FAX

Fax Instructions

To use the fax function with the imageRUNNER C1028, the optional Super G3 FAX Board is required.



Introduction to Using Fax Functions

This section describes the things that you must do before using fax functions.
Be sure to set the following items first:

  • Your fax number

Register your machine's fax number. (See "Registering Your Machine's Fax Number.")

  • Your personal name or company name

Register your name or company name. (See "Registering the Machine's Name (Fax).")

  • Time and date

Set the current time and date. (See "Setting the Date and Time.")

  • Your telephone line type

Set the type of telephone line that is connected to the machine. (See "Setting the Type of Telephone Line (Fax).")

  • Fax receiving mode

Set how the machine receives fax documents to suit your needs. (See "Methods for Receiving Faxes.")



Sending Faxes

This section describes the settings and procedures for sending fax documents.


Basic Methods for Sending Faxes

Calling from an Extension (Fax)

Calling the Recipient before Sending Fax Documents (Manual Sending)

Switching Temporarily to Tone Dialing (Fax)

Dialing an Overseas Number (With Pauses) (Fax)

Canceling Sending Fax Documents

Specifying Destinations (Fax)

Specifying a New Fax Number


Using the Address Book (Fax)


Using the One-Touch (Fax)


Using the Group Addresses (Fax)


Specifying a Group from the Address Book (Fax)


Specifying a Group from the One-Touch (Fax)


Sending Originals to More Than One Location (Broadcasting) (Fax)


Specifying Fax Numbers via an LDAP Server


Selecting Resolution (Fax)

Adjusting Density (Fax)

Manual Exposure Adjustment (Fax)


Adjusting Base Color (Fax)


Selecting Image Quality (Fax)

2-Sided Original (Fax)

Sending Originals at a Preset Time (Delayed Sending) (Fax)

Direct Sending (Fax)

Favorites (Fax)

Registering Favorites (Fax)


Registering Names for Favorites from the Select Send Type Screen (Fax)


Registering Favorites from the Send Settings Screen (Fax)


Erasing Favorites (Fax)


Erasing Favorites from the Select Send Type Screen (Fax)


Erasing Favorites from the Send Settings Screen (Fax)


Using the Favorites (Fax)


Checking Settings for Recalled Favorites (Fax)


Checking Favorites from the Select Send Type Screen (Fax)


Checking Favorites from the Send Settings Screen (Fax)


Job Recall (Fax)

Registering Your Machine's Fax Number

Setting the Type of Telephone Line (Fax)

Sounding an Alarm When the Handset Remains Off the Hook (Fax)

ECM Transmission (Fax)

Adjusting the Pause Time (Fax)

Redialing Automatically When the Line Is Busy (Auto Redial) (Fax)

Checking the Dial Tone before Sending (Fax)

Registering the Machine's Name (Fax)

Standard Send Settings (Fax)

Storing the Standard Send Settings (Fax)


Restoring the Standard Send Settings to Their Default (Fax)


Printing the TX Terminal ID (Fax)

Adjusting Sharpness (Fax)

Specifying What to Display on the Screen for a Send Operation (Fax)

Restoring the Send Function Settings to Their Default (Fax)

Send Start Speed (Fax)

Registering the Outside Line Access Number in the R-Key (Fax)


Basic Methods for Sending Faxes

Return to Overview

This section describes the flow of sending faxes.

  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter Fax (New)>, then press [OK].
  1. Enter the fax number using - , and (numeric keys).
  • You can enter up to 120 characters for the fax number.
  1. Use [], [] or (Scroll Wheel) to select <Set Destination>, then press [OK].
  1. Make the scan settings you require.

You can specify the following settings:

  • <Density/Background Rem.Set.>: Adjusts the density and the background color of originals. (See "Adjusting Density (Fax).")
  • <Direct Send Settings>: Sends each page of the document to the destination as it is scanned. (See "Direct Sending (Fax).")
  • <Register Favorites>: Stores frequently used send settings for future use. (See "Favorites (Fax).")
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Calling from an Extension (Fax)

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When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the fax number of the destination. In the same manner, when the machine is connected to an extension, the outside line access number needs to be entered before fax numbers. You can also enter a pause time (i.e., the amount of time the machine waits after dialing the outside line access number when calling from an extension) together with these numbers. Enter fax numbers as described below when the machine is connected to an extension.

  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter Fax (New)>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <R>, then press [OK].

If you have not registered the outside line access number in the R-key, use - (numeric keys) to enter the outside line access number.

  1. Use [], [] or (Scroll Wheel) to select <Pause>, then press [OK].
  • You can enter successive pauses within the fax number to make the pause time longer.
  • You can change the length of a pause inserted within the fax number in <Set Pause Time>. The default setting is two second. (See "Adjusting the Pause Time (Fax).")
  • Pauses entered at the end of fax numbers are always 10 seconds long.
  • Enter the pause time equivalent in length to the time required for the outside line dial tone to be heard after the outside line access number is called.
  1. Enter the fax number using - , and (numeric keys).
  1. Use [], [] or (Scroll Wheel) to select <Set Destination>, then press [OK].
  1. Press (Start).
  • If the original is placed in the feeder, scanning starts, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel>.
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Calling the Recipient before Sending Fax Documents (Manual Sending)

Return to Overview

Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically.


Remark
  • You cannot use group addresses for manual sending.
  1. Connect an external telephone to the machine if you want to talk to the recipient before sending a document.

For information on how to connect an external telephone to the machine, see "Connect Telephone Cables."

  1. Place your originals.
  • You can only send one page at a time when you place your original on the platen glass.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter Fax (New)>, then press [OK].
  1. Press the left Any key to select <Hook> or pick up the handset of your external telephone.
  1. Dial the recipient's fax number.
  • You can enter up to 120 characters for the fax number.
  • Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
  1. Talk through the handset to the recipient.
  • If you select <Hook> in step 6, you can pick up the handset when you hear the recipient's voice.
  • If you hear a high-pitched signal instead of the recipient's voice, go to step 10.
  1. Ask the recipient to set their fax machine to receive faxes.
  1. When you hear a high-pitched signal, use [], [] or (Scroll Wheel) to select <RX Start>, then press [OK] before hanging up the handset.
  • Scanning starts, and the scanned data is sent to the specified destination.
  • To cancel scanning, press the left Any key to select <Cancel>.


Switching Temporarily to Tone Dialing (Fax)

Return to Overview

If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).


Remark
  • To talk to the other party, you will need to connect an external telephone to the machine.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter Fax (New)>, then press [OK].
  1. Press the left Any key to select <Hook>.
  1. Enter the number of the fax information service using - (numeric keys).

  • If you are using one-touch:

  • 1. Use [], [] or (Scroll Wheel) to select <One-touch>, then press [OK].

  • 2. Use [], [] or (Scroll Wheel) to select the desired one-touch, then press the right Any key to select <Set>.
  1. When the recorded message of the information service answers, use [], [] or (Scroll Wheel) to select <Tone> to switch to tone dialing, then press [OK].
  • If you are already using this machine with tone dialing, this step is not necessary.
  • After you press <Tone>, <T> appears on the display.
  1. Enter the numbers requested by the information service using - (numeric keys).
  1. Use [], [] or (Scroll Wheel) to select <RX Start>, then press [OK] if you require a faxed copy of the information.

If you do not require a faxed copy of the information, press the right Any key to select <Done>.



Dialing an Overseas Number (With Pauses) (Fax)

Return to Overview

When you dial or register an overseas number, you may need to insert a pause within the number.

  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter Fax (New)>, then press [OK].
  1. Enter the international access code using - (numeric keys).
  1. If necessary, use [], [] or (Scroll Wheel) to select <Pause>, then press [OK].
  • You can enter successive pauses within the fax number to make the pause time longer.
  • You can change the length of a pause inserted within the fax number in <Set Pause Time>. The default setting is <4 seconds>*. (See "Adjusting the Pause Time (Fax).")

*The default setting varies depending on the country or region you purchased.

  1. Enter the country code, the area code, and the fax number of the recipient.
  1. If necessary, use [], [] or (Scroll Wheel) to select <Pause>, then press [OK].
  • Pauses entered at the end of fax numbers are always 10 seconds long.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel>.
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Canceling Sending Fax Documents

Return to Overview

Follow this procedure to cancel a transmission in progress.

  1. Press (Status Monitor/Cancel) during transmission.
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to cancel, then press the right Any key to select <Cancel>.
  • If you are logged out of Authorized Send, <Cancel> is not available.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying Destinations (Fax)

Return to Overview

This section describes how to specify a fax destination. You can select a destination stored in the Address Book or a one-touch, or specify a new destination.


