Scanning Documents to a File Server

Instructions for sending scanned documents to a file server.



Overview of Scanner Functions

This machine enables you to send scanned documents to a file server. Scanned documents are converted to file formats such as TIFF and are transmitted to the specified file server.



Introduction to Using Scanner Functions - Scanning Documents to a File Server

The necessary settings before scanning documents to a file server is as follows.

  • When scanning documents to an FTP server

For instructions, see "Setting Scan to File Server."

  • When scanning documents to a shared folder

For instructions, see "Setting Scan to File Server."



Basic Methods for Scanning Documents to a File Server

This section describes the basic procedure for sending scanned documents to a computer that acts as a file server on a network.

  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Enter File Server (New)>, then press [OK].
  1. Specify the file server's address.

For information on how to specify the file server's address, see "Specifying Destinations (Scan to File Server)."

  1. Make the scan settings you require.

You can specify the following settings:

  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Canceling Scanning Documents to a File Server

Follow this procedure to cancel a transmission in progress.

  1. Press (Status Monitor/Cancel) during transmission.
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to cancel, then press the right Any key to select <Cancel>.
  • If you are logged out of Authorized Send, <Cancel> is not available.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying Destinations (Scan to File Server)

This section describes how to specify the destination to send documents to a file server. You can select a destination stored in the Address Book or a one-touch, or specify a new address.


Remark
  • If <Restrict New Addresses> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, you can only specify a destination using <Address Book>, <Send File to Self>*, or <Log>. If you select <Log>, you can select only settings stored. (See "Restricting the New Address.")
    * Only when Authorized Send is activated.
  • The destination that you just specified is not stored in the Address Book. It is deleted once the document is sent.

Specifying a New Destination (Scan to File Server)

Specifying a Destination Using the Keyboard (FTP) (Scan to File Server)


Specifying a Destination Using the Keyboard (Windows (SMB)) (Scan to File Server)


Specifying a Destination Using the Browse Key (Windows (SMB)) (Scan to File Server)


Specifying Destinations Using the Address Book (Scan to File Server)

Using the One-Touch (Scan to File Server)

Using the Group Addresses (Scan to File Server)

Specifying a Group from the Address Book (Scan to File Server)


Specifying a Group from the One-Touch (Scan to File Server)


Sending Originals to More Than One Location (Broadcasting) (Scan to File Server)

Sending Documents to Your Folder Using Authorized Send


Specifying a New Destination (Scan to File Server)

Return to Overview

This section describes how to specify a new file server on the network as the destination of a send job.


Remark
  • Windows 2000/XP/Vista/7/Server 2003/Server 2008 restricts the number of users or clients that can be accessed. Once the limit of users or clients has been reached, it is not possible to send documents to a file server using Windows 2000/XP/Vista/7/Server 2003/Server 2008.
  • If <Language Switch> in <Common Settings> under <Additional Func.> is set to <On>, the host name and file path of the file server destination may not be displayed correctly, so you may not be able to refer to them.
  • Set the following items when sending to a file server:
  • Protocol
  • Host Name
  • Folder
  • User Name
  • Password
  • You can use - (numeric keys) to enter numbers, and (Clear) to clear your entries.


Specifying a Destination Using the Keyboard (FTP) (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Enter File Server (New)>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <FTP>, then press [OK].

<FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.0 under Windows Server 2003, Internet Information Services 7.0 under Windows Vista/ Server 2008, Internet Information Services 7.5 under Windows 7 / Server 2008 R2 or Red Hat Linux 7.2.

  1. Use [], [] or (Scroll Wheel) to select <Host Name>, then press [OK].
  1. Use the software keyboard to enter the host name, then press the right Any key to select <Set>.
  • You can enter up to 47 characters for the name.
  • A host name is a name assigned to a host computer that provides services on the Internet. A specific host name is assigned to each host computer to identify it on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job.
  1. Use [], [] or (Scroll Wheel) to select <Folder>, then press [OK].
  1. Use the software keyboard to enter the folder path, then press the right Any key to select <Set>.

You can enter up to 120 characters for the path.

  • A folder path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job.
  • If you are sending to an iW Document Manager folder, enter the folder name set in iW Gateway.
  1. Use [], [] or (Scroll Wheel) to select <User Name>, then press [OK].
  • If the settings under <When Sending File to New Address> are configured to carry over the login information from Authorized Send, the user name used to log in to Authorized Send is automatically inserted in <User Name>. (See "Specifying the Authorized Send Settings.") If you do not change the user name, go to step 11.
  1. Use the software keyboard to enter the user name, then press the right Any key to select <Set>.

