menu screen.


Authenticating Users Before Sending Documents (Authorized Send)

If your network uses directory services such as Active Directory, we recommend that you use also Authorized Send. Authorized Send is an authentication feature that enables you to prevent unauthorized users from sending documents from the machine. With this feature activated, any user who wants to send documents needs to enter a valid user name and password.


  • Flow of Sending Documents with Authorized Send

1. A user who attempts to send documents is prompted to enter a valid user name and password.

2. Entered information is checked in the authentication server against the directory database to authenticate the user.

3. The machine receives the authentication results from the authentication server.

4. Once authenticated, the authorized user can send documents to the specified destination.


  • What you can do with Authorized Send

In addition to authenticating users, Authorized Send enables you to do the following:

  • Carry over the login information (both user name and password, or user name only) from Authorized Send to other authentication systems such as SMTP authentication
  • Restrict the destinations of sending documents to the e-mail address and folder of a logged on user
  • Enable/disable sending functionalities

To use Authorized Send, follow the procedures in this section to specify authentication server settings and other settings in the machine beforehand.


Remark
  • Depending on the network environment, set up of the authentication server may be required beforehand.
  • The Authorized Send settings can only be set from the Remote UI. For details on how to access the Remote UI, see "Starting the Remote UI."

Specifying the Authorized Send Settings

Logging in to Authorized Send


Specifying the Authorized Send Settings

Return to Overview

This section describes how to specify the Authorized Send settings.
The Authorized Send settings can only be set from the Remote UI.

  1. Start the Remote UI.

For details on how to start the Remote UI, see "Starting the Remote UI."

  1. Click [Add. Func.] → [Send Function Authentication Settings] from the menu that appears under [Add. Func.].

The Send Function Authentication Settings page is displayed.

  1. Specify the necessary settings → click [OK].

The setting descriptions are as follows:

Display authentication screen when operation to send is started Select this check box to activate Authorized Send and authenticate users who send documents from the machine. To enable the settings in the Send Function Authentication Settings page, this check box must be selected.
Display confirm screen when logged out Select this check box to display the confirmation screen when a user logs out of Authorized Send. The log out options are <Logout of Send Auth. Only> and <Logout of All Authentication>. (See "Logging in to Authorized Send.")
  • <Logout of Send Auth. Only>: Logs out of Authorized Send only.
  • <Logout of All Authentication>: Simultaneously logs out of other security features such as Department ID Management.
  • The confirmation screen appears only if the machine is locked with security features such as Department ID Management. If the machine is locked with security features and [Display confirm screen when logged out] is not selected, the machine works as if <Logout of All Authentication> is selected when the user logs out of Authorized Send.

<LDAP Authentication Server Settings>

Press [Register] and specify the authentication server settings in the machine, according to the server used. Up to five authentication servers can be registered. To change or delete the registered server settings, select the desired server name and press [Edit] or [Delete].