Remark
  • If <Restrict New Addresses> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, you can only specify a destination using <Address Book>, <Search LDAP Server>, or <Log>. If you select <Log>, you can select only settings stored. (See "Restricting the New Address.")
  • The destination that you just specified is not stored in the Address Book. It is deleted once the document is sent.


Specifying a New Fax Number

Return to Overview

You can specify a new fax number using - , and (numeric keys).


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter Fax (New)>, then press [OK].
  1. Enter a fax number using - , and (numeric keys).

You can enter up to 120 characters for the fax number.

Details of each item are shown below.

  • <Set Destination>: Set the desired destination.
  • <Backspace>: Delete the last number entered.
  • <Pause>: Insert a pause of several seconds in the fax number you are dialing. If you insert a pause within the fax number, the letter <p> is displayed between the numbers. If you insert a pause at the end of the fax number, the letter <P> appears.
    When dialing an overseas number, insert a pause after the country code and at the end of the fax number. (See "Dialing an Overseas Number (With Pauses) (Fax).")
  • <Tone>: Select when you want to directly call an extension line that is connected to a PBX (Private Branch Exchange), which accepts only tone signals. If you select <Tone> and press [OK], the letter <T> appears.
  • <R>: Select to use the R-key.
  • <Direct Send>: Send documents directly to the recipient. Select <On>, then press [OK]. If you do not select direct sending mode, memory sending mode is used. (See "Direct Sending (Fax).")
  • You cannot insert a pause at the beginning of a number.
  • If you enter a pause at the end of the number, the pause is always 10 seconds long.
  • You can press (Clear) to clear your entry.
  • If <Confirm Entered Fax No.> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, you should enter the fax number again for confirmation. Enter the fax number you entered in step 4, then press [OK]. (See "Confirming Entered Fax Numbers.")
  1. Use [], [] or (Scroll Wheel) to select <Set Destination>, then press [OK].
  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.
  • 3. Specify a destination again.
  • If you want to confirm/edit the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to confirm or edit is selected, then press [OK].
  • 3. Confirm the specified destination.
  • To complete this procedure, press the right Any key to select <Done>.
  • To edit the specified destination, press [OK], then edit the destination.
  • If you want to register the specified destination in the Address Book:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to register is selected, then press [OK].
  • 3. Press the left Any key to select <Reg. Add. Book>.
  • 4. Register the specified destination.

For details on how to register the destination in the Address Book, see "Registering Fax Numbers in the Address Book."



Using the Address Book (Fax)

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You must specify the destination to send documents. A maximum of 300 destinations (including 200 one-touch destinations) can be stored. If you store addresses in the Address Book, you can easily select them.


Remark
  • Address Books can be saved, imported, and transferred using the Remote User Interface. (See Online Help.)
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired destination, then press [OK].

The icons displayed on the Address Book are:

  • : Fax
  • : E-mail
  • : I-Fax
  • : File Server
  • : Group

You can select multiple destinations at a time.

  • You can use [] or [] to restrict the displayed range of destinations.
  • If the register name is longer than 10 characters, the first 10 characters are displayed in the name column in the Address Book.
  • If the registered destination is longer than 13 characters, the first 13 characters are displayed in the destination column in the Address Book.
  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [Fax Send] is set to [Do not allow], fax destinations are not displayed.
  1. Press the right Any key to select <Set>.
  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Using the One-Touch (Fax)

Return to Overview

You can specify up to 200 destinations in one-touch.
Follow the procedure below to start a transmission and send a document using one-touch.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the right Any key to select <One-touch>.
  1. Use [], [] or (Scroll Wheel) to select the desired destination, then press [OK].

You can select multiple destinations at a time.

  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [Fax Send] is set to [Do not allow], fax destinations are grayed out.
  1. Press the right Any key to select <Set>.
  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Using the Group Addresses (Fax)

Return to Overview

Group address enables you to specify a group of registered destinations in the Address Book or one-touch. This is useful if you want to send the same document to several destinations. You can register up to 299 destinations in one group.
You can use the group address from the Address Book or from the one-touch.


Remark

Specifying a Group from the Address Book (Fax)

Specifying a Group from the One-Touch (Fax)


Specifying a Group from the Address Book (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Address Book>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired group which is made up of several destinations, then press [OK].

You can select multiple destinations at a time.

  • You can use [] or [] to restrict the displayed range of destinations.
  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [Fax Send] is set to [Do not allow], the group addresses containing fax destinations are not displayed.
  1. Press the right Any key to select <Set>.
  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Specifying a Group from the One-Touch (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the right Any key to select <One-touch>.
  1. Use [], [] or (Scroll Wheel) to select the desired group which is made up of several destinations, then press [OK].

You can select multiple destinations at a time.

  • To cancel a selected destination, select the destination again to clear the check mark.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [Fax Send] is set to [Do not allow], the group addresses containing fax destinations are grayed out.
  1. Press the right Any key to select <Set>.
  • If you want to clear the specified destination:
  • 1. Press the left Any key to select <Confirm/Erase>.
  • 2. Check if the destination you want to clear is selected, then press the left Any key to select <Erase>.

If multiple destinations are specified, clear the other destinations as necessary.

  • 3. Specify a destination again.


Sending Originals to More Than One Location (Broadcasting) (Fax)

Return to Overview

Broadcasting enables you to send the same document to multiple recipients.


Remark
  • A maximum of 332 destinations can be specified at the same time. (Out of the 332 destinations, 32 new destinations can be specified.) If you specify a group of several destinations, each destination is counted as a separate address.
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  • When <Restrict Seq. Broadcast> is set to <Prohibit Broadcast>, you cannot send the documents to multiple recipients. (See "Restricting Broadcasting.")
  • You cannot cancel sending the document to only one destination out of the multiple destinations.
  • If you specify e-mail or file server addresses as destinations, <Color/File Format Settings> appears on the Send Settings screen. However, this setting is disabled when sending faxes.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Press the right Any key to select <Add Destination>.
  1. Repeat step 4 and 5 until all the destinations are set.
  • Up to 32 new destinations can be specified. If you add destinations, specify them from Address Book.
  • You cannot specify the detail settings for each destination.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Specifying Fax Numbers via an LDAP Server

Return to Overview

You can specify e-mail addresses and fax numbers by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book.
This section describes how to specify fax numbers via an LDAP server.


Remark
  • You may have to set up the LDAP servers beforehand, depending on the network environment.
  • If you want to specify or register destinations via an LDAP server, the LDAP server settings must be specified in the machine beforehand. (See "Registering LDAP Server.")
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Search LDAP Server>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired server to search, then press [OK].
  1. Specify the search criteria.
  • There are two methods to search for a fax number: Simple Search and Detailed Search. Simple Search enables you to search for a fax number by entering the name, e-mail address, or fax number for the destination. To make a more detailed search with multiple search conditions, use Detailed Search.
  • If a destination has both a registered e-mail address and fax number, you can search for it by entering either the e-mail address or the fax number as the search criterion.
  • To use Simple Search:
  • 1. Use [], [] or (Scroll Wheel) to select <Name>, <E-mail>, or <Fax>, then press [OK].
  • 2. Use the software keyboard to enter the name, e-mail address, or fax number, then press the right Any key to select <Set>.
  • The search criteria boxes that are not filled out are not searched.
  • To make a more detailed search with multiple search conditions, press the left Any key to select <Detailed Search>, and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search.
  • To use Detailed Search:
  • 1. Press the left Any key to select <Detailed Search>.
  • 2. Press the left Any key to select <Menu>.
  • 3. Use [], [] or (Scroll Wheel) to select <Add Search Condition>, then press [OK].
  • 4. Use [], [] or (Scroll Wheel) to select the first item, then press [OK].
  • 5. Use [], [] or (Scroll Wheel) to select the desired search category, then press [OK].
  • <Name>: Search by name.
  • <E-mail>: Search by e-mail address.
  • <Fax>: Search by fax number.
  • <Organization>: Search by organization name.
  • <Organization Unit>: Search by organization unit (e.g., departments in an organization).

For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter <Organization>/<Organization Unit> of the user as follows:
<Organization>=canon
<Organization Unit>=salesdept

  • <Organization>/<Organization Unit> can be used as search categories only if the information has been registered on the LDAP Server.
  • Detailed Search by <Organization>/<Organization Unit> may not be performed, depending on whether the attribute types have been registered on the LDAP server and depending on the type of application on the server.
  • 6. Use [], [] or (Scroll Wheel) to select the second item, then press [OK].
  • 7. [], [] or (Scroll Wheel) to select the desired search condition, then press [OK].
  • <contains>: The result must contain the entered name, e-mail address, fax number, organization, or organizational unit.
  • <does not contain>: The result must not contain the entered name, e-mail address, fax number, organization, or organizational unit.
  • <equals>: The result must be exactly the same as the entered name, e-mail address, fax number, organization, or organizational unit.
  • <differs from>: The result must be different from the entered name, e-mail address, fax number, organization, or organizational unit.
  • <begins with>: The result must begin with the same first few letters that you entered for the name, e-mail address, fax number, organization, or organizational unit.
  • <ends with>: The result must end with the same last few letters that you entered for the name, e-mail address, fax number, organization, or organizational unit.
  • 8. Use [], [] or (Scroll Wheel) to select the third item, then press [OK].
  • 9. Use the software keyboard to enter the search criterion, then press the right Any key to select <Set>.