You can enter up to 24 characters for the name.

  • If you are sending to an iW Document Manager folder, enter the user name set in iW Gateway.
  1. Use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  • If the settings under <When Sending File to New Address> are configured to carry over the login information from Authorized Send, the password used to log in to Authorized Send is automatically inserted in <Password>. (See "Specifying the Authorized Send Settings.") If you do not change the password, go to step 13.
  1. Use the software keyboard to enter the password, then press the right Any key to select <Set>.

You can enter up to 24 characters for the password.

  • If you are sending to an iW Document Manager folder, enter the password set in iW Gateway.
  1. Press the right Any key to select <Set>.
  • You cannot proceed to the Send Settings screen unless you have entered a <Host Name> and <User Name>.

  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.
  • 3. Specify a destination again.
  • If you want to confirm/edit the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to confirm or edit is selected, then press [OK].
  • 3. Confirm the specified destination.
  • To complete this procedure, press the right Any key to select <Done>.
  • To edit the specified destination, press [OK], then go to the next step.
  • 4. Edit the specified destination.
  • To change the server protocol, press the left Any key to select <Edit Protocol>, then select the desired protocol.
  • If you want to register the specified destination in the Address Book:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to register is selected, then press [OK].
  • 3. Press the left Any key to select <Reg. Add. Book>.
  • 4. Register the specified destination.

For details on how to register the destination in the Address Book, see "Registering File Server Addresses in the Address Book."



Specifying a Destination Using the Keyboard (Windows (SMB)) (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Enter File Server (New)>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Windows (SMB)>, then press [OK].

<Windows (SMB)>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later) or Windows 2000/XP/Vista/7/Server 2003/Server 2008.

  1. Use [], [] or (Scroll Wheel) to select <Host Name>, then press [OK].
  1. Use the software keyboard to enter the host name, then press the right Any key to select <Set>.
  • You can enter up to 120 characters for the name.
  • A host name is a name assigned to a host computer that provides services on the Internet. A specific host name is assigned to each host computer to identify it on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job.
  1. Use [], [] or (Scroll Wheel) to select <Folder>, then press [OK].
  1. Use the software keyboard to enter the folder path, then press the right Any key to select <Set>.

You can enter up to 120 characters for the path.

  • A folder path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job.
  • If you are sending to an iW Document Manager folder, enter the folder name set in iW Gateway.
  1. Use [], [] or (Scroll Wheel) to select <User Name>, then press [OK].
  • If the settings under <When Sending File to New Address> are configured to carry over the login information from Authorized Send, the user name used to log in to Authorized Send is automatically inserted in <User Name>. (See "Specifying the Authorized Send Settings.") If you do not change the user name, go to step 11.
  1. Use the software keyboard to enter the user name, then press the right Any key to select <Set>.

You can enter up to 24 characters for the name.

  • If you are sending to an iW Document Manager folder, enter the user name set in iW Gateway.
  1. Use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  • If the settings under <When Sending File to New Address> are configured to carry over the login information from Authorized Send, the password used to log in to Authorized Send is automatically inserted in <Password>. (See "Specifying the Authorized Send Settings.") If you do not change the password, go to step 13.
  1. Use the software keyboard to enter the password, then press the right Any key to select <Set>.

You can enter up to 14 characters for the password.

  • If you are sending to an iW Document Manager folder, enter the password set in iW Gateway.
  1. Press the right Any key to select <Set>.
  • You cannot proceed to the Send Settings screen unless you have entered a <Host Name> and <User Name>.


Specifying a Destination Using the Browse Key (Windows (SMB)) (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Enter File Server (New)>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Windows (SMB) : Browse>, then press [OK].

<Windows (SMB): Browse>: Select this protocol if you want to specify a file server connected to a specific network.