Server Name Enter the name of the authentication server.
Server Address Specify the IP address or DNS name of the authentication server. If log in to an authentication server uses the Kerberos authentication method, the DNS name needs to be in a Fully Qualified Domain Name (FQDN) format.
Location to Start Search Specify the location of the directory tree to start searching for user entries.
Port Number Specify the port number for accessing the authentication server. The default port number is <389> (non-SSL) or <636> (SSL).
Attribute of User Name Specify the user attribute name such as <sAMAccountName> and <uid>. The specified attribute is used to validate the user name entered when the user logs in to Authorized Send.
Attribute of E-mail Address Specify the mail attribute name such as <mail>. The specified attribute is used to obtain the currently logged on user's e-mail address from the authentication server. The obtained address is specified as destination when the user selects <Send Mail to Self>. (See "Sending Documents to Your E-Mail Address Using Authorized Send.")
Login Information Specify the authentication method used when the machine communicates with the authentication server. Select [Use] to use the Simple authentication method, or [Use (Security Authentication)] to use the Kerberos authentication method. The Kerberos authentication method is available for Active Directory.
Domain Name If you select [Use (Security Authentication)] for <Login Information>, enter the directory tree name of the Active Directory, such as <team1.salesdept.canon.co.jp>.
Use System Manager ID This setting is available only when [Use] is selected from [Login Information] as the authentication method. Select this check box to use the administrator's ID and password for the authentication server when performing the first bind of the simple binding process. If you use anonymous binding, deselect this check box.
User Name This text box is available only when [Use System Manager ID] is selected. Enter the administrator's user name.
Password This text box is available only when [Use System Manager ID] is selected. Enter the administrator's login password.
Use SSL This setting is available only when [Use] is selected from [Login Information] as the authentication method. Select this check box to use the Secure Sockets Layer (SSL) protocol when the machine communicates with the authentication server. If you select this check box, the value for <Port Number> automatically changes to <636>.
  • For your network server settings, consult your network administrator.
  • <Location to Start Search> can be left blank. In this case, the value of the defaultNamingContext attribute is retrieved and used as the location of the directory tree to start searching. When no value is available, the attribute value with the shortest length in the namingContexts attributes is selected instead. If this fails, <Location to Start Search> is left blank.
  • <Attribute of User Name> cannot be specified when the Kerberos authentication method is selected in <Login Information>. If this method is selected or <Attribute of User Name> is left blank, <sAMAccountName> is automatically used as the user attribute name.
  • If <Attribute of E-mail Address> is left blank, <mail> is automatically used as the mail attribute name.

<LDAP Search Server Settings>

Press [Register] and specify the search server settings in the machine, according to the server used. Up to five search servers can be registered. To change or delete the registered server settings, select the desired server name and press [Edit] or [Delete].

For information on the settings other than the one below, see "Registering LDAP Server."

Authentication Method This setting is available only when Authorized Send is activated. Specify whether to carry over the login information (user name and password) from Authorized Send to the authentication information used when users search for e-mail addresses and fax numbers via the LDAP server. To use the same user name and password for LDAP search authentication, select [Assume the same authentication information as when operation to send was started]. If not, select [Use device-specific authentication information].
  • For your network server settings, consult your network administrator.

<Timeout Settings>

Authentication/Attribute Retrieval Timeout Specify the time that the machine takes to authenticate a user against the authentication server and to retrieve attributes about the user from the server.
  • Depending on the conditions such as authentication methods you are using, the timeout time may be shorter than designated.

<SMTP Authentication Settings>

SMTP Authentication Basic Settings To edit the SMTP authentication settings, press [Change Settings]. For instructions on how to specify the SMTP authentication settings, see "When SMTP Authentication is Used."

Authentication Method

You can specify whether to carry over the login information (user name only) from Authorized Send to SMTP authentication. Select the desired option from the following:

  • [Assume the same user name as when operation to send was started and display authentication screen]: Displays the authentication screen with the user name for Authorized Send automatically inserted in the [User Name] text box of theSMTP authentication screen.
  • [Display authentication screen with the authentication information empty]: Displays the authentication screen with no entries in the [User Name] text box of the SMTP authentication screen. Users need to enter the user name each time they send e-mails and I-faxes.
  • [Use device-specific authentication information and do not display authentication screen]: Does not display the authentication screen. The user name and password specified for the machine are used as the login information.

<SMB/FTP Authentication Settings>

You can specify whether to carry over the login information (user name and password) from Authorized Send to the authentication information used when users send documents to a file server. Specify the settings below to suit your needs.

