Copy |
This category describes the copying features. |
Basic Copying Method |
This section describes the basic procedure for copying. |
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You can specify the following settings:
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If you make a mistake when entering values, press
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Canceling Copy Jobs |
You can cancel scanning or ongoing jobs. |
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The display will return to the Copy top screen.
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Selecting Color Mode (Copy) |
This section describes how to select the color mode (color/B&W). |
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For details, see "Placing Originals." |
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* Depending on the condition of the originals, the machine may not be able to properly distinguish between color and black-and-white originals. |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Selecting Paper Source |
You can manually specify a paper source. |
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Copying on Paper in Drawers |
Using Stack Bypass Tray with Standard Paper Sizes |
Using Stack Bypass Tray with Irregular Sizes of Paper |
Using Stack Bypass Tray with Envelopes |
Recalling Irregular Paper Size Registered for the Stack Bypass Tray |
Copying on Paper in Drawers |
You can select paper drawer 1 or 2 (optional) for a copy. You need to set up the paper size and type for each drawer in advance. For details about configuring the paper size and type, see "Setting Paper Size and Type." |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Using Stack Bypass Tray with Standard Paper Sizes |
This section describes how to copy onto standard-sized paper using the stack bypass tray. |
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For details, see "Placing Originals." |
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You can select from the following paper sizes:
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You can select from the following paper types:
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The selected paper size is displayed next to <Stack Bypass:>. |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Using Stack Bypass Tray with Irregular Sizes of Paper |
This section describes how to copy onto non-standard-sized paper using the stack bypass tray. |
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For details, see "Placing Originals." |
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You can select from the following paper types:
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If you want to copy multiple originals using the platen glass, set an original and press |
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Using Stack Bypass Tray with Envelopes |
This section describes how to copy onto envelopes using the stack bypass tray. |
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For details, see "Placing Originals." |
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For details, see "In the Stack Bypass Tray." |
You can select from the following types of envelopes: |
The selected paper size is displayed next to <Stack Bypass:>. |
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Recalling Irregular Paper Size Registered for the Stack Bypass Tray |
You can easily set the frequently used irregular paper size for the paper loaded in the stack bypass tray by recalling the pre-registered paper size. For details on how to register irregular paper sizes, see "Registering Irregular Paper Sizes for the Stack Bypass Tray." |
For details, see "Placing Originals." |
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Make sure that the recalled paper size is the same as the actual size of the paper you loaded in the stack bypass tray in step 4. If not, set the correct paper size. (See "Using Stack Bypass Tray with Irregular Sizes of Paper.") |
You can select the paper type from the following:
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If you want to copy multiple originals using the platen glass, set an original and press |
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Adjusting Density (Copy) |
You can manually adjust the copy exposure to the most appropriate level for the original. |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Adjusting Base Color (Copy) |
Adjusting Base Color (Copy) |
This mode enables you to adjust or remove the base color of the originals. |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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2-Sided Copying |
This mode enables you to make two-sided copies from one-sided or two-sided originals, or make one-sided copies from two-sided originals. This enables you to cut print costs in half when copying in large quantities. |
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1 to 2-Sided Copying |
2 to 2-Sided Copying |
2 to 1-Sided Copying |
1 to 2-Sided Copying |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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2 to 2-Sided Copying |
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For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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2 to 1-Sided Copying |
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For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Enlarge/Reduce Images |
You can convert a standard-sized original to a different standard-sized copy (preset zoom), or you can enlarge or reduce images in 1% increments (custom copy ratio). |
Preset Zoom |
Custom Copy Ratio |
Preset Zoom |
You can enlarge or reduce standard size originals to another standard paper size. |
For details, see "Placing Originals." |
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You can select the preset zoom from the following:
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If you want to copy multiple originals using the platen glass, set an original and press |
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Custom Copy Ratio |
You can reduce or enlarge images by any copy ratio in 1% increments. The available copy ratios are from 50% to 200%. |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Selecting Image Quality (Copy) |
You can adjust the image quality of copies according to the types of originals. A correct selection is necessary for the optimal reproduction of the colors of the original. |
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For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Multiple Originals onto One Sheet (N on 1) |
This mode enables you to reduce multiple originals to fit on one sheet of paper (one-sided/two-sided). You can make well-organized copies by copying multiple originals onto one sheet. This mode enables you to cut print costs by saving copy paper, and it is also useful for saving space. |
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For details, see "Placing Originals."
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If you select <4 On 1>, you can specify the copy layout. Press the right Any key to select <Option>, then select the desired layout type. |
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If you select <Stack Bypass Tray>, specify the paper size and type.
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If you want to copy multiple originals using the platen glass, set an original and press |
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Making ID Card Copies |
This mode enables you to copy the both sides of an ID card on one side of paper at actual size. |
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Place the ID card on the middle of the left side of the platen glass. |
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You can adjust the copy density and base color as indicated in step 8 to scan the other side of the ID card. |
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Adjusting Sharpness (Copy) |
You can set the sharpness of the copied image. If you want to copy text and lines more clearly, move the sharpness scale to the right. If you want to copy a halftone original such as a picture, move the sharpness scale to the left. |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Erasing Shadows/Lines |
This mode enables you to erase shadows and lines that appear when using various types of originals. The following three Frame Erase modes are available: Original Frame Erase, Book Frame Erase, and Binding Erase. |
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Original Frame Erase |
Book Frame Erase |
Binding Erase |
Original Frame Erase |
This mode erases the dark borders and frame lines that appear around the copy if the original is smaller than the selected paper size. You can also use this mode to create a blank border around the edge of the copy. |
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For details, see "Placing Originals." |
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The display will return to the Copy top screen. |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Book Frame Erase |
This mode erases the dark borders and the center and contour lines that appear when you copy facing pages in a book or bound original onto a single sheet of paper. |
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For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Binding Erase |
This mode erases the shadows that appear on copies from binding holes on originals. |
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For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Adjusting Color Balance |
This mode enables you to adjust the color balance for the copy. The adjusted color balance settings can be stored and named so that you can use them repeatedly. |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Registering Color Balance |
Recalling Registered Color Balance |
Deleting Color Balance |
Registering Color Balance |
This section describes how to register the color balance setting. Up to four different settings can be stored. |
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Recalling Registered Color Balance |
This section describes how to recall registered Color Balance settings. |
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Deleting Color Balance |
This section describes how to delete the color balance setting. |
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Collating Copies |
You can sort copies into sets arranged in page order. This function is useful when making handouts for meetings. |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Making Multiple Copies |
This section describes how to make multiple copies. |
For details, see "Placing Originals." |
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If you want to copy multiple originals using the platen glass, set an original and press |
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Checking Current Settings |
This section describes how to visually confirm the settings selected for the copy. |
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Frequently Used Settings (Mode Memory) |
You can set any possible combination of copy modes and store them as a mode memory. There are four mode memories, and they can be assigned names for increased convenience. This feature is useful for storing frequently used copy settings. |
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Registering Mode Memory |
Recalling Mode Memory |
Checking Mode Memory |
Deleting Mode Memory |
Registering Mode Memory |
This section describes how to register the copy settings to a mode memory. |
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If you want to check the details of the setting, use [ |
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Recalling Mode Memory |
This section describes how to recall the registered mode memories. |
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Checking Mode Memory |
This section describes how to confirm the registered mode memories. |
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Deleting Mode Memory |
This section describes how to delete the copy settings from the mode memory list. |
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Changing Standard Mode |
The Standard mode is the combination of copy modes that the machine automatically applies when the power is turned ON, or when The default settings are as follows:
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Initializing Standard Mode |
This section describes how to initialize the current standard mode. |
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Checking and Canceling Copy Jobs/Checking Copy Logs |
This section describes how to confirm copy jobs/logs, or cancel copy jobs. |
Checking Copy Jobs |
Canceling Copy Jobs |
Checking Copy Logs |
Checking Copy Jobs |
You can check the status of a copy job while it is printing or waiting to be processed. |
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Canceling Copy Jobs |
You can cancel a copy job while it is printing or waiting to be processed. |
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If you want to check the copy information, press the left Any key to select <Details>. |
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Checking Copy Logs |
You can check copy logs that contain detailed information of finished copy jobs. |
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FAX |
Fax Instructions To use the fax function with the imageRUNNER C1028, the optional Super G3 FAX Board is required. |
Introduction to Using Fax Functions |
This section describes the things that you must do before using fax functions.
Register your machine's fax number. (See "Registering Your Machine's Fax Number.")
Register your name or company name. (See "Registering the Machine's Name (Fax).")
Set the current time and date. (See "Setting the Date and Time.")
Set the type of telephone line that is connected to the machine. (See "Setting the Type of Telephone Line (Fax).")
Set how the machine receives fax documents to suit your needs. (See "Methods for Receiving Faxes.") |
Sending Faxes |
This section describes the settings and procedures for sending fax documents. |
Basic Methods for Sending Faxes |
Calling from an Extension (Fax) |
Calling the Recipient before Sending Fax Documents (Manual Sending) |
Switching Temporarily to Tone Dialing (Fax) |
Dialing an Overseas Number (With Pauses) (Fax) |
Canceling Sending Fax Documents |
Specifying Destinations (Fax) |
Sending Originals to More Than One Location (Broadcasting) (Fax) |
Selecting Resolution (Fax) |
Adjusting Density (Fax) |
Selecting Image Quality (Fax) |
2-Sided Original (Fax) |
Sending Originals at a Preset Time (Delayed Sending) (Fax) |
Direct Sending (Fax) |
Favorites (Fax) |
Registering Names for Favorites from the Select Send Type Screen (Fax) |
Job Recall (Fax) |
Registering Your Machine's Fax Number |
Setting the Type of Telephone Line (Fax) |
Sounding an Alarm When the Handset Remains Off the Hook (Fax) |
ECM Transmission (Fax) |
Adjusting the Pause Time (Fax) |
Redialing Automatically When the Line Is Busy (Auto Redial) (Fax) |
Checking the Dial Tone before Sending (Fax) |
Registering the Machine's Name (Fax) |
Standard Send Settings (Fax) |
Printing the TX Terminal ID (Fax) |
Adjusting Sharpness (Fax) |
Specifying What to Display on the Screen for a Send Operation (Fax) |
Restoring the Send Function Settings to Their Default (Fax) |
Send Start Speed (Fax) |
Registering the Outside Line Access Number in the R-Key (Fax) |
Basic Methods for Sending Faxes |
This section describes the flow of sending faxes. |
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You can specify the following settings:
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The scanned data is sent to the specified destination. |
Calling from an Extension (Fax) |
When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the fax number of the destination. In the same manner, when the machine is connected to an extension, the outside line access number needs to be entered before fax numbers. You can also enter a pause time (i.e., the amount of time the machine waits after dialing the outside line access number when calling from an extension) together with these numbers. Enter fax numbers as described below when the machine is connected to an extension. |
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If you have not registered the outside line access number in the R-key, use
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The scanned data is sent to the specified destination. |
Calling the Recipient before Sending Fax Documents (Manual Sending) |
Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically. |
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For information on how to connect an external telephone to the machine, see "Connect Telephone Cables." |
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Switching Temporarily to Tone Dialing (Fax) |
If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations). |
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If you do not require a faxed copy of the information, press the right Any key to select <Done>. |
Dialing an Overseas Number (With Pauses) (Fax) |
When you dial or register an overseas number, you may need to insert a pause within the number. |
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*The default setting varies depending on the country or region you purchased. |
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The scanned data is sent to the specified destination. |
Canceling Sending Fax Documents |
Follow this procedure to cancel a transmission in progress. |
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Specifying Destinations (Fax) |
This section describes how to specify a fax destination. You can select a destination stored in the Address Book or a one-touch, or specify a new destination. |
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Specifying a New Fax Number |
You can specify a new fax number using |
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You can enter up to 120 characters for the fax number. Details of each item are shown below.
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For details on how to register the destination in the Address Book, see "Registering Fax Numbers in the Address Book." |
Using the Address Book (Fax) |
You must specify the destination to send documents. A maximum of 300 destinations (including 200 one-touch destinations) can be stored. If you store addresses in the Address Book, you can easily select them. |
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The icons displayed on the Address Book are:
You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the One-Touch (Fax) |
You can specify up to 200 destinations in one-touch. |
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the Group Addresses (Fax) |
Group address enables you to specify a group of registered destinations in the Address Book or one-touch. This is useful if you want to send the same document to several destinations. You can register up to 299 destinations in one group. |
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Specifying a Group from the Address Book (Fax) |
Specifying a Group from the One-Touch (Fax) |
Specifying a Group from the Address Book (Fax) |
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Specifying a Group from the One-Touch (Fax) |
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Sending Originals to More Than One Location (Broadcasting) (Fax) |
Broadcasting enables you to send the same document to multiple recipients. |
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The scanned data is sent to the specified destination. |
Specifying Fax Numbers via an LDAP Server |
You can specify e-mail addresses and fax numbers by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book. |
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For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter <Organization>/<Organization Unit> of the user as follows:
For information on using the software keyboard, see "Entering Characters."
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If you search for a fax number using the criteria specified in step 5, go to the next step.
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To cancel searching while the machine is searching for your criteria, press the left Any key to select <Cancel>. If the machine finds some results before you select <Cancel>, these search results are displayed.
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You can select up to 32 destinations.
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Selecting Resolution (Fax) |
You can specify the resolution before scanning the original. |
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Adjusting Density (Fax) |
You can adjust the density to the most appropriate level for the original manually. |
Manual Exposure Adjustment (Fax) |
Adjusting Base Color (Fax) |
Manual Exposure Adjustment (Fax) |
You can manually adjust the scan exposure to the most appropriate level for the original. |
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Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker. |
Adjusting Base Color (Fax) |
This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogues and paper, that have turned yellow from age. |
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If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level. |
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Selecting Image Quality (Fax) |
You can manually select the original type according to the type of image that you are scanning. |
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2-Sided Original (Fax) |
You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately. |
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Sending Originals at a Preset Time (Delayed Sending) (Fax) |
The delayed sending mode enables you to store a send job in memory, and have it sent at a later time. |
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The scanned data is stored in memory and sent to the specified destination at the specified send time. |
Direct Sending (Fax) |
The machine sends each page of the document to the destination as it is scanned. |
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Favorites (Fax) |
You can set any possible combination of send settings and register them as favorites in memory. You can register up to 9 favorites. This feature is useful for registering frequently used send settings. |
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Registering Favorites (Fax) |
Registering Names for Favorites from the Select Send Type Screen (Fax) |
Erasing Favorites (Fax) |
Using the Favorites (Fax) |
Checking Settings for Recalled Favorites (Fax) |
Registering Favorites (Fax) |
You can register names for favorites from the Select Send Type Screen or register settings for favorites from the Send Settings screen. |
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Registering Names for Favorites from the Select Send Type Screen (Fax) |
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Registering Favorites from the Send Settings Screen (Fax) |
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To store the current settings, select <Yes>. To cancel storing the settings, select <No>. |
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Erasing Favorites (Fax) |
You can erase the settings from the Select Send Type screen or from the Send Settings screen. |
Erasing Favorites from the Select Send Type Screen (Fax) |
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Erasing Favorites from the Send Settings Screen (Fax) |
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Using the Favorites (Fax) |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites. Then, when you need to specify the destination, all you have to do is select the favorites containing your stored document settings and the desired destination, and send your document. |
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Checking Settings for Recalled Favorites (Fax) |
This mode enables you to check detail settings for favorites. |
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Checking Favorites from the Select Send Type Screen (Fax) |
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Checking Favorites from the Send Settings Screen (Fax) |
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Job Recall (Fax) |
You can recall the addresses, scan settings, and send settings which have been set in the <Log>, and then send your documents. |
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You can check the recall settings by pressing the left Any key to select <Details>.
The Send Settings screen appears.
The Select Send Type screen appears.
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The scanned data is sent to the specified destination. |
Registering Your Machine's Fax Number |
Your machine's fax number must be registered. When you send a document, the number that you registered is printed on the recipient's paper. |
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Setting the Type of Telephone Line (Fax) |
Set the type of telephone line that is connected to the machine. |
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Sounding an Alarm When the Handset Remains Off the Hook (Fax) |
If the optional handset remains off the hook, an alarm sounds. |
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ECM Transmission (Fax) |
ECM (Error Correction Mode) is a mode that automatically detects and corrects fax transmission errors resulting from telephone line noise. ECM reduces errors when sending faxes in a poor telephone line condition. |
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Adjusting the Pause Time (Fax) |
Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number. This helps to improve the connection. |
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Redialing Automatically When the Line Is Busy (Auto Redial) (Fax) |
Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. The default settings are as follows:
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You can also use |
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Checking the Dial Tone before Sending (Fax) |
The following redirection problem may happen with certain kinds of fax machines on the market made by companies other than Canon. The Check Tone Before Sending mode prevents this rare occurrence from happening. |
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Registering the Machine's Name (Fax) |
Your name or company's name must be registered as the machine's name. |
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For information on using the software keyboard, see "Entering Characters." |
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Standard Send Settings (Fax) |
This mode enables you to change the standard settings for the send function. |
Storing the Standard Send Settings (Fax) |
You can store the standard send settings. The default settings are as follows:
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (Fax) |
You can restore the standard send settings to their default settings. |
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Printing the TX Terminal ID (Fax) |
The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax. Information such as your fax number and name is printed, enabling the recipient to know who sent the document. The default settings are as follows: <TX Terminal ID>: On <Printing Position>: Outside <Telephone # Mark>: FAX |
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Adjusting Sharpness (Fax) |
This mode enables you to scan original images with a sharper or softer contrast. |
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Specifying What to Display on the Screen for a Send Operation (Fax) |
This mode enables you to specify what screen is displayed for a send operation. When you select <Send/Fax> on the Main Menu screen and press [OK], the screen specified here is displayed for a send operation. |
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Restoring the Send Function Settings to Their Default (Fax) |
You can restore almost all of the Send Function Settings to their default settings. |
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Send Start Speed (Fax) |
This function enables you to change the send start speeds, which is useful when there is difficulty initiating the sending of a document. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, <7200 bps>, <4800 bps>, or <2400 bps>. |
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Registering the Outside Line Access Number in the R-Key (Fax) |
If your machine is connected through a PBX (Private Branch Exchange), it is necessary to set the access method. You can set the PBX type to <Prefix> or <HOOKING>. If you register the outside line access number in the R-key, you to easily access the outside line. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Receiving Faxes |
This section describes the settings and procedures for receiving fax documents. |
Methods for Receiving Faxes |
Selecting the Receive Mode (Fax) |
Printing Received Documents on Both Sides of Paper (Fax) |
Reducing a Received Document (Fax) |
Printing Footer Information on a Received Document (Fax) |
Specifying the Way of Printing When Toner Is Low (Fax) |
ECM Reception (Fax) |
Setting the Incoming Ring Tone (Fax) |
Receiving Documents Manually with an External Telephone (Remote Reception) (Fax) |
Adjusting the Auto Switch Time for the Manual RX Mode (Fax) |
Rejecting Incoming Faxes from the Unidentified Senders (Fax) |
Receive Start Speed (Fax) |
Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax) |
Printing All Documents Stored in the Memory Lock Reception Mode (Fax) |
Methods for Receiving Faxes |
Your machine provides several methods for receiving fax documents. You can receive documents automatically or manually. Follow the chart below to choose the fax receive mode that best suits your needs. |
Auto RX Mode |
In this mode, the machine receives documents automatically. Select this mode if you use the machine for fax operations only, and not for voice communications using an external telephone.
Simply set the receive mode to <Auto RX>. (See "Selecting the Receive Mode (Fax).")
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Fax/Tel Auto Switch Mode |
In this mode, the machine receives documents automatically for fax calls and the external telephone connected to the machine rings for telephone calls. (If <Incoming Ring> is set to <On>, the external telephone rings for both fax and telephone calls. To set the telephone to ring only when a telephone call is received, set <Incoming Ring> to <Off>.)
Make sure to do the following:
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Answer Mode |
In this mode, the machine receives documents automatically for fax calls and your answering machine records a message for telephone calls.
