Department ID Management

You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Use Department ID Management to keep track of the copy, scan, and print totals for each department.

With Department ID Management, the following settings can be specified:

  • Turn Department ID Management ON or OFF.
  • Register the Department ID and password.
  • Set page limits for color/black-and-white scans, color/black-and-white prints, and color/black-and-white copies.
  • Accept or reject print jobs and Scan Jobs from computers with unknown IDs.

Remark
  • When you use Department ID Management, and if the System Manager ID and System Password are not set, all users will be considered as the System Manager, and anyone can access the <System Management Set.> menu from the control panel, or use the Remote UI without restriction. (See "Specifying the System Manager Settings.")
  • The pages of received fax/I-fax documents and automatically printed reports are not counted as prints.
  • The maximum number of digits that you can store for the Department ID and password is seven. If the number you entered is fewer than seven digits, zeros will be added to the beginning of the entered number to make it seven.
    Example: If <321> is entered, <0000321> is stored.
  • You cannot register a Department ID or password made up of zeros only (i.e. <0000000>).
  • If you make a mistake when entering a number, press (Clear) → enter the correct number.
  • You can set the page limit from 0 to 999,999 pages.

Registering the Department ID, Password, and Page Limit

Changing the Password and Page Limit

Erasing the Department ID and Password

Checking Counter Information

Clearing the Page Total of a Department

Clearing the Page Total of All the Departments

Printing Counter Information (DEPT. INFO LIST)

Accepting Print Jobs with Unknown IDs

Accepting Scan Jobs with Unknown IDs

Accepting B&W Copy Jobs without Entering the Department ID and Password