  • After turning the main power ON, you must wait for the time set in Startup Time Settings to elapse before selecting <Windows (SMB):Browse>. Network transmission is not possible until this startup time has elapsed. (See "Setting Startup Time.")
  1. Use [], [] or (Scroll Wheel) to select the desired workgroup, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired file server, then press the right Any key to select <Set>.
  • If the <Network Password Entry> screen is displayed, enter your user name (up to 24 characters) and network password (up to 14 characters), then press the right Any key to select <Set>.
  • If the settings under <When Sending File to New Address> are configured to carry over the login information from Authorized Send, the user name and the password used to log in to Authorized Send are automatically specified as your user name and network password.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.
  • 3. Specify a destination again.
  • If you want to confirm/edit the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to confirm or edit is selected, then press [OK].
  • 3. Confirm the specified destination.
  • To complete this procedure, press the right Any key to select <Done>.
  • To edit the specified destination, press [OK], then go to the next step.
  • 4. Edit the specified destination.
  • To change the server protocol, press the left Any key to select <Edit Protocol>, then select the desired protocol.
  • If you want to register the specified destination in the Address Book:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to register is selected, then press [OK].
  • 3. Press the left Any key to select <Reg. Add. Book>.
  • 4. Register the specified destination.

For details on how to register the destination in the Address Book, see "Registering File Server Addresses in the Address Book."



Specifying Destinations Using the Address Book (Scan to File Server)

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You must specify the destination to send documents. A maximum of 300 destinations (including 200 one-touch destinations) can be stored. If you store addresses in the Address Book, you can easily select them.


Remark
  • Address Books can be saved, imported, and transferred using the Remote User Interface. (See Online Help.)
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired destination, then press [OK].

The icons displayed on the Address Book are:

  • : Fax
  • : E-mail
  • : I-Fax
  • : File Server
  • : Group

You can select multiple destinations at a time.

  • You can use [] or [] to restrict the displayed range of destinations.
  • If the register name is longer than 10 characters, the first 10 characters are displayed in the name column in the Address Book.
  • If the registered destination name is longer than 15 characters, the first 15 characters are displayed in the name column in the Address Book.
  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], file server destinations are not displayed.
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, do not specify multiple file server addresses at the same time. (See "Specifying the Authorized Send Settings.") If you specify multiple file server addresses, an error message appears when you press (Start) to send documents to a file server.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Using the One-Touch (Scan to File Server)

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You can specify up to 200 destinations in one-touch.
Follow this procedure to start a transmission and send a document using one-touch.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Press the right Any key to select <One-touch>.
  1. Use [], [] or (Scroll Wheel) to select the desired destination, then press [OK].

You can select multiple destinations at a time.

  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], file server destinations are grayed out.
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, do not specify multiple file server addresses at the same time. (See "Specifying the Authorized Send Settings.") If you specify multiple file server addresses, an error message appears when you press (Start) to send documents to a file server.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Using the Group Addresses (Scan to File Server)

Return to Overview

Group Address enables you to specify a group of registered destinations in the Address Book or one-touch. This is useful if you want to send the same document to several destinations. You can register up to 299 destinations in one group.
You can use the group address from the Address Book or from the one-touch.


Remark

Specifying a Group from the Address Book (Scan to File Server)

Specifying a Group from the One-Touch (Scan to File Server)


Specifying a Group from the Address Book (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired group which is made up of several destinations, then press [OK].

You can select multiple destinations at a time.

  • You can use [] or [] to restrict the displayed range of destinations.
  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the group addresses containing file server destinations are not displayed.
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, do not specify multiple file server addresses at the same time. (See "Specifying the Authorized Send Settings.") If you specify multiple file server addresses, an error message appears when you press (Start) to send documents to a file server.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Specifying a Group from the One-Touch (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Press the right Any key to select <One-touch>.
  1. Use [], [] or (Scroll Wheel) to select the desired group which is made up of several destinations, then press [OK].

You can select multiple destinations at a time.

  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the group addresses containing file server destinations are grayed out.
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, do not specify multiple file server addresses at the same time. (See "Specifying the Authorized Send Settings.") If you specify multiple file server addresses, an error message appears when you press (Start) to send documents to a file server.
  1. Press the right Any key to select <Set>.

  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Sending Originals to More Than One Location (Broadcasting) (Scan to File Server)

Return to Overview

Broadcasting enables you to send the same document to multiple recipients.


Remark
  • A maximum of 332 destinations can be specified at the same time. (Out of the 332 destinations, 32 new destinations can be specified.) If you specify a group of several destinations, each destination is counted as a separate address.
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  • When <Restrict Seq. Broadcast> is set to <Prohibit Broadcast>, you cannot send the documents to multiple recipients. (See "Restricting Broadcasting.")
  • You cannot cancel to send only one destination out of the multiple destinations.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Press the right Any key to select <Add Destination>.
  1. Repeat step 4 and 5 until all the destinations are set.
  • Up to 32 new destinations can be specified. If you add destinations, specify them from Address Book.
  • You cannot specify the detail settings for each destination.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, the Network Password Entry screen appears when you press (Start) to send documents to a file server. (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, the Network Password Entry screen appears when you press (Start) to send documents to a file server. (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Sending Documents to Your Folder Using Authorized Send

Return to Overview

Authorized Send offers an easy way to specify your folder as the destination when you send documents to a file server. If Active Directory is used as an authentication server, the machine automatically obtains your home directory name (folder name) from an authentication server during communication with the server when you log in to Authorized Send. With the selection of <Send File to Self>, you can specify this folder as destination.
The section describes how to use Authorized Send to specify your folder as destination.