Make sure to do the following:
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Manual RX Mode |
In this mode, you can monitor all incoming calls by picking up the handset each time your telephone rings. This mode is a suitable option if you expect to use the machine mainly as a telephone, and only occasionally receive fax documents.
Make sure to do the following:
*If <Remote RX> is set to <On>, you can also start to receive fax documents by dialing from your telephone. (See "Receiving Documents Manually with an External Telephone (Remote Reception) (Fax).") |
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Telstra FaxStream™ Duet (Only for Australia) |
In Australia, Telstra offers the FaxStream™ Duet capability. If you subscribe to this service, your line is assigned two numbers: one for fax and one for phone. When the fax number is called, the network sends a specific ringing tone which your machine recognizes and automatically handles as a fax call. If the phone number is called, a different ringing tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end.
Three short rings, at regular intervals.
Make sure to do the following:
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Telecom FaxAbility (Only for New Zealand) |
In New Zealand, Telecom N.Z. offers the FaxAbility capability. This service allows you to assign two numbers to your line: one for fax and one for telephone. When the fax number is called, the network sends a specific ring tone which your machine recognizes and automatically handles as a fax call. If the telephone number is called, a different ring tone is sent out from the network so that the call is handled as a voice call. This means that there is no switching delay at the caller's end.
Make sure to do the following:
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Selecting the Receive Mode (Fax) |
Select the fax receive mode to suite your needs. |
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For <Fax/Tel Auto Switch>, you can specify optional settings. If you want to specify the optional settings, press [OK] again.
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Printing Received Documents on Both Sides of Paper (Fax) |
You can print received documents on both sides of the paper you select. This enables you to save paper. |
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Reducing a Received Document (Fax) |
You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. The default settings are as follows:
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Printing Footer Information on a Received Document (Fax) |
You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document. |
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Specifying the Way of Printing When Toner Is Low (Fax) |
This function enables you to continue printing your current jobs when the toner is low. |
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ECM Reception (Fax) |
ECM (Error Correction Mode) is a mode that automatically detects and corrects fax transmission errors resulting from telephone line noise. ECM reduces errors when receiving faxes in a poor telephone line condition. |
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Setting the Incoming Ring Tone (Fax) |
This function enables you to activate the ring alert of the external telephone when the machine receives a fax or telephone call in the Auto RX or Fax/Tel Auto Switch mode. The default settings are as follows:
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Receiving Documents Manually with an External Telephone (Remote Reception) (Fax) |
You can connect one external telephone to the machine. |
Activating the Remote Reception (Fax) |
Follow this procedure to turn on the remote reception. The default settings are as follows:
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Receiving Documents with the Remote Reception (Fax) |
Follow this procedure to receive fax documents using the remote reception. |
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If you hear someone on the line, you can start talking to the other party. |
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Adjusting the Auto Switch Time for the Manual RX Mode (Fax) |
This function enables you to set the machine to switch to document receive mode after ringing for a specified length of time in the Manual RX mode. |
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Rejecting Incoming Faxes from the Unidentified Senders (Fax) |
This function enables you to reject incoming faxes from senders who do not transmit their fax numbers (telephone numbers) to your machine. This can be useful when you do not want to receive direct mail (DM). |
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Receive Start Speed (Fax) |
This function enables you to change the receive start speeds, which is useful when there is difficulty initiating the receiving of a document. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If your document reception is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, <7200 bps>, <4800 bps>, or <2400 bps>. |
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Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax) |
Normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called memory lock reception. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If the Memory Lock Password has been set, enter the Memory Lock Password using |
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If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode. If you do not want to set the Memory Lock with a password, press [OK] without entering any numbers.
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If you want to print an RX report when receiving documents, use [ If you do not want to print an RX report, select <Off>, then press [OK].
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If you want to specify the Memory Lock Time settings, use [ If you do not want to specify the Memory Lock Time settings, select <Do Not Specify>, then press [OK]. Go to step 12. If <Do Not Specify> is selected, the Memory Lock mode will not start automatically at a specified time. The machine enters the Memory Lock mode only when you manually set the Memory Lock mode to <On> in step 6. |
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Printing All Documents Stored in the Memory Lock Reception Mode (Fax) |
Follow this procedure to print documents received when the machine is in the memory lock reception mode. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If the Memory Lock Password has been set, enter the Memory Lock Password using |
The received documents are printed. |
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Forwarding Received Fax Documents |
This machine enables you to automatically forward received fax documents to any desired destination. If a received document matches the specified forwarding conditions, it is forwarded to the specified destination. Received documents that do not match the forwarding conditions can also be forwarded to any desired destination. |
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Specifying Forwarding Settings (Fax) |
When Forwarding Destinations Do Not Match the Forwarding Conditions (Fax) |
Sending Documents in Memory to a Different Destination (Fax) |
Handling Forwarding Documents (Fax) |
Resending Documents with Forwarding Errors (Fax) |
Checking/Changing the Status of Documents with Forwarding Errors (Fax) |
Specifying Forwarding Settings (Fax) |
This section describes how to register, erase, print, check, and change the forwarding settings. |
Storing Forwarding Settings (Fax) |
You can register the forwarding conditions and destinations. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For information on using the software keyboard, see "Entering Characters." |
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The available forwarding conditions are:
If you select <disregard> or <Does Not Exist>, go to step 11. |
The following items are also available for entering the forwarding criterion:
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If you want to send multiple images as a single file without dividing them, use [ |
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When Forwarding Destinations Do Not Match the Forwarding Conditions (Fax) |
You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If you want to send multiple images as a single file without dividing them, use [ |
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Activating the Registered Forwarding Settings (Fax) |
You can set whether received documents are forwarded. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Each time you press [OK], the icon status displayed on the left side of the condition name is switched.
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Erasing Forwarding Settings (Fax) |
You can erase forwarding settings that have been stored. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Printing Forwarding Settings (Fax) |
You can print a list of the stored forwarding settings. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Checking/Changing Forwarding Settings (Fax) |
You can check or change forwarding settings that have been stored. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For instructions on changing forwarding settings, see "Storing Forwarding Settings (Fax)." |
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Sending Documents in Memory to a Different Destination (Fax) |
You can redirect the fax documents received in memory to the specified destination. |
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Handling Forwarding Documents (Fax) |
You can set how the machine handles the documents to be forwarded. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Resending Documents with Forwarding Errors (Fax) |
You can resend the fax documents that the machine failed to forward. |
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Checking/Changing the Status of Documents with Forwarding Errors (Fax) |
You can check the details of fax documents that the machine failed to forward. You can also erase and print those documents. |
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Checking/Changing the Status of Fax Documents in Memory |
The System Monitor screen enables you to view and change the status of fax documents in memory. |
Checking/Deleting Fax Transmission Documents |
Checking/Deleting Fax Reception Documents |
Checking/Printing the Fax Log |
Checking/Deleting Fax Transmission Documents |
You can check the detailed information of fax documents currently being sent or waiting to be sent, then delete unwanted documents as necessary. |
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Checking/Deleting Fax Reception Documents |
You can check the detailed information of the fax documents currently being received or fax documents that have been received in memory. If the documents are unwanted, you can delete them as necessary. In addition, documents that have been received in memory can be forwarded to a specified destination. |
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Checking/Printing the Fax Log |
You can view or print the results of fax transactions that list all faxes sent or received. |
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If you do not want to print the list, go to step 8. |
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I-Fax |
I-Fax Instructions For the settings you can customize for I-fax operations, see "FAX," "E-mail," and "Setting Menu." |
Introduction to Using I-Fax Functions |
Internet faxing (I-fax) enables you to send and receive fax documents over the network. Scanned documents are converted to TIFF format and are transmitted as an e-mail attachment to the recipient's I-fax compatible machine. For I-fax functions, enter the recipient's e-mail address instead of the fax number.
Register your name or company name. (See "Registering the Machine's Name (Fax).")
Set the current time and date. (See "Setting the Date and Time.")
Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")
Set the e-mail settings to enable your machine to communicate with a mail server. (See "Setting Scan to E-Mail and I-fax.") |
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Sending I-Faxes |
This section describes the settings and procedures for sending I-fax documents. |
Basic Methods for Sending I-Faxes |
Canceling Sending I-Fax Documents |
Basic Methods for Sending I-Faxes |
This section describes the flow of sending I-faxes. |
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You can specify the following settings:
*If you want to divide multiple images into single pages and send each page as a separate file, use [ If you want to send multiple images as a single file without dividing them, use [ |
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The scanned data is sent to the specified destination. |
Canceling Sending I-Fax Documents |
Follow this procedure to cancel a transmission in progress. |
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PC Fax |
PC Fax Instructions To use the PC fax function with the imageRUNNER C1028, the optional Super G3 FAX Board is required. |
System Requirements (PC Fax) |
The fax driver can be used in the following system environments:
Any computer which runs the above operating system software properly. |
Where to Find Help (PC Fax) |
Here is where to get immediate help if you are having problems installing or using the fax driver. |
Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your fax driver are included in the README.HTA file provided with the driver. This file is located in \FAX\uk_eng.
You can locate additional help for questions you may have regarding your fax in the Online Help file provided with the driver. In the fax properties dialog box, you can click [Help] to display additional information about every feature and option in the fax driver.
If the Online Help file does not provide the information you need, contact your local authorized Canon dealer or service provider. |
Faxing Fundamentals (PC Fax) |
This section explains the fundamental operations of the fax driver, such as how to display the fax driver, and how to send a fax from a computer. |
Faxing a Document (PC Fax) |
Specifying the Fax Settings Beforehand (PC Fax) |
Setting Up the Fax Configuration (PC Fax) |
Viewing the Online Help (PC Fax) |
Faxing a Document (PC Fax) |
The procedure for faxing a document created in application software is as follows. |
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The [Print] dialog box is displayed.
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The fax driver screen is displayed.
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The [Print] dialog box is displayed. |
The [Fax Sending Settings] dialog box is displayed. |
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Faxing begins. |
Specifying the Fax Settings Beforehand (PC Fax) |
To fax a document, follow the procedure below. |
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The [Printers and Faxes] folder is displayed.
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The fax driver screen is displayed. The fax driver screen includes the following sheets.
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For details about the fax driver settings, click [Help] in the bottom right-hand corner of the fax driver window to view the online help. |
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Setting Up the Fax Configuration (PC Fax) |
To configure the fax conditions, follow the procedure below. |
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The [Printers and Faxes] folder is displayed.
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The printer properties dialog box is displayed. |
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Viewing the Online Help (PC Fax) |
To view the online help, follow the procedure below. |
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See "Faxing a Document (PC Fax)" or "Specifying the Fax Settings Beforehand (PC Fax)" on how to display the fax driver screen. |
The online help is displayed. |
Printing from Computer |
This category describes how to print from computers. |
Introduction to Using Print Functions |
Normally, the series of operations involved in printing data from a computer is specified by control commands
generated using a printer driver. Control commands are a command system for controlling a printer. For example, when printing using a printer driver, control commands print data according to the following flow.
To print in the following printer modes, a Printer Driver supported by this machine must be installed. For installing the driver to send a print job to the machine over a network, see "Network Connection" in the Starter Guide. |
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UFR (Ultra Fast Rendering) is printing technology developed by Canon. High-speed printing is made possible by sharing the processing of print data normally done by the machine with the computer. |
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PCL (Print Control Language), developed by Hewlett-Packard, is a command system for controlling page printers. Command versions supported by this machine are PCL5c and PCL6. |
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PS (PostScript), developed by Adobe Systems, is a page description language renowned for its use in desktop publishing and publishing on demand. The version supported by this machine is PS3. |
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Printing through USB Connection |
Printing through Network Connection |
Where to Find Help |
Printing through USB Connection |
To install the printer driver through a USB connection, see "USB Connection," in the Starter Guide. |
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Printing through Network Connection |
To install the printer driver through network, see "Network Connection," in the Starter Guide. |
Where to Find Help |
Here is where to get immediate help if you are having problems installing or using the printer driver.
Any enhancements, limitations, and restrictions you need to be aware of when installing and using your printer driver are included in the README.HTA file provided with the driver. The README.HTA file is located in \UFRII\uk_eng, \PCL\uk_eng, or \PS\uk_eng.
You can locate additional help for questions you may have regarding your printer in the Online Help provided with the driver. In the printer properties dialog box, you can click [Help] to display additional information about every feature and option in the UFRII LT, PCL5c, PCL6, and PS3 printer drivers. See the Online Help for the detailed information on specifying UFR II, PCL, and PS options.
If the Online Help does not provide the information you need, contact your local authorized Canon dealer or service provider. |
Printing Fundamentals |
This section explains how to print a document and how to display the online help. |
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Printing with the Printer Driver |
Setting Printer Conditions Beforehand |
Setting the Printer Configuration |
Viewing the Online Help |
Printing with the Printer Driver |
The procedure for printing a document created in application software is as follows. |
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The printer driver screen is displayed.
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Printing begins. |
Setting Printer Conditions Beforehand |
To configure the printing conditions, follow the procedure below. |
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The [Printers and Faxes] folder is displayed.
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The printer driver screen is displayed. |
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The printer whose settings you have configured will print with the same settings every time. |
Setting the Printer Configuration |
To set the printer configuration, follow the procedure below. |
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The [Printers and Faxes] folder is displayed.
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The printer properties dialog box is displayed. |
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Viewing the Online Help |
To view the online help, follow the procedure below. |
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See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen. |
The online help is displayed. |
Printing Directly Using the Command Prompt |
You can print directly by entering the LPR command in the command prompt. When printing with LPR commands, print settings can be specified from both the control panel and the command prompt.
You can specify LPR command settings with the P option, where each item is separated with an underscore ( _ ). The following commands are supported with this machine. |
Item | Command |
Paper Size | A4, A5, B5, LETTER, LEGAL |
Layout | SIMP (One-sided), DUPL (Two-sided/Long Edge), DUPS (Two-sided/Short Edge) |
Copies | C<Number of copies>. |
Command example (with Paper Size as "A4," Layout as "DUPL," and Copies as "20"): Input Example : lpr -S <IP Address> -P A4_DUPL_C20 <file name> |
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Settings that are applied to this printing method can be selected from the control panel. For more information, see "Settings Menu." |
Checking and Canceling Print Jobs/Checking Print Logs |
You can check the numbers of prints and the print results, or you can cancel a print job before the printing starts. |
Checking Print Jobs |
Canceling Print Jobs |
Checking Print Logs |
Checking Print Jobs |
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Canceling Print Jobs |
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Checking Print Logs |
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Printing from Memory Media (Direct Print) |
This category describes how to print from memory media. |
Printing with Direct Print |
You can print data from a memory medium, such as an SD Card, by directly inserting it into the machine and selecting the desired image on the display. You do not need to connect the machine to your computer. |
Memory Media Supported by This Machine |
Data Supported by This Machine |
Inserting Memory Media |
Removing Memory Media |
Printing from Memory Media |
Memory Media Supported by This Machine |
The memory media listed below are compatible with this machine. |
USB Memory/Memory cards that can be directly inserted into the slot: | |
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Memory cards that can be inserted in the slot using an adapter: | |
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*1 Use the special adapter provided with the card. |
Data Supported by This Machine |
Note the followings so you can use an appropriate memory medium.
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Inserting Memory Media |
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Insert only one memory medium into the slot. Confirm that the Access lamp has lit up. |
Media Type | Inserting Media |
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*1 Be sure to attach the memory medium to the special adapter before inserting it into the slot. |
Removing Memory Media |
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Printing from Memory Media |
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<Direct Print> is displayed only if <Direct Print> in <Memory Media Settings> is set to <On>. (See "Restricting Printing Images from a USB Memory.") |
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If you want to print an index of all the files in the selected memory medium, see "Index Printing." |
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If you select data which is saved outside the folder, skip to step 8.
You can select the desired data by sorting all data according to date or extension. If you want to sort data by date, see "Selecting Files by Date." If you want to sort data by extension, see "Selecting Files by Extension." |
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In the <Image Display> mode, the screen below appears. Use [ You can select multiple data at once from one folder.
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In the <Image Display> mode, the screen below appears. |
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The following are the settings that can be made:
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When printing is complete, remove the memory medium.
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Index Printing |
You can print an index of the data saved on a memory medium. |
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If the selected folder contains a subfolder, the files in that folder will not be printed.
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Press [OK] after making each setting.
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When printing is complete, remove the memory medium.
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Selecting All Files in Folder |
You can print all files in the selected folder. |
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When printing is complete, remove the memory medium.
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Selecting Files by Date |
You can print only the selected files saved within the specified range of dates or all files on the specified dates. |
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When printing is complete, remove the memory medium.
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Selecting Files by Extension |
You can print only the selected files or all files of the specified extension. |
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When printing is complete, remove the memory medium.