For information on using the software keyboard, see "Entering Characters."

  • 10. Press the right Any key to select <Set>.
  1. Add or edit the search criteria as necessary.

If you search for a fax number using the criteria specified in step 5, go to the next step.

  • To continue adding more search criteria:
  • 1. Press the left Any key to select <Menu>.
  • 2. Use [], [] or (Scroll Wheel) to select <Search Method (and/or)>, then press [OK].
  • 3. Use [], [] or (Scroll Wheel) to select <or> or <and>, then press [OK].
  • <or>: The machine searches and returns a result that matches any of the specified search criteria.
  • <and>: The machine searches and returns a result that matches all of the specified search criteria.
  • 4. Press the left Any key to select <Menu>.
  • 5. Use [], [] or (Scroll Wheel) to select <Add Search Condition>, then press [OK].
  • 6. Follow step 5 to add the search criteria.
  • You can specify up to four different search criteria at a time.
  • If you specify three or more search criteria, you cannot use both <or> and <and> together.
  • To edit the search criteria:
  • 1. Use [], [] or (Scroll Wheel) to select the search criterion that you want to edit, then press the left Any key to select <Menu>.
  • 2. Use [], [] or (Scroll Wheel) to select <Edit Search Condition>, then press [OK].
  • 3. Follow step 5 to edit the search criteria.
  • To delete the search criteria:
  • 1. Use [], [] or (Scroll Wheel) to select the search criterion that you want to delete, then press the left Any key to select <Menu>.
  • 2. Use [], [] or (Scroll Wheel) to select <Erase Search Condition>, then press [OK].
  • 3. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  1. Press the right Any key to select <Start Search>.

To cancel searching while the machine is searching for your criteria, press the left Any key to select <Cancel>. If the machine finds some results before you select <Cancel>, these search results are displayed.

  • Searching for a destination via an LDAP server is not possible if the time setting of the server and the time setting of the machine are more than five minutes apart. If you cannot send even when the user name and password are correct, check the time settings on the server and the machine.
  • The number of search results displayed will not exceed the maximum limit set in <Register LDAP Server> in <System Management Set.>. (See "Registering LDAP Server.") If the desired destination is not displayed, either increase the maximum number of addresses to search, or change the search criteria.
  • If you select <Start Search> without specifying any search criteria, all of the addresses stored on the LDAP server are displayed.
  • If the Network Password Entry screen is displayed, enter your user name and network password, then press [OK].
  • The Network Password Entry screen is displayed if either one of the following is true:
  • If <Login Information> in <Register LDAP Server> in <System Management Set.> is set to <Use> or <Use (Sec. Auth.): Ver 3 (UTF-8)>, and <Display Auth. Screen> is set to <On>. (See "Registering LDAP Server.")
  • If the user name, password, and domain name specified in <Register LDAP Server> in <System Management Set.> are incorrect. (See "Registering LDAP Server.")
  1. Use [], [] or (Scroll Wheel) to select the desired destination from the search results, then press [OK].

You can select up to 32 destinations.

  • To cancel a selected destination, select the destination again, then press [OK] to clear the check mark.
  • You can use [] or [] to restrict the displayed range of destinations.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [Fax Send] is set to [Do not allow], fax destinations are not displayed.
  1. Press the right Any key to select <Set>.


Selecting Resolution (Fax)

Return to Overview

You can specify the resolution before scanning the original.
The default setting is <200 x 200 dpi (Fine)>.


Remark
  • The maximum size of an image that you can send at a resolution of 400 x 400 dpi is LGL.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Resolution Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired resolution, then press [OK].


Adjusting Density (Fax)

Return to Overview

You can adjust the density to the most appropriate level for the original manually.


Manual Exposure Adjustment (Fax)

Adjusting Base Color (Fax)


Manual Exposure Adjustment (Fax)

Return to Overview

You can manually adjust the scan exposure to the most appropriate level for the original.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the density, then press [OK].

Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker.



Adjusting Base Color (Fax)

Return to Overview

This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogues and paper, that have turned yellow from age.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Density/Background Rem. Set.>, then press [OK].
  1. Press the right Any key to select <Background>.
  1. Use [], [] or (Scroll Wheel) to select background setting, then press [OK].
  • <Off>: Does not erase the background color of the original.
  • <Background Removal>: If you want to erase the background color of the original, following step is not necessary.
  • <Background Fine Adjust.>: If you want to make fine adjustments to the density of the background color, go to the next step.
  1. Use [], [] or (Scroll Wheel) to select the desired color, then press [OK].
  1. Use [], [] or (Scroll Wheel) to adjust the strength of the color, then press [OK].

If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level.

  1. Press the right Any key to select <Set>.


Selecting Image Quality (Fax)

Return to Overview

You can manually select the original type according to the type of image that you are scanning.
The default setting is <Text/Photo>.


Remark
  • Combinations of these three modes (Text/Photo, Photo, and Text) cannot be selected at the same time. If you select one of these modes, the previously set mode is canceled.
  • If you scan an original containing halftones, such as a printed image, using the <Photo> mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by using the sharpness mode. (See "Adjusting Sharpness (Fax).")
  • If the original is a transparency, select the original type and adjust the exposure to the most appropriate level for the original.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Original Image Quality Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the image quality, then press [OK].
  • <Text/Photo>: This mode is best suited for scanning originals containing both text and photos such as magazines or catalogues.
  • <Text>: This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly.
  • <Photo>: This mode is best suited for scanning photos printed on photographic paper or photo originals containing halftones (e.g. printed photos).


2-Sided Original (Fax)

Return to Overview

You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately.
The default setting is <Off>.


Remark
  • The 2-sided original mode cannot be used when sending a fax document in the direct sending or manual sending mode.
  • When you are scanning originals with a horizontal (landscape) orientation, such as A5R, make sure to place them horizontally into the feeder. If these originals are placed vertically, the back sides of these originals are scanned upside down.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <2-Sided Orig. Orientation Set.>, then press [OK].
  • If <Book Type Original> or <Calendar Type Original> has been selected, <2-Sided Originals Settings> is displayed.
  1. Use [], [] or (Scroll Wheel) to select the type of original, then press [OK].
  • <Off>: 1-sided originals are scanned.
  • <Book Type Original>: The front and back sides of the original have the same top-bottom orientation.
  • <Calendar Type Original>: The front and back sides of the original have opposite top-bottom orientations.


Sending Originals at a Preset Time (Delayed Sending) (Fax)

Return to Overview

The delayed sending mode enables you to store a send job in memory, and have it sent at a later time.
The default setting is <Off>.


Remark
  • You can reserve up to 70 jobs for the delayed sending. However, the actual number of jobs that can be reserved may be less than 70, depending on the following conditions:
  • If multiple documents are being sent at the same time.
  • If large documents are being sent.
  • If there are jobs other than delayed sending.
  • Once the delayed documents are sent, the documents are automatically deleted from memory.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Delayed TX Settings>, then press [OK].
  1. Enter the send time using - (numeric keys), then press [OK].
  • Enter all four digits of the time (including zeros), using 24-hour notation.
    Examples:
    3:50 p.m.→1550
  • To cancel to enter the time, press the left Any key to select <Cancel> to return to the previous screen.
  • If you set a time earlier than the current time, the document will be sent at that time on the next day.
  • If you make a mistake when entering the send time, press (Clear) to clear your entry, then enter another four-digit number.

  1. Press (Start).
  • Scanning starts if the original is placed in the feeder. The scanned data is stored in memory and sent to the specified destination at the specified send time.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is stored in memory and sent to the specified destination at the specified send time.



Direct Sending (Fax)

Return to Overview

The machine sends each page of the document to the destination as it is scanned.
The default setting is <Off>.


Remark
  • If you do not select direct sending mode, memory sending mode is used.
  • With direct sending mode, you can send a document of two or more pages only when using the feeder. You can only send one page at a time when you place your original on the platen glass.
  • You can specify only one destination at a time for direct sending mode.
  • Memory sending is automatically set when using delayed sending or when multiple destinations are specified.
  • If an error occurs or you cancel transmission in the direct sending mode, you can check how many pages have been sent to the destination by printing the Activity Report, the Fax Activity Report, or on the <Log> for fax on the System Monitor screen.
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Direct Send Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Send after all pages are scanned.
  • <On>: Send each page as it is scanned.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts, and the scanned data is sent to the specified destination.
  • To cancel sending, press the left Any key to select <Cancel> or press (Stop).
  • You can only send one page at a time when you place your original on the platen glass.