Remark
  • To specify your folder as destination, make sure of the following:
  • Your home directory attribute is registered on an authentication server. (Consult your network administrator.)
  • If Active Directory is not used as an authentication server, or you want to manually specify your folder as destination, the folder specified in <Folder Path> under <Specify destination folder> is used as the destination when <Send File to Self> is selected. (See "Specifying the Authorized Send Settings.")
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].
  • If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].
  • The Send Authentication screen appears.
  1. Use [], [] or (Scroll Wheel) to select <User>, then press [OK].
  1. Use the software keyboard to enter your user name, then press the right Any key to select <Set>.
  • You can enter up to 24 characters for the user name.
  1. Use [], [] or (Scroll Wheel) to select <Pswd>, then press [OK].
  1. Use the software keyboard to enter your password, then press the right Any key to select <Set>.

You can enter up to 24 characters for the password.

  1. Use [], [] or (Scroll Wheel) to select <Server>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the server name you want to log in to, then press [OK].
  1. Press the right Any key to select <Login>.

If authentication is successful, the Select Send Type screen appears.

  1. Use [], [] or (Scroll Wheel) to select <Send File to Self>, then press [OK].

Your folder path appears on the screen.

  • If the settings under <When Sending File to Own Address> are configured to display an authentication screen, the Windows (SMB) Protocol screen appears when you select <Send File to Self>. (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Specify the scan settings, and press (Start).

For details on how to send the documents, see "Basic Methods for Scanning Documents to a File Server."



Selecting Color/File Format (Scan to File Server)

You can select the color mode and file format when sending documents to a file server.
The default setting is <B&W TIFF>.


Remark
  • If you select the <Color PDF (Compact)> or <Color PDF (Compact+OCR)>, <300 x 300 dpi> is available as the resolution.
  • Details about the color modes are as follows:
  • Color: Scans in full-color regardless of whether the original is in full-color or black-and white.
  • B&W: Scans in black-and-white regardless of whether the original is in full-color or black-and-white.
  • Details about the file format is as follows:
  • TIFF: Sends the file in the TIFF format. This file format is available only when you scan the document in the B&W mode.
  • JPEG: Sends the file in the JPEG format. This file format is available only when you scan the document in the Color mode.
  • PDF: Sends the file in the PDF format.
  • PDF (Compact): Enables you to send files containing <Text> originals or <Text/Photo> originals using a high compression ratio. This file format is available only when you scan the document in the Color mode.
  • PDF (OCR): Enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text.
  • PDF (Compact+OCR): Enables you to send files containing <Text> originals or <Text/Photo> originals using a high compression ratio, as well as perform OCR on a scanned original to create a PDF with searchable text.
  • To view a JPEG file, a software application that supports the JPEG format is required.
  • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
  • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
  • If a black-and-white original is scanned in the Color mode, it is counted as a color scan.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Color/File Format Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the color mode and file format.
  • If you select <Color JPEG>, <Divide Pages> is automatically set to <On>.
  1. Press the right Any key to select <Divide Pages>.
  1. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [], [] or (Scroll Wheel) to select <On>, then press [OK] twice.

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <Off>, then press [OK] twice.



Selecting Resolution (Scan to File Server)

You can specify the resolution before scanning the original.
The default setting is <200 x 200 dpi>.


Remark
  • When sending documents to a file server, the maximum image resolution is 600 x 600 dpi.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Resolution Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired resolution, then press [OK].

The following resolution is available.

  • B&W/Color: 100 x 100 dpi
  • B&W/Color: 150 x 150 dpi
  • B&W: 200 x 100 dpi
  • B&W/Color: 200 x 200 dpi
  • B&W: 200 x 400 dpi
  • B&W/Color: 300 x 300 dpi
  • B&W: 400 x 400 dpi
  • B&W/Color: 600 x 600 dpi


Adjusting Density (Scan to File Server)

You can adjust the density to the most appropriate level for the original manually.