When Sending File to New Address This setting is used when users specify the destination by selecting <Enter File Server (New)> on the Select Send Type or the Dest. Specification Selection screen and specifying the file server address manually. Select the desired option from the following:
  • [Assume the same authentication information as when operation to send was started and display authentication screen]: Displays the authentication screen with the user name and password for Authorized Send automatically inserted in the [User] text box and the [Password] text box of the screen.
  • [Display authentication screen with the authentication information empty]: Displays the authentication screen with no entries in the [User] text box and the [Password] text box of the screen. Users need to enter the user name and password each time they send documents to a file server.
When Sending File to Address Registered in Address Book This setting is used when users specify the destination by selecting the file server address from the Address Book list. Select the desired option from the following:
  • [Assume the same authentication information as when operation to send was started and display authentication screen]: Displays the authentication screen with the user name and password for Authorized Send automatically inserted in the [User] text box and the [Password] text box of the screen.
  • [Display authentication screen with the authentication information empty]: Displays the authentication screen with no entries in the [User] text box and the [Password] text box of the screen. Users need to enter the user name and password each time they send documents to a file server.
  • [Use authentication information of address book and do not display authentication screen]: Does not display the authentication screen. The user name and password of each address in the Address Book are used as the login information.
When Sending File to Own Address This setting is used when users specify the destination by selecting <Send File to Self> on the Select Send Type screen. Select the desired option from the following:
  • [Assume the same authentication information as when operation to send was started and display authentication screen]: Displays the authentication screen with the user name and password for Authorized Send automatically inserted in the [User] text box and the [Password] text box of the screen.
  • [Display authentication screen with the authentication information empty]: Displays the authentication screen with no entries in the [User] text box and the [Password] text box of the screen. Users need to enter the user name and password each time they send documents to a file server.
  • [Assume the same authentication information as when operation to send was started and do not display authentication screen]: Does not display the authentication screen. The user name and password for Authorized Send is used as the login information.

<Send Restriction Settings>

You can enable and disable sending functionalities. Specify the settings below to suit your needs.

E-mail Send
  • [Do not allow]: Disables user from sending e-mails and I-faxes from the machine.
  • [Allow]: Enables user to send e-mails and I-faxes from the machine.
  • [Only allow sending to own address]: Restricts the destination of sending documents to the e-mail address of a logged on user. With this setting, users also cannot send I-faxes from the machine. For instructions on how to send documents to the e-mail address of a logged on user, see "Sending Documents to Your E-Mail Address Using Authorized Send."
Fax Send
  • [Do not allow]: Disables user from sending faxes from the machine.
  • [Allow]: Enables user to send faxes from the machine.
File Send
  • [Do not allow]: Disables user from sending documents to a file server.
  • [Allow]: Enables user to send documents to a file server.
  • [Only allow sending to own address or specified folder]: Restricts the destination of sending documents to the folder of a logged on user or to the specified folder. If Active Directory is used as an authentication server, the home directory (folder) of a logged on user is used as the destination. If not, or you want to manually specify the destination folder, select [Specify destination folder], then enter the name of the file server and the folder name in [File Server] and [Folder Path]. Selecting [Add user name] enables you to use the user name of a logged on user to specify the destination of sending documents under the specified folder. For example, if <share> is entered in [Folder Path] and the user name of a logged on user is john, the [john] folder in the [share] folder is specified as the destination. For instructions on how to send documents to the folder of a logged on user, see "Sending Documents to Your Folder Using Authorized Send."

<Sender E-mail Address Settings>

Specify LDAP authentication user address as the sender name Select this check box to use the e-mail address of a logged on user as the sender information when sending e-mails or I-faxes. The e-mail address is displayed or printed as the sender information at the recipient's machine, instead of the unit name.


Logging in to Authorized Send

Return to Overview

This section describes how to log in to Authorized Send.

  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].
  • If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server> or <Store on Memory Media>, then press [OK].
  • The Send Authentication screen appears.
  1. Use [], [] or (Scroll Wheel) to select <User>, then press [OK].
  1. Use the software keyboard to enter your user name, then press the right Any key to select <Set>.
  • You can enter up to 24 characters for the user name.
  1. Use [], [] or (Scroll Wheel) to select <Pswd>, then press [OK].
  1. Use the software keyboard to enter your password, then press the right Any key to select <Set>.

You can enter up to 24 characters for the password.

  1. Use [], [] or (Scroll Wheel) to select <Server>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the server name you want to log in to, then press [OK].
  1. Press the right Any key to select <Login>.

If authentication is successful, the Select Send Type screen appears.

  1. Specify the destination, scan settings, and press (Start).

For details on how to send the documents, see the following:

  1. Press (Log In/Out).

You are logged out of Authorized Send and the display returns to the Send Authentication screen.