Favorites (Fax)

Return to Overview

You can set any possible combination of send settings and register them as favorites in memory. You can register up to 9 favorites. This feature is useful for registering frequently used send settings.


Remark
  • The send settings registered as favorites in memory are not erased, even if the power is turned OFF.
  • If an address included in a favorites is deleted from the Address Book, it is also deleted from the settings registered in the favorites.

Registering Favorites (Fax)

Registering Names for Favorites from the Select Send Type Screen (Fax)


Registering Favorites from the Send Settings Screen (Fax)


Erasing Favorites (Fax)

Erasing Favorites from the Select Send Type Screen (Fax)


Erasing Favorites from the Send Settings Screen (Fax)


Using the Favorites (Fax)

Checking Settings for Recalled Favorites (Fax)

Checking Favorites from the Select Send Type Screen (Fax)


Checking Favorites from the Send Settings Screen (Fax)



Registering Favorites (Fax)

Return to Overview

You can register names for favorites from the Select Send Type Screen or register settings for favorites from the Send Settings screen.


Remark
  • The currently specified settings are registered for the favorite.


Registering Names for Favorites from the Select Send Type Screen (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to register, then press the right Any key to select <Register/Erase>.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter a name for favorites, then press the right Any key to select <Set>.
  • You can enter up to 16 characters for the name.
  • If you press <Set> without entering any characters, the key name reverts to its current name (default: M1 to M9).


Registering Favorites from the Send Settings Screen (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  • The currently specified settings are registered for the favorites.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to register, then press the right Any key to select <Register/Erase>.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  1. Use [], [] or (Scroll Wheel) to select <Register Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes> or <Details>, then press [OK].

To store the current settings, select <Yes>. To cancel storing the settings, select <No>.
If you select a key that has settings stored, select <Yes> to overwrite the previous settings.
You can check detail settings to select <Details>.

  1. Press the right Any key to select <Register/Erase>.
  1. Use [], [] or (Scroll Wheel) to select <Register Name>, then press [OK].
  1. Use the software keyboard to enter a name for favorites, then press the right Any key to select <Set>.
  • You can enter up to 16 characters for the name.
  • If you press <Set> without entering any characters, the key name reverts to its current name (default: M1 to M9).


Erasing Favorites (Fax)

Return to Overview

You can erase the settings from the Select Send Type screen or from the Send Settings screen.



Erasing Favorites from the Select Send Type Screen (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to erase, then press the right Any key to select <Register/Erase>.
  • You can only erase a key that has settings stored in the favorites.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  • If [Fax Send] is set to [Do not allow], the favorites containing a fax destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  • Make sure to check the settings first before erasing them.
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  • Key names are not erased. You can change the name in <Register Name>.


Erasing Favorites from the Send Settings Screen (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to erase, then press the right Any key to select <Register/Erase>.
  • You can only erase a key that has settings stored in the favorites.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>. Press the right Any key to select <Done> to return to the previous screen.
  • If [Fax Send] is set to [Do not allow], the favorites containing a fax destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  • Make sure to check the settings first before erasing them.
  1. Use [], [] or (Scroll Wheel) to select <Yes>, then press [OK].
  • Key names are not erased. You can change the name in <Register Name>.


Using the Favorites (Fax)

Return to Overview

If you frequently send documents with the same document settings to the same destination, store these settings in a favorites. Then, when you need to specify the destination, all you have to do is select the favorites containing your stored document settings and the desired destination, and send your document.
You can recall the settings from the Select Send Type screen.


Remark
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to recall, then press [OK].
  • If you select a favorites that already has specified destinations, the Send Settings screen appears. You can change the send settings or add destinations at this time.
  • You can also check the settings stored in the favorites by pressing the left Any key to select <Details>.

  • If you select a favorites that has no specified destinations, the Select Send Type screen appears. You can specify destinations.
  • To cancel all settings and return to the Select Send Type screen, press (Reset).
  • If [Fax Send] is set to [Do not allow], the favorites containing a fax destination is grayed out. In this case, you cannot check or recall the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")


Checking Settings for Recalled Favorites (Fax)

Return to Overview

This mode enables you to check detail settings for favorites.
You can check the settings from the Select Send Type screen or from the Send Settings screen.


Remark
  • To use this feature, you must first register the desired document settings and destinations in favorites. (See "Registering Favorites (Fax).")


Checking Favorites from the Select Send Type Screen (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Press the left Any key to select <Favorites>.
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to check, then press the left Any key to select <Details>.

You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.

  • If [Fax Send] is set to [Do not allow], the favorites containing a fax destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")


Checking Favorites from the Send Settings Screen (Fax)

Return to Overview

  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Specify a destination.
  1. Use [], [] or (Scroll Wheel) to display <Register Favorites>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the favorites you want to check, then press the left Any key to select <Details>.

You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.

  • If [Fax Send] is set to [Do not allow], the favorites containing a fax destination is grayed out. In this case, you cannot check the settings stored in the favorites. (See "Specifying the Authorized Send Settings.")


Job Recall (Fax)

Return to Overview

You can recall the addresses, scan settings, and send settings which have been set in the <Log>, and then send your documents.


Remark
  • The settings such as destinations, scan settings and send settings are stored in a log. The actions below after you change settings are not recorded in a log:
  • Pressing the (Start) or (Reset) or (Main Menu).
  • Activation of the Auto Clear mode.
  • Turning OFF the machine.
  • Identical send settings are stored only once in recall memory.
  • If <Restrict New Addresses> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, the addresses specified from the Address Book are only recalled.
  • The settings that were stored in memory are not erased even when the main power is turned OFF.
  • If <Restrict Sending From Log> in <Restrict the Send Function> in <System Management Set.> under <Additional Func.> is set to <On>, you cannot specify a destination using the <Log>. (See "Restricting Recall.")
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Log>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Mode 1>, <Mode 2> or <Mode 3>, then press [OK].

You can check the recall settings by pressing the left Any key to select <Details>.

  • If you select a log in which a destination is stored:

The Send Settings screen appears.

  • 1. Confirm the settings.
  • If you select a log in which a destination is not stored:

The Select Send Type screen appears.

  • 1. Specify a destination.
  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Registering Your Machine's Fax Number

Return to Overview

Your machine's fax number must be registered. When you send a document, the number that you registered is printed on the recipient's paper.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <User Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Unit Telephone #>, then press [OK].
  1. Enter the machine's fax number using -, then press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Type of Telephone Line (Fax)

Return to Overview

Set the type of telephone line that is connected to the machine.
If this setting is incorrect, you will be unable to send faxes. Be sure to check the type of telephone line that you are using, and make the correct setting.
The default setting is <Tone>.


Remark
  • This function is not available for Australia and New Zealand.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <User Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Tel. Line Type Selection>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Manual>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the type of telephone line, then press [OK].
  • <Pulse>: Pulse dialing
  • <Tone>: Tone dialing
  • If you do not know the telephone line type, call your telephone service provider for details.
  1. Press (Main Menu) to return to the Main Menu screen.


Sounding an Alarm When the Handset Remains Off the Hook (Fax)

Return to Overview

If the optional handset remains off the hook, an alarm sounds.


Remark
  • To use this function, you need to connect the optional handset to the machine.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <User Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Offhook Alarm>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not sound an alarm if the optional handset remains off the hook.
  • <On>: Sounds an alarm if the optional handset remains off the hook.
  1. Press (Main Menu) to return to the Main Menu screen.


ECM Transmission (Fax)

Return to Overview

ECM (Error Correction Mode) is a mode that automatically detects and corrects fax transmission errors resulting from telephone line noise. ECM reduces errors when sending faxes in a poor telephone line condition.
The default setting is <On>.


Remark
  • To communicate using ECM, make sure this mode is activated in both the sending and receiving machines. ECM transmissions are possible only when this mode is activated in both machines.
  • Even when ECM is activated, errors can sometimes occur due to a poor telephone line connection.
  • If there is trouble with the line, it will take more time to send the documents.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <ECM TX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not use ECM.
  • <On>: Uses ECM.
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting the Pause Time (Fax)

Return to Overview

Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number. This helps to improve the connection.
The default setting is <4 Seconds>.


Remark
  • Pauses entered at the end of dialed fax numbers are always 10 seconds long.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Set Pause Time>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the pause time, then press [OK].

You can also use - (numeric keys) to set the pause time.