Manual Exposure Adjustment (Scan to File Server)

Adjusting Base Color (Scan to File Server)


Manual Exposure Adjustment (Scan to File Server)

Return to Overview

You can manually adjust the scan exposure to the most appropriate level for the original.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the density, then press [OK].

Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker.



Adjusting Base Color (Scan to File Server)

Return to Overview

This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogues and paper, that have turned yellow from age.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Press the right Any key to select <Background>.
  1. Use [], [] or (Scroll Wheel) to select background setting, then press [OK].
  • <Off>: Does not erase the background color of the original.
  • <Background Removal>: If you want to erase the background color of the original, following step is not necessary.
  • <Background Fine Adjust.>: If you want to make fine adjustments to the density of the background color, go to the next step.
  1. Use [], [] or (Scroll Wheel) to select the desired color, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the strength of the color, then press [OK].

If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level.

  1. Press the right Any key to select <Set>.


Selecting Image Quality (Scan to File Server)

You can manually select the original type according to the type of image that you are scanning.
The default setting is <Text/Photo>.


Remark
  • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be selected at the same time. If you select one of these modes, the previously set mode is canceled.
  • If you scan an original containing halftones, such as a printed image, using the <Photo> mode, the moirĂ© effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moirĂ© effect by using the Sharpness mode. (See "Adjusting Sharpness (Scan to File Server).")
  • If the original is a transparency, select the original type and adjust the exposure to the most appropriate level for the original.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Original Image Quality Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the image quality, then press [OK].
  • <Text/Photo>: This mode is best suited for scanning originals containing both text and photos such as magazines or catalogues.
  • <Text>: This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly. When PDF (Compact) is selected as the file format and the text mode is selected, the image level in the text mode setting made in <PDF(Compact) Img. Quality> in <TX Settings> under <Common Settings> in <Communications Settings> (from the Additional Functions screen) is activated. (See "Adjusting the Image Quality of PDF (Compact) (Scan to File Server).")
  • <Photo>: This mode is best suited for scanning photos printed on photographic paper or photo originals containing halftones (e.g. printed photos).

If you select <Text/Photo>, go to the next step as necessary.

  1. Press the right Any key to select <Priority Level>.
  • If you select B&W in color mode, <Priority Level> is grayed out.
  1. Use [], [] or (Scroll Wheel) to adjust the text level or photo level, then press [OK].

Move the indicator to the left to make the text level higher or move it to the right to make the photo level higher.

  1. If you are finished, press [OK].


2-Sided Original (Scan to File Server)

You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately.
The default setting is <Off>.


Remark
  • When you are scanning originals with a horizontal (landscape) orientation, such as A5R, make sure to place them horizontally into the feeder. If these originals are placed vertically, the back sides of these originals are scanned upside down.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <2-Sided Orig. Orientation Set.>, then press [OK].
  • If <Book Type Original> or <Calendar Type Original> has been selected, <2-Sided Originals Settings> is displayed.
  1. Use [], [] or (Scroll Wheel) to select the type of original, then press [OK].
  • <Off>: 1-sided originals are scanned.
  • <Book Type Original>: The front and back sides of the original have the same top-bottom orientation.
  • <Calendar Type Original>: The front and back sides of the original have opposite top-bottom orientations.


Sending Originals at a Preset Time (Delayed Sending) (Scan to File Server)

The delayed sending mode enables you to store a send job in memory, and have it sent at a later time.
The default setting is <Off>.


Remark
  • You can reserve up to 70 jobs for the delayed sending. However, the actual number of jobs that can be reserved may be less than 70, depending on the following conditions:
  • If multiple documents are being sent at the same time.
  • If large documents are being sent.
  • If there are jobs other than delayed sending.
  • Once the delayed documents are sent, the documents are automatically deleted from memory.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Delayed TX Settings>, then press [OK].
  • If you selected <Scan to Store> in step 3, <Delayed Store Settings> is displayed.
  1. Enter the send time using - (numeric keys), then press [OK].
  • Enter all four digits of the time (including zeros), using 24-hour notation.
    Examples:
    3:50 p.m.→1550
  • To cancel to enter the time, press the left Any key to select <Cancel> to return to the previous screen.
  • If you set a time earlier than the current time, the document will be sent at that time on the next day.
  • If you make a mistake when entering the send time, press (Clear) to clear your entry, then enter another four-digit number.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder. The scanned data is stored in memory and sent to the specified destination at the specified send time.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is stored in memory and sent to the specified destination at the specified send time.