  • If [Display confirm screen when logged out] is selected on the Send Function Authentication Settings page, the following screen may appear when you are logged out. (See "Specifying the Authorized Send Settings.") Use [], [] or (Scroll Wheel) to select <Logout of Send Auth. Only> to log out of Authorized Send only or <Logout of All Authentication> to log out of other security features such as Department ID Management simultaneously.

  • When the machine enters the Sleep mode or after the Auto Clear mode is activated, you are automatically logged out of Authorized Send.


Restricting the Remote UI

You can set whether to enable the Remote UI to operate the machine and change settings.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Remote UI>, then press [OK].
  1. Check the message on the display, then press the right Any key to select <Done>.
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: You can specify settings and operate the machine through the Remote UI.
  • <Off>: You cannot specify settings and operate the machine through the Remote UI.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Restricting Access to Destinations

You can send the documents with following restrictions or settings.


Setting a Password for the Address Book

Restricting the New Address

Restricting PC Faxing

Restricting Recall

Confirming Entered Fax Numbers

Restricting Broadcasting

Restricting Sending Documents to a USB Memory


Setting a Password for the Address Book

Return to Overview

You can set a password for the Address Book. To edit the Address Book, you must enter the correct password.


Remark
  • If you want to cancel password protection, press (Clear) on step 6, then press [OK].
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Address Book Password>, then press [OK].
  1. Use - (numeric keys) to enter the password for confirmation, then press [OK].

If you enter a wrong password, you have to start over from the first entry.

  1. Press (Main Menu) to return to the Main Menu screen.


Restricting the New Address

Return to Overview

This mode enables you to restrict the entering of new destinations.
The default setting is <Off>.
When you set <Restrict New Addresses> to <On>, the following are restricted:

  • Specifying a destination using the numeric keys.
  • Changing registered destinations.
  • Registering new destinations.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Restrict New Addresses>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a new destination restriction.
  • <On>: Set a new destination restriction.
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting PC Faxing

Return to Overview

You can set whether to refuse fax jobs sent from the computer using fax driver.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Allow Fax Driver TX>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a FAX Driver Sending restriction.
  • <On>: Set a FAX Driver Sending restriction.
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting Recall

Return to Overview

This mode enables you to restrict the use of Recall function.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Restrict Sending From Log>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not set a recall use restriction.
  • <On>: Set a recall use restriction.
  1. Press (Main Menu) to return to the Main Menu screen.


Confirming Entered Fax Numbers

Return to Overview

You can set whether to display a fax number entry screen and enter the fax numbers again when you send a fax. The fax number entry screen will be displayed when you enter a fax number using - (numeric keys).
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Confirm Entered Fax No.>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: The confirmation screen does not appear.
  • <On>: The confirmation screen appears when you enter a fax number using - (numeric keys).
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting Broadcasting

Return to Overview

If a fax number is included in the destinations, you can select one of the three following options.
The default setting is <Off>.

  • Display the confirmation screen before sending a scanned image.
  • Do not send the scanned image.
  • Send the scanned image without the confirmation screen.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Restrict the Send Function>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Restrict Seq. Broadcast>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Off>, <Broadcast Confirmation>, or <Prohibit Broadcast>, then press [OK].
  • <Off>: Allows sending the documents to multiple recipients.
  • <Broadcast Confirmation>: The message appears after pressing [Start] to confirm whether or not to send documents to multiple recipients. The message only appears when a fax number is included in the recipients.
  • <Prohibit Broadcast>: Does not allow sending the documents to multiple recipients.
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting Sending Documents to a USB Memory

Return to Overview

This mode enables you to permit or restrict sending documents to a USB memory.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Memory Media Settings>, then press [OK].
  1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Store on Memory Media>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: You cannot send documents to a USB memory.
  • <On>: You can send documents to a USB memory.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Auto Online/Offline

To use the Network Scan function, the scanner must be switched online. This section explains how to set the machine so that it will automatically switch the scanner online and offline.