  1. Press (Main Menu) to return to the Main Menu screen.


Redialing Automatically When the Line Is Busy (Auto Redial) (Fax)

Return to Overview

Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs.
Auto Redial can be turned on or off. If you set Auto Redial to on, you can set how many times the machine redials, the redial interval, and whether the document should be resent due to an error.

The default settings are as follows:

  • <Auto-redial>: On
  • <Redial Times>: 2 Times
  • <Redial Interval>: 2 Minutes
  • <TX Error Redial>: All Pages
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto-redial>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not redial automatically when a transmission fails. If you select <Off> and press [OK], go to step 15.
  • <On>: Redials automatically when a transmission fails. If you select <On> and press [OK], press [OK] again, then go to the next step.
  1. Press the right Any key to select <Option>.
  1. Use [], [] or (Scroll Wheel) to select <Redial Times>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the number of redial times, then press [OK].

You can also use - (numeric keys) to set the number of redial times.

  1. Use [], [] or (Scroll Wheel) to select <Redial Interval>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the redial interval, then press [OK].

You can also use - (numeric keys) to set the redial interval.

  1. Use [], [] or (Scroll Wheel) to select <TX Error Redial>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, <All Pages>, or <Error and 1st Page>, then press [OK].
  • <Off>: Redialing does not take place if a sending error occurs.
  • <All Pages>: Auto Redial takes place if a sending error occurs. All pages of the document are resent.
  • <Error and 1st Page>: Auto Redial takes place if a sending error occurs. The first page of the document, the error page, and all subsequent pages are resent.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking the Dial Tone before Sending (Fax)

Return to Overview

The following redirection problem may happen with certain kinds of fax machines on the market made by companies other than Canon. The Check Tone Before Sending mode prevents this rare occurrence from happening.
If you are sending a fax document from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax document may end up being redirected to that fax machine, instead of the original destination you had intended.
Setting <Check Tone Before Sending> to <On> enables you to avoid such sending problems.
The default setting is <Off>.


Remark
  • This function is not available for Singapore.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Check Tone Before Sending>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Registering the Machine's Name (Fax)

Return to Overview

Your name or company's name must be registered as the machine's name.
When you send a document, the name that you registered is printed as the sender's name on the recipient's paper.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register Unit Name>, then press [OK].
  1. Use the software keyboard to enter the machine's name, then press the right Any key to select <Set>.

For information on using the software keyboard, see "Entering Characters."

  1. Press (Main Menu) to return to the Main Menu screen.


Standard Send Settings (Fax)

Return to Overview

This mode enables you to change the standard settings for the send function.



Storing the Standard Send Settings (Fax)

Return to Overview

You can store the standard send settings.

The default settings are as follows:

  • <Resolution Settings>: 200x200 dpi
  • <Density/Background Removal>: 0
  • <Original Type>: Text
  • <2-Sided Originals Settings>: Off
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired setting item, then press [OK].

You can specify the following settings:

  • <Density/Background Removal>: Adjusts the density and the background color of originals. (See "Adjusting Density (Fax).")
  • You do not need to specify <Color/File Format Settings>. This setting is disabled when sending faxes.
  1. Press the right Any key to select <Register>.
  1. Press (Main Menu) to return to the Main Menu screen.


Restoring the Standard Send Settings to Their Default (Fax)

Return to Overview

You can restore the standard send settings to their default settings.


Remark
  • All settings including <Color/File Format Settings> are restored to their default settings.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Change Send Func. Mode>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Printing the TX Terminal ID (Fax)

Return to Overview

The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax. Information such as your fax number and name is printed, enabling the recipient to know who sent the document.

The default settings are as follows:

<TX Terminal ID>: On

<Printing Position>: Outside

<Telephone # Mark>: FAX

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Terminal ID>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press the right Any key to select <Option>.
  1. Use [], [] or (Scroll Wheel) to select <Printing Position>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Inside> or <Outside>, then press [OK].
  • <Inside>: The Terminal ID information is printed inside the image area on the recipient's paper.
  • <Outside>: The Terminal ID information is printed outside the image area on the recipient's paper.
  1. Use [], [] or (Scroll Wheel) to select <Telephone # Mark>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <FAX> or <TEL>, then press [OK].
  • <FAX>: "FAX" is printed before the fax number.
  • <TEL>: "TEL" is printed before the telephone number.
  1. Press (Main Menu) to return to the Main Menu screen.


Adjusting Sharpness (Fax)

Return to Overview

This mode enables you to scan original images with a sharper or softer contrast.
The default setting is <0>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Sharpness>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to slide the indicator towards <Low> or <High>, then press [OK].
  • <Low>: To scan originals containing printed images or other halftones, the setting should be towards <Low>. This setting lessens the moiré effect (a shimmering, wavy pattern).
  • <High>: To scan text or lines clearly, the setting should be towards <High>. This setting is particularly suited for scanning blueprints and faint pencil drawn images.
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying What to Display on the Screen for a Send Operation (Fax)

Return to Overview

This mode enables you to specify what screen is displayed for a send operation. When you select <Send/Fax> on the Main Menu screen and press [OK], the screen specified here is displayed for a send operation.
The default setting is <Default Screen>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Default Screen for Send>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the initial screen, then press [OK].
  • <Favorites>: The Set Favorites screen is displayed on the initial Send screen.
  • <One-touch>: The One-touch Selection/Clear screen is displayed on the initial Send screen.
  • <Default Screen>: The Select Send Type screen is displayed on the initial Send screen.
  1. Press (Main Menu) to return to the Main Menu screen.


Restoring the Send Function Settings to Their Default (Fax)

Return to Overview

You can restore almost all of the Send Function Settings to their default settings.


Remark
  • You cannot initialize <Register Unit Name> and <Retry Times>. (<Retry Times> is disabled for the fax functions.)
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Initialize TX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Send Start Speed (Fax)

Return to Overview

This function enables you to change the send start speeds, which is useful when there is difficulty initiating the sending of a document.
The default setting is <33600 bps>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Start Speed>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired start speed, then press [OK].

If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, <7200 bps>, <4800 bps>, or <2400 bps>.

  1. Press (Main Menu) to return to the Main Menu screen.


Registering the Outside Line Access Number in the R-Key (Fax)

Return to Overview

If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. You can set the PBX type to <Prefix> or <HOOKING>. If you register the outside line access number in the R-key, you to easily access the outside line.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <R-key Setting>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <PSTN> or <PBX>.
  • <PSTN>: Select if your machine is connected to an outside line. If you select <PSTN>, press [OK], then go to step 9.
  • <PBX>: Select if your machine is connected through a PBX. If you select <PBX>, press [OK], then go to the next step.
  1. Use [], [] or (Scroll Wheel) to select <Prefix> or <HOOKING> as the type of PBX you are using.
  • If you select <Prefix>:
  • Enter the prefix code using - (numeric keys), then press [OK].
  • Be sure to enter a pause after the prefix code. If you press the left Any key to select <Pause> at the end of the prefix code, <P> is displayed. If you do not insert a pause, the prefix code is not registered.
  • You can enter up to 20 digits for a prefix code that will access an outside line.
  • If you select <HOOKING>:
  • Press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Receiving Faxes

This section describes the settings and procedures for receiving fax documents.


Methods for Receiving Faxes

Auto RX Mode


Fax/Tel Auto Switch Mode


Answer Mode


Manual RX Mode


Telstra FaxStream™ Duet (Only for Australia)


Telecom FaxAbility (Only for New Zealand)


Selecting the Receive Mode (Fax)

Printing Received Documents on Both Sides of Paper (Fax)

Reducing a Received Document (Fax)

Printing Footer Information on a Received Document (Fax)

Specifying the Way of Printing When Toner Is Low (Fax)

ECM Reception (Fax)

Setting the Incoming Ring Tone (Fax)

Receiving Documents Manually with an External Telephone (Remote Reception) (Fax)

Activating the Remote Reception (Fax)


Receiving Documents with the Remote Reception (Fax)


Adjusting the Auto Switch Time for the Manual RX Mode (Fax)

Rejecting Incoming Faxes from the Unidentified Senders (Fax)

Receive Start Speed (Fax)

Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax)

Printing All Documents Stored in the Memory Lock Reception Mode (Fax)


Methods for Receiving Faxes

Return to Overview

Your machine provides several methods for receiving fax documents. You can receive documents automatically or manually. Follow the chart below to choose the fax receive mode that best suits your needs.
The default setting is <Auto RX>.



Auto RX Mode

Return to Overview

In this mode, the machine receives documents automatically. Select this mode if you use the machine for fax operations only, and not for voice communications using an external telephone.

  • Before using this mode

Simply set the receive mode to <Auto RX>. (See "Selecting the Receive Mode (Fax).")

