Managing User IDs

You can specify settings for the User ID Management. The User ID Management function enables you to register up to 1000 User IDs.
The default setting is <Off>.


Remark
  • When you use User ID Management, you need to register a user ID with the System Manager privileges to restrict the access to the <System Management Set.> menu from the control panel, or using the Remote UI. Otherwise, all users will be considered as System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction. (See Online Help.)
  • The User ID and password can be registered only from the Remote UI. For details about the User ID Management, see Online Help.
  • You need to register the User ID and password before you set this mode to <On>.
  • If both of Department ID Management and User ID management are enabled at a same time, a department ID must be allocated for each user ID. If a department ID is not allocated for a user ID, you can not login with the user ID.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [], or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [], or (Scroll Wheel) to select <User ID Management>, then press [OK].
  1. Use [], [], or (Scroll Wheel) to select <On> or <Off>.
  • <On>: User ID Management is enabled. If you select <On>, go to the next step.
  • <Off>: User ID Management is disabled. If you select <Off>, press [OK], then go to step 8.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The user ID entered when you log in to the machine is not used as a part of the file name of the document you are sending.
  • <On>: The user ID entered when you log in to the machine is used as a part of the file name of the document you are sending.
  1. Press (Main Menu) to return to the Main Menu screen.