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Printer Settings from the Machine |
This category describes the printer settings which you can specify from the machine. |
Settings Menu |
There are some settings which can be made from the machine. To set up from the machine, see "Making the Printer Settings from the Machine." |
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Making the Printer Settings from the Machine |
Number of Copies |
2-Sided |
Paper Feed |
Print Quality |
Layout |
Auto Continue |
Collate |
Timeout |
Personality |
Mode Priority |
Auto Select |
Color Mode |
Gradation Settings |
Compressed Image Output |
Initialize Printer Settings |
PCL Settings |
PS Settings |
Making the Printer Settings from the Machine |
To set up from the machine, select <Printer Settings> in <Additional Func.>. |
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Some menus have one more step for selecting the setting you want to make. In this case, repeat the step 4. |
If you select <Number of Copies>, the screen below appears. |
Number of Copies |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the number of copies printed. The default setting is <1>. You can specify up to 999 copies. |
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2-Sided |
An asterisk (*) indicates the default setting in this section. This parameter enables you to select one-sided or two-sided printing. When <2-Sided> is specified, the document is printed on both sides of the paper. |
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Paper Feed |
You can specify the following settings from <Paper Feed>. |
Default Paper Size |
Default Paper Type |
Paper Size Override |
Default Paper Size |
An asterisk (*) indicates the default setting in this section. This parameter defines the default paper size used when the paper size cannot be set within the application software, when no paper source is specified. |
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Default Paper Type |
An asterisk (*) indicates the default setting in this section. This parameter sets the default paper type to be used for print jobs. This machine has internally defined optimal print modes for each specified paper type. |
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Paper Size Override |
An asterisk (*) indicates the default setting in this section. Paper of the size selected in the printer driver might not be loaded in any of the machine's paper drawers. If this setting is enabled, the machine will automatically substitute paper of an available size for the missing paper, as shown in the table below. |
Printer Driver Setting | Substitute Paper |
LTR | A4 |
A4 | LTR |
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Print Quality |
You can specify the following settings from <Print Quality>. |
Gradation Level |
Toner Density |
Save Toner |
Line Control |
Gradation Level |
An asterisk (*) indicates the default setting in this section. This setting specifies the gradation level for printing data. Specify <High Gradation 1> when printing pictures or other data in general quality and specify <High Gradation 2> when printing in higher quality. |
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Toner Density |
An asterisk (*) indicates the default setting in this section. This setting adjusts the print density of the respective colors. Moving the density scale to the left makes the print image lighter, and to the right makes the print image darker. This setting has 17 levels you can adjust, with level <0> (middle level) being the default setting. |
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Save Toner |
An asterisk (*) indicates the default setting in this section. This setting enables you to set the Toner Save function. Toner Save uses less toner to print documents and may result in longer toner life. |
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Line Control |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the image processing for lines. Under most circumstances, it is preferable to leave this setting as <Resolution Priority>. If <Resolution Priority> is selected, image processing is performed that upholds the same resolution as text for lines. If <Gradation Priority> is selected, image processing is performed that upholds the same color and gradation as graphics for lines. |
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Layout |
You can specify the following settings from <Layout>. |
Binding Location |
Unit of Measure |
Margin |
Binding Location |
An asterisk (*) indicates the default setting in this section. This parameter determines whether the binding position is along the long edge or the short edge of the paper. When binding for two-sided printing, the image orientation is automatically adjusted for correct layout. When the binding position is on the long edge of the paper: When the binding position is on the short edge of the paper: |
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Unit of Measure |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the unit of measurement you would like to use to specify page margins. |
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Margin |
An asterisk (*) indicates the default setting in this section. This setting enables you to set the page margin in millimeters. The settings can be set in increments of 0.5 mm from -50.0 mm through +50.0 mm. Use [▲] to increase the width of the inside margin. Use [▼] to increase the width of the outside margin. You can specify the edge along which the margin will be created in the <Binding Location> setting (previous setting). To create a margin along one of the edges of the paper, use this setting in combination with the <Binding Location> setting. |
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Auto Continue |
An asterisk (*) indicates the default setting in this section. This setting enables you to automatically clear an error and continue printing when an error occurs (Error skip). If <On> is selected, error skips are performed automatically. If <Off> is selected, you must perform error skips from the control panel. |
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Collate |
An asterisk (*) indicates the default setting in this section. This setting enables you to sort copies into sets arranged in page order. If <On> is selected, all pages of each copy are printed before printing the next copy. If <Off> is selected, all copies of the same page are printed before printing the next page. Examples of each collate option when printing three copies of three page document: |
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Timeout |
An asterisk (*) indicates the default setting in this section. If the data for a job does not end, the machine does not start the next job even if it receives other print commands. In cases like this, use the Timeout setting to force jobs to finish if no data is received during the set period of time. If Timeout is enabled, jobs can finish automatically. For example, if print data still remains in the machine because a form feed command cannot be processed, the paper can be fed automatically. If Timeout is <Off>, jobs will not end automatically. |
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Personality |
An asterisk (*) indicates the default setting in this section. This setting enables the machine to process data received from the host computer in the specified data format. The machine can distinguish between computer-sent control commands and Direct Print data and automatically switch personalities. However, in instances such as where received control commands are exclusively defined or the machine does not automatically switch to the appropriate personality, please set this setting to match received data. The machine enables you to switch the personality and set specifications for printing using the menu functions on the display. Setting <Personality> to <Auto> makes the machine determine the type of data received from the host on a job-by-job basis. If you are printing from applications on a computer, we recommend that you use the <Auto> setting. |
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Mode Priority |
An asterisk (*) indicates the default setting in this section. This setting determines which personality should be used if a job is received without a specified command language or Direct Print data. <Mode Priority> is used when <Personality> is set to <Auto>. Off PS PCL |
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Auto Select |
An asterisk (*) indicates the default setting in this section. This setting defines the personality options available for the machine receiving a job without a specified command language or Direct Print data. The setting is applied only when <Personality> is set to <Auto>. The PS and PCL personalities can be enabled or disabled. If <On> is selected, the selected personality is available for the machine. If <Off> is selected, the selected personality is not available for the machine. |
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Color Mode |
An asterisk (*) indicates the default setting in this section. This setting enables you to set the color mode you want to specify when printing. If <Auto Detect> is selected, the machine automatically decides whether to print in color or black and white depending on the color type of the original. |
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Gradation Settings |
An asterisk (*) indicates the default setting in this section. Set this function when the gradation of graphics (illustrations made by software applications) or images (bitmap images) does not print smoothly (the color changes stand out). <Smooth 2> performs a smoother gradation than <Smooth 1>. If <Smooth 1> is selected and the gradation is still not printed smoothly, select <Smooth 2>. You can select whether to apply smoothing to graphics or image data. |
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Compressed Image Output |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify how the data should be treated if the data size of the print job is too large to be stored in the machine's internal memory. If <Output> is selected, the data is highly compressed (so it is able to stored in the internal memory), and then the job is printed. However, the print quality may diminish. If <Display Error> is selected, the job can be cancelled without being compressed. |
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Initialize Printer Settings |
The menu settings can be reset to the factory defaults by initializing the printer settings. If you select <Initialize Printer Settings>, the confirmation message <Initialize settings?> is displayed. If you select <Yes>, the settings are initialized. If you select <No>, the settings are not initialized. |
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PCL Settings |
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Paper Save (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting specifies whether to output a blank page when software does not send print data between End Page codes. If <On> is selected, a blank page is not output, thus saving paper. If <Off> is selected, a blank page is output. |
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Orientation (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to set the paper orientation. If <Portrait> is selected, the print image is printed in portrait orientation regardless of the orientation of the paper in the paper drawers. If <Landscape> is selected, the print image is printed in landscape orientation regardless of the orientation of the paper in the paper drawers. |
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Font Number (PCL Only) |
An asterisk (*) indicates the default setting in this section. You can set the default font typeface for this printer function using the corresponding font numbers. Valid font numbers are from 0 to 104. |
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Point Size (PCL Only) |
An asterisk (*) indicates the default setting in this section. If the number selected in <Font Number> is that of a proportionally spaced scalable font, this option appears in the PCL menu. It enables you to specify a point size for the default font. The point size can be adjusted in increments of 0.25 pts. |
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Pitch (PCL Only) |
An asterisk (*) indicates the default setting in this section. If the number selected in <Font Number> is that of a fixed pitch scalable font, <Pitch> appears in the PCL menu. It enables you to specify the pitch for the default font. The pitch can be adjusted in increments of 0.01 cpi (characters per inch). |
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Form Lines (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the number of lines to be printed on a page. You can specify from 5 to 128 lines. |
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Symbol Set (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to select the symbol set most suited to the needs of the host computer. |
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Custom Paper Size Setting (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify a custom paper size. If <On> is selected, you can enter a custom size. |
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Unit of Measure (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the unit of measurement you would like to use to specify your custom paper size. |
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X dimension (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the X dimension of the custom paper. The X dimension can be adjusted from 76.2 mm through 216.0 mm in increments of 0.1 mm. This function can be very useful when part of the printed image is cut off. Increasing this dimension may allow some of the missing image to be correctly printed. Make sure you do not increase the X dimension beyond the actual size of the paper you are using for printing. |
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Y dimension (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the Y dimension of the custom paper. The Y dimension can be adjusted from 127.0 mm through 356.0 mm in increments of 0.1 mm. This function can be very useful when part of the printed image is cut off. Increasing this dimension may allow some of the missing image to be correctly printed. Make sure you do not increase the Y dimension beyond the actual size of the paper you are using for printing. |
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Append CR to LF (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify whether to append a carriage return (CR) when line feed code (LF) is received. If <Yes> is selected, the print head moves to the beginning of the next line when line feed code is received. If <No> is selected, the print head moves down to the next line when line feed code is received, and the margin does not change (such as to the beginning of the next line). |
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Enlarge A4 Print Width (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting determines whether to expand the printable area of A4 size paper to that of Letter size in width. If <Yes> is selected, all the area on a page 4.23 mm from the top and bottom edges and 1.28 mm from the left and right edges is available for printing on A4 paper. Only the width increases. If <No> is selected, all the area on a page 4.23 mm from the top, bottom, left, and right edges is available for printing on A4 paper. |
Settings | On | Off |
A: Length | 288.54 mm | |
B: Width | 203.22 mm | 201.54 mm |
C: Left and right edges | 3.39 mm | 4.23 mm |
D: Top and bottom edges | 4.23 mm |
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Halftones (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting specifies how you print halftones. Halftoning is used to print each process color at a different intensity, allowing millions of different color to be reproduced using only the four process colors. Depending on the required intensity of a given color, toner is placed on paper in dots of different sizes. The grid of dots used for each toner color is called a screen. Halftone screens are aligned to unique angles designed to eliminate interference patterns called moiré (a shimmering, wavy effect) that can arise with halftoning. If <Resolution> is selected, a dither pattern that gives priority to the resolution of the images is used. This helps eliminate the appearance of jagged or uneven lines along the edges of objects and is best for printing standard text and graphics. If <Gradation> is selected, a dither pattern that gives priority to the appearance of smooth changes in tone is used. This is best for reproducing images with delicate gradations or changes of tone. |
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RGB Source Profile (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to define the characteristics of the RGB profile (color data represented using the RGB (Red Green Blue) color model) that is appropriate for your monitor, used when printing color images or graphics in a document. This ensures that the machine uses the most appropriate color conversion when printing color documents using the CMYK (Cyan Magenta Yellow blacK) color model. The default setting is <sRGB>. sRGB Gamma 1.5, Gamma 1.8, and Gamma 2.4 |
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Output Profile (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to define the profile that is appropriate for the data you are going to print. It is applied to all data in the print job, so make sure the selected profile is right for your job. Normal Photo |
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Matching Method (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to specify a method of printing when the <RGB Source Profile> is applied. This machine includes a color management system that provides the following color rendering styles. Perceptual Saturation Colorimetric |
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Gray Compensation (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting determines whether only black (K) toner is used when the ratio of R (red) to G (green) to B (blue) is the same. Gray compensation can be set for Text and Graphics data. If <On> is selected, black and gray data for the equivalent levels of RGB is printed using the black (K) toner only, thereby lessening toner bleeding. If <Off> is selected, black and gray data for the equivalent levels of RGB is printed using all 4 (CMYK) toners. However, there is a possibility that the toner may bleed. |
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CMS (Matching) Selection (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to select whether the color process will be done by the printer or the host computer (printer driver). If <Printer> is selected, the color process will be done by the printer. If <Host> is selected, the color process will not be done by the printer. |
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CMS (Matching)/Gamma (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to select whether to perform color matching, or perform color correction by specifying a Gamma value. Settings can be applied separately for text, graphics, and image data. Making changes to this setting switches between available / unavailable for the following items. |
Gamma | CMS | |
RGB Source Profile | Unavailable | Available |
Matching Method | Unavailable | Available |
Output Profile | Unavailable | Available |
Gamma | Available | Unavailable |
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Gamma Correction (PCL Only) |
An asterisk (*) indicates the default setting in this section. The brightness of printing can be adjusted to not lose the brightest and darkest portions of the original data. For example, this setting is made when the printout is brighter than the original image (original photograph before being scanned, graphics created on a monitor, etc.) or when wanting to change the brightness before printing. Four gamma correction values are available. The larger numbers result in darker printed documents. <1.4> is the value for an uncorrected (default) state. Settings can be applied separately for text, graphics, and image data. |
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Advanced Smoothing (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting smooths jagged outlines of graphics (illustrations created by application software) and characters. <Smooth 2> performs a higher level of smoothing than <Smooth 1>. If <Smooth 1> is selected and the results are still not printed smoothly, select <Smooth 2>. By switching the on/off for "Graphics" and "Text", you can select whether to apply smoothing to graphics or text data. |
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BarDIMM (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting is available only if the machine is equipped with the optional Barcode Printing Kit. For details, see the "Bar Code Printing Guide" included with the optional Barcode Printing Kit. |
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FreeScape (PCL Only) |
An asterisk (*) indicates the default setting in this section. This setting is available only if the machine is equipped with the optional Barcode Printing Kit. For details, see the "Bar Code Printing Guide" included with the optional Barcode Printing Kit. |
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PS Settings |
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Job Timeout (PS Only) |
Wait Timeout (PS Only) |
Print PS Errors (PS Only) |
RGB Source Profile (PS Only) |
CMYK Simulation Profile (PS Only) |
Use Grayscale Profile (PS Only) |
Output Profile (PS Only) |
Matching Method (PS Only) |
RGB Pure Black Process (PS Only) |
CMYK Pure Black Process (PS Only) |
Pure Black Text (PS Only) |
Halftones (PS Only) |
Advanced Smoothing (PS Only) |
Toner Volume Adjustment (PS Only) |
Job Timeout (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the amount of time before a job times out. If a job has not finished within the set time limit, the job automatically cancels. |
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Wait Timeout (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify the amount of time the machine will wait for data sent from the host computer before it times out. If data is not received within the set time limit, the job automatically cancels. |
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Print PS Errors (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting determines whether an error page is printed when an error occurs. |
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RGB Source Profile (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to specify the RGB profile (color data represented using the RGB (Red Green Blue) color model) that is appropriate for the characteristics of your monitor. This setting is applied when printing a document containing color images or graphics made by the RGB color model. Settings can be applied separately for text, graphics, and image data. sRGB Gamma 1.5, Gamma 1.8, and Gamma 2.4 |
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CMYK Simulation Profile (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to specify the simulation target to print the CMYK (Cyan Magenta Yellow blacK) data. The machine converts CMYK data into a device dependent CMYK color model based on the simulation target selected in the CMYK Simulation Profile. US Web Ctd(Canon) Euro Standard |
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Use Grayscale Profile (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to define how device dependent gray data is processed. If <On> is selected, device dependent gray data is converted into CMYK data using the grayscale profile of the machine. The data may be reproduced using only the black (K) toner, depending upon the <Pure Black Text> process or <Output Profile>. If <Off> is selected, device dependent gray data is reproduced using black (K) toner only. |
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Output Profile (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to define the profile that is appropriate for the data you are going to print. It is applied to all data in the print job, so make sure the selected profile is right for your job. Settings can be applied separately for text, graphics, and image data. Under most circumstances, it is preferable to select <Normal> for text and graphics data, and <Photo> for image data. Normal Photo TR Normal TR Photo |
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Matching Method (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting allows you to specify a method of printing when <RGB Source Profile> is applied. This machine includes a color management system that provides the color rendering styles outlined below. Settings can be applied separately for text, graphics, and image data. Perceptual Saturation Colorimetric |
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RGB Pure Black Process (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify how black and gray data with the equivalent ratio of R to G to B should be processed when device dependent RGB data is converted into device dependent CMYK data using the <RGB Source Profile> of the machine. If <On> is selected, black and gray data with the equivalent ratio of R to G to B is printed using the black (K) toner only, regardless of the selected <Output Profile> setting. If <Off> is selected, black and gray data with the equivalent ratio of R to G to B is printed using CMYK toners based on the selected <Output Profile> setting. |
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CMYK Pure Black Process (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to specify how monochrome data (C=M=Y=0) should be printed when the device dependent CMYK data is processed using the <CMYK Simulation Profile> of the machine. If <On> is selected, monochrome data (C=M=Y=0) is printed using the black (K) toner only, regardless of the selected <Output Profile> setting. If <Off> is selected, monochrome data (C=M=Y=0) is printed using CMYK toners based on the selected <Output Profile> setting. |
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Pure Black Text (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting affects the printout for black (R=G=B=0% or C=M=Y=100%/Bk=N% or C=M=Y=0%/Bk=100%) text on a page. Under most circumstances it is preferable to leave this option set to <On>. If <On> is selected, black colors generated by applications are printed using only 100% black toner. This means that the color toner will not be misaligned since only one toner color (black) is used. ![]() If <Off> is selected, the black text is printed using CMYK toners based on the selected Output Profile setting. For some jobs, it is preferable to turn this option <Off>. ![]() |
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Halftones (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting specifies how you print halftones. Print data is expressed in dots. Fine gradations, edges, and shades are expressed by using dither patterns, which are groups of dots. This is called halftone processing. For example, using a pattern that sharpens character and line edges, or a pattern that smoothens image and graph gradation, enables you to obtain the most suitable texture. If <Error Diffusion> is set to <Off>, select <Resolution> or <Gradation> for each of <Text>, <Graphics>, and <Image>: Resolution Gradation If <Error Diffusion> is set to <On>, the machine uses an error diffusion method that gives priority to printing fine lines or text. This is best for printing images with small text or very fine lines. |
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Advanced Smoothing (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting smoothes jagged outlines of graphics (illustrations created by application software) and characters. <Smooth 2> performs a higher level of smoothing than <Smooth 1>. If <Smooth 1> is selected and the results are still not printed smoothly, select <Smooth 2>. By switching the on/off for <Graphics> and <Text>, you can select whether to apply smoothing to graphics or text data. |
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Toner Volume Adjustment (PS Only) |
An asterisk (*) indicates the default setting in this section. This setting enables you to set the Toner Save function. Toner Save uses less toner to print documents and may result in longer toner life. If <Normal> is selected, text and line data are printed with a toner volume that upholds the resolution for text and lines. Other types of data are printed with a toner volume that upholds the color. If <Gradation> is selected, all data is printed with a toner volume that upholds the color. |
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Scanning Documents to a File Server |
Instructions for sending scanned documents to a file server. |
Overview of Scanner Functions |
This machine enables you to send scanned documents to a file server. Scanned documents are converted to file formats such as TIFF and are transmitted to the specified file server. |
Introduction to Using Scanner Functions - Scanning Documents to a File Server |
The necessary settings before scanning documents to a file server is as follows.
For instructions, see "Setting Scan to File Server."
For instructions, see "Setting Scan to File Server." |
Basic Methods for Scanning Documents to a File Server |
This section describes the basic procedure for sending scanned documents to a computer that acts as a file server on a network. |
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If you select <Scan to Store>, use [
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For information on how to specify the file server's address, see "Specifying Destinations (Scan to File Server)." |
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You can specify the following settings:
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The scanned data is sent to the specified destination. |
Canceling Scanning Documents to a File Server |
Follow this procedure to cancel a transmission in progress. |
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Specifying Destinations (Scan to File Server) |
This section describes how to specify the destination to send documents to a file server. You can select a destination stored in the Address Book or a one-touch, or specify a new address. |
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Specifying a New Destination (Scan to File Server) |
Specifying a Destination Using the Keyboard (FTP) (Scan to File Server) |
Specifying a Destination Using the Keyboard (Windows (SMB)) (Scan to File Server) |
Specifying a Destination Using the Browse Key (Windows (SMB)) (Scan to File Server) |
Specifying Destinations Using the Address Book (Scan to File Server) |
Using the One-Touch (Scan to File Server) |
Using the Group Addresses (Scan to File Server) |
Specifying a Group from the Address Book (Scan to File Server) |
Sending Originals to More Than One Location (Broadcasting) (Scan to File Server) |
Sending Documents to Your Folder Using Authorized Send |
Specifying a New Destination (Scan to File Server) |
This section describes how to specify a new file server on the network as the destination of a send job. |
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Specifying a Destination Using the Keyboard (FTP) (Scan to File Server) |
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If you select <Scan to Store>, use [
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<FTP>: Select this protocol if you are sending documents to a computer running Sun Solaris 2.6 or later, Mac OS X, Internet Information Services 5.0 under Windows 2000 Server, Internet Information Services 5.1 under Windows XP Professional, Internet Information Services 6.0 under Windows Server 2003, Internet Information Services 7.0 under Windows Vista/ Server 2008, Internet Information Services 7.5 under Windows 7 / Server 2008 R2 or Red Hat Linux 7.2. |
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You can enter up to 120 characters for the path.
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You can enter up to 24 characters for the name.
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You can enter up to 24 characters for the password.
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For details on how to register the destination in the Address Book, see "Registering File Server Addresses in the Address Book." |
Specifying a Destination Using the Keyboard (Windows (SMB)) (Scan to File Server) |
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If you select <Scan to Store>, use [
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<Windows (SMB)>: Select this protocol if you are sending documents to a computer running UNIX/Linux (Samba 2.2.8a or later) or Windows 2000/XP/Vista/7/Server 2003/Server 2008.
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You can enter up to 120 characters for the path.
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You can enter up to 24 characters for the name.
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You can enter up to 14 characters for the password.
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Specifying a Destination Using the Browse Key (Windows (SMB)) (Scan to File Server) |
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If you select <Scan to Store>, use [
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<Windows (SMB): Browse>: Select this protocol if you want to specify a file server connected to a specific network.
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For details on how to register the destination in the Address Book, see "Registering File Server Addresses in the Address Book." |
Specifying Destinations Using the Address Book (Scan to File Server) |
You must specify the destination to send documents. A maximum of 300 destinations (including 200 one-touch destinations) can be stored. If you store addresses in the Address Book, you can easily select them. |
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If you select <Scan to Store>, use [
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The icons displayed on the Address Book are:
You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the One-Touch (Scan to File Server) |
You can specify up to 200 destinations in one-touch. |
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If you select <Scan to Store>, use [
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the Group Addresses (Scan to File Server) |
Group Address enables you to specify a group of registered destinations in the Address Book or one-touch. This is useful if you want to send the same document to several destinations. You can register up to 299 destinations in one group. |
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Specifying a Group from the Address Book (Scan to File Server) |
Specifying a Group from the One-Touch (Scan to File Server) |
Specifying a Group from the Address Book (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Specifying a Group from the One-Touch (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Sending Originals to More Than One Location (Broadcasting) (Scan to File Server) |
Broadcasting enables you to send the same document to multiple recipients. |
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If you select <Scan to Store>, use [
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The scanned data is sent to the specified destination. |
Sending Documents to Your Folder Using Authorized Send |
Authorized Send offers an easy way to specify your folder as the destination when you send documents to a file server. If Active Directory is used as an authentication server, the machine automatically obtains your home directory name (folder name) from an authentication server during communication with the server when you log in to Authorized Send. With the selection of <Send File to Self>, you can specify this folder as destination. |
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You can enter up to 24 characters for the password. |
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If authentication is successful, the Select Send Type screen appears. |
Your folder path appears on the screen.
