When SMTP Authentication is Used

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When SMTP authentication is used, follow the procedure below to set up the E-mail and I-fax send functions.


Remark
  • SMTP authentication is a method in which the SMTP server checks the user name and password before sending E-mails.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Network Settings>, then press [OK].
  1. Confirm the message shown on the display, then press the right Any key to select <Done>.
  1. Use [], [] or (Scroll Wheel) to select <E-mail/I-Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <SMTP Server>, then press [OK].
  1. Use the software keyboard to enter the SMTP server address, then press the right Any key to select <Set>.

Enter the SMTP server address if the SMTP server address is already registered in the DNS server.

Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server.

  1. Use [], [] or (Scroll Wheel) to select <E-mail Address>, then press [OK].
  1. Use the software keyboard to enter the E-mail address for this machine, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Authentication/Encryption>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <POP Auth. Before Send>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].
  • <Off>: Does not use an SMTP server that requires POP before SMTP.
  • <On>: Uses an SMTP server that requires POP before SMTP (method for authenticating users who have logged in the POP server before sending E-mails and I-faxes).
  1. Use [], [] or (Scroll Wheel) to select <SMTP Authentication>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  • <Off>: Does not use an SMTP server that requires SMTP Authentication.
  • <On>: Uses an SMTP server that requires SMTP Authentication (method for authenticating users who have logged in the SMTP server before sending E-mails and I-faxes).
  1. Use [], [] or (Scroll Wheel) to select <Display Authentication Screen>, then press [OK].

If <Display Authentication Screen> does not appear, skip to step 20.

  • <Disp Auth Screen When Sending> appears only when Authorized Send is activated.
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not display the SMTP authentication screen each time you send e-mails and I-faxes.
  • <On>: Always displays the SMTP authentication screen each time you send e-mails and I-faxes.
  1. Use [], [] or (Scroll Wheel) to select <Carry Over Authentication>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not carry over the login information (user name only) from Authorized Send to SMTP authentication. The user name specified in the next step is used as the login information.
  • <On>: Carrys over the login information (user name only) from Authorized Send to SMTP authentication. To use the same user name for SMTP authentication, select <On>. If you select <On>, you do not need to specify the user name in the next step.
  • If you select <On> for both <Display Authentication Screen> and <Carry Over Authentication>, the user name used to log in to Authorized Send is automatically inserted in the [User Name] text box of the SMTP authentication screen.
  1. Use [], [] or (Scroll Wheel) to select <User Name>, then press [OK].
  1. Use the software keyboard to enter the SMTP user name for the authentication method, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select <Password>, then press [OK].
  1. Use the software keyboard to enter the SMTP password for the authentication method, then press the right Any key to select <Set>.
  1. Press the right Any key to select <Set>.
  1. Press (Main Menu) to return to the Main Menu screen.
  1. Restart the machine.

Turn OFF the machine and wait at least 10 seconds before turning it ON again.

Setting up the E-mail and I-fax send functions is completed.