Naming a Sent Document Using a File Server

You can add the document's name.
The default setting is <None>.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Send Document Name Settings>, then press [OK].
  • If you selected <Scan to Store> in step 2, <Store Document Name Settings> is displayed.
  1. Use the software keyboard to enter the document name, then press the right Any key to select <Set>.
  • You can enter up to 24 characters for the name.
  • When you are sending documents, each page is sent as a separate image and stored in a file server. The extension of the document matches the file format that you select for sending. The file name prefix of the image attached to the document you are sending is generated based on the date and time (year, month, day, hour, minute, second) and four digits that signify the page number of the image.
    Example: date and time_0001.tif
    If you specify the document name in this step or set <Add User Name to Document Name> in <User ID Management> to <On>, the file name prefix is assigned as follows:
  • If you specify the document name:
    The document name specified in <Send Document Name Settings> comes first as the file name prefix.
    Example: document name_date and time_0001.tif
  • If you set <Add User Name to Document Name> in <User ID Management> to <On>:
    The user ID entered when you log in to the machine comes first as the file name prefix.
    Example: user ID_date and time_0001.tif
  • If you specify the document name and set <Add User Name to Document Name> in <User ID Management> to <On>:
    The document name specified in <Send Document Name Settings> and the user ID entered when you log in to the machine comes first as the file name prefix.
    Example: document name_user ID_date and time_0001.tif
  • For instructions on how to set <Add User Name to Document Name> in <User ID Management> to <On>, see "Managing User IDs."


Message (Scan to File Server)

You can add a message body text.
The default setting is <Off>.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Subject/Message Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Message>, then press [OK].
  1. Use the software keyboard to enter the message body text, then press the right Any key to select <Set>.
  • The texts entered here are sent to the file server as a separate text file.
  • You can enter up to 140 characters for the text.
  • If you make a mistake when entering the text, press (Clear) to clear your entry.
  1. If you are finished, press the right Any key to select <Set>.


Favorites (Scan to File Server)

You can set any possible combination of send settings and register them as favorites in memory. You can register up to 9 favorites. This feature is useful for registering frequently used send settings.


Remark
  • The send settings registered as favorites in memory are not erased, even if the power is turned off.
  • If an address included in a favorites is deleted from the Address Book, it is also deleted from the settings registered in the favorites.

Registering Favorites (Scan to File Server)

Registering Names for Favorites from the Select Send Type Screen (Scan to File Server)


Registering Favorites from the Send Settings Screen (Scan to File Server)


Erasing Favorites (Scan to File Server)

Erasing Favorites from the Select Send Type Screen (Scan to File Server)


Erasing Favorites from the Send Settings Screen (Scan to File Server)


Using the Favorites (Scan to File Server)

Checking Settings for Recalled Favorites (Scan to File Server)

Checking Favorites from the Select Send Type Screen (Scan to File Server)


Checking Favorites from the Send Settings Screen (Scan to File Server)



Registering Favorites (Scan to File Server)

Return to Overview

You can register names for favorites from the Select Send Type Screen or register settings for favorites from the Send Settings screen.


Remark
  • The currently specified settings are registered for the favorites.


Registering Names for Favorites from the Select Send Type Screen (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to register, then press the right Any key to select <Register/Erase>.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter a name for favorites, then press the right Any key to select <Set>.
  • You can enter up to 16 characters for the name.
  • If you press <Set> without entering any characters, the key name reverts to its current name (default: M1 to M9).


Registering Favorites from the Send Settings Screen (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  • The currently specified settings are registered for the favorites.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to register, then press the right Any key to select <Register/Erase>.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Register Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes> or <Details>, then press [OK].
  • To store the current settings, select <Yes>. To cancel storing the settings, select <No>. If you select a key that has settings stored, select <Yes> to overwrite the previous settings. You can check detail settings to select <Details>.
  1. Press the right Any key to select <Register/Erase>.
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter a name for favorites, then press the right Any key to select <Set>.
  • You can enter up to 16 characters for the name.
  • If you press <Set> without entering any characters, the key name reverts to its current name (default: M1 to M9).


Erasing Favorites (Scan to File Server)

Return to Overview

You can erase the settings from the Select Send Type Screen or from the Send Settings screen.



Erasing Favorites from the Select Send Type Screen (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to erase, then press the right Any key to select <Register/Erase>.
  • You can only erase a key that has settings stored in the favorites.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  • If [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the favorites containing a file server destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  • Make sure to check the settings first before erasing them.
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  • Key names are not erased. You can change the name in <Register Name>.


