Printing from Computer

This category describes how to print from computers.



Introduction to Using Print Functions

Normally, the series of operations involved in printing data from a computer is specified by control commands generated using a printer driver. Control commands are a command system for controlling a printer. For example, when printing using a printer driver, control commands print data according to the following flow.

1 Using a printer driver, data to be printed is converted to control commands.

2 Control command data is sent to the machine.

3 Following the received control commands, the machine processes and prints the data.

To print in the following printer modes, a Printer Driver supported by this machine must be installed.

For installing the driver to send a print job to the machine over a network, see "Network Connection" in the Starter Guide.
For installing the driver to send a print job directly from your computer to the machine, see "USB Connection" in the Starter Guide.


Remark
  • The available printer drivers may vary, depending on the machine and the version of Windows that you are using.
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server computer in order to set up the printer configuration automatically or to use Department ID Management. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software" in the Starter Guide.
  • Most settings of printing are made from the printer driver. Although there are some settings which can be made from the machine, the settings from the printer driver has priority.

  • UFRII LT Mode

UFR (Ultra Fast Rendering) is printing technology developed by Canon. High-speed printing is made possible by sharing the processing of print data normally done by the machine with the computer.


Remark
  • For information on the machines supported by the UFRII LT printer driver, see Canon Products Supported by UFR II Driver.

  • PCL Mode

PCL (Print Control Language), developed by Hewlett-Packard, is a command system for controlling page printers. Command versions supported by this machine are PCL5c and PCL6.


Remark
  • For information on the machines supported by the PCL5c and PCL6 printer drivers, see Canon Products Supported by PCL Driver.

  • PS Mode

PS (PostScript), developed by Adobe Systems, is a page description language renowned for its use in desktop publishing and publishing on demand. The version supported by this machine is PS3.


Remark
  • The PS printing function is optional.
  • For information on the machines supported by the PS3 printer driver, see Canon Products Supported by PS Driver.

Printing through USB Connection

Printing through Network Connection

Where to Find Help


Printing through USB Connection

Return to Overview

To install the printer driver through a USB connection, see "USB Connection," in the Starter Guide.


Remark
  • Before installing a printer driver through a USB connection, turn the printer OFF. Turn the power back ON only if the instruction to do so appears on the screen during installation.
  • In a USB environment, you cannot set up the printer configuration automatically or use Department ID Management.


Printing through Network Connection

Return to Overview

To install the printer driver through network, see "Network Connection," in the Starter Guide.



Where to Find Help

Return to Overview

Here is where to get immediate help if you are having problems installing or using the printer driver.

  • README.HTA file

Any enhancements, limitations, and restrictions you need to be aware of when installing and using your printer driver are included in the README.HTA file provided with the driver. The README.HTA file is located in \UFRII\uk_eng, \PCL\uk_eng, or \PS\uk_eng.

  • Online Help

You can locate additional help for questions you may have regarding your printer in the Online Help provided with the driver. In the printer properties dialog box, you can click [Help] to display additional information about every feature and option in the UFRII LT, PCL5c, PCL6, and PS3 printer drivers. See the Online Help for the detailed information on specifying UFR II, PCL, and PS options.

  • Canon Authorized Dealers or Service Providers

If the Online Help does not provide the information you need, contact your local authorized Canon dealer or service provider.



Printing Fundamentals

This section explains how to print a document and how to display the online help.


Remark
  • To use the printer, you need an appropriate printer driver.
  • For installing the driver to send a print job to the machine over a network, see "Network Connection," in the Starter Guide.
  • For installing the driver to send a print job directly from your computer to the machine, see "USB Connection," in the Starter Guide.

Printing with the Printer Driver

Setting Printer Conditions Beforehand

Setting the Printer Configuration

Viewing the Online Help


Printing with the Printer Driver

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The procedure for printing a document created in application software is as follows.


Remark
  • Printing methods may differ depending on the applications you are using. For details, see the instruction manuals provided with the application software.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  • If you are using a shared printer in the Print Server (Point and Print) environment, it is necessary to install the Canon Driver Information Assist Service in the server computer in order to set up the printer configuration automatically or to use Department ID Management. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software" in the Starter Guide.
  • The machine may not be able to print data such as color photos if the data size of a single page is too large. If such is the case, reduce the data size by lowering the resolution or by changing the file format.
  1. Open the document you want to print from the application.
  1. Select [Print] from the [File] menu.

The printer driver screen is displayed.

  • The procedure to display the printer driver screen may differ depending on the applications you are using.
  1. Select your printer, then click [Preferences].

  • The printer name displayed in the printer driver screen is changed by settings in the [Printers] folder (or [Printers and Faxes]). See "Setting Printer Conditions Beforehand" to display the [Printers] folder (or [Printers and Faxes]).
  1. Configure the required settings in the printer driver screen, then click [OK].

  • If you are making prints with the [Black and White] (Grayscale) mode selected in [Color Mode] in the [Quality] sheet, printing may be interrupted to make adjustments to the machine. In some cases the adjustment may take more than 20 seconds. Printing will resume when the adjustment is complete.
  1. Click [Print].

