Scanning Documents to a File Server |
Instructions for sending scanned documents to a file server. |
Overview of Scanner Functions |
This machine enables you to send scanned documents to a file server. Scanned documents are converted to file formats such as TIFF and are transmitted to the specified file server. |
Introduction to Using Scanner Functions - Scanning Documents to a File Server |
The necessary settings before scanning documents to a file server is as follows.
For instructions, see "Setting Scan to File Server."
For instructions, see "Setting Scan to File Server." |
Basic Methods for Scanning Documents to a File Server |
This section describes the basic procedure for sending scanned documents to a computer that acts as a file server on a network. |
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If you select <Scan to Store>, use [
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For information on how to specify the file server's address, see "Specifying Destinations (Scan to File Server)." |
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You can specify the following settings:
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The scanned data is sent to the specified destination. |
Canceling Scanning Documents to a File Server |
Follow this procedure to cancel a transmission in progress. |
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Specifying Destinations (Scan to File Server) |
This section describes how to specify the destination to send documents to a file server. You can select a destination stored in the Address Book or a one-touch, or specify a new address. |
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Specifying a New Destination (Scan to File Server) |
Specifying a Destination Using the Keyboard (FTP) (Scan to File Server) |
Specifying a Destination Using the Keyboard (Windows (SMB)) (Scan to File Server) |
Specifying a Destination Using the Browse Key (Windows (SMB)) (Scan to File Server) |
Specifying Destinations Using the Address Book (Scan to File Server) |
Using the One-Touch (Scan to File Server) |
Using the Group Addresses (Scan to File Server) |
Specifying a Group from the Address Book (Scan to File Server) |
Sending Originals to More Than One Location (Broadcasting) (Scan to File Server) |
Sending Documents to Your Folder Using Authorized Send |
Specifying a New Destination (Scan to File Server) |
This section describes how to specify a new file server on the network as the destination of a send job. |
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Specifying a Destination Using the Keyboard (FTP) (Scan to File Server) |
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If you select <Scan to Store>, use [
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<FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.0 under Windows Server 2003, Internet Information Services 7.0 under Windows Vista/ Server 2008, Internet Information Services 7.5 under Windows 7 / Server 2008 R2 or Red Hat Linux 7.2. |
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You can enter up to 120 characters for the path.
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You can enter up to 24 characters for the name.
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You can enter up to 24 characters for the password.
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For details on how to register the destination in the Address Book, see "Registering File Server Addresses in the Address Book." |
Specifying a Destination Using the Keyboard (Windows (SMB)) (Scan to File Server) |
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If you select <Scan to Store>, use [
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<Windows (SMB)>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later) or Windows 2000/XP/Vista/7/Server 2003/Server 2008.
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You can enter up to 120 characters for the path.
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You can enter up to 24 characters for the name.
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You can enter up to 14 characters for the password.
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Specifying a Destination Using the Browse Key (Windows (SMB)) (Scan to File Server) |
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If you select <Scan to Store>, use [
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<Windows (SMB): Browse>: Select this protocol if you want to specify a file server connected to a specific network.
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For details on how to register the destination in the Address Book, see "Registering File Server Addresses in the Address Book." |
Specifying Destinations Using the Address Book (Scan to File Server) |
You must specify the destination to send documents. A maximum of 300 destinations (including 200 one-touch destinations) can be stored. If you store addresses in the Address Book, you can easily select them. |
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If you select <Scan to Store>, use [
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The icons displayed on the Address Book are:
You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the One-Touch (Scan to File Server) |
You can specify up to 200 destinations in one-touch. |
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If you select <Scan to Store>, use [
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the Group Addresses (Scan to File Server) |
Group Address enables you to specify a group of registered destinations in the Address Book or one-touch. This is useful if you want to send the same document to several destinations. You can register up to 299 destinations in one group. |
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Specifying a Group from the Address Book (Scan to File Server) |
Specifying a Group from the One-Touch (Scan to File Server) |
Specifying a Group from the Address Book (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Specifying a Group from the One-Touch (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Sending Originals to More Than One Location (Broadcasting) (Scan to File Server) |
Broadcasting enables you to send the same document to multiple recipients. |
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If you select <Scan to Store>, use [
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The scanned data is sent to the specified destination. |
Sending Documents to Your Folder Using Authorized Send |
Authorized Send offers an easy way to specify your folder as the destination when you send documents to a file server. If Active Directory is used as an authentication server, the machine automatically obtains your home directory name (folder name) from an authentication server during communication with the server when you log in to Authorized Send. With the selection of <Send File to Self>, you can specify this folder as destination. |
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You can enter up to 24 characters for the password. |
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If authentication is successful, the Select Send Type screen appears. |
Your folder path appears on the screen.
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For details on how to send the documents, see "Basic Methods for Scanning Documents to a File Server." |
Selecting Color/File Format (Scan to File Server) |
You can select the color mode and file format when sending documents to a file server. |
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If you select <Scan to Store>, use [
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If you want to send multiple images as a single file without dividing them, use [ |
Selecting Resolution (Scan to File Server) |
You can specify the resolution before scanning the original. |
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If you select <Scan to Store>, use [
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The following resolution is available.