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For details on how to send the documents, see "Basic Methods for Scanning Documents to a File Server." |
Selecting Color/File Format (Scan to File Server) |
You can select the color mode and file format when sending documents to a file server. |
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If you select <Scan to Store>, use [
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If you want to send multiple images as a single file without dividing them, use [ |
Selecting Resolution (Scan to File Server) |
You can specify the resolution before scanning the original. |
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If you select <Scan to Store>, use [
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The following resolution is available.
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Adjusting Density (Scan to File Server) |
You can adjust the density to the most appropriate level for the original manually. |
Manual Exposure Adjustment (Scan to File Server) |
Adjusting Base Color (Scan to File Server) |
Manual Exposure Adjustment (Scan to File Server) |
You can manually adjust the scan exposure to the most appropriate level for the original. |
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If you select <Scan to Store>, use [
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Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker. |
Adjusting Base Color (Scan to File Server) |
This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogues and paper, that have turned yellow from age. |
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If you select <Scan to Store>, use [
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If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level. |
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Selecting Image Quality (Scan to File Server) |
You can manually select the original type according to the type of image that you are scanning. |
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If you select <Scan to Store>, use [
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If you select <Text/Photo>, go to the next step as necessary. |
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Move the indicator to the left to make the text level higher or move it to the right to make the photo level higher. |
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2-Sided Original (Scan to File Server) |
You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately. |
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If you select <Scan to Store>, use [
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Sending Originals at a Preset Time (Delayed Sending) (Scan to File Server) |
The delayed sending mode enables you to store a send job in memory, and have it sent at a later time. |
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If you select <Scan to Store>, use [
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The scanned data is stored in memory and sent to the specified destination at the specified send time. |
Naming a Sent Document Using a File Server |
You can add the document's name. |
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If you select <Scan to Store>, use [
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Message (Scan to File Server) |
You can add a message body text. |
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If you select <Scan to Store>, use [
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Favorites (Scan to File Server) |
You can set any possible combination of send settings and register them as favorites in memory. You can register up to 9 favorites. This feature is useful for registering frequently used send settings. |
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Registering Favorites (Scan to File Server) |
Registering Names for Favorites from the Select Send Type Screen (Scan to File Server) |
Registering Favorites from the Send Settings Screen (Scan to File Server) |
Erasing Favorites (Scan to File Server) |
Erasing Favorites from the Select Send Type Screen (Scan to File Server) |
Erasing Favorites from the Send Settings Screen (Scan to File Server) |
Using the Favorites (Scan to File Server) |
Checking Settings for Recalled Favorites (Scan to File Server) |
Checking Favorites from the Select Send Type Screen (Scan to File Server) |
Checking Favorites from the Send Settings Screen (Scan to File Server) |
Registering Favorites (Scan to File Server) |
You can register names for favorites from the Select Send Type Screen or register settings for favorites from the Send Settings screen. |
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Registering Names for Favorites from the Select Send Type Screen (Scan to File Server) |
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Registering Favorites from the Send Settings Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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Erasing Favorites (Scan to File Server) |
You can erase the settings from the Select Send Type Screen or from the Send Settings screen. |
Erasing Favorites from the Select Send Type Screen (Scan to File Server) |
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Erasing Favorites from the Send Settings Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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Using the Favorites (Scan to File Server) |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites. Then, when you need to specify the destination, all you have to do is select the favorites containing your stored document settings and the desired destination, and send your document. |
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If you select <Scan to Store>, use [
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Checking Settings for Recalled Favorites (Scan to File Server) |
This mode enables you to check detail settings for favorites. |
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Checking Favorites from the Select Send Type Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Checking Favorites from the Send Settings Screen (Scan to File Server) |
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If you select <Scan to Store>, use [
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Job Recall (Scan to File Server) |
You can recall the addresses, scan settings, and send settings which have been set in the <Log>, and then send your documents. |
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If you select <Scan to Store>, use [
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You can check the recall settings by pressing the left Any key to select <Details>.
The Send Settings screen appears. You can check the recall settings by pressing the left Any key to select <Details>.
The Select Send Type screen appears.
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The scanned data is sent to the specified destination. |
Specifying the Data Compression Ratio for Color Send Jobs (Scan to File Server) |
You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images. |
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Resending Data Automatically When an Error Occurs (Retry Times) (Scan to File Server) |
Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off. |
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Standard Send Settings (Scan to File Server) |
This mode enables you to change the standard settings for the send function. |
Storing the Standard Send Settings (Scan to File Server) |
Restoring the Standard Send Settings to Their Default (Scan to File Server) |
Storing the Standard Send Settings (Scan to File Server) |
You can store the standard send settings.
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (Scan to File Server) |
You can restore the standard send settings to their default settings. |
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Specifying the Gamma Value for Sending Color Documents (Scan to File Server) |
If you are sending to a file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end. |
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Adjusting Sharpness (Scan to File Server) |
This mode enables you to scan original images with a sharper or softer contrast. |
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Adjusting the Image Quality of PDF (Compact) (Scan to File Server) |
If PDF (Compact) is selected as the file format, you can set the image quality level of the document. |
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PDF (OCR) Mode (Scan to File Server) |
This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text. |
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Specifying What to Display on the Screen for a Send Operation (Scan to File Server) |
This mode enables you to specify what screen is displayed for a send operation. When you select <Send/Fax> on the Main Menu screen and press [OK], the screen specified here is displayed for a send operation. |
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Restoring the Send Function Settings to Their Default (Scan to File Server) |
You can restore almost all of the Send Function Settings to their default settings. |
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Checking/Changing the Status of Scanning Data in Memory (Scan to File Server) |
The System Monitor screen enables you to view and change the status of scanning data in memory. |
Checking/Deleting Scanning Data (Scan to File Server) |
Checking/Printing the Scanning Log (Scan to File Server) |
Checking/Deleting Scanning Data (Scan to File Server) |
You can check the detailed information of scanning documents currently being sent or waiting to be sent, then delete unwanted documents as necessary. |
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Checking/Printing the Scanning Log (Scan to File Server) |
You can view or print the results of scanning transactions that list all scanning data sent. |
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If you do not want to print the list, go to step 8. |
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Scanning Documents to a Memory Media |
Instructions for storing scanned documents in a USB memory. |
Overview of Scanner Functions |
This machine enables you to store scanned documents in a USB memory. Scanned documents are converted to file formats such as TIFF and are transmitted directly to the USB memory connected to the machine. |
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Basic Methods for Scanning Documents to a USB Memory |
This section describes the basic procedure for storing scanned documents in a USB memory. |
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You can specify the following settings:
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Selecting Color/File Format (Scan to USB Memory) |
You can select the color mode and file format when sending documents to an USB memory. |
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If you want to send multiple images as a single file without dividing them, use [ |
Selecting Resolution (Scan to USB Memory) |
You can specify the resolution before scanning the original. |
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The following resolution is available.
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Adjusting Density (Scan to USB Memory) |
You can adjust the density to the most appropriate level for the original manually. |
Manual Exposure Adjustment (Scan to USB Memory) |
Adjusting Base Color (Scan to USB Memory) |
Manual Exposure Adjustment (Scan to USB Memory) |
You can manually adjust the scan exposure to the most appropriate level for the original. |
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Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker. |
Adjusting Base Color (Scan to USB Memory) |
This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogues and paper, that have turned yellow from age. |
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If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level. |
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Selecting Image Quality (Scan to USB Memory) |
You can manually select the original type according to the type of image that you are scanning. |
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If you select <Text/Photo>, go to the next step as necessary. |
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Move the indicator to the left to make the text level higher or move it to the right to make the photo level higher. |
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2-Sided Original (Scan to USB Memory) |
You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately. |
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Naming a Sent Document Using a USB Memory |
You can add the document's name. |
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Specifying the Data Compression Ratio for Color Send Jobs (Scan to USB Memory) |
You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images. |
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Standard Send Settings (Scan to USB Memory) |
This mode enables you to change the standard settings for the send function. |
Storing the Standard Send Settings (Scan to USB Memory) |
Restoring the Standard Send Settings to Their Default (Scan to USB Memory) |
Storing the Standard Send Settings (Scan to USB Memory) |
You can store the standard send settings. The default settings are as follows:
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (Scan to USB Memory) |
You can restore the standard send settings to their default settings. |
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Adjusting Sharpness (Scan to USB Memory) |
This mode enables you to scan original images with a sharper or softer contrast. |
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Adjusting the Image Quality of PDF (Compact) (Scan to USB Memory) |
If PDF (Compact) is selected as the file format, you can set the image quality level of the document. |
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PDF (OCR) Mode (Scan to USB Memory) |
This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text. |
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Restoring the Send Function Settings to Their Default (Scan to USB Memory) |
You can restore almost all of the Send Function Settings to their default settings. |
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Checking/Printing the Scanning Log (Scan to USB Memory) |
You can view or print the results of scanning transactions that list all scanning data sent. |
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If you do not want to print the list, go to step 8. |
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Scanning Documents from a Networked Computer |
Instructions for scanning documents from a networked computer. |
Overview of Scanner Functions |
This machine enables you to scan documents from computers over the network. Scanned documents are transmitted over the network to your computer. |
Introduction to Using Scanner Functions - Scanning Documents from a Networked Computer |
This section describes the things that you must do before scanning documents from a networked computer. |
Color Network ScanGear is launched from the menu of a TWAIN-compliant application (applications capable of modifying images or inserting them into a document, such as Adobe Photoshop, Microsoft Office, etc.). A TWAIN-compliant application must be installed in your computer, since Color Network ScanGear cannot be used as an independent application software.
Connect the network cable and set the IP address to enable your machine to communicate over the network. For details, see "Basic Network Settings," and "Setting and Checking the IP Address."
Color Network ScanGear is an application software required in order to scan documents from a computer. For information on how to install the software, see "Set Up Computers and Software" in the Starter Guide.
Before scanning documents from a computer, you need to select the machine for scanning using the ScanGear Tool. For details, see "Selecting the Network Scanner to be Used (Network Scan)."
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Basic Methods for Scanning Documents from a Networked Computer |
This section describes the basic procedure for using Color Network ScanGear to scan over the network. |
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For details, see "Switching the Scanner Online (Network Scan)." |
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For details, see "Starting Color Network ScanGear (Network Scan)." |
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For details about the settings in each sheet, refer to the Online Help for that sheet. (See "Viewing the Online Help (Network Scan)." |
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Scanning starts. When scanning is complete, the Color Network ScanGear Main Window closes and the scanned image is transferred to the application. During scanning, a scanning progress dialog box is displayed. To interrupt scanning, click [Cancel]. |
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For details, see "Switching the Scanner Offline (Network Scan)." |
Switching the Scanner Online and Offline (Network Scan) |
To start the Color Network ScanGear driver and scan, first you must switch the scanner online. |
Switching the Scanner Online (Network Scan) |
Switching the Scanner Offline (Network Scan) |
Switching the Scanner Online (Network Scan) |
Switching the scanner online enables communication with other devices on the network, and allows the scanner to receive data from the computer. |
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To switch the machine offline, see "Switching the Scanner Offline (Network Scan)." |
Switching the Scanner Offline (Network Scan) |
After scanning over the network, switch the machine offline in order to use other functions. |
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Selecting the Network Scanner to be Used (Network Scan) |
Selecting the network scanner to be used with the ScanGear Tool enables scanning with the Color Network ScanGear driver. No scanner is selected during the Color Network ScanGear installation, so this operation is required before use. |
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The ScanGear Tool starts. |
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The ScanGear Tool searches for scanners on the network, and the results are displayed in the list.
Information for the selected scanner appears under [Selected Scanner].
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The [Address] dialog box appears.
For the machine connected to an IPv4 network, enter the IP address in a "XXX.XXX.XXX.XXX" format. 'XXX' represents a decimal number from 0 to 255. Available characters are numerics (0 to 9) and periods (.). Information for the selected scanner appears under [Selected Scanner].
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The settings are saved and the ScanGear Tool is closed. |
Starting Color Network ScanGear (Network Scan) |
The Color Network ScanGear driver is started by accessing it from a TWAIN-compliant application as follows. |
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For details, see "Switching the Scanner Online (Network Scan)." |
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In the application, select the command for scanner selection (for example, "Select Scanner", or "Select Source") → select [Color Network ScanGear] in the dialog box that is displayed. Repeating this operation is unnecessary - it only needs to be performed once. |
The Color Network ScanGear main window appears.
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Viewing the Online Help (Network Scan) |
To view the online help, follow the procedure below. |
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For details, see "Selecting the Network Scanner to be Used (Network Scan)."
The online help is displayed. |
For details, see "Starting Color Network ScanGear (Network Scan)."
The online help is displayed. |
E-Mail Instructions. |
Introduction to Using E-Mail Functions |
This machine enables you to send scanned documents to an e-mail application. Scanned documents are converted to file formats such as TIFF and are transmitted as an e-mail attachment to the recipient's e-mail application. For details, see "Setting Scan to E-Mail and I-fax." |
Sending E-Mails |
This section describes the settings and procedures for sending e-mail documents. |
Basic Methods for Sending E-Mails |
Canceling Sending E-Mail Documents |
Specifying Destinations (E-Mail) |
Sending Originals to More Than One Location (Broadcasting) (E-Mail) |
Sending Documents to Your E-Mail Address Using Authorized Send |
Selecting Color/File Format (E-Mail) |
Selecting Resolution (E-Mail) |
Adjusting Density (E-Mail) |
Selecting Image Quality (E-Mail) |
2-Sided Original (E-Mail) |
Sending Originals at a Preset Time (Delayed Sending) (E-Mail) |
Naming a Sent Document Using an E-Mail |
Subject/Message (E-Mail) |
Reply-to (E-Mail) |
E-Mail Priority |
Favorites (E-Mail) |
Registering Names for Favorites from the Select Send Type Screen (E-Mail) |
Registering Favorites from the Send Settings Screen (E-Mail) |
Checking Favorites from the Select Send Type Screen (E-Mail) |
Job Recall (E-Mail) |
Registering the Machine's Name (E-Mail) |
Specifying the Data Compression Ratio for Color Send Jobs (E-Mail) |
Resending Data Automatically When an Error Occurs (Retry Times) (E-Mail) |
Standard Send Settings (E-Mail) |
Restoring the Standard Send Settings to Their Default (E-Mail) |
Specifying the Gamma Value for Sending Color Documents (E-Mail) |
Adjusting Sharpness (E-Mail) |
Adjusting the Image Quality of PDF (Compact) (E-Mail) |
PDF (OCR) Mode (E-Mail) |
Specifying What to Display on the Screen for a Send Operation (E-Mail) |
Restoring the Send Function Settings to Their Default (E-Mail) |
Specifying the Maximum Data Size for Sending E-Mails |
Dividing the Data for Sending E-Mails |
Registering a Subject Line for Your E-Mails |
Basic Methods for Sending E-Mails |
This section describes the flow of sending e-mails. |
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You can specify the following settings:
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The scanned data is sent to the specified destination. |
Canceling Sending E-Mail Documents |
Follow this procedure to cancel a transmission in progress. |
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Specifying Destinations (E-Mail) |
This section describes how to specify an e-mail address. You can select a destination stored in the Address Book or a one-touch, or specify a new address. |
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Specifying a New E-Mail Address |
You can specify a new e-mail address. |
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For details on how to register the destination in the Address Book, see "Registering E-Mail Addresses in the Address Book." |
Using the Address Book (E-Mail) |
You must specify the destination to send documents. A maximum of 300 destinations (including 200 one-touch destinations) can be stored. If you store addresses in the Address Book, you can easily select them. |
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The icons displayed on the Address Book are:
You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the One-Touch (E-Mail) |
You can specify up to 200 destinations in one-touch. |
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Using the Group Addresses (E-Mail) |
Group address enables you to specify a group of registered destinations in the Address Book or one-touch. This is useful if you want to send the same document to several destinations. You can register up to 299 destinations in one group. |
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Specifying a Group from the Address Book (E-Mail) |
Specifying a Group from the One-Touch (E-Mail) |
Specifying a Group from the Address Book (E-Mail) |
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Specifying a Group from the One-Touch (E-Mail) |
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You can select multiple destinations at a time.
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If multiple destinations are specified, clear the other destinations as necessary.
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Sending Originals to More Than One Location (Broadcasting) (E-Mail) |
Broadcasting enables you to send the same document to multiple recipients. |
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The scanned data is sent to the specified destination. |
Specifying E-Mail Addresses via an LDAP Server |
You can specify e-mail addresses and fax numbers by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book. |
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For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter <Organization>/<Organization Unit> of the user as follows:
For information on using the software keyboard, see "Entering Characters."
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If you search for an e-mail address using the criteria specified in step 5, go to the next step.
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To cancel searching while the machine is searching for your criteria, press the left Any key to select <Cancel>. If the machine finds some results before you select <Cancel>, these search results are displayed.
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Sending Documents to Your E-Mail Address Using Authorized Send |
Authorized Send offers an easy way to specify your e-mail address as the destination when you send documents via e-mail. The machine automatically obtains your e-mail address from an authentication server during communication with the server when you log in to Authorized Send. With the selection of <Send Mail to Self>, you can specify your e-mail address as destination. |
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The Send Authentication screen appears. |
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You can enter up to 24 characters for the password. |
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If authentication is successful, the Select Send Type screen appears. |
Your e-mail address appears on the screen. |
For details on how to send the documents, see "Basic Methods for Sending E-Mails."
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Selecting Color/File Format (E-Mail) |
You can select the color mode and file format when sending documents to an e-mail address. |
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If you want to send multiple images as a single file without dividing them, use [ |
Selecting Resolution (E-Mail) |
You can specify the resolution before scanning the original. |
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The following resolution is available.
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Adjusting Density (E-Mail) |
You can adjust the density to the most appropriate level for the original manually. |
Manual Exposure Adjustment (E-Mail) |
Adjusting Base Color (E-Mail) |
Manual Exposure Adjustment (E-Mail) |
You can manually adjust the scan exposure to the most appropriate level for the original. |
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Move the indicator to the left to make the exposure lighter or move it to the right to make the exposure darker. |
Adjusting Base Color (E-Mail) |
This mode enables you to erase the background color of the original when scanning. This mode is especially useful for scanning originals such as catalogues and paper, that have turned yellow from age. |
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If you adjust the strength of <Yellow>, the levels of <Red> and <Green> adjust automatically to the same level as <Yellow>. If you adjust the strength of <Red> or <Green>, the <Yellow> level returns to its default level. |
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Selecting Image Quality (E-Mail) |
You can manually select the original type according to the type of image that you are scanning. |
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If you select <Text/Photo>, go to the next step as necessary. |
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Move the indicator to the left to make the text level higher or move it to the right to make the photo level higher. |
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2-Sided Original (E-Mail) |
You can set the machine to automatically turn over 2-sided originals that are placed in the feeder, and scan each side separately. |
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Sending Originals at a Preset Time (Delayed Sending) (E-Mail) |
The delayed sending mode enables you to store a send job in memory, and have it sent at a later time |
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The scanned data is stored in memory and sent to the specified destination at the specified send time. |
Naming a Sent Document Using an E-Mail |
You can add the document's name. |
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Subject/Message (E-Mail) |
You can add a subject line and message body text. |
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Reply-to (E-Mail) |
You can select a reply-to address. |
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E-Mail Priority |
You can select a priority level when sending an e-mail. |
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Favorites (E-Mail) |
You can set any possible combination of send settings and register them as favorites in memory. You can register up to 9 favorites. This feature is useful for registering frequently used send settings. |
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Registering Favorites (E-Mail) |
Registering Names for Favorites from the Select Send Type Screen (E-Mail) |
Registering Favorites from the Send Settings Screen (E-Mail) |
Erasing Favorites (E-Mail) |
Using the Favorites (E-Mail) |
Checking Settings for Recalled Favorites (E-Mail) |
Checking Favorites from the Select Send Type Screen (E-Mail) |
Registering Favorites (E-Mail) |
You can register names for favorites from the Select Send Type Screen or register settings for favorites from the Send Settings screen. |
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Registering Names for Favorites from the Select Send Type Screen (E-Mail) |
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Registering Favorites from the Send Settings Screen (E-Mail) |
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To store the current settings, select <Yes>. To cancel storing the settings, select <No>. If you select a key that has settings stored, select <Yes> to overwrite the previous settings. |
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Erasing Favorites (E-Mail) |
You can erase the settings from the Select Send Type screen or from the Send Settings screen. |
Erasing Favorites from the Select Send Type Screen (E-Mail) |
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Erasing Favorites from the Send Settings Screen (E-Mail) |
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Using the Favorites (E-Mail) |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites.