  • The name of the button to start printing may vary depending on the application you are using.

Printing begins.



Setting Printer Conditions Beforehand

Return to Overview

To configure the printing conditions, follow the procedure below.


Remark
  • When printing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. On the [start] menu, click [Printers and Faxes].

The [Printers and Faxes] folder is displayed.

  • If you are using Windows 2000, on the [Start] menu, point to [Settings] → click [Printers].
  • If you are using Windows Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Hardware and Sound] → [Printers].
  • If you are using Windows Server 2008, on the [Start] menu, click [Control Panel] → [Printers].
  • If you are using Windows 7/Server 2008 R2, on the [] (Start) menu, click [Devices and Printers].
  1. Right-click the icon of the printer whose settings you want to configure → click [Printing Preferences] from the displayed menu.

The printer driver screen is displayed.

  1. Configure the required settings in the displayed printer driver screen.
  1. Click [OK].

The printer whose settings you have configured will print with the same settings every time.



Setting the Printer Configuration

Return to Overview

To set the printer configuration, follow the procedure below.


Remark
  • Full control access is required to configure the settings for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. On the [start] menu, click [Printers and Faxes].

The [Printers and Faxes] folder is displayed.

  • If you are using Windows 2000, on the [Start] menu, point to [Settings] → click [Printers].
  • If you are using Windows Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Hardware and Sound] → [Printers].
  • If you are using Windows Server 2008, on the [Start] menu, click [Control Panel] → [Printers].
  • If you are using Windows 7/Server 2008 R2, on the [] (Start) menu, click [Devices and Printers].
  1. Right-click the icon of the printer whose settings you want to configure → click [Properties] (Windows 7/Server 2008 R2: [Printer properties]).

The printer properties dialog box is displayed.

  1. Select [Device Settings] sheet → click [Get Device Status].

  • If you are using the machine as a shared printer, you can use the [Get Device Status] function by installing the Canon Driver Information Assist Service in the print server. For instructions on how to install the Canon Driver Information Assist Service, see "Set Up Computers and Software." in the Starter Guide.
  • If the information request returns an error message, you need to configure the settings (such as paper feed options, paper output options, etc.) manually.
  • If the printer and computer are connected via USB or WSD (Web Services on Devices), the [Get Device Status] function is unavailable. You need to configure the settings manually.
  • Depending on the printer model you are using, the function version of the device is obtained together with the device information.
  1. Confirm the settings such as paper source options and output options → click [OK].


Viewing the Online Help

Return to Overview

To view the online help, follow the procedure below.


Remark
  • The display may differ according to the operating system, as well as the type and version of the printer driver.
  1. Display the printer driver screen.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Click [Help].

The online help is displayed.



Printing Directly Using the Command Prompt

You can print directly by entering the LPR command in the command prompt.

When printing with LPR commands, print settings can be specified from both the control panel and the command prompt.

  • Specifying from the command prompt

You can specify LPR command settings with the P option, where each item is separated with an underscore ( _ ). The following commands are supported with this machine.


Item Command
Paper Size A4, A5, B5, LETTER, LEGAL
Layout SIMP (One-sided), DUPL (Two-sided/Long Edge), DUPS (Two-sided/Short Edge)
Copies C<Number of copies>.

Command example (with Paper Size as "A4," Layout as "DUPL," and Copies as "20"):

Input Example : lpr -S <IP Address> -P A4_DUPL_C20 <file name>


Remark
  • If settings have not been specified from the command prompt, settings specified with the control panel will be enabled.
  • When printing PS files using LPR commands from the command prompt, some data may take too long to process causing a timeout error. In such a case, the data may not be printed.

  • Specifying from the control panel

Settings that are applied to this printing method can be selected from the control panel.

For more information, see "Settings Menu."



Checking and Canceling Print Jobs/Checking Print Logs

You can check the numbers of prints and the print results, or you can cancel a print job before the printing starts.


Checking Print Jobs

Canceling Print Jobs

Checking Print Logs


Checking Print Jobs

Return to Overview


Remark
  • Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no jobs in the memory of the print job status.
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired job, then press the left Any key to select <Details>.
  1. Check the print job status, then press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.


Canceling Print Jobs

Return to Overview


Remark
  • Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no print jobs in the memory.
  1. Press (Status Monitor/Cancel).
  1. Use [],[] or (Scroll Wheel) to select <Print>, then press [OK].
  1. Use [],[] or (Scroll Wheel) to select <Job Status>, then press [OK].
  1. Use [],[] or (Scroll Wheel) to select the desired job, then press the right Any key to select <Cancel>.
  1. Use [],[] or (Scroll Wheel) to select <Yes>.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking Print Logs

Return to Overview

  1. Press (Status Monitor/Cancel).
  1. Use [],[] or (Scroll Wheel) to select <Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Log (Printer)>.
  1. Use [], [] or (Scroll Wheel) to select the desired job, then press the left Any key to select <Details>.
  1. Check the print status, then press the right Any key to select <Done>.
  1. Press (Main Menu) to return to the Main Menu screen.