  • When an incoming call is received
  • With no external telephone connected to the machine:
  • For fax calls, the machine receives fax documents automatically.
  • For telephone calls, you cannot talk to the caller.
  • With external telephone connected to the machine:


Remark


Fax/Tel Auto Switch Mode

Return to Overview

In this mode, the machine receives documents automatically for fax calls and the external telephone connected to the machine rings for telephone calls. (If <Incoming Ring> is set to <On>, the external telephone rings for both fax and telephone calls. To set the telephone to ring only when a telephone call is received, set <Incoming Ring> to <Off>.)

  • Before using this mode

Make sure to do the following:

  • When an incoming call is received


Remark
  • Incoming calls or outgoing calls may not work properly, depending on the type of the external telephone connected to the machine.


Answer Mode

Return to Overview

In this mode, the machine receives documents automatically for fax calls and your answering machine records a message for telephone calls.

  • Before using this mode

Make sure to do the following:

  • Set your answering machine to answer after 1 to 2 rings.
  • Record a message on your answering machine. (When you record a message, we recommend you insert about 4 seconds of silence at the beginning of the message, or limit the message to 20 seconds.)
  • When an incoming call is received


Remark
  • This mode does not support voice mail.
  • Make sure to change the receive mode if you turn off your answering machine; otherwise, the machine cannot receive fax documents automatically.


Manual RX Mode

Return to Overview

In this mode, you can monitor all incoming calls by picking up the handset each time your telephone rings. This mode is a suitable option if you expect to use the machine mainly as a telephone, and only occasionally receive fax documents.

  • Before using this mode

Make sure to do the following:

  • When an incoming call is received

*If <Remote RX> is set to <On>, you can also start to receive fax documents by dialing from your telephone. (See "Receiving Documents Manually with an External Telephone (Remote Reception) (Fax).")


Remark
  • If you do not pick up the handset, you receive neither telephone nor fax calls. However, setting <Manual/Auto Switch> to <On> enables you to receive fax documents automatically after the telephone rings for a specified length of time. (See "Adjusting the Auto Switch Time for the Manual RX Mode (Fax).")


Telstra FaxStream™ Duet (Only for Australia)

Return to Overview

In Australia, Telstra offers the FaxStream™ Duet capability. If you subscribe to this service, your line is assigned two numbers: one for fax and one for phone. When the fax number is called, the network sends a specific ringing tone which your machine recognizes and automatically handles as a fax call. If the phone number is called, a different ringing tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end.
Contact Telstra for connection information.

  • Triple ring (short-short-short) for fax receiving.

Three short rings, at regular intervals.

  • Any ring except triple ring (depending on your switchboard) for telephone conversation.
  • Before using this mode

Make sure to do the following:

  • Subscribe to the FaxStream service.
  • Connect your external telephone to the machine.


Telecom FaxAbility (Only for New Zealand)

Return to Overview

In New Zealand, Telecom N.Z. offers the FaxAbility capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your machine recognizes and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end.
Contact Telecom for connection information.

  • Before using this mode

Make sure to do the following:

  • Subscribe to the FaxAbilty service.
  • Connect your external telephone to the machine.


Selecting the Receive Mode (Fax)

Return to Overview

Select the fax receive mode to suite your needs.
The default setting is <Auto RX>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Reception Mode Selection>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired receive mode, then press [OK].

For <Fax/Tel Auto Switch>, you can specify optional settings. If you want to specify the optional settings, press [OK] again.

  • If you specify the optional settings for <Fax/Tel Auto Switch>:
  • 1. Use [], [] or (Scroll Wheel) to select <Fax/Tel Auto Switch>, then press the right Any key to select <Option>.
  • 2. Use [], [] or (Scroll Wheel) to select <Ring Start Time>, then press [OK].
  • 3. Use [], [] or (Scroll Wheel) to specify the duration (4 to 30 seconds) for which the machine attempts to detect the fax tone before it starts ringing, then press [OK].
  • You can also use - (numeric keys) to specify the duration.
  • If the machine receives a fax, the machine does not ring and switches to the receive mode automatically.
  • The default setting is <8 Seconds>.
  • 4. Use [], [] or (Scroll Wheel) to select <Fax/Tel Ring Time>, then press [OK].
  • 5. Use [], [] or (Scroll Wheel) to specify the duration (15 to 300 seconds) of ringing, then press [OK].
  • You can also use - (numeric keys) to specify the duration.
  • The default setting is <22 Seconds>.
  • 6. Use [], [] or (Scroll Wheel) to select <After Ring Action>, then press [OK].
  • 7. Use [], [] or (Scroll Wheel) to select the action the machine will take after the ringing ends, then press [OK].
  • <Done>: Disconnects the call.
  • <Receive>: Receives a fax.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Received Documents on Both Sides of Paper (Fax)

Return to Overview

You can print received documents on both sides of the paper you select. This enables you to save paper.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <2-Sided Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Reducing a Received Document (Fax)

Return to Overview

You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper.

The default settings are as follows:

  • <Receive Reduction>: On
  • <RX Reduction>: Auto
  • <Reduce %>: 90%
  • <Reduce Direction>: Vertical Only
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Receive Reduction>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>.
  • <Off>: Does not reduce received documents. If you select <Off>, press [OK], then go to step 14.
  • <On>: Reduces received documents. If you select <On>, press the right Any key to select <Set>, then go to the next step.
  1. Use [], [] or (Scroll Wheel) to select <RX Reduction>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Auto> or <Fixed Reduction>.
  • <Auto>: The image is automatically reduced by a suitable reduction ratio. If you select <Auto>, press [OK], then go to step 12.
  • <Fixed Reduction>: The image is reduced by the reduction ratio set for <Reduce %> in the next step. If you select <Fixed Reduction>, press [OK], then go to the next step.
  1. Use [], [] or (Scroll Wheel) to select <Reduce %>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the reduction ratio, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Reduce Direction>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Vertical and Horizontal> or <Vertical Only>, then press [OK].
  • <Vertical and Horizontal>: The image is reduced in both the vertical and horizontal directions.
  • <Vertical Only>: The image is reduced in the vertical direction only.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Footer Information on a Received Document (Fax)

Return to Overview

You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Received Page Footer>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Specifying the Way of Printing When Toner Is Low (Fax)

Return to Overview

This function enables you to continue printing your current jobs when the toner is low.
The default setting is <Off>.


Remark
  • When <Toner Out Continuous Print> is set to <On>, the printed documents may be light or blurred because of lack of toner. The data is erased when the documents are printed out, so you cannot print the same documents again.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Common Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Toner Out Continuous Print>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


ECM Reception (Fax)

Return to Overview

ECM (Error Correction Mode) is a mode that automatically detects and corrects fax transmission errors resulting from telephone line noise. ECM reduces errors when receiving faxes in a poor telephone line condition.
The default setting is <On>.


Remark
  • To communicate using ECM, make sure this mode is activated in both the sending and receiving machines. ECM transmissions are possible only when this mode is activated in both machines.
  • Even when ECM is activated, errors can sometimes occur due to a poor telephone line connection.
  • If there is trouble with the line, it will take more time to receive the documents.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <ECM RX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Setting the Incoming Ring Tone (Fax)

Return to Overview

This function enables you to activate the ring alert of the external telephone when the machine receives a fax or telephone call in the Auto RX or Fax/Tel Auto Switch mode.

The default settings are as follows:

  • <Incoming Ring>: On
  • <Ring Times>: 2 Times

Remark
  • Incoming calls or outgoing calls may not work properly, depending on the type of the external telephone connected to the machine.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Incoming Ring>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>.
  • <Off>: Incoming tone does not ring. If you select <Off>, press [OK], then go to step 9.
  • <On>: Incoming tone rings. If you select <On>, press [OK], then go to the next step.
  1. Use [], [] or (Scroll Wheel) to set the number of ring times, then press [OK].

You can also use - (numeric keys) to set the number of ring times.

  1. Press (Main Menu) to return to the Main Menu screen.


Receiving Documents Manually with an External Telephone (Remote Reception) (Fax)

Return to Overview

You can connect one external telephone to the machine.
When the telephone rings with the machine in the Manual RX mode, you can use the external telephone to start receiving the document without walking over to the machine.



Activating the Remote Reception (Fax)

Return to Overview

Follow this procedure to turn on the remote reception.

The default settings are as follows:

  • <Remote RX>: On
  • <Remote RX ID>: 25
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Remote RX>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to enter a remote reception ID (a combination of two characters using 0 to 9), then press [OK].
  • You can also use - (numeric keys) to enter a remote reception ID.
  • The default ID is 25. If you do not want to change the ID, press [OK] without entering any numbers.
  1. Press (Main Menu) to return to the Main Menu screen.