Then, when you need to specify the destination, all you have to do is select the favorites containing your stored document settings and the desired destination, and send your document. |
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Checking Settings for Recalled Favorites (E-Mail) |
This mode enables you to check detail settings for favorites. |
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Checking Favorites from the Select Send Type Screen (E-Mail) |
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Checking Favorites from the Send Settings Screen (E-Mail) |
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You can check detail settings. Press the right Any key to select <Done> to return to the previous screen.
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Job Recall (E-Mail) |
You can recall the addresses, scan settings, and send settings which have been set in the <Log>, and then send your documents. |
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You can check the recall settings by pressing the left Any key to select <Details>.
The Send Settings screen appears.
The Select Send Type screen appears.
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The scanned data is sent to the specified destination. |
Registering the Machine's Name (E-Mail) |
Your name or company's name must be registered as the machine's name. |
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For information on using the software keyboard, see "Entering Characters." |
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Specifying the Data Compression Ratio for Color Send Jobs (E-Mail) |
You can set the compression ratio for color scanned data. A high compression ratio reduces the amount of memory used for the document, but results in low quality images. On the contrary, a low compression ratio increases the amount of memory used for the document, but results in high quality images. |
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Resending Data Automatically When an Error Occurs (Retry Times) (E-Mail) |
Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select <0> to turn the Retry Times mode off. |
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Standard Send Settings (E-Mail) |
This mode enables you to change the standard settings for the send function. |
Storing the Standard Send Settings (E-Mail) |
You can store the standard send settings. The default settings are as follows:
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You can specify the following settings:
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Restoring the Standard Send Settings to Their Default (E-Mail) |
You can restore the standard send settings to their default settings. |
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Specifying the Gamma Value for Sending Color Documents (E-Mail) |
If you are sending to an e-mail destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end. |
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Adjusting Sharpness (E-Mail) |
This mode enables you to scan original images with a sharper or softer contrast. |
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Adjusting the Image Quality of PDF (Compact) (E-Mail) |
If PDF (Compact) is selected as the file format, you can set the image quality level of the document. |
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PDF (OCR) Mode (E-Mail) |
This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF with searchable text. |
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Specifying What to Display on the Screen for a Send Operation (E-Mail) |
This mode enables you to specify what screen is displayed for a send operation. When you select <Send/Fax> on the Main Menu screen and press [OK], the screen specified here is displayed for a send operation. |
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Restoring the Send Function Settings to Their Default (E-Mail) |
You can restore almost all of the Send Function Settings to their default settings. |
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Specifying the Maximum Data Size for Sending E-Mails |
This function enables you to set the maximum data size for outgoing e-mail documents. If an e-mail transmission exceeds the data size limit, it is split up into several e-mail messages before being sent. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can also use
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Dividing the Data for Sending E-Mails |
This function enables you to divide an e-mail document into separate files when it is sent, if the data size exceeds the limit you specify in "Specifying the Maximum Data Size for Sending E-Mails." Each file is sent separately as an e-mail attachment. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Registering a Subject Line for Your E-Mails |
This function enables you to register a subject line for e-mails you send. The subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For information on using the software keyboard, see "Entering Characters." |
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Receiving E-Mails |
This section describes the settings and procedures for receiving e-mail documents.
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Printing Received Documents on Both Sides of Paper (E-Mail) |
Reducing a Received Document (E-Mail) |
Printing Footer Information on a Received Document (E-Mail) |
Specifying the Way of Printing When Toner Is Low (E-Mail) |
Specifying the Gamma Value for Receiving Color Documents (E-Mail) |
Receiving Documents in Memory without Printing Out (Memory Lock Reception) (E-Mail) |
Printing All Documents Stored in the Memory Lock Reception Mode (E-Mail) |
Printing Received Documents on Both Sides of Paper (E-Mail) |
You can print received documents on both sides of the paper you select. This enables you to save paper. |
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Reducing a Received Document (E-Mail) |
You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. The default settings are as follows:
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Printing Footer Information on a Received Document (E-Mail) |
You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document. |
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Specifying the Way of Printing When Toner Is Low (E-Mail) |
This function enables you to continue printing your current jobs when the toner is low. |
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Specifying the Gamma Value for Receiving Color Documents (E-Mail) |
You can set the gamma value to use when receiving documents. This enables you to print received documents with the appropriate image quality. |
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Receiving Documents in Memory without Printing Out (Memory Lock Reception) (E-Mail) |
Normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them. Locking the machine to receive and store all documents in memory is called memory lock reception. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If the Memory Lock Password has been set, enter the Memory Lock Password using |
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If you set a password, it will be necessary to enter the password whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode. If you do not want to set the Memory Lock with a password, press [OK] without entering any numbers.
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If you want to print an RX report when receiving documents, use [ If you do not want to print an RX report, select <Off>, then press [OK].
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If you want to specify the Memory Lock Time settings, use [ If you do not want to specify the Memory Lock Time settings, select <Do Not Specify>, then press [OK]. Go to step 12. If <Do Not Specify> is selected, the Memory Lock mode will not start automatically at a specified time. The machine enters the Memory Lock mode only when you manually set the Memory Lock mode to <On> in step 6. |
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Printing All Documents Stored in the Memory Lock Reception Mode (E-Mail) |
Follow this procedure to print documents received when the machine is in the memory lock reception mode. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If the Memory Lock Password has been set, enter the Memory Lock Password using |
The received documents are printed. |
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Forwarding Received E-Mail Documents |
This machine enables you to automatically forward received e-mail documents to any desired destination. If a received document matches the specified forwarding conditions, it is forwarded to the specified destination. Received documents that do not match the forwarding conditions can also be forwarded to any desired destination. |
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Specifying Forwarding Settings (E-Mail) |
When Forwarding Destinations Do Not Match the Forwarding Conditions (E-Mail) |
Sending Documents in Memory to a Different Destination (E-Mail) |
Handling Forwarding Documents (E-Mail) |
Resending Documents with Forwarding Errors (E-Mail) |
Checking/Changing the Status of Documents with Forwarding Errors (E-Mail) |
Specifying Forwarding Settings (E-Mail) |
This section describes how to register, erase, print, check, and change the forwarding settings. |
Storing Forwarding Settings (E-Mail) |
You can register the forwarding conditions and destinations. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For information on using the software keyboard, see "Entering Characters." |
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The available forwarding conditions are:
If you select <disregard>, go to step 12. |
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If you select <PDF>, go to the next step.
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If you want to send multiple images as a single file without dividing them, use [ |
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When Forwarding Destinations Do Not Match the Forwarding Conditions (E-Mail) |
You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If you want to send multiple images as a single file without dividing them, use [ |
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Activating the Registered Forwarding Settings (E-Mail) |
You can set whether received documents are forwarded. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Each time you press [OK], the icon status displayed on the left side of the condition name is switched.
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Erasing Forwarding Settings (E-Mail) |
You can erase forwarding settings that have been stored. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Printing Forwarding Settings (E-Mail) |
You can print a list of the stored forwarding settings. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Checking/Changing Forwarding Settings (E-Mail) |
You can check or change forwarding settings that have been stored. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For instructions on changing forwarding settings, see "Storing Forwarding Settings (E-Mail)." |
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Sending Documents in Memory to a Different Destination (E-Mail) |
You can redirect the e-mail documents received in memory to the specified destination. |
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Handling Forwarding Documents (E-Mail) |
You can set how the machine handles the documents to be forwarded. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Resending Documents with Forwarding Errors (E-Mail) |
You can resend the e-mail documents that the machine failed to forward. |
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Checking/Changing the Status of Documents with Forwarding Errors (E-Mail) |
You can check the details of e-mail documents that the machine failed to forward. You can also erase and print those documents. |
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Checking/Changing the Status of E-Mail Documents in Memory |
The System Monitor screen enables you to view and change the status of e-mail documents in memory. |
Checking/Deleting E-Mail Transmission Documents |
Checking/Deleting E-Mail Reception Documents |
Checking the Arrival of E-Mail Documents |
Checking/Printing the E-Mail Transmission Log |
Checking/Printing the E-Mail Reception Log |
Checking/Deleting E-Mail Transmission Documents |
You can check the detailed information of e-mail documents currently being sent or waiting to be sent, then delete unwanted documents as necessary. |
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Checking/Deleting E-Mail Reception Documents |
You can check the detailed information of e-mail documents received in memory, then delete unwanted documents as necessary. You can also forward received documents in memory to a desired destination. |
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Checking the Arrival of E-Mail Documents |
The machine regularly checks for the arrival of an e-mail. However, you can check for the arrival of an e-mail at any time by performing the procedure below. |
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The machine accesses to your mail server for checking for e-mail documents.
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Checking/Printing the E-Mail Transmission Log |
You can view or print the results of e-mail transactions that list all e-mails sent. |
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If you do not want to print the list, go to step 8. |
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Checking/Printing the E-Mail Reception Log |
You can view or print the results of e-mail transactions that list all e-mails received. |
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Settings from a PC |
Settings from a PC Instructions. Some functions may not be available, when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board. |
System Requirements |
The Remote UI has been confirmed to work in the following system environments. |
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Using the Remote UI |
The Remote UI software enables you to access and manage the machine connected to a network using a web browser.
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Starting the Remote UI |
Starting the Remote UI |
To start the Remote UI, follow the procedure described below. |
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Set up the machine for use in a network, then connect the machine and the computer to your network router or a hub. |
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Example: http://xxx.xxx.xxx.xxx/ For details on how to check the IP address, see "Confirming IPv4 Address Settings" or "Confirming Stateful Address." The Remote UI screen appears. |
The required data differ depending on the authentication mode you are using.
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[Device] - [Job Status] page is displayed when you logon the Remote UI.
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Network Settings |
Network Settings Instructions Some functions may not be available, when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board. |
Basic Network Settings |
The basic network settings are required in order to use the machine functions described below.
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![]() To perform the basic network settings, follow the procedure below. |
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The network environment for this machine is based on the assumption that:
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Set the machine's IP address so that it can communicate with computers on the network.
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Setting and Checking the IP Address |
Setting the IP address to the machine allows it to communicate with computers on the network. |
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Setting IPv4 Address |
If you assign static IP addresses to the network devices, manually assign a static address to the machine. If you use a router (a DHCP server) to assign IP addresses, you can set the machine to obtain an IP address automatically. After setting the machine to automatically obtain an IP address, check that the machine has successfully obtained an IP address and has been connected to the network. The <Manual Settings> of <IP Address Settings> is set to <On> in the factory default. Therefore, choose one of the followings to set the IP address and connect to the Internet. Even when assigning IPv6 addresses to the machine, you must obtain an IPv4 address beforehand. |
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Setting IPv6 Address |
The following explains the procedure for specifying IPv6 address settings. After specifying the IPv6 address settings, perform the procedure in "Checking Network Connection (IPv6)," check that the network settings are correct.
An address that is only valid within the same link. A link local address is automatically set using a specific prefix (fe80::) and an interface identifier generated from the MAC address of the machine. When the machine is using the functions of IPv6, one link local address is always registered.
A fixed address.
A stateless address is automatically set using the machine's MAC address and the prefix (information indicating the network it belongs to) included in the RA (Router Advertisement) notified by the router when the machine is started. The machine can automatically obtain stateless addresses and access the network without a DHCP server.
A stateful address can be obtained from a DHCP server using DHCPv6. Without a DHCP server, the machine cannot obtain a stateful address. |
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Setting IPv4 Address Manually |
If you assign fixed IP addresses to the devices on the network, manually assign an IP address (IPv4) to the machine. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Proceed to "Confirming IPv4 Address Settings." |
Setting IPv4 Address Automatically |
If you use a network environment which can automatically assign IP addresses, such as a network with a router (a DHCP server), you can set the machine to automatically obtain an IPv4 address. In this setting, the machine will automatically obtain an IP address after being connected to the network for a few moments. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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The settings entered in this step are used when the machine cannot obtain the necessary information for communication via DHCP, BOOTP or RARP. |
The settings entered in this step are used when the machine cannot obtain the necessary information for communication via DHCP, BOOTP or RARP. |
The settings entered in this step are used when the machine cannot obtain the necessary information for communication via DHCP, BOOTP or RARP. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Proceed to "Confirming IPv4 Address Settings." |
Confirming IPv4 Address Settings |
To confirm IPv4 address settings, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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The current IPv4 address settings are displayed. |
Proceed to "Checking Network Connection (IPv4)." |
Checking Network Connection (IPv4) |
To check that the IPv4 network connections are properly set, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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When the connection is established, <Received response from the host.> is displayed.
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To use the Print, PC fax, or Remote Scan function, it is necessary to install the drivers. Proceed to "Set Up Computers and Software" in the Starter Guide, to see the installing procedure.
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Setting the Use of IPv6 |
To set the use of IPv6, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Proceed to "Confirming Link Local Address." |
Confirming Link Local Address |
To confirm the link local address settings, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Setting the Use of Stateless Address |
To set the use of stateless address, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Proceed to "Confirming Stateless Address." |
Confirming Stateless Address |
To confirm the stateless address settings, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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The current stateless address settings are displayed. |
Proceed to "Checking Network Connection (IPv6)." |
Setting IPv6 Address Manually |
To specify the IPv6 address manually, follow the procedure below. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can also use the numeric keys to enter the prefix length. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Proceed to "Checking Network Connection (IPv6)." |
Setting the Use of DHCPv6 |
To set the use of DHCPv6, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Proceed to "Confirming Stateful Address." |
Confirming Stateful Address |
To confirm the stateful address settings, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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The current stateful address settings are displayed. |
Proceed to "Checking Network Connection (IPv6)." |
Checking Network Connection (IPv6) |
There are two ways to check the IPv6 network connections. |
Checking Network Connection Using IPv6 Address |
Checking Network Connection Using IPv6 Hostname |
Checking Network Connection Using IPv6 Address |
To check that the IPv6 network connections are properly set using the IPv6 address, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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When the connection is established, <Received response from the host.> is displayed.
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The machine is successfully connected to the Internet using IPv6. |
Checking Network Connection Using IPv6 Hostname |
To check that the IPv6 network connections are properly set using IPv6 hostname, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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When the connection is established, <Received response from the host.> is displayed.
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The machine is successfully connected to the Internet using IPv6. |
Setting Scan to E-Mail and I-fax |
This section describes the procedures for setting scan to E-mail and I-fax. |
Scan to E-Mail and I-fax |
Using this feature, you can scan a document and send it as an attached file from this machine without using your computer. This feature is very easy to use if a recipient's address is registered in advance, and it is useful when you want to send paper copies of documents to your customers or peers quickly. |
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System Requirements |
The following system environments are compatible when using the Scan to E-mail and I-fax features in this machine:
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Setup Procedures for Scan to E-Mail and I-fax |
To set up the Scan to E-mail and I-fax functions, follow the procedure below. |
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For details, see "Basic Network Settings." |
For details, see "Confirming Necessary Information for Scan to E-Mail and I-fax." |
For details, see "Settings from the Machine (E-Mail/I-fax)." |
Confirming Necessary Information for Scan to E-Mail and I-fax |
The following information is necessary to use the Scan to E-mail and I-fax functions. |
Preparing to Send E-Mails and I-faxes |
Before setting up the machine to use the Scan to E-mail and I-fax function, it is necessary to check the information of the E-mail account. Writing down checked information is recommended. |
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This is the server address to which E-mails and I-faxes are sent. |
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The two authentication methods described below are supported. SMTP authentication In the authentication method, the SMTP server checks the user name and password before sending E-mails and I-faxes. POP before SMTP In this authentication method, the POP server checks the POP address and POP password before sending E-mails. If your provider uses this method, you need to make settings both to receive and send E-mails and I-faxes on this machine. For details about the settings to receive E-mails and I-faxes, see " Preparing to Receive E-Mails and I-faxes." For information concerning the authentication method, check the information you received from your provider. |
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Viewing E-Mail Address |
After checking the information, proceed to "Settings from the Machine (E-Mail/I-fax)."
You may set the E-mail account you are currently using to the machine if you intend to use this
machine only for sending a scanned document using the Scan to E-mail and I-fax functions. |
Preparing to Receive E-Mails and I-faxes |
If the provider uses POP before SMTP as the authentication method to send E-mails and I-faxes, or if you want this machine to receive E-mails and I-faxes, you need another POP3 E-mail account for this machine in addition to your current E-mail account. For details on how to obtain another E-mail account, consult with your internet provider or network administrator. To make settings, the information outlined below is required. |
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The server address that is used when receiving E-mails and I-faxes In some cases, the address is same as the SMTP server address. |
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This is sometimes referred to as a mail account or mail ID. |
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The password required in order to receive E-mails and I-faxes. |
To check the information required for your E-mail software settings, see "Checking Your E-Mail Account." |
Checking Your E-Mail Account |
If you want to set your current E-mail account to this machine, you can view what information is required for your E-mail software. This section describes the procedures for checking your E-mail account, using Outlook Express 6.x (the E-mail software included with Windows XP) as an example. |
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For Outlook Express 6.x: |
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If there is no need for authentication, proceed to Step 9. If SMTP authentication is used, proceed to Step 6.
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Proceed to "Settings from the Machine (E-Mail/I-fax)." |
Settings from the Machine (E-Mail/I-fax) |
To set up the Scan to E-mail and I-fax function, follow the procedure below. The default settings are as follows:
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Setting up the E-Mail and I-fax Send Functions |
Make the required settings to the machine, Select one of the following procedures according to the authentication used by your provider. |
Setting up the E-Mail and I-fax Reception Functions |
If you use the E-mail and I-fax reception function, proceed to one of the following procedures according to the authentication used by your provider. |
When No Authentication is Required |
When no authentication is required, follow the procedure below to set up the E-mail and I-fax send functions. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Enter the SMTP server address if the SMTP server address is already registered in the DNS server. Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server.
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Setting up the E-mail and I-fax send functions is completed.
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When SMTP Authentication is Used |
When SMTP authentication is used, follow the procedure below to set up the E-mail and I-fax send functions. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Enter the SMTP server address if the SMTP server address is already registered in the DNS server. Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server.
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If <Display Authentication Screen> does not appear, skip to step 20.
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Setting up the E-mail and I-fax send functions is completed.
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When POP before SMTP Authentication is Used |
When POP before SMTP authentication is used, follow the procedure below to set up the E-mails and I-fax send functions. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Enter the SMTP server address if the SMTP server address is already registered in the DNS server. Enter the IP address of the SMTP server if the SMTP server address is not registered in the DNS server.
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Setting up the E-mail and I-fax send functions is completed.
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When a POP Server is Used |
When a POP server is used, follow the procedure below to set up the E-mail and I-fax reception functions. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Enter the POP server address if the POP server address is already registered in the DNS server. Enter the IP address of the POP server if the POP server address is not registered in the DNS server.
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You can also use the numeric keys to enter the interval. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Setting up the E-mail and I-fax reception functions is completed.
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When the Machine's Own SMTP Receiving Function is Used |
When the machine's own SMTP receiving function is used, follow the procedure below to set up the E-mail and I-fax reception functions. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Setting up the E-mail and I-fax reception functions is completed.