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Adjusting Density (Scan to File Server) |
You can adjust the density to the most appropriate level for the original manually. |
Manual Exposure Adjustment (Scan to File Server) |
Adjusting Base Color (Scan to File Server) |
Manual Exposure Adjustment (Scan to File Server) |
You can manually adjust the scan exposure to the most appropriate level for the original. |
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If you select <Scan to Store>, use [
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Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker. |
Adjusting Base Color (Scan to File Server) |
This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogues and paper, that have turned yellow from age. |
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If you select <Scan to Store>, use [
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If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level. |
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Selecting Image Quality (Scan to File Server) |
You can manually select the original type according to the type of image that you are scanning. |
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If you select <Scan to Store>, use [
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If you select <Text/Photo>, go to the next step as necessary. |
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Move the indicator to the left to make the text level higher or move it to the right to make the photo level higher. |
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2-Sided Original (Scan to File Server) |
You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately. |
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If you select <Scan to Store>, use [
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Sending Originals at a Preset Time (Delayed Sending) (Scan to File Server) |
The delayed sending mode enables you to store a send job in memory, and have it sent at a later time. |
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If you select <Scan to Store>, use [
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The scanned data is stored in memory and sent to the specified destination at the specified send time. |
Naming a Sent Document Using a File Server |
You can add the document's name. |
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If you select <Scan to Store>, use [
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Message (Scan to File Server) |
You can add a message body text. |
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If you select <Scan to Store>, use [
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Favorites (Scan to File Server) |
You can set any possible combination of send settings and register them as favorites in memory. You can register up to 9 favorites. This feature is useful for registering frequently used send settings. |
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Registering Favorites (Scan to File Server) |
Registering Names for Favorites from the Select Send Type Screen (Scan to File Server) |
Registering Favorites from the Send Settings Screen (Scan to File Server) |
Erasing Favorites (Scan to File Server) |
Erasing Favorites from the Select Send Type Screen (Scan to File Server) |
Erasing Favorites from the Send Settings Screen (Scan to File Server) |
Using the Favorites (Scan to File Server) |
Checking Settings for Recalled Favorites (Scan to File Server) |
Checking Favorites from the Select Send Type Screen (Scan to File Server) |
Checking Favorites from the Send Settings Screen (Scan to File Server) |
Registering Favorites (Scan to File Server) |
You can register names for favorites from the Select Send Type Screen or register settings for favorites from the Send Settings screen. |
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Registering Names for Favorites from the Select Send Type Screen (Scan to File Server) |
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Registering Favorites from the Send Settings Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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Erasing Favorites (Scan to File Server) |
You can erase the settings from the Select Send Type Screen or from the Send Settings screen. |
Erasing Favorites from the Select Send Type Screen (Scan to File Server) |
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Erasing Favorites from the Send Settings Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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Using the Favorites (Scan to File Server) |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites. Then, when you need to specify the destination, all you have to do is select the favorites containing your stored document settings and the desired destination, and send your document. |
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If you select <Scan to Store>, use [
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Checking Settings for Recalled Favorites (Scan to File Server) |
This mode enables you to check detail settings for favorites. |
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Checking Favorites from the Select Send Type Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Checking Favorites from the Send Settings Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Job Recall (Scan to File Server) |
You can recall the addresses, scan settings, and send settings which have been set in the <Log>, and then send your documents. |
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If you select <Scan to Store>, use [
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You can check the recall settings by pressing the left Any key to select <Details>.
The Send Settings screen appears. You can check the recall settings by pressing the left Any key to select <Details>.
The Select Send Type screen appears.
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The scanned data is sent to the specified destination. |
Specifying the Data Compression Ratio for Color Send Jobs (Scan to File Server) |
You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images. |
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Resending Data Automatically When an Error Occurs (Retry Times) (Scan to File Server) |
Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off. |
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Standard Send Settings (Scan to File Server) |
This mode enables you to change the standard settings for the send function. |
Storing the Standard Send Settings (Scan to File Server) |
Restoring the Standard Send Settings to Their Default (Scan to File Server) |
Storing the Standard Send Settings (Scan to File Server) |
You can store the standard send settings.
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (Scan to File Server) |
You can restore the standard send settings to their default settings. |
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Specifying the Gamma Value for Sending Color Documents (Scan to File Server) |
If you are sending to a file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end. |
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Adjusting Sharpness (Scan to File Server) |
This mode enables you to scan original images with a sharper or softer contrast. |
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Adjusting the Image Quality of PDF (Compact) (Scan to File Server) |
If PDF (Compact) is selected as the file format, you can set the image quality level of the document. |
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PDF (OCR) Mode (Scan to File Server) |
This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text. |
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Specifying What to Display on the Screen for a Send Operation (Scan to File Server) |
This mode enables you to specify what screen is displayed for a send operation. When you select <Send/Fax> on the Main Menu screen and press [OK], the screen specified here is displayed for a send operation. |
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Restoring the Send Function Settings to Their Default (Scan to File Server) |
You can restore almost all of the Send Function Settings to their default settings. |
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Checking/Changing the Status of Scanning Data in Memory (Scan to File Server) |
The System Monitor screen enables you to view and change the status of scanning data in memory. |
Checking/Deleting Scanning Data (Scan to File Server) |
Checking/Printing the Scanning Log (Scan to File Server) |
Checking/Deleting Scanning Data (Scan to File Server) |
You can check the detailed information of scanning documents currently being sent or waiting to be sent, then delete unwanted documents as necessary. |
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Checking/Printing the Scanning Log (Scan to File Server) |
You can view or print the results of scanning transactions that list all scanning data sent. |
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If you do not want to print the list, go to step 8. |
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