Erasing Favorites from the Send Settings Screen (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to erase, then press the right Any key to select <Register/Erase>.
  • You can only erase a key that has settings stored in the favorites.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  • If [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the favorites containing a file server destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  • Make sure to check the settings first before erasing them.
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  • Key names are not erased. You can change name in <Register Name>.


Using the Favorites (Scan to File Server)

Return to Overview

If you frequently send documents with the same document settings to the same destination, store these settings in a favorites. Then, when you need to specify the destination, all you have to do is select the favorites containing your stored document settings and the desired destination, and send your document.
You can recall the settings from the Select Send Type screen or from the Send Settings screen.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to recall, then press [OK].
  • If you select a favorites that already has specified destinations, the Send Settings screen appears. You can change the send settings or add destinations at this time.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>.

  • If you select a favorites that has no specified destinations, the Select Send Type screen appears. You can specify destinations.
  • To cancel all settings and return to the Select Send Type screen, press (Reset).
  • If [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the favorites containing a file server destination is grayed out. In this case, you cannot check or recall the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")


Checking Settings for Recalled Favorites (Scan to File Server)

Return to Overview

This mode enables you to check detail settings for favorites.
You can check the settings from the Select Send Type screen or from the Send Settings screen.


Remark


Checking Favorites from the Select Send Type Screen (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to check, then press the left Any key to select <Details>.

You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.

  • If [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the favorites containing a file server destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")


Checking Favorites from the Send Settings Screen (Scan to File Server)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to check, then press the left Any key to select <Details>.

You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.

  • If [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the favorites containing a file server destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")


Job Recall (Scan to File Server)

You can recall the addresses, scan settings, and send settings which have been set in the <Log>, and then send your documents.


Remark
  • The settings such as destinations, scan settings and send settings are stored in a log. The actions below after you change settings are not recorded in a log:
  • Pressing the (Start) or (Reset) or (Main Menu).
  • Activation of the Auto Clear mode.
  • Turning OFF the machine.
  • Identical send settings are stored only once in recall memory.
  • If <Restrict New Addresses> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, the addresses specified from the Address Book are only recalled.
  • The settings that were stored in memory are not erased even when the main power is turned OFF.
  • If <Restrict Sending From Log> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, you cannot specify a destination using the <Log>. (See "Restricting Recall.")
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax> or <Scan to Store>, then press [OK].

If you select <Scan to Store>, use [], [] or (Scroll Wheel) to select <Store on File Server>, then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Log>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Mode 1>, <Mode 2> or <Mode 3>, then press [OK].

You can check the recall settings by pressing the left Any key to select <Details>.

  • If [File Send] is set to [Do not allow] or [Only allow sending to own address or specified folder], the log (<Mode 1>, <Mode 2>, or <Mode 3>) containing a file server destination is not displayed. (See "Specifying the Authorized Send Settings.")
  • If you select a log in which a destination is stored:

The Send Settings screen appears.

You can check the recall settings by pressing the left Any key to select <Details>.

  • 1. Confirm the settings.
  • If you select a log in which a destination is not stored:

The Select Send Type screen appears.

  • 1. Specify a destination.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, the Network Password Entry screen appears when you press (Start) to send documents to a file server. (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <When Sending File to Address Registered in Address Book> are configured to display an authentication screen, the Network Password Entry screen appears when you press (Start) to send documents to a file server. (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Specifying the Data Compression Ratio for Color Send Jobs (Scan to File Server)

You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images.
The default setting is <Normal>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Data Compression Ratio>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <High Ratio>, <Normal>, or <Low Ratio>, then press [OK].
  • <High Ratio>: A small amount of memory is used for the document, but the images are of a low quality.
  • <Normal>: The amount of memory used for the document and the quality of the images are moderate, between the High and Low Ratio settings.
  • <Low Ratio>: A large amount of memory is used for the document, but the images are of a high quality.
  1. Press (Main Menu) to return to the Main Menu screen.


Resending Data Automatically When an Error Occurs (Retry Times) (Scan to File Server)

Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off.
The default setting is <3>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Retry Times>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the number of retry attempts, then press [OK].
  • You can also use - (numeric keys) to set the number of retry attempts.
  • If the number of retry times is set to <0>, the machine will not resend the data.
  1. Press (Main Menu) to return to the Main Menu screen.


Standard Send Settings (Scan to File Server)

This mode enables you to change the standard settings for the send function.