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Setting Scan to File Server |
This section describes procedures for setting the Scan to File Server function. |
Scan to File Server |
Using this feature, you can send a scanned document to a file server on a network. |
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System Requirements |
For some types of networks, the following system environments are compatible when sending data from the machine to a file server:
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Setup Procedures for Scan to File Server |
To set up the Scan to File Server function, follow the procedure below. |
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For details, see "Basic Network Settings." |
For details, see "Setting File Server (FTP)." |
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For details, see "Basic Network Settings." |
For details, see "Setting File Server (File Sharing)." |
For details, see "Settings from the Machine (File Sharing)." |
Setting File Server (FTP) |
This section describes how to set up a computer as an FTP server. |
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Windows 2000/XP/Vista/7/Server 2003/Server 2008 |
UNIX |
Mac OS X |
FTP Server for iW Gateway |
Windows 2000/XP/Vista/7/Server 2003/Server 2008 |
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For Windows 2000, click [Start] on the Windows taskbar → [Settings] → [Control Panel] → [Administrative Tools] → [Internet Services Manager]. For Windows XP, click [start] on the Windows taskbar → [Control Panel] → [Performance and Maintenance] → [Administrative Tools] → [Internet Information Services]. For Windows Server 2003/Server 2008, click [Start] on the Windows taskbar → [Administrative Tools] → [Internet Information Services Manager]. For Windows Vista, click [Start] on the Windows taskbar → [Control Panel] → [Systems and Maintenance] → [Administrative Tools] → [Internet Information Services]. For Windows 7, click [Start] on the Windows taskbar → [Control Panel] → [System and Security] → [Administrative Tools] → [Internet Information Services (IIS) Manager]. |
For Windows 2000, right-click the [Default FTP Site] icon → click [Properties]. For Windows XP/Server 2003, double-click the [FTP Sites] icon → right-click the [Default FTP Site] icon → click [Properties]. For Windows Vista/7/Server 2008, double-click the [FTP Sites] icon → right-click the [Default FTP Site] icon → click [Properties]. In the [Default FTP Site Properties] dialog box, click the [Security Accounts] tab to display the [Security Accounts] sheet. For Windows 2000, deselect [Allow Anonymous Connections]. For Windows XP/Vista/7/Server 2003/Server 2008, deselect [Allow only anonymous connection]. Click the [Home Directory] tab to display the [Home Directory] sheet → select both [Read] and [Write]. Click [OK] to close the [Default FTP Site Properties] dialog box. |
Click the [Network Identification] tab to display the [Network Identification] sheet → confirm [Full computer name]. For Windows XP/Server 2003: For Windows Vista: For Windows 7/Server 2008: |
For Windows 2000, right-click the [My Computer] icon on the desktop → click [Manage] to open the [Computer Management] window. For Windows XP/Server 2003, click [start] or [Start] on the Windows taskbar, right-click [My Computer] → click [Manage] to open the [Computer Management] window. For Windows Vista, click [Start] on the Windows taskbar, right-click [My Computer] → click [Manage] to open the [Computer Management] window. For Windows 7, click [Start] on the Windows taskbar, [Control Panel] → [System and Security] → click [Administrative Tools] to open the [Computer Management] window. For Windows Server 2008, click [Start] on the Windows taskbar, click [Administrative Tools] to open the [Computer Management] window. Under [System Tools], double-click [Local Users and Groups] → right-click the [Users] folder → click [New User]. In the [New User] dialog box, enter the user name in [User name] → enter the password in [Password] → re-enter the password in [Confirm password]. Enter a user name not longer than 20 alphanumeric characters, and a password not longer than 24 (14 for Windows 2000) alphanumeric characters. Deselect [User must change password at next logon]. Select [Password never expires]. Confirm the settings → click [Create]. Close the [Computer Management] dialog box. |
Set the information checked from steps 1 through 5 in the machine. Sample destination setting:
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Enter a user name and a password not longer than 24 alphanumeric characters. |
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Set the information checked from steps 1 through 3 in the machine. Sample destination setting:
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Mac OS X |
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Sample setting: Create a folder named "imageRUNNER_Folder" in the [Public] folder in the [Home] folder. |
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Set the information checked from steps 1 through 5 in the machine. Sample destination setting:
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FTP Server for iW Gateway |
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For details about the settings, see the iW Gateway Users Guide. |
For details about the settings, see the iW Gateway Users Guide.
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For details about the settings, see the iW Gateway Users Guide.
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Setting File Server (File Sharing) |
Follow the procedure below to set up File Server (File Sharing). |
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The setting procedures vary depending on your OS.
For instructions, see "Setting File Server (File Sharing) (Mac OS X)."
For instructions, see "Setting File Server (File Sharing) (UNIX/Linux)." |
For instructions, see "Settings from the Machine (File Sharing)." |
Confirming Computer Name and Necessary Components for File Sharing |
To store a scanned document to a shared folder on a computer, you need to set up your computer in addition to the machine settings for the Scan to File Server function. |
If you are using Windows 2000 |
Confirming Necessary Components for File Sharing (Windows 2000) |
If you are using Windows Server 2003 |
Confirming Necessary Components for File Sharing (Windows Server 2003) |
If you are using Windows XP |
Confirming Necessary Components for File Sharing (Windows XP) |
If you are using Windows Vista |
Confirming Necessary Components for File Sharing (Windows Vista) |
If you are using Windows Server 2008 |
Confirming Necessary Components for File Sharing (Windows Server 2008) |
If you are using Windows 7 |
Confirming Necessary Components for File Sharing (Windows 7) |
Confirming Computer Name (Windows 2000) |
The computer name is required for setting up the shared folder and registering an address. |
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Proceed to "Confirming Necessary Components for File Sharing (Windows 2000)." |
Confirming Necessary Components for File Sharing (Windows 2000) |
Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer. |
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Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.
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Proceed to "Setting Shared Folder." |
Confirming Computer Name (Windows Server 2003) |
The computer name is required for setting a shared folder and registering an address. |
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Proceed to "Confirming Necessary Components for File Sharing (Windows Server 2003)." |
Confirming Necessary Components for File Sharing (Windows Server 2003) |
Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer. |
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Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.
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Proceed to "Setting Shared Folder." |
Confirming Computer Name (Windows XP) |
The computer name is required for setting a shared folder and registering an address. |
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Proceed to "Confirming Necessary Components for File Sharing (Windows XP)." |
Confirming Necessary Components for File Sharing (Windows XP) |
Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer. |
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Make sure that all the check boxes below are selected. If any of the boxes are not selected, select them.
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Proceed to "Setting Shared Folder." |
Confirming Computer Name (Windows Vista) |
The computer name is required for setting a shared folder and registering an address. |
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Proceed to "Confirming Necessary Components for File Sharing (Windows Vista)." |
Confirming Necessary Components for File Sharing (Windows Vista) |
Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer. |
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Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it.
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Proceed to "Setting Shared Folder." |
Confirming Computer Name (Windows Server 2008) |
The computer name is required for setting a shared folder and registering an address. |
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Proceed to "Confirming Necessary Components for File Sharing (Windows Server 2008)." |
Confirming Necessary Components for File Sharing (Windows Server 2008) |
Follow the procedures below to confirm that the components required for setting the shared folder are installed in your computer. |
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Confirm that all of the following check boxes are selected. If any of the boxes is not selected, select it.
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Proceed to "Setting Shared Folder." |
Confirming Computer Name (Windows 7) |
The computer name is required for setting a shared folder and registering an address. Follow the procedures below to confirm the computer name. |
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Proceed to "Confirming Necessary Components for File Sharing (Windows 7)." |
Confirming Necessary Components for File Sharing (Windows 7) |
Follow the procedure below to check whether or not the components required for setting up the shared folder are installed in your computer. |
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Make sure that all the check boxes below are selected. If any of the boxes is not selected, select it.
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Proceed to "Setting Shared Folder." |
Setting Shared Folder |
Once you confirm that the required components are installed, set up shared folder in which a scanned document is stored as a file. |
Shared Folder without Access Control |
This is useful when you want to share files with other users over a network without any restrictions. |
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Follow the procedure below to set up the shared folder without access control. |
Shared Folder with Access Control |
This is useful when you want to limit access to certain users. |
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Follow the procedure below to access a shared folder with access control. |
File Sharing without Access Restriction |
Follow the procedures below to set up the shared folder without access control. |
File Sharing without Access Restriction (Windows 2000) |
File Sharing without Access Restriction (Windows Server 2003) |
File Sharing without Access Restriction (Windows XP) |
File Sharing without Access Restriction (Public Folder) (Windows Vista) |
File Sharing without Access Restriction (Public Folder) (Windows Server 2008) |
File Sharing without Access Restriction (Public Folder) (Windows 7) |
File Sharing without Access Restriction (Windows 2000) |
About access permissions |
If "Access permissions" are granted to users who are registered for computers, they are authorized to operate folders and files. This section describes the procedure for granting FULL Control permission to the "everyone" account so that any user can access the shared folder. There are two types of access permissions:
This is to control users who access to the shared folder over the network.
This is to control users who access folders by logging on to their computers. |
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It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex.: C:\share
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If the drive to which the shared folder is set is formatted in NTFS, you need to set both the local-level and network-level access permissions.
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Proceed to "Settings from the Machine (File Sharing)." |
File Sharing without Access Restriction (Windows Server 2003) |
About access permissions |
If "Access permissions" are granted to users who are registered for computers, they are authorized to operate folders and files. This section describes the procedure for granting FULL Control permission to the "everyone" account so that any user can access the shared folder. There are two types of access permissions:
This is to control users who access to the shared folder over the network.
This is to control users who access folders by logging on to their computers. |
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It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex.: C:\share
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If the drive to which the shared folder is set is formatted in NTFS, you need to set both the local-level and network-level access permissions.
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Proceed to "Settings from the Machine (File Sharing)." |
File Sharing without Access Restriction (Windows XP) |
If you are using Windows XP Professional or Windows XP Home Edition, use simple file sharing to set up the shared folders without access control. |
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It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex.: C:\share
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Proceed to "Settings from the Machine (File Sharing)." |
File Sharing without Access Restriction (Public Folder) (Windows Vista) |
In Windows Vista, you can use the special folder named "Public folder," which allows files to be shared with other users on the same network. Using the Public folder, you can set up a shared folder without access control. |
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Sharing the Public folder |
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Creating a folder to store a file |
You can store a file in the first level of the Public folder. This section describes the procedure for creating a new folder in which to store a file in the Public folder. |
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Proceed to "Settings from the Machine (File Sharing)." |
File Sharing without Access Restriction (Public Folder) (Windows Server 2008) |
In Windows Server 2008, you can use the special folder named "Public folder" in which files can be shared with other users on the same network. Using Public folder, you can set a shared folder without access control applied. |
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Sharing the Public folder |
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Sharing the Public folder |
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Creating a folder to store a file |
You can store a file in the first level of the Public folder. This section describes the procedures to create a new folder to store a file in the Public folder. |
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Proceed to "Settings from the Machine (File Sharing)." |
File Sharing without Access Restriction (Public Folder) (Windows 7) |
In Windows 7, you can use the special folder named "Public folder," which allows files to be shared with other users on the same network. Using the Public folder, you can set up a shared folder without access control. |
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Sharing the Public folder |
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Creating a folder to store a file |
You can store a file in the first level of the Public folder. This section describes the procedure for creating a new folder in which to store a file in the Public folder. |
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Proceed to "Settings from the Machine (File Sharing)." |
File Sharing with Access Restriction |
Follow the procedures below to set up file sharing with access restriction. |
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If you are using Windows 2000 |
Creating a User Account for Accessing a Shared Folder (Windows 2000) |
Setting a Shared Folder and Access Permissions (Windows 2000) |
If you are using Windows Server 2003 |
Creating a User Account for Accessing a Shared Folder (Windows Server 2003) |
Setting a Shared Folder and Access Permissions (Windows Server 2003) |
If you are using Windows XP |
Creating a User Account for Accessing a Shared Folder (Windows XP) |
If you are using Windows Vista |
Creating a User Account for Accessing a Shared Folder (Windows Vista) |
Setting a Shared Folder and Access Permissions (Windows Vista) |
If you are using Windows Server 2008 |
Creating a User Account for Accessing a Shared Folder (Windows Server 2008) |
Setting a Shared Folder and Access Permissions (Windows Server 2008) |
If you are using Windows 7 |
Creating a User Account for Accessing a Shared Folder (Windows 7) |
Creating a User Account for Accessing a Shared Folder (Windows 2000) |
You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer. |
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Proceed to "Setting a Shared Folder and Access Permissions (Windows 2000)." |
Setting a Shared Folder and Access Permissions (Windows 2000) |
Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well. |
About access permissions |
If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files. There are two types of access permissions:
This is to control users who access the shared folder over the network.
This is to control access to folders by users who are logged on to the computer. |
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It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex) C:\share
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If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.
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Proceed to "Settings from the Machine (File Sharing)." |
Creating a User Account for Accessing a Shared Folder (Windows Server 2003) |
You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer. |
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Proceed to "Setting a Shared Folder and Access Permissions (Windows Server 2003)." |
Setting a Shared Folder and Access Permissions (Windows Server 2003) |
Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well. |
About access permissions |
If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files. There are two types of access permissions:
This is to control users who access the shared folder over the network.
This is to control access to folders by users who are logged on to the computer. |
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It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex) C:\share
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If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.
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Proceed to "Settings from the Machine (File Sharing)." |
Creating a User Account for Accessing a Shared Folder (Windows XP) |
You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer. |
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Proceed to "Setting a Shared Folder and Access Permissions (Windows XP)." |
Setting a Shared Folder and Access Permissions (Windows XP) |
Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well. |
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About access permissions |
If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files. There are two types of access permissions:
This is to control users who access the shared folder over the network.
This is to control access to folders by users who are logged on to the computer. |
It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex) C:\share
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If the drive to which the shared folder is set is formatted in NTFS, you need to set the local-level as well as the network-level access permissions.
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Proceed to "Settings from the Machine (File Sharing)." |
Creating a User Account for Accessing a Shared Folder (Windows Vista) |
You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer. |
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Proceed to "Setting a Shared Folder and Access Permissions (Windows Vista)." |
Setting a Shared Folder and Access Permissions (Windows Vista) |
Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well. |
About access permissions |
If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.
This is to control users who access the shared folder over the network.
This is to control access to folders by users who are logged on to the computer. The [File Sharing] dialog box is used to set up the access permissions. The network-level and local-level access permissions for a user will be set simultaneously when you select a permission level in the [File Sharing] dialog box. |
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It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex) C:\share
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Proceed to "Settings from the Machine (File Sharing)." |
Creating a User Account for Accessing a Shared Folder (Windows Server 2008) |
You need to create user accounts of the users who access the shared folder in advance. This section describes the procedures to create a new account in your computer. |
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Proceed to "Setting a Shared Folder and Access Permissions (Windows Server 2008)." |
Setting a Shared Folder and Access Permissions (Windows Server 2008) |
Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well. |
About access permissions |
If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.
This is to control users who access the shared folder over the network.
This is to control access to folders from users who are logged on to the computer. In Windows Server 2008/2008 R2, the [File Sharing] dialog box is used to set up the access permissions. The network-level and local-level access permissions for a user will be set simultaneously when you select a permission level in the [File Sharing] dialog box. If you are using Windows Server 2008 R2, see "For Windows Server 2008 R2 users." |
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For Windows Server 2008 users |
It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex) C:\share
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Proceed to "Settings from the Machine (File Sharing)." |
For Windows Server 2008 R2 users |
It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex) C:\share
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Proceed to "Settings from the Machine (File Sharing)." |
Creating a User Account for Accessing a Shared Folder (Windows 7) |
You need to create user accounts for users who access the shared folder in advance. This section describes the procedure for creating a new account on your computer. |
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Proceed to "Setting a Shared Folder and Access Permissions (Windows 7)." |
Setting a Shared Folder and Access Permissions (Windows 7) |
Once you create the account on your computer, create a shared folder. Add the created account to the shared folder as a user who is permitted to access that folder. Set the permission which allows the user to access the folders as well. |
About access permissions |
If "Access permissions" are granted to users who are registered to computers, they are authorized to operate folders and files.
This is to control users who access the shared folder over the network.
This is to control access to folders from users who are logged on to the computer. The [File Sharing] dialog box is used to set up the access permissions. The network-level and local-level access permissions for a user will be set simultaneously when you select a permission level in the [File Sharing] dialog box. |
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It is recommended to create the folder in a place where users can find it easily, such as the first level in C drive. Ex) C:\share
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Proceed to "Settings from the Machine (File Sharing)." |
Setting File Server (File Sharing) (Mac OS X) |
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For example, create the [share] folder under the Home folder. Proceed to "Settings from the Machine (File Sharing)." |
Setting File Server (File Sharing) (UNIX/Linux) |
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Set a user name not longer than 24 alphanumeric characters, and a password not longer than 14 alphanumeric characters. Proceed to "Settings from the Machine (File Sharing)." |
Settings from the Machine (File Sharing) |
This section describes how to set up the send files function of the Machine and specify the destination to which the document is sent. To make the settings on the machine, proceed to "Setting Up the Send Files Function of the Machine." |
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Setting Up the Send Files Function of the Machine |
Specifying Destinations |
Setting Up the Send Files Function of the Machine |
Follow the procedure below to set up the send files function of the machine. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can also leave this field blank. This name is displayed in Windows Explorer, etc.
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Enter the same name as that of the target computer that has the shared folder in which to store the scanned document.
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You can also leave this field blank. The typed comment is displayed on the network.
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<Off>: Does not notify the existence of this machine to LAN Manager. To avoid network congestion, Select this. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. Setting the machine to use the Scan to File Server function is completed. Proceed to "Specifying Destinations" to register the destinations on the machine. |
Specifying Destinations |
To send a document a shared folder, you need to specify the destination to which the document is sent. |
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File Sharing without Access Restriction |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
File Sharing with Access Restriction |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
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Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
File Sharing (Mac OS X) |
Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
File Sharing (UNIX/Linux) |
Sample destination setting:
For information on how to send scanned document to a shared folder, see "Basic Methods for Scanning Documents to a File Server." |
Setting Up a Computer for Printing/Sending a Fax |
This section describes procedures for Setting Up a computer for printing/sending a fax. |
System Requirements |
The following system environments are compatible when printing or sending a fax from a computer:
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Settings from the Machine (Printing from PC/PC Fax) |
Setting Printer Connection Method (LPD/Raw) |
Setting Print Server |
Settings from the Machine (Printing from PC/PC Fax) |
You can select the printing method over a TCP/IP network. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting Printer Connection Method (LPD/Raw) |
All computers that use the machine must have TCP/IP client software installed and must be enabled for TCP/IP network use. For details, see the manuals provided with the operating system.
To print from a computer, you must install a printer driver and specify a setting for the machine destination. The machine destination setting differs depending on the print application used for printing. Use the following information as a guide to determine the print application you are using, and then perform the necessary operations.
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The Add Standard TCP/IP Printer Port Wizard starts. |
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After the computer has confirmed that there is a machine in which the entered IP address is assigned, the [Completing the Add Standard TCP/IP Printer Port Wizard] window appears. |
If the dialog box displays [Additional Port Information Required], follow the instructions on the screen to search again, or click [Standard] → click [Canon Network Printing Device with P9100] from the pull-down list → click [Next]. |
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If you want to use Raw, confirm [Raw] under [Protocol] is selected, and go to the next step.
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Setting Print Server |
If Windows 2000/XP/Vista/7/Server 2003/Server 2008 are on your network, the following procedure enables you to set up a print server for more efficient management of network printers. Once a print server is set up, print jobs can be managed by the print server. Also, by setting up an alternate driver for the print server, printer drivers can be installed in each computer via the network. |
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For other operating systems, go to the next step.
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When the alternate driver is installed, additional windows will open for entering the location of the file containing the printer driver. Follow the instructions in these windows.
