Scanning Documents from a Networked Computer

Instructions for scanning documents from a networked computer.



Overview of Scanner Functions

This machine enables you to scan documents from computers over the network. Scanned documents are transmitted over the network to your computer.



Introduction to Using Scanner Functions - Scanning Documents from a Networked Computer

This section describes the things that you must do before scanning documents from a networked computer.
Be sure to set the following items first:


  • TWAIN-compliant Applications

Color Network ScanGear is launched from the menu of a TWAIN-compliant application (applications capable of modifying images or inserting them into a document, such as Adobe Photoshop, Microsoft Office, etc.). A TWAIN-compliant application must be installed in your computer, since Color Network ScanGear cannot be used as an independent application software.

  • Network Settings

Connect the network cable and set the IP address to enable your machine to communicate over the network. For details, see "Basic Network Settings," and "Setting and Checking the IP Address."

  • If you want to use the machine as a network scanner, it must be connected to a computer over an IPv4 network.
  • Color Network ScanGear

Color Network ScanGear is an application software required in order to scan documents from a computer. For information on how to install the software, see "Set Up Computers and Software" in the Starter Guide.

  • If Color Network ScanGear is already installed in your computer, the [Color Network ScanGear] folder is displayed when you select the [start] (or []) menu, then [Program] (or [All Programs]).
  • ScanGear Tool

Before scanning documents from a computer, you need to select the machine for scanning using the ScanGear Tool. For details, see "Selecting the Network Scanner to be Used (Network Scan)."

  • ScanGear Tool is an application software included with the Color Network ScanGear. ScanGear Tool is installed together with the Color Network ScanGear driver.

Remark
  • Some functions in the settings on the [Main] page of the Color Network ScanGear are not supported on this machine. The functions that are not supported are as follows:
  • [Color Mode]: [Grayscale] and [Auto-color Select] are not supported.
  • [Resolution]: Direct entering and setting of values that are not listed in the menu are not supported. Additionally, the resolutions that can be selected are from 100 to 600 dpi.
  • [Original Size]: [Custom] is not supported.
  • [Density Adjustment]: [Auto] is not supported.


Basic Methods for Scanning Documents from a Networked Computer

This section describes the basic procedure for using Color Network ScanGear to scan over the network.


Remark
  • The Color Network ScanGear driver is a software used with the machine connected to a computer over the network. The software does not support USB connection.
  1. Switch the machine online.

For details, see "Switching the Scanner Online (Network Scan)."

  1. Place your originals.
  1. Start Color Network ScanGear from the application on your computer.

For details, see "Starting Color Network ScanGear (Network Scan)."

  1. Make scan settings on the [Main], [Options], and [Scanner Info] sheets.

For details about the settings in each sheet, refer to the Online Help for that sheet. (See "Viewing the Online Help (Network Scan)."

  1. Click [Scan].

Scanning starts. When scanning is complete, the Color Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel].

  1. Switch the machine offline.

For details, see "Switching the Scanner Offline (Network Scan)."



Switching the Scanner Online and Offline (Network Scan)

To start the Color Network ScanGear driver and scan, first you must switch the scanner online.


Switching the Scanner Online (Network Scan)

Switching the Scanner Offline (Network Scan)


Switching the Scanner Online (Network Scan)

Return to Overview

Switching the scanner online enables communication with other devices on the network, and allows the scanner to receive data from the computer.
Follow the procedure below to switch the scanner online.


Remark
  • If <Auto Online> is set to <On>, the machine automatically switches online when you select <Remote Scan> on the Select Store Type screen. For details, see "Auto Online."
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Remote Scan>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Online>, then press [OK].
  • If you want to make two or more scan jobs continuously, keep the Use Remote Scan screen (the screen for step 4) showing. The machine will automatically switch offline if you make a scan or use the preview function while showing a screen other than this Use Remote Scan screen.
  • If you press (Main Menu) while the machine is online, the machine will go offline.

To switch the machine offline, see "Switching the Scanner Offline (Network Scan)."



Switching the Scanner Offline (Network Scan)

Return to Overview

After scanning over the network, switch the machine offline in order to use other functions.


Remark
  • You do not have to switch the scanner offline in order to use other functions while data is being transferred.
  • If <Auto Offline> is set to <On>, the machine automatically switches offline. For details, see "Auto Offline."
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Scan to Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Remote Scan>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Offline>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Selecting the Network Scanner to be Used (Network Scan)

Selecting the network scanner to be used with the ScanGear Tool enables scanning with the Color Network ScanGear driver. No scanner is selected during the Color Network ScanGear installation, so this operation is required before use.


Remark
  • The ScanGear Tool cannot be started at the same time as the Color Network ScanGear driver.
  1. On the [start] (or []) menu, point to [Programs] (or [All Programs]) → [Color Network ScanGear] → click [ScanGear Tool].

The ScanGear Tool starts.

  1. Select the scanner to be used.

  • If you want to search for scanners:

  • 1. Click [Discover].

The ScanGear Tool searches for scanners on the network, and the results are displayed in the list.

  • 2. Click the scanner to be used in the list → click [Select].

Information for the selected scanner appears under [Selected Scanner].

  • Only scanners on the same subnet (network with the same network ID) as your computer are displayed in the list.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.

  • If you want to select the scanner using the IP address:

  • 1. Click [Address].

The [Address] dialog box appears.

  • 2. Enter the IP address or host name in [IP Address or Host Name] → click [OK].

For the machine connected to an IPv4 network, enter the IP address in a "XXX.XXX.XXX.XXX" format.

'XXX' represents a decimal number from 0 to 255. Available characters are numerics (0 to 9) and periods (.).

Information for the selected scanner appears under [Selected Scanner].

  • It is possible to specify an IP address outside the subnet.
  • After selecting the scanner, you can click [Test Connection] to check that the selected scanner can be used.
  1. Click [Exit].

The settings are saved and the ScanGear Tool is closed.



Starting Color Network ScanGear (Network Scan)

The Color Network ScanGear driver is started by accessing it from a TWAIN-compliant application as follows.


Remark
  • The Color Network ScanGear driver cannot be started at the same time as the ScanGear Tool. If the ScanGear Tool is running, close it.
  1. Switch the scanner online.

For details, see "Switching the Scanner Online (Network Scan)."

  1. Start the application.
  1. In the application, select Color Network ScanGear as the scanner to be used.

In the application, select the command for scanner selection (for example, "Select Scanner", or "Select Source") → select [Color Network ScanGear] in the dialog box that is displayed.

Repeating this operation is unnecessary - it only needs to be performed once.

  1. In the application, select the command to start the scanning operation (for example, [Scan New] or [Acquire]).

The Color Network ScanGear main window appears.

  • See the documentation provided with your application for commands and procedures used to select Color Network ScanGear and start scanning.


Viewing the Online Help (Network Scan)

To view the online help, follow the procedure below.


Remark
  • The ScanGear Tool cannot be started at the same time as the Color Network ScanGear driver.
  • The window displayed may differ according to the operating system etc.
  1. Click the [Help] (or []) button.

  • ScanGear Tool:

  • 1. Start ScanGear Tool.

For details, see "Selecting the Network Scanner to be Used (Network Scan)."

  • 2. Click the [Help] button.

The online help is displayed.


  • Color Network ScanGear:

  • 1. Start Color Network ScanGear from the application.

For details, see "Starting Color Network ScanGear (Network Scan)."

  • 2. Click the [] button.

The online help is displayed.