Storing the Standard Send Settings (Scan to File Server)

Restoring the Standard Send Settings to Their Default (Scan to File Server)


Storing the Standard Send Settings (Scan to File Server)

Return to Overview

You can store the standard send settings.
The default settings are as follows:

  • <Color/File Format Settings>: B&W TIFF
  • <Resolution Settings>: 200 x 200 dpi
  • <Density/Background Removal>: 0
  • <Original Type>: Text
  • <2-Sided Originals Settings>: Off
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired setting item, then press [OK].

You can specify the following settings:

  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Restoring the Standard Send Settings to Their Default (Scan to File Server)

Return to Overview

You can restore the standard send settings to their default settings.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying the Gamma Value for Sending Color Documents (Scan to File Server)

If you are sending to a file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end.
The default setting is <Gamma 1.8>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Color Send Gamma Value>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the gamma value, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting Sharpness (Scan to File Server)

This mode enables you to scan original images with a sharper or softer contrast.
The default setting is <0>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Sharpness>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to slide the indicator towards <Low> or <High>, then press [OK].
  • <Low>: To scan originals containing printed images or other halftones, the setting should be towards <Low>. This setting lessens the moirĂ© effect (a shimmering, wavy pattern).
  • <High>: To scan text or lines clearly, the setting should be towards <High>. This setting is particularly suited for scanning blueprints and faint pencil drawn images.
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting the Image Quality of PDF (Compact) (Scan to File Server)

If PDF (Compact) is selected as the file format, you can set the image quality level of the document.
The default setting is <Normal>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <PDF(Compact) Img. Quality>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Text/Photo, Photo Mode> or <Text Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to specify the setting, then press [OK].
  • <Data Size Priority>: The data size is small, but the image quality is low.
  • <Normal>: The data size and image quality are between <Data Size Priority> and <Image Quality Priority>.
  • <Image Quality Priority>: The data size is large, but the image quality is high.
  1. Press (Main Menu) to return to the Main Menu screen.
  • If an original with many colors is scanned, the compression level is determined by the data size and the number of colors, according to the selected image level.
    However, if the original is in monochrome or has few colors, it does not matter which image level you select.


PDF (OCR) Mode (Scan to File Server)

This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text.
The default setting is <On>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <PDF (OCR) Settings (AD)>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: The orientation of the original is not detected, and the document is sent as is.
  • <On>: The orientation of the original is detected, and the document is automatically rotated before sending.
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying What to Display on the Screen for a Send Operation (Scan to File Server)

This mode enables you to specify what screen is displayed for a send operation. When you select <Send/Fax> on the Main Menu screen and press [OK], the screen specified here is displayed for a send operation.
The default setting is <Default Screen>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Default Screen for Send>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the initial screen, then press [OK].
  • <Favorites>: The Set Favorites screen is displayed on the initial Send screen.
  • <One-touch>: The One-touch Selection/Clear screen is displayed on the initial Send screen.
  • <Default Screen>: The Select Send Type screen is displayed on the initial Send screen.
  1. Press (Main Menu) to return to the Main Menu screen.


Restoring the Send Function Settings to Their Default (Scan to File Server)

You can restore almost all of the Send Function Settings to their default settings.


Remark
  • You cannot initialize <Register Unit Name> and <Retry Times>.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Changing the Status of Scanning Data in Memory (Scan to File Server)

The System Monitor screen enables you to view and change the status of scanning data in memory.


Checking/Deleting Scanning Data (Scan to File Server)

Checking/Printing the Scanning Log (Scan to File Server)


Checking/Deleting Scanning Data (Scan to File Server)

Return to Overview

You can check the detailed information of scanning documents currently being sent or waiting to be sent, then delete unwanted documents as necessary.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job.
  • If you want to erase the selected job:
  • 1. Press the right Any key to select <Done>, then go to the next step.
  • If you complete this procedure:
  • 1. Go to step 8.
  1. Make sure that the job you want to erase is selected, then press the right Any key to select <Cancel>.
  • If you are logged out of Authorized Send, <Cancel> is not available.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Printing the Scanning Log (Scan to File Server)

Return to Overview

You can view or print the results of scanning transactions that list all scanning data sent.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send/Store Log>, then press [OK].
  • If <Job Log Display> in <System Management Set.> is set to <Off>, <Send/Store Log> is not displayed.
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job, then press the right Any key to select <Done>.
  1. If you want to print a list of transaction results, press the right Any key to select <Print List>.

If you do not want to print the list, go to step 8.

  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.