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The shared printer settings are complete. |
Additional Network Settings |
Depending your network environment, additional network settings may be required. |
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Setting SNMP |
Setting Startup Time |
Setting Speed and Duplex |
IEEE802.1X Authentication Settings |
Setting Dedicated Port (IPv4 Only) |
Setting IPv4 DNS |
Controlling Machine Access Using IPv4 Addresses |
Setting IPv6 DNS |
Controlling Machine Access Using IPv6 Addresses |
Setting WINS |
Setting SNTP |
Setting PASV Mode for FTP |
Setting FTP Extension |
Managing Key Pairs and Digital Certificates |
Setting the Use of HTTP |
Setting Port Number |
Setting Proxy |
Setting Up LDAP Server |
Confirming the Machine's MAC Address |
Limiting Machine Access to a Certain MAC Address |
Confirming the Department ID and Password |
Setting SNMP |
SNMP helps monitor the state of the machine and collects information on it. The following items can be set: Community Name: Sets the SNMP community name. You can specify up to two community names. Writable SNMP: Enables the computers on the network to access the machine and modify its settings if this item is activated. You can specify this setting for each community separately. The default settings are as follows:
* Functional only for Windows Vista/7/Server 2008 clients. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If you do not need to specify <Community Name 2>, skip to step 12. |
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If you do not need to specify <Writable SNMP 2>, skip to step 16. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting Startup Time |
If you connect the machine to a switching hub, it may not be able to connect to a network even though your network settings are set correctly. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can also use the numeric keys to enter the time period. You can enter the value from 0 to 300 (seconds). |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting Speed and Duplex |
You can specify the communication method and Ethernet connection type. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
IEEE802.1X Authentication Settings |
IEEE802.1X is a standard for port-based network access control, which realizes a local area network secured with a robust authentication system. A typical 802.1X network consists of a RADIUS server (authentication server), LAN switch (authenticator), and client devices with authentication software (supplicant). The machine can connect to an 802.1X network as a client device. After installing and registering the required key pair and digital certificates, select the method of EAP (Extensible Authentication Protocol). The EAP methods supported by the machine are outlined below. |
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Authentication using the EAP-TLS method requires both the client machine and the RADIUS server to issue their digital certificates to each other. The key and certificate (in PKCS#12 format) sent from the machine are verified using the CA certificate on the RADIUS server. The server certificate sent from the RADIUS server is verified using the CA certificate on the client.
EAP-TTLS requires only the RADIUS server to issue a digital certificate. The server certificate sent from the RADIUS server is verified using the CA certificate on the client machine. The client machine is required to provide the user name/login name and password in order to authenticate itself to the server. As an internal authentication protocol, MS-CHAPv2 or PAP is available for selection.
When PEAP is selected, only the RADIUS server issues a digital certificate. The server certificate sent from the RADIUS server is verified using the CA certificate on the client machine. The client machine is required to provide the user name/login name and password in order to be authenticated by the server. With PEAP, the machine uses MS-CHAPv2 as the internal authentication protocol. |
Selecting the IEEE802.1X Authentication Method |
Follow the procedure below to enable the IEEE802.1X authentication and select the EAP method. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can enter up to 24 characters for the login name.
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You can enter up to 24 characters for the user name.
You can enter up to 24 characters for the password.
You can enter up to 24 characters for the user name.
You can enter up to 24 characters for the password.
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting Dedicated Port (IPv4 Only) |
To set or browse detailed information on the machine with a Canon printer driver or utility, set <Dedicated Port Settings> to <On>. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting IPv4 DNS |
DNS (Domain Name Service) is a service used for associating a host name (which is a name of a computer or a printer on a TCP/IPv4 network) with a unique IPv4 address. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If you do not need to specify secondary DNS server, skip to step 14. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Controlling Machine Access Using IPv4 Addresses |
You can restrict machine access from the computers on the network by specifying the range of IP addresses allowed or forbidden to access the machine. |
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Registering a Single IPv4 Address to Prohibit |
Registering a Range of IPv4 Addresses to Prohibit |
Allowing Machine Access Only from Registered IPv4 Addresses |
Editing Registered IPv4 Addresses |
Deleting Registered IPv4 Addresses |
Registering a Single IPv4 Address to Prohibit |
To register a single IPv4 Address to prohibit, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can register a maximum of 10 IPv4 addresses. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Registering a Range of IPv4 Addresses to Prohibit |
To register a range of IPv4 Addresses to prohibit, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can register a maximum of 10 IPv4 addresses. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Allowing Machine Access Only from Registered IPv4 Addresses |
To allow machine access only from registered IPv4 addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Editing Registered IPv4 Addresses |
To edit registered IPv4 addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Deleting Registered IPv4 Addresses |
To delete registered IPv4 addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting IPv6 DNS |
DNS (Domain Name Service) is a service used for associating a host name (which is a name of a computer or a printer on a TCP/IPv6 network) with a unique IPv6 address. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If you do not need to specify secondary DNS server, skip to step 14. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Controlling Machine Access Using IPv6 Addresses |
You can restrict machine access from the computers on the network by specifying the range of IP addresses allowed or forbidden to access the machine. |
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Registering a Single IPv6 Address to Prohibit |
Registering a Range of IPv6 Addresses to Prohibit |
Registering a Prefix for the IPv6 Address to Prohibit |
Allowing Machine Access Only from Registered IPv6 Addresses |
Editing Registered IPv6 Addresses |
Deleting Registered IPv6 Addresses |
Registering a Single IPv6 Address to Prohibit |
To register a single IPv6 Address to prohibit, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can register a maximum of 10 IPv6 addresses.
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Registering a Range of IPv6 Addresses to Prohibit |
To register a range of IPv6 Addresses to prohibit, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can register a maximum of 10 IPv6 address ranges.
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Registering a Prefix for the IPv6 Address to Prohibit |
To register a prefix for the IPv6 address to prohibit, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can register a maximum of 10 IPv6 address ranges.
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You can also use the numeric keys to enter the prefix length. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Allowing Machine Access Only from Registered IPv6 Addresses |
To allow machine access only from registered IPv6 addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Editing Registered IPv6 Addresses |
To edit registered IPv6 addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Deleting Registered IPv6 Addresses |
To delete registered IPv6 Addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting WINS |
WINS (Windows Internet Name Service) is a service used for associating a NetBIOS name (which is a name of a computer or a printer on a NetBIOS network) with a unique IP address. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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<Off>: Does not resolve the name with WINS. Skip to step 10. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting SNTP |
SNTP (Simple Network Time Protocol) enables the machine to synchronize its system times with public time servers located around the world. The time provided by public NTP servers is generally accurate to within milliseconds. |
Setting SNTP Settings |
Checking the Connection to the NTP Server |
Setting SNTP Settings |
You can set the machine to automatically synchronize the date and time with an NTP server on the network. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can set the interval from 1 to 48 hours (in one-hour increments). You can also enter the polling interval using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Checking the Connection to the NTP Server |
Follow the procedure below to check the connection to the NTP server is properly set. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If <OK> is displayed, time synchronization is working correctly via SNTP. When <Error> is displayed, check if <NTP Server Address> is correctly set.
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Setting PASV Mode for FTP |
Whether you use the PASV mode for FTP depends on the network environment you are using and the settings of the file server you are sending to. Before specifying the PASV mode for FTP, consult your network administrator. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting FTP Extension |
If you are sending to an iW Document Manager folder, set the FTP server address specified in iW Gateway as the destination. Set <FTP Extension> to <On>. Using iW Document Manager and the Send function of the machine enables you to manage digitized paper documents and computer data on the network. For more information on iW Document Manager, see the appropriate iW Gateway documentation. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Managing Key Pairs and Digital Certificates |
The machine can take advantage of key pairs and digital certificates for security purposes, such as IEEE802.1X port-based authentication. After key pairs and digital certificates are installed in the machine, register them for use as described below. The key pairs and digital certificates registered in the machine are divided into the following types:
In IEEE802.1X port-based authentication, a key pair (or a private key and certificate) in PKCS#12 format is required for enabling the EAP-TLS method on the client device. Up to three key pairs can be registered.
CA certificates are used for verifying the digital certificates sent from other devices, such as servers, client computers, etc. Up to 10 CA certificates (including the pre-installed CA certificate) can be registered. |
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Installing and Registering a Key and Certificate |
Install a key and certificate in the machine as described below. You can also register the key and certificate or delete unnecessary key pair files. |
For details on how to start the Remote UI, see "Starting the Remote UI." |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Checking and Deleting a Key and Certificate |
Keys and certificates become invalid when the certificate expires or when the file becomes corrupted. If this happens, delete unnecessary key pair files as described below. |
For details on how to start the Remote UI, see "Starting the Remote UI." |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Installing and Registering a CA Certificate |
Install a CA certificate in the machine as described below. You can also register the CA certificate or delete unnecessary certificate files. |
For details on how to start the Remote UI, see "Starting the Remote UI." |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Checking and Deleting a CA Certificate |
CA certificates become invalid when the certificate expires or when the file becomes corrupted. If this happens, delete unnecessary files as described below. |
For details on how to start the Remote UI, see "Starting the Remote UI." |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting the Use of HTTP |
You can restrict the use of Remote UI. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting Port Number |
Depending on your network environment, you can change the port number for each protocol. The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting Proxy |
The default settings are as follows:
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Setting Up LDAP Server |
If the information for an LDAP (Lightweight Directory Access Protocol) server is registered in the machine, you can search for e-mail addresses and fax numbers via the LDAP server. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book. |
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Registering LDAP Server |
You have to specify the relevant information for the LDAP server, such as the server name and address. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For information on using the software keyboard, see "Entering Characters." |
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Enter the location to start searching according to the type of LDAP server you are using, or as described below. You can leave this field blank.
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You can also use |
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You can also use
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Example: If <user1> is the Windows user name: user1
Enter the directory tree name of the Active Directory, such as <team1.salesdept.canon.co.jp>.
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Changing LDAP Server Setting |
You can change the settings for a stored LDAP server. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For details about each setting, see "Registering LDAP Server." |
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Deleting LDAP Server |
You can delete a stored LDAP server. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Printing LDAP Server Settings |
You can print the LDAP server settings. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Registering/Editing LDAP Search Attributes |
You can register or edit the LDAP search attributes. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For information on using the software keyboard, see "Entering Characters."
For details about each setting, see "If you want to register a search attribute."
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Confirming the Machine's MAC Address |
To check the machine's MAC address, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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The machine's MAC address is displayed. |
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Limiting Machine Access to a Certain MAC Address |
You can restrict machine access from computers on the network by specifying the MAC addresses of the computers allowed to access the machine. |
Registering MAC Addresses to Allow |
Editing Registered MAC Addresses |
Deleting Registered MAC Addresses |
Registering MAC Addresses to Allow |
To register the allowed MAC addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Editing Registered MAC Addresses |
To edit registered MAC addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Deleting Registered MAC Addresses |
To delete registered MAC addresses, follow the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Confirming the Department ID and Password |
You can confirm the Department ID and password when printing using a driver that supports Windows Vista. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn off the machine, wait at least 10 seconds, and then, turn it on. |
Security |
Security Instructions. Some functions may not be available, when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board. |
Specifying the System Manager Settings |
You can set the System Manager ID and System Password, which are required when users are accessing the System Settings of the machine. Default settings are as follows: Change them before using the machine by following the procedure below. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You must set both a System Manager ID and password to complete the setting. |
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For information how to use the software keyboard, see "Entering Characters." |
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Device Information Settings |
You can set a name for the machine, and enter information regarding its location. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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For information how to use the software keyboard, see "Entering Characters." |
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For information how to use the software keyboard, see "Entering Characters." |
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Department ID Management |
You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Use Department ID Management to keep track of the copy, scan, and print totals for each department. With Department ID Management, the following settings can be specified:
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Registering the Department ID, Password, and Page Limit |
Changing the Password and Page Limit |
Erasing the Department ID and Password |
Checking Counter Information |
Clearing the Page Total of a Department |
Clearing the Page Total of All the Departments |
Printing Counter Information (DEPT. INFO LIST) |
Accepting Print Jobs with Unknown IDs |
Accepting Scan Jobs with Unknown IDs |
Accepting B&W Copy Jobs without Entering the Department ID and Password |
Registering the Department ID, Password, and Page Limit |
The Department ID Management function enables you to register up to 1000 Department IDs. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.
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Changing the Password and Page Limit |
You can change the password and page limit settings that you have registered. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.
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Erasing the Department ID and Password |
You can erase the Department ID and password that you have registered. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Checking Counter Information |
You can check how much paper was used by each department. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can check <Total Prints>, <Total Color Print>, <Total Black Prints>, <Color Copy>, <Color Scan>, <Color Print>, <Black Copy>, <Black Scan>, or <Black Print>. |
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Clearing the Page Total of a Department |
You can clear the page total for a department. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Clearing the Page Total of All the Departments |
You can clear the page totals for all the departments. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Printing Counter Information (DEPT. INFO LIST) |
You can print a list of how much paper was used by each department. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can select <All>, <Total Print Only>, <Color Only>, or <Black Only>. |
If you do not want to print the counter information, use [ |
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Accepting Print Jobs with Unknown IDs |
You can set whether to refuse print jobs sent from the computer to which a Department ID has not been registered. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Accepting Scan Jobs with Unknown IDs |
You can specify whether or not to refuse scan jobs sent from the computer to which a Department ID has not been registered. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Accepting B&W Copy Jobs without Entering the Department ID and Password |
The Allow Black Copy Jobs mode enables you to make black and white copies without entering the Department ID and password. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If <Allow Black Copy Jobs> is set to <On>, <Black Copy> appears on the screen. To make black and white copies, press the right Any key to select <Black Copy>. |
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Managing User IDs |
You can specify settings for the User ID Management. The User ID Management function enables you to register up to 1000 User IDs. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Managing ID card (Optional Equipment) |
If the optional Card Reader is attached to the machine and Department ID Management is on, you must insert a control card to operate it. The optional Card Reader performs Department ID Management by using the control card. |
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Procedure before Using the Machine |
Procedure after Using the Machine |
Flow of Additional Functions Operations |
Changing the Password and Page Limit |
Checking the Page Counts on a Control Card |
Checking and Printing Counter Information |
Clearing the Page Total of a Department |
Clearing the Page Total of All the Departments |
Procedure before Using the Machine |
The Basic Features screen of the selected function appears on the touch panel display. |
Procedure after Using the Machine |
The display returns to the screen for inserting the control card.
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Flow of Additional Functions Operations |
This section describes the flow of Additional Functions operations when the optional Card Reader is attached. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Changing the Password and Page Limit |
This section describes how to change the password and page limit, and how to check the print totals when the control card is being used. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can select <Total Print Limit>, <Total Color Print Limit>, <Total Black Print Limit>, <Color Copy Limit>, <Color Scan Limit>, <Color Print Limit>, <Black Copy Limit>, <Black Scan Limit>, or <Black Print Limit>.
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Checking the Page Counts on a Control Card |
You can check the page counts on the control card you are currently using. |
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You can check <Total Prints>, <Total Color Print>, <Total Black Prints>, <Color Copy>, <Color Scan>, <Color Print>, <Black Copy>, <Black Scan>, or <Black Print>. |
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Checking and Printing Counter Information |
You can display and print a list of how much paper was used by each department. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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You can select <All>, <Total Print Only>, <Color Only>, or <Black Only>. |
If you do not want to print the counter information, use [ |
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Clearing the Page Total of a Department |
You can clear the page total for a department. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Clearing the Page Total of All the Departments |
You can clear all the page totals for All the Departments. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Authenticating Users Before Sending Documents (Authorized Send) |
If your network uses directory services such as Active Directory, we recommend that you use also Authorized Send. Authorized Send is an authentication feature that enables you to prevent unauthorized users from sending documents from the machine. With this feature activated, any user who wants to send documents needs to enter a valid user name and password. |
1. A user who attempts to send documents is prompted to enter a valid user name and password. 2. Entered information is checked in the authentication server against the directory database to authenticate the user. 3. The machine receives the authentication results from the authentication server. 4. Once authenticated, the authorized user can send documents to the specified destination. |
In addition to authenticating users, Authorized Send enables you to do the following:
To use Authorized Send, follow the procedures in this section to specify authentication server settings and other settings in the machine beforehand. |
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Specifying the Authorized Send Settings |
Logging in to Authorized Send |
Specifying the Authorized Send Settings |
This section describes how to specify the Authorized Send settings. |
For details on how to start the Remote UI, see "Starting the Remote UI." |
The Send Function Authentication Settings page is displayed. |
The setting descriptions are as follows:
<LDAP Authentication Server Settings> Press [Register] and specify the authentication server settings in the machine, according to the server used. Up to five authentication servers can be registered. To change or delete the registered server settings, select the desired server name and press [Edit] or [Delete].
<LDAP Search Server Settings> Press [Register] and specify the search server settings in the machine, according to the server used. Up to five search servers can be registered. To change or delete the registered server settings, select the desired server name and press [Edit] or [Delete]. For information on the settings other than the one below, see "Registering LDAP Server."
<Timeout Settings>
<SMTP Authentication Settings>
Authentication Method You can specify whether to carry over the login information (user name only) from Authorized Send to SMTP authentication. Select the desired option from the following:
<SMB/FTP Authentication Settings> You can specify whether to carry over the login information (user name and password) from Authorized Send to the authentication information used when users send documents to a file server. Specify the settings below to suit your needs.
<Send Restriction Settings> You can enable and disable sending functionalities. Specify the settings below to suit your needs.
<Sender E-mail Address Settings>
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Logging in to Authorized Send |
This section describes how to log in to Authorized Send. |
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You can enter up to 24 characters for the password. |
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If authentication is successful, the Select Send Type screen appears. |
For details on how to send the documents, see the following: |
You are logged out of Authorized Send and the display returns to the Send Authentication screen.
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Restricting the Remote UI |
You can set whether to enable the Remote UI to operate the machine and change settings. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Restricting Access to Destinations |
You can send the documents with following restrictions or settings. |
Setting a Password for the Address Book |
Restricting the New Address |
Restricting PC Faxing |
Restricting Recall |
Confirming Entered Fax Numbers |
Restricting Broadcasting |
Restricting Sending Documents to a USB Memory |
Setting a Password for the Address Book |
You can set a password for the Address Book. To edit the Address Book, you must enter the correct password. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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If you enter a wrong password, you have to start over from the first entry. |
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Restricting the New Address |
This mode enables you to restrict the entering of new destinations.
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Restricting PC Faxing |
You can set whether to refuse fax jobs sent from the computer using fax driver. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Restricting Recall |
This mode enables you to restrict the use of Recall function. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Confirming Entered Fax Numbers |
You can set whether to display a fax number entry screen and enter the fax numbers again when you send a fax. The fax number entry screen will be displayed when you enter a fax number using |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Restricting Broadcasting |
If a fax number is included in the destinations, you can select one of the three following options.
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Restricting Sending Documents to a USB Memory |
This mode enables you to permit or restrict sending documents to a USB memory. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Auto Online/Offline |
To use the Network Scan function, the scanner must be switched online. This section explains how to set the machine so that it will automatically switch the scanner online and offline. |
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Auto Online |
Auto Offline |
Auto Online |
If <Auto Online> is set to <On>, the machine automatically goes online when you press [OK] to select <Remote Scan> on the Select Store Type screen. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Auto Offline |
If <Auto Offline> is set to <On>, the machine automatically goes offline when the Auto Clear mode initiates. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Checking the Job Log |
You can specify whether to check the job log. When you set <Job Log Display> to <On>, you can check the job log using the System Monitor screen. When you set <Job Log Display> to <Off>, the job log does not appear on the System Monitor screen. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Storing Log to USB Memory |
You can set whether to record into the job log when storing scanned documents to a USB memory. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Registering a License |
You must register a license key to enable optional modes and functions. Each optional mode and function requires its own license key to be registered. There is no limit to the number of license keys that can be registered in the machine. |
Obtaining a License Key |
A license key can be obtained by using a web browser to access the license management system. Access the system by entering the following URL:
Follow the procedure displayed on the screen. The following administration numbers are necessary to obtain the license key:
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Registering a License Key |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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<Backspace>: Press to delete the last number entered. |
If the following screen is displayed, press [OK]. Enter the correct license key. If the following screen is displayed, the optional equipment required for license registration has not been installed. Press [OK]. Install the required optional equipment or make sure that the required optional equipment is installed properly. Try registering the license key again. |
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Restricting the USB Interface Port |
You can specify whether to restrict jobs through the USB port. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Displaying the Current Department ID/User Name |
If you are using a login service, you can display the Department ID or user name which is currently being used to log on to the machine in the Job/Print Status Display Area. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Restricting Printing Images from a USB Memory |
This mode enables you to permit or restrict printing images from a USB memory. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Introduction of the Machine |
This category describes the features of the machine and its useful functions. Depending on the system configuration and product purchased, some functions may not be available. |
External View (Front) |
This section describes the names and functions of all the parts on the outside and inside of the machine. |
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*Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
External View (Back) |
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Internal View |
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Main Control Panel |
This section describes the names and functions of the keys on the control panel. |
The angle of the control panel is adjustable in the range shown below.