Remark

Auto Online

Auto Offline


Auto Online

Return to Overview

If <Auto Online> is set to <On>, the machine automatically goes online when you press [OK] to select <Remote Scan> on the Select Store Type screen.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Auto Online/Offline>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Online>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The machine does not automatically go online.
  • <On>: The machine automatically goes online when you select <Remote Scan>.
  1. Press (Main Menu) to return to the Main Menu screen.


Auto Offline

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If <Auto Offline> is set to <On>, the machine automatically goes offline when the Auto Clear mode initiates.
The default setting is <Off>.


Remark
  • If the Auto Clear mode is not set, the machine automatically goes offline after approximately two minutes. For information on the Auto Clear mode, see "Setting the Auto Clear Time."
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Auto Online/Offline>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto Offline>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The machine does not automatically go offline.
  • <On>: The machine automatically goes offline when the Auto Clear mode initiates.
  • If <Auto Offline> is set to <Off> and the Auto Clear mode is set, the screen returns to the default screen but the machine still remains online even after the Auto Clear mode initiates.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking the Job Log

You can specify whether to check the job log. When you set <Job Log Display> to <On>, you can check the job log using the System Monitor screen. When you set <Job Log Display> to <Off>, the job log does not appear on the System Monitor screen.
The default setting is <On>.


Remark
  • When you set <Job Log Display> to <Off>, the Activity Report and the Fax Activity Report will not be printed automatically.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Job Log Display>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not display job log on system monitor.
  • <On>: Display job log on system monitor.
  1. Press (Main Menu) to return to the Main Menu screen.


Storing Log to USB Memory

You can set whether to record into the job log when storing scanned documents to a USB memory.
The default setting is <Do Not Retain>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Memory Media Store Log>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <Retain> or <Do Not Retain>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Registering a License

You must register a license key to enable optional modes and functions.

Each optional mode and function requires its own license key to be registered. There is no limit to the number of license keys that can be registered in the machine.


Obtaining a License Key

A license key can be obtained by using a web browser to access the license management system. Access the system by entering the following URL:

http://www.canon.com/lms/license/

  • Administration Numbers That Are Necessary to Obtain a License Key

Follow the procedure displayed on the screen. The following administration numbers are necessary to obtain the license key:

  • License Access Number
    Check the License Access Number Certificate that is included in the provided package.
  • Device Serial Number
    Press [Counter Check] on the control panel of your machine to view the device serial number.

Registering a License Key
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Register License>, then press [OK].
  1. Enter the license key using - (numeric keys).

<Backspace>: Press to delete the last number entered.

  1. Use [], [], or (Scroll Wheel) to select <Start>, then press [OK].

If the following screen is displayed, press [OK]. Enter the correct license key.

If the following screen is displayed, the optional equipment required for license registration has not been installed. Press [OK]. Install the required optional equipment or make sure that the required optional equipment is installed properly. Try registering the license key again.

  1. Press (Main Menu) to return to the Main Menu screen.


Restricting the USB Interface Port

You can specify whether to restrict jobs through the USB port.
The default setting is <On>.


Remark
  • This function restricts jobs through the USB port on the side body of the machine. This function does not affect job through the USB memory connected to the right side of the control panel.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Use USB Device>, then press [OK].
  1. Check the message on the display, then press the right Any key to select <Done>.
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <On>: The machine accepts jobs through the USB port.
  • <Off>: The machine does not accept jobs through the USB port.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.



Displaying the Current Department ID/User Name

If you are using a login service, you can display the Department ID or user name which is currently being used to log on to the machine in the Job/Print Status Display Area.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <Dept. ID/User Name Display>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>, then press [OK].
  • <Off>: Does not display User Name and Department ID in the Job/Print Status Display Area.
  • <On>: Display User Name and Department ID in the Job/Print Status Display Area.
  • If you set Display Dept. ID/User Name to <On>, and Department ID Management or User ID Management has not been enabled, the Department ID/User ID is not displayed.
  1. Press (Main Menu) to return to the Main Menu screen.


Restricting Printing Images from a USB Memory

This mode enables you to permit or restrict printing images from a USB memory.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Memory Media Settings>, then press [OK].
  1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <Direct Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: You cannot print images from a USB memory.
  • <On>: You can print images from a USB memory.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.