E-mail > Sending E-Mails > Basic Methods for Sending E-Mails
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Basic Methods for Sending E-Mails

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This section describes the flow of sending e-mails.

  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  • If the Send Authentication screen appears, follow the instructions in "Logging in to Authorized Send."
  1. Use [], [] or (Scroll Wheel) to select <Enter E-mail (New)>, then press [OK].
  • If [E-mail Send] is set to [Do not allow] or [Only allow sending to own address], <Enter E-mail (New)> is not displayed. (See "Specifying the Authorized Send Settings.")
  1. Use the software keyboard to enter the e-mail address, then press the right Any key to select <Set>.
  • You can enter up to 120 characters for the e-mail address.
  • For information on using the software keyboard, see "Entering Characters."
  1. Make the scan settings you require.

You can specify the following settings:

  • <Color/File Format Settings>: Specifies the color type of originals and the file format for sending. (See "Selecting Color/File Format (E-Mail).")
  • <Resolution Settings>: Adjusts the resolution of originals. (See "Selecting Resolution (E-Mail).")
  • <Density/Background Rem. Set.>: Adjusts the density and the background color of originals. (See "Adjusting Density (E-Mail).")
  • <Original Image Quality Settings>: Adjusts the image quality of originals. (See "Selecting Image Quality (E-Mail).")
  • <2-Sided Orig. Orientation Set.>: Scans two-sided originals for sending. (See "2-Sided Original (E-Mail).")
  • <Delayed TX Settings>: Specifies the transmission time. (See "Sending Originals at a Preset Time (Delayed Sending) (E-Mail).")
  • <Send Document Name Settings>: Sets the name of the document for sending. (See "Naming a Sent Document Using an E-Mail.")
  • <Subject/Message Settings>: Sets your e-mail subject and message. (See "Subject/Message (E-Mail).")
  • <Reply-to Settings>: Sets the reply address to your e-mail. (See "Reply-to (E-Mail).")
  • <E-mail Priority Settings>: Sets your e-mail priority. (See "E-Mail Priority.")
  • <Register Favorites>: Stores frequently used send settings for future use. (See "Favorites (E-Mail).")
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <Authentication Method> in <SMTP Authentication Settings> are configured to display an authentication screen, the Enter Network Password (SMTP) screen appears when you press (Start). (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <Authentication Method> in <SMTP Authentication Settings> are configured to display an authentication screen, the Enter Network Password (SMTP) screen appears when you press (Start). (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.


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