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Left Side of Control Panel |
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Right Side of Control Panel |
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Display Parts and Functions |
The settings screen for each function is shown on the display on the control panel. Select and set items using the [OK] key and Any keys. (See "Main Control Panel.") For details about each setting, refer to the pages for the corresponding function. |
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Main Menu Screen |
Copy Top Screen |
Send Type Selection Screen |
Store Type Selection Screen |
Select Memory Media Screen |
Log In Mode |
Main Menu Screen |
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* <Send/Fax> is displayed when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). <Scan to Send> is displayed when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board. |
** <Direct Print> is displayed only if <Direct Print> in <Memory Media Settings> is set to <On>. (See "Restricting Printing Images from a USB Memory.") |
Copy Top Screen |
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Send Type Selection Screen |
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*1 Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
*2 Only when Authorized Send is activated. |
Store Type Selection Screen |
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* <Store on Memory Media> is displayed only if <Store on Memory Media> in <Memory Media Settings> is set to <On>. (See "Restricting Sending Documents to a USB Memory.") |
Select Memory Media Screen |
For details about the Select Memory Media Screen, see "Printing from Memory Media (Direct Print)." Insert a memory media, select a medium, then press [OK]. |
Log In Mode |
If the Department ID Management or User ID Management is set, the Log In screen is displayed. For information on the Department ID Management or User ID Management, see "Security."
Enter the Department ID and password, then press |
Enter the User ID and password, then press |
Entering Characters |
For screens that require alphanumeric entries, follow the procedure below to enter characters. |
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Registering Destinations in the Address Book |
The Address Book is a feature used for storing fax numbers, e-mail addresses, I-fax addresses, and file server addresses. You can also register multiple destinations for a group address. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job. |
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Storing/Editing Address Book |
Registering Fax Numbers Obtained via an LDAP Server in the Address Book |
Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book |
Storing/Editing One-Touch |
Registering Fax Numbers Obtained via an LDAP Server in One-Touch |
Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch |
Storing/Editing Address Book |
You can register up to 300 destinations in the Address Book. |
Registering Fax Numbers in the Address Book |
Registering Fax Numbers Obtained via an LDAP Server in the Address Book |
Registering E-Mail Addresses in the Address Book |
Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book |
Registering I-Fax Addresses in the Address Book |
Registering File Server Addresses in the Address Book |
Registering Group Addresses in the Address Book |
Checking/Editing Addresses Registered in the Address Book |
Erasing Addresses from the Address Book |
Registering Fax Numbers in the Address Book |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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These settings are optional. If you do not want to set the optional settings, skip to step 20. |
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If your document transmissions are slow to start, it may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, or <4800 bps>. |
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Select <Domestic> for dialing domestic (local) telephone numbers. Select <Long Distance (1)> if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book). If errors persist, try selecting <Long Distance (2)> or <Long Distance (3)>. |
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If you want to register another fax number, repeat from step 6. |
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Registering Fax Numbers Obtained via an LDAP Server in the Address Book |
This section describes how to register the fax numbers that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you edit the recipient's name obtained from the search results, see "Registering Fax Numbers in the Address Book."
If you edit the destination obtained from the search results and specify the optional settings, see "Registering Fax Numbers in the Address Book."
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Registering E-Mail Addresses in the Address Book |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another e-mail address, repeat from step 6. |
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Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book |
This section describes how to register the e-mail addresses that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you edit the recipient's name obtained from the search results, see "Registering E-Mail Addresses in the Address Book."
If you edit the destination obtained from the search results, see "Registering E-Mail Addresses in the Address Book."
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Registering I-Fax Addresses in the Address Book |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another I-fax address, repeat from step 6. |
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Registering File Server Addresses in the Address Book |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another filer server address, repeat from step 6. |
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Registering Group Addresses in the Address Book |
The Group Address feature enables you to create a group of up to 299 stored destinations as a single destination. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another group address, repeat from step 6. |
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Checking/Editing Addresses Registered in the Address Book |
You can check and edit the details of the destinations registered in the Address Book. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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Follow the same procedure as you used when registering destinations.
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Erasing Addresses from the Address Book |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to cancel erasing the destination, select <No>. |
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Storing/Editing One-Touch |
You can register up to 200 destinations in one-touch. |
Registering Fax Numbers in One-Touch |
Registering Fax Numbers Obtained via an LDAP Server in One-Touch |
Registering E-Mail Addresses in One-Touch |
Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch |
Registering I-Fax Addresses in One-Touch |
Registering File Server Addresses in One-Touch |
Registering Group Addresses in One-Touch |
Checking/Editing Addresses Registered in One-Touch |
Erasing Addresses Registered in One-Touch |
Registering Fax Numbers in One-Touch |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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These settings are optional. If you do not want to set the optional settings, skip to step 23. |
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If your document transmissions are slow to start, it may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select <33600 bps>, <14400 bps>, <9600 bps>, or <4800 bps>. |
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Select <Domestic> for dialing domestic (local) telephone numbers. Select <Long Distance (1)> if communication errors frequently occur when you make overseas calls (when the overseas telephone number is registered in the Address Book). If errors persist, try selecting <Long Distance (2)> or <Long Distance (3)>. |
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If you want to register another fax number, repeat from step 5. |
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Registering Fax Numbers Obtained via an LDAP Server in One-Touch |
This section describes how to register the fax numbers that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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You cannot select multiple destinations at a time.
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If you edit the recipient's name obtained from the search results, see "Registering Fax Numbers in One-Touch."
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If you edit the destination obtained from the search results and specify the optional settings, see "Registering Fax Numbers in One-Touch." |
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Registering E-Mail Addresses in One-Touch |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another e-mail address, repeat from step 5. |
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Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch |
This section describes how to register the e-mail addresses that are obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you edit the recipient's name obtained from the search results, see "Registering E-Mail Addresses in One-Touch."
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If you edit the destination obtained from the search results, see "Registering E-Mail Addresses in One-Touch." |
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Registering I-Fax Addresses in One-Touch |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another I-fax address, repeat from step 5. |
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Registering File Server Addresses in One-Touch |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another file server address, repeat from step 5. |
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Registering Group Addresses in One-Touch |
The Group Address feature enables you to create a group of up to 299 stored destinations as a single destination. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to register another group address, repeat from step 5. |
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Checking/Editing Addresses Registered in One-Touch |
You can check and edit the details of the destinations registered in one-touch. |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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Follow the same procedure as you used when registering destinations.
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Erasing Addresses Registered in One-Touch |
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If a password has been set for the Address Book, enter the password to enter Address Book Settings menu. Enter the password using |
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If you want to cancel erasing the destination, select <No>. |
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Toner Cartridges |
The lifetime of the Canon genuine toner cartridges used in this machine (imageRUNNER C1028/imageRUNNER C1028iF) is approximately 6,000 pages for K (Black) and is approximately 6,000 pages for each C (Cyan), M (Magenta) and Y (Yellow). The page counts are based on 5% coverage* when printing A4 size paper with the default print density setting. The level of toner consumption varies depending on the type of originals printed. If your average original contains a lot of graphics, tables, or charts, the life of the toner cartridge will be shorter as they consume more toner. When you are replacing a toner cartridge, be sure to use a toner cartridge designed for this product. To purchase the Canon genuine replacement toner cartridge, contact your local authorized Canon dealer. * The term "5% coverage" denotes a document on which the area covered with toner is 5% of the total area of a sheet. |
Model Name | Supported Canon Genuine Toner Cartridge |
Print Yield |
imageRUNNER C1028 imageRUNNER C1028iF |
Canon NPG-41 Black Toner Canon NPG-41 Magenta Toner Canon NPG-41 Yellow Toner Canon NPG-41 Cyan Toner |
Approx. 6,000 pages |
Maintaining the Toner Cartridges |
Checking the Toner Level |
Maintaining the Toner Cartridges |
Note the following when handling toner cartridges. |
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Checking the Toner Level |
The Device Info. screen indicates one of three levels for the amount of toner remaining in the toner cartridges. If the message <Empty> appears, it is recommended that the toner cartridges be replaced. (See "Replacing the Toner Cartridges." ) |
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Checking the Device Information |
On the Device Information screen, you can check the status of current machine device and consumable. |
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*The paper drawer 2 is displayed only when the optional Paper Drawer (Paper Drawer 2) is attached. |
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You can also return to the Main Menu screen by pressing [OK]. |
You can check the copy, scan, and print page counts. |
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The <Counter Check> display appears.
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You can also return to the previous screen by pressing the right Any to select <Done>. |
You can print the page count list. |
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The <Counter Check> display appears. |
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To cancel printing, press the left Any key to select <Cancel>.
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Placing Originals |
Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the copy modes that you want to use. |
On the Platen Glass |
In the Feeder |
On the Platen Glass |
Place the originals on the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. |
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If your original does not match any of the paper size marks, align the center of your original with the arrow mark. |
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The original is ready for scanning.
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In the Feeder |
Place the originals into the feeder when you want to copy several originals at the same time, and press |
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The originals are ready for scanning.
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Loading Paper |
This section describes how to load paper in the paper drawers and stack bypass tray. |
In the Paper Drawer |
In the Stack Bypass Tray |
In the Paper Drawer |
This section describes how to load paper in the paper drawer or in the optional paper drawer. |
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When the optional drawer is installed in the machine, follow the procedure described below. |
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Load the paper in the proper orientation as follows.
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In the Stack Bypass Tray |
If you are making prints on transparencies, labels, nonstandard-sized paper, or envelopes, load them into the stack bypass tray. |
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If you are feeding large size paper, pull out the auxiliary tray, and extend the tray extension. |
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Insert the paper stack as far as it will go. |
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The screen for selecting the paper size appears.
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Load the envelopes face down (flap side up) in the stack bypass so shown below. For top opening envelopes, load them as their sealing side (flap side) is located on the left when viewed from the front. For side opening envelopes, load them so their sealing side (flap side) is located in the back of the stack bypass tray when viewed from the front. The screen for selecting the paper size appears.
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Load the paper in the proper orientation as follows.
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Setting Paper Size and Type |
For the Stack Bypass Tray |
Registering Irregular Paper Sizes for the Stack Bypass Tray |
For the Paper Drawer |
For the Stack Bypass Tray |
You can register a frequently used paper size and type for the stack bypass tray. |
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If you do not want to set the stack bypass standard settings, select <Off>, then press [OK], and press |
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You can recall the previously set paper size. For instructions on how to register the irregular paper size, see "Registering Irregular Paper Sizes for the Stack Bypass Tray." |
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The recalled paper size is displayed.
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The selectable paper types vary depending on the paper size you have specified. The unavailable paper types are grayed out on the display. |
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Registering Irregular Paper Sizes for the Stack Bypass Tray |
You can register two irregular paper sizes for the stack bypass tray. You can recall the registered size when you use irregular paper size on the stack bypass tray. For details on recalling the registered irregular paper size, see "Recalling Irregular Paper Size Registered for the Stack Bypass Tray." |
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If you want to register the other custom paper size, select <Size 1> or <Size 2>, then repeat steps 6 to 10. |
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For the Paper Drawer |
When you place other sizes and/or types of paper, follow this procedure to change the settings. |
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*Only when the optional paper drawer (paper drawer 2) is attached. |
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Setting the Tone Volume |
This section describes how to adjust the tones that the machine produces during operation or fax transmission. |
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Setting the Monitor Volume |
Setting the Audible Tones |
Setting the Monitor Volume |
The monitor volume can be adjusted. Follow the procedure described below. The default setting is <Volume Key Setting Priority>. |
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Setting the Audible Tones |
The audible tones can be set. Follow the procedure described below. The default settings are as follows:
* The tone volume can be adjusted only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
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Setting the Date and Time |
This section describes how to set the current date and time, the time zone in which the machine is used, and the daylight saving time. |
Setting the Current Date and Time |
Setting the Time Zone |
Setting the Daylight Saving Time |
Setting the Current Date and Time |
You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them. |
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Setting the Time Zone |
The standard time zones of the world are expressed globally in terms of the difference in hours (±up to 12 hours) from GMT (±0 hours)*. A time zone is a region throughout which this time difference is the same. *GMT stands for Greenwich Mean Time. |
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Setting the Daylight Saving Time |
In some countries or areas, time is advanced throughout the summer season. This is called "Daylight Saving Time." |
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The End Date Month to End DST screen appears. |
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Setting the Sleep Mode |
If the machine remains idle for a certain period of time, it automatically enters the Sleep mode. |
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Setting the Auto Clear Time |
If the machine remains idle for a certain period of time, the display returns to the standby mode (Auto Clear function). |
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Detecting and Installing Drivers that Support Functions Specified on the Machine into Your Computer |
This section describes how to specify functions suitable for the fax board or printer kit installed in the machine. From your computer, you can detect and install drivers that are compatible with the specified functions. |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Starting "Setup Guide" |
This section describes how to start the "Setup Guide" from the Additional Functions menu. The "Setup Guide" is designed to assist you in making the machine's required settings. |
Load Paper |
Set Date and Time |
Make Fax Settings |
Connect Telephone Cables |
Adjust Color with "Auto Gradation Correction" |
Set Up Network Connection |
Finish "Setup Guide" |
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If the screen appears prompting you to enter the System Manager ID and System Password, enter the System Manager ID and System Password using |
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The "Setup Guide" is displayed on the display. |
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The screen explains how to operate the "Setup Guide" using the keys on the operation panel. For details on the key operation, see "Information About the Keys," shown above. |
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Check that all the packing materials are removed from the main unit and the cartridges. If not, refer to the instruction sheet "Unpacking the Machine" and remove them all. |
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The auto obtain IP address function enables the machine to get the IP address after connecting the LAN cable to the machine.
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Do not connect the USB cable at this point even if you use the machine as a local printer by directly connecting the machine to the computer.
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Go to "Load Paper."
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Load Paper |
This section describes the procedures for making paper and paper size settings in the "Setup Guide." Animated screens are included with each step described in the "Setup Guide." |
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Go to "Set Date and Time."
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When the Optional Paper Drawer is installed in the machine, the procedure for setting up the Optional Paper Drawer displays on the "Setup Guide." |
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When you install paper drawer 2 (optional paper drawer) that is usually used for copying, select <Yes>. If you selected <No>, the default paper drawer (Standard mode of copy) will be the paper drawer 1. (paper drawer). (For details on the standard mode of copy, see "Changing Standard Mode.") |
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Go to "Set Date and Time." |
Set Date and Time |
Before using the machine, you MUST set the current date and time. The date and time set are used as a standard for timer settings functions.
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The screen displayed varies depending on the system configuration and product purchased. |
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Go to "Make Fax Settings."
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Make Fax Settings |
This section describes the fax settings in the "Setup Guide." |
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This section describes the procedure for registering the user telephone number and unit name. For information on how to enter characters, see "Entering Characters." |
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Following keys are available by selecting with [
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The receive mode determines how the machine responds to incoming faxes and voice calls. Select the mode that most suits your needs from the chart below. For more information about the receive modes, see "Methods for Receiving Faxes." |
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When select <Yes>, the following screen appears. Go to "Connect Telephone Cables." When select <No>, the question screen on the left appears . |
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When select <Yes>, the following screen appears. Go to "Connect Telephone Cables." When select <No>, the question screen on the left appears. |
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When select <Yes>, the screen on the left appears. After this screen, a screen appears asking you to confirm that the auto answering function of the telephone with built-in answering machine or answering machine is activated. "Connect Telephone Cables." When select <No>, the following screen appears. Go to "Connect Telephone Cables." |
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Connect Telephone Cables |
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If you want to use your own external telephone or telephone with built-in answering machine, connect the cable to external device jack (B) on the right side of machine.
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Adjust Color with "Auto Gradation Correction" |
When using the machine for the first time, it is necessary to adjust the gradation in order to obtain the optimum copy or print results.
This is a precise adjustment. The procedure involves making test prints and placing them on the feeder for scanning. Once this is complete, the machine automatically corrects the irregularities.
This is a quick and simple adjustment. Adjustment is made internally without outputting any test prints.
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Recalibrations are made internally without outputting any test prints. After finishing the quick correction, go to "Set Up Network Connection." |
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If an error message appears: 1. Press the right Any key to select <Done> and return to the screen in step 3. 2. Load A4 or LTR plain paper into the stack bypass tray and set the paper size and type. 3. Use [ |
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Place the test print face down on the platen glass, with the black bands along the top left edge of the platen glass. Stack approximately 20 sheets of blank paper on top of the test print for a more precise gradation correction. |
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If an error message appears: 1. Press the right Any key to select <Done> and return to the screen in step 3. 2. Load A4 or LTR plain paper into the stack bypass tray and set the paper size and type. 3. Use [ |
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Place the test print face down on the platen glass, with the black bands along the top left edge of the platen glass. Stack approximately 20 sheets of blank paper on top of the test print for a more precise gradation correction. |
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Set Up Network Connection |
To use the machine by connecting to the network, you must set up the IP address.
The following flow chart indicates the settings needed for each function. |
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If you select <Do Not Set Manually>, make sure the following screen is displayed on the display, then press [OK] to proceed to the "Setup Guide." ("Finish 'Setup Guide'.") |
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Go to "Finish 'Setup Guide'." If there are any undefined items, a screen appear before this screen listing the undefined items. |
Finish "Setup Guide" |
All the settings with the "Setup Guide" are complete. Follow the procedure below to finish the "Setup Guide." After finishing the "Setup Guide," you need to set up the computer and software for the machine. |
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Customizing Settings |
You can specify the settings that are common to the Copy, Send, and Fax functions. |
Setting the Initial Function |
Registering the Custom Keys |
Adjusting the Brightness |
Reversing the Contrast on the Display |
Setting the Function after Auto Clear Mode Initiates |
Enabling the Inch Entry |
Setting Auto Drawer Selection |
Setting the Energy Consumption in the Sleep Mode |
Setting the Speed or Print Side Priority |
Changing the Language Shown on the Display |
Displaying a Feeder Error Message Prompt |
Returning the Common Settings to Their Defaults |
Setting the Initial Function |
You can specify the screen that is displayed when you turn ON the main power, or after the Auto Clear mode starts. You can also set the default System Monitor screen to display the Device Information. The default settings are as follows:
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*1 <Send/Fax> is displayed when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). <Scan to Send> is displayed when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board.
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Registering the Custom Keys |
You can assign frequently used functions to two custom keys located on the left of the display. The default settings are as follows:
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You can select from <Copy>, <Send/Fax>*1, <Scan to Send>*2, <Fax>*1, <E-mail>, <I-Fax>, <File Server>, <Send Log>, <Address Book>, <Search LDAP Server>, <Favorites>, <One-touch>, <Scan to Store>, <Store on Memory>*3, <Remote Scan>, and <Direct Print>*4. *1 Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
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Adjusting the Brightness |
You can adjust the brightness of the display. |
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You can set the brightness in five levels. |
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Reversing the Contrast on the Display |
The Reverse Color Display mode reverses the light and dark areas on the display. If you find it hard to read what is shown on the display, try using this mode. |
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Setting the Function after Auto Clear Mode Initiates |
You can set whether the screen specified as the Initial Function is displayed after the Auto Clear mode starts. |
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Enabling the Inch Entry |
This setting ensures that the key for entering values in inches is displayed on the various numeric entry screens. |
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Setting Auto Drawer Selection |
You can set the paper sources that can be used for Auto Drawer Selection. When the paper sources are