Receiving Documents with the Remote Reception (Fax)

Return to Overview

Follow this procedure to receive fax documents using the remote reception.


Remark
  • Before using the remote reception to receive fax documents, make sure the followings:
  • An external telephone is connected properly.
  • Your telephone is set to tone dialing.
  1. When you receive a call, pick up the external telephone.
  1. When you hear a beep, use the numeric keys to enter the two-digit remote reception ID to start reception.

If you hear someone on the line, you can start talking to the other party.

  1. When the reception is complete, hang up the telephone.


Adjusting the Auto Switch Time for the Manual RX Mode (Fax)

Return to Overview

This function enables you to set the machine to switch to document receive mode after ringing for a specified length of time in the Manual RX mode.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Manual/Auto Switch>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <On>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to set the amount of time the machine waits before automatically switching to the document receive mode, then press [OK].

You can also use - (numeric keys) to set the time.

  1. Press (Main Menu) to return to the Main Menu screen.


Rejecting Incoming Faxes from the Unidentified Senders (Fax)

Return to Overview

This function enables you to reject incoming faxes from senders who do not transmit their fax numbers (telephone numbers) to your machine. This can be useful when you do not want to receive direct mail (DM).
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <RX Restriction>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>, then press [OK].
  • <Off>: Does not reject to receive faxes from unknown senders.
  • <On>: Rejects to receive faxes from unknown senders.
  1. Press (Main Menu) to return to the Main Menu screen.


Receive Start Speed (Fax)

Return to Overview

This function enables you to change the receive start speeds, which is useful when there is difficulty initiating the receiving of a document.
The default setting is <33600 bps>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Receive Start Speed>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired start speed, then press [OK].

If your document reception is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, <7200 bps>, <4800 bps>, or <2400 bps>.

  1. Press (Main Menu) to return to the Main Menu screen.


Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax)

Return to Overview

Normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called memory lock reception.
The default setting is <Off>.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Memory Lock Settings>, then press [OK].

If the Memory Lock Password has been set, enter the Memory Lock Password using - (numeric keys), then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Off> or <On>.
  • <Off>: Does not use the memory lock reception mode. If you select <Off>, press [OK], then go to step 12.
  • <On>: Uses the memory lock reception mode. If you select <On>, press the right Any key to select <Option>, then go to the next step.
  1. If you want to set or change a password for the Memory Lock mode, enter a password (up to seven digits) using - (numeric keys), then press [OK].

If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode.

If you do not want to set the Memory Lock with a password, press [OK] without entering any numbers.

  • You cannot store a password that only consists of zeros, such as <0000000>.
  • If you enter fewer than seven digits, the machine stores the password with leading zeros.
    Example: If <02> or <002> is entered, <0000002> is stored.
  • If you make a mistake when entering the password, press (Clear), then enter the correct password.
  1. Set the machine to print an RX report or not.

If you want to print an RX report when receiving documents, use [], [] or (Scroll Wheel) to select <On>, then press [OK].

If you do not want to print an RX report, select <Off>, then press [OK].

  • If you want to print an RX report, you need also to set <RX Report> to <On>. (See "RX Report.")
  1. Set the time for the machine to enter and leave the Memory Lock mode.

If you want to specify the Memory Lock Time settings, use [], [] or (Scroll Wheel) to select <Specify>, then press [OK].

If you do not want to specify the Memory Lock Time settings, select <Do Not Specify>, then press [OK]. Go to step 12.

If <Do Not Specify> is selected, the Memory Lock mode will not start automatically at a specified time. The machine enters the Memory Lock mode only when you manually set the Memory Lock mode to <On> in step 6.

  1. Specify the time (in 24-hour/military time format) for the machine to enter the Memory Lock mode using - (numeric keys), then press [OK].
  • If you make a mistake when entering the time, press (Clear) to clear your entry, then enter another four-digit number.
  1. Specify the time (in 24-hour/military time format) for the machine to leave the Memory Lock mode using - (numeric keys), then press [OK].
  • If you make a mistake when entering the time, press (Clear) to clear your entry, then enter another four digit number.
  • If you set the same time for Memory Lock Start Time and Memory Lock End Time, the machine will be in the Memory Lock mode through the entire day.
  1. Press (Main Menu) to return to the Main Menu screen.


Printing All Documents Stored in the Memory Lock Reception Mode (Fax)

Return to Overview

Follow this procedure to print documents received when the machine is in the memory lock reception mode.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Communications Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Memory Lock Settings>, then press [OK].

If the Memory Lock Password has been set, enter the Memory Lock Password using - (numeric keys), then press [OK].

  1. Use [], [] or (Scroll Wheel) to select <Off>, then press [OK].

The received documents are printed.

  1. Press (Main Menu) to return to the Main Menu screen.


Forwarding Received Fax Documents

This machine enables you to automatically forward received fax documents to any desired destination. If a received document matches the specified forwarding conditions, it is forwarded to the specified destination. Received documents that do not match the forwarding conditions can also be forwarded to any desired destination.


Remark
  • The maximum number of forwarding settings that you can store is 52: 50 with forwarding conditions and 2 without conditions.
  • If a forwarding error occurs when <Print Image> and <Memory Lock Settings> are set to <Off> and <Store Image to Memory> is set to <Do Not Store>, the received documents will be lost.

Specifying Forwarding Settings (Fax)

Storing Forwarding Settings (Fax)


When Forwarding Destinations Do Not Match the Forwarding Conditions (Fax)


Activating the Registered Forwarding Settings (Fax)


Erasing Forwarding Settings (Fax)


Printing Forwarding Settings (Fax)


Checking/Changing Forwarding Settings (Fax)


Sending Documents in Memory to a Different Destination (Fax)

Handling Forwarding Documents (Fax)

Resending Documents with Forwarding Errors (Fax)

Checking/Changing the Status of Documents with Forwarding Errors (Fax)


Specifying Forwarding Settings (Fax)

Return to Overview

This section describes how to register, erase, print, check, and change the forwarding settings.



Storing Forwarding Settings (Fax)

Return to Overview

You can register the forwarding conditions and destinations.


Remark
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Register>, then press [OK].
  1. Use the software keyboard to enter a name for the forwarding condition, then press the right Any key to select <Set>.

For information on using the software keyboard, see "Entering Characters."

  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the forwarding condition, then press [OK].

The available forwarding conditions are:

  • <disregard>: Disregards the Fax Number information as a forwarding condition.
  • <Does Not Exist>: Forwards the document if the Fax Number information does not exist.
  • <equals>: Forwards the document if the Fax Number information matches all of the characters entered.
  • <differs from>: Forwards the document if the Fax Number information differs from the characters entered.
  • <begins with>: Forwards the document if the Fax Number information begins with the characters entered.
  • <ends with>: Forwards the document if the Fax Number information ends with the characters entered.
  • <contains>: Forwards the document if the Fax Number information contains the characters entered.
  • <does not contain>: Forwards the document if the Fax Number information does not contain the characters entered.

If you select <disregard> or <Does Not Exist>, go to step 11.

  1. Enter the forwarding criterion (up to 20 characters) using - (numeric keys), then press the right Any key to select <Register>.

The following items are also available for entering the forwarding criterion:

  • <Space>: Inserts a space between numbers.
  • <+>: Use to insert a country code. Use <+> after the country code, and before the fax number.
  • <Backspace>: Deletes the last number entered.
  1. Press the right Any key to select <Next>.
  1. Use [], [] or (Scroll Wheel) to select the forwarding destination, then press [OK].
  • You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.
  • You can use [] or [] to restrict the displayed range of destinations.
  • To cancel a selected destination, select the destination again.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the file format of the document you want to forward.
  • <TIFF>: Forwards the file in the TIFF format.
  • <PDF>: Forwards the file in the PDF format.
  • This procedure is not necessary if a fax number is specified as the destination in step 12. Go to step 17.
  • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
  • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
  1. Press the right Any key to select <Divide Pages>.
  1. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [], [] or (Scroll Wheel) to select <On>, then press [OK] twice.

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <Off>, then press [OK] twice.

  1. Press (Main Menu) to return to the Main Menu screen.


When Forwarding Destinations Do Not Match the Forwarding Conditions (Fax)

Return to Overview

You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified.


Remark
  • Forwarding destinations can be stored one at a time, according to the receive type of the received document.
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Forward w/o Condition>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the forwarding destination, then press [OK].
  • You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address.
  • You can use [] or [] to restrict the displayed range of destinations.
  • To cancel a selected destination, select the destination again.
  1. Press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the file format of the document you want to forward.
  • <TIFF>: Forwards the file in the TIFF (B&W) format.
  • <PDF>: Forwards the file in the PDF format regardless of the color mode.
  • This procedure is not necessary if a fax number is specified as the destination in step 8. Go to step 13.
  • To view a TIFF file, a software application that supports the TIFF format (such as Imaging for Windows) is required.
  • To view a PDF file, Adobe Reader/Adobe Acrobat Reader is required.
  1. Press the right Any key to select <Divide Pages>.
  1. If you want to separate multiple images and send them as separate files, each of which consists of only one page, use [], [] or (Scroll Wheel) to select <On>, then press [OK] twice.

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <Off>, then press [OK] twice.

  1. Press (Main Menu) to return to the Main Menu screen.


Activating the Registered Forwarding Settings (Fax)

Return to Overview

You can set whether received documents are forwarded.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the desired forwarding setting, then press [OK].

Each time you press [OK], the icon status displayed on the left side of the condition name is switched.

  • <>: The received document is forwarded to the specified destination if it matches the forwarding conditions.
  • <>: The received document is not forwarded to the specified destination even if it matches the forwarding conditions.
  1. Press (Main Menu) to return to the Main Menu screen.


Erasing Forwarding Settings (Fax)

Return to Overview

You can erase forwarding settings that have been stored.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the forwarding setting you want to erase.
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Printing Forwarding Settings (Fax)

Return to Overview

You can print a list of the stored forwarding settings.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Print List>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Changing Forwarding Settings (Fax)

Return to Overview

You can check or change forwarding settings that have been stored.

  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Forwarding Settings>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the forwarding setting you want to check or change.
  1. Press the left Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Details/Edit>, then press [OK].
  1. Check or change the forwarding settings.

For instructions on changing forwarding settings, see "Storing Forwarding Settings (Fax)."

  1. Press (Main Menu) to return to the Main Menu screen.


Sending Documents in Memory to a Different Destination (Fax)

Return to Overview

You can redirect the fax documents received in memory to the specified destination.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Received Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to transfer.
  1. Press the left Any key to select <Details>.
  1. Press the left Any key to select <Forward>.
  • If you are logged out of Authorized Send, <Forward> is not available.
  1. Use [], [] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.
  • You can use [] or [] to restrict the displayed range of destinations.
  • You cannot select a group address.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [Fax Send] is set to [Do not allow], fax destinations are not displayed.
  1. Press (Main Menu) to return to the Main Menu screen.


Handling Forwarding Documents (Fax)

Return to Overview

You can set how the machine handles the documents to be forwarded.

The default settings are as follows:

  • <Print Image>: On
  • <Store Image to Memory>: Do Not Store

Remark
  • When <Print Image> and <Memory Lock Settings> are set to <Off> and <Store Image to Memory> is set to <Do Not Store>, the received documents will be lost if a forwarding error occurs.
  • If <Memory Lock Settings> is set to <On>, forwarded documents or those with forwarding errors are not printed even if <Print Image> is set to <On> or <Only When Error Occurs>. They are printed when <Memory Lock Settings> is set to <Off>.
  • When <Print Image> is set to <On> or <Only When Error Occurs>, the first page of a document with forwarding errors will be printed on the Error TX Report if it is set to be printed with image in <Report Settings>, even if <Memory Lock Settings> is set to <On>. For information on Report Settings, see "Printing Reports Automatically."
  1. Press (Main Menu).
  1. Press the right Any key to select <Additional Func.>.
  1. Use [], [] or (Scroll Wheel) to select <System Management Set.>, then press [OK].

If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using - (numeric keys), then press (Log In/Out).

  1. Use [], [] or (Scroll Wheel) to select <Store/Print When Fwding.>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Print Image>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Off>, <On>, or <Only When Error Occurs>, then press [OK].
  • <Off >: Does not print the image.
  • <On>: Prints all the images that has been forwarded.
  • <Only When Error Occurs>: Prints the image only when forwarding has failed.
  1. Use [], [] or (Scroll Wheel) to select <Store Image to Memory>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Do Not Store> or <Only When Error Occurs>, then press [OK].
  • <Do Not Store>: Does not store the image.
  • <Only When Error Occurs>: Stores the image in memory if forwarding fails.
  1. Press (Main Menu) to return to the Main Menu screen.


Resending Documents with Forwarding Errors (Fax)

Return to Overview

You can resend the fax documents that the machine failed to forward.


Remark
  • Documents with forwarding errors are stored in memory only if <Store Image to Memory> is set to <Only When Error Occurs> in <Store/Print When Fwding.> in <System Management Set.>. (See "Handling Forwarding Documents (Fax).")
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Forwarding Error Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to transfer.
  1. Press the right Any key to select <Menu>.
  1. Use [], [] or (Scroll Wheel) to select <Forward>, then press [OK].
  • If you are logged out of Authorized Send, <Forward> is not available.
  1. Use [], [] or (Scroll Wheel) to select the destination, then press the right Any key to select <Start>.
  • You can use [] or [] to restrict the displayed range of destinations.
  • If the transfer is successful, the document is erased from memory.
  • You cannot select a group address for transferring the document.
  • The destinations you can specify may vary depending on the settings under <Send Restriction Settings>. (See "Specifying the Authorized Send Settings.") For example, if [Fax Send] is set to [Do not allow], fax destinations are not displayed.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Changing the Status of Documents with Forwarding Errors (Fax)

Return to Overview

You can check the details of fax documents that the machine failed to forward. You can also erase and print those documents.


Remark
  • Documents with forwarding errors are stored in memory only if <Store Image to Memory> is set to <Only When Error Occurs> in <Store/Print When Fwding.> in <System Management Set.>. (See "Handling Forwarding Documents (Fax).")
  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Forwarding Error Status>, then press [OK].
  • If you want to check the details of documents with forwarding errors:
  • 1. Use [], [] or (Scroll Wheel) to select the job you want to check.
  • 2. Press the right Any key to select <Menu>.
  • 3. Use [], [] or (Scroll Wheel) to select <Details>, then press [OK].
  • 4. Check the details of the selected job, then press the right Any key to select <Done>.
  • If you want to erase a document with a forwarding error:
  • 1. Use [], [] or (Scroll Wheel) to select the job you want to erase.
  • 2. Press the right Any key to select <Menu>.
  • 3. Use [], [] or (Scroll Wheel) to select <Erase>, then press [OK].
  • 4. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  • To erase multiple documents from memory, select and erase one document at a time.
  • If you want to print a document with a forwarding error:
  • 1. Use [], [] or (Scroll Wheel) to select the job you want to print.
  • 2. Press the right Any key to select <Menu>.
  • 3. Use [], [] or (Scroll Wheel) to select <Print>, then press [OK].
  • 4. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  • To print multiple document, select and print one document at a time.
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Changing the Status of Fax Documents in Memory

The System Monitor screen enables you to view and change the status of fax documents in memory.


Checking/Deleting Fax Transmission Documents

Checking/Deleting Fax Reception Documents

Checking/Printing the Fax Log


Checking/Deleting Fax Transmission Documents

Return to Overview

You can check the detailed information of fax documents currently being sent or waiting to be sent, then delete unwanted documents as necessary.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job.
  • If you want to erase the selected job:
  • 1. Press the right Any key to select <Done>, then go to the next step.
  • If you complete this procedure:
  • 1. Go to step 8.
  1. Make sure that the job you want to erase is selected, then press the right Any key to select <Cancel>.
  • If you are logged out of Authorized Send, <Cancel> is not available.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Deleting Fax Reception Documents

Return to Overview

You can check the detailed information of the fax documents currently being received or fax documents that have been received in memory. If the documents are unwanted, you can delete them as necessary. In addition, documents that have been received in memory can be forwarded to a specified destination.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Received Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job.
  • If you want to erase the selected job:
  • 1. Press the right Any key to select <Done>, then go to the next step.
  • If you complete this procedure:
  • 1. Go to step 8.
  1. Make sure that the job you want to erase is selected, then press the right Any key to select <Erase>.
  • To erase multiple documents from memory, select and erase one document at a time.
  • You cannot erase a document that is being printed.
  • If you select a document that is being received, <Erase> changes to <Cancel>, enabling you to cancel receiving the document.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.


Checking/Printing the Fax Log

Return to Overview

You can view or print the results of fax transactions that list all faxes sent or received.

  1. Press (Status Monitor/Cancel).
  1. Use [], [] or (Scroll Wheel) to select <Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Log>, then press [OK].
  • If <Job Log Display> in <System Management Set.> is set to <Off>, <Log> is not displayed.
  1. Use [], [] or (Scroll Wheel) to select the job whose detailed information you want to check, then press the left Any key to select <Details>.
  1. Check the details of the selected job, then press the right Any key to select <Done>.
  1. If you want to print a list of transaction results, press the right Any key to select <Print List>.

If you do not want to print the list, go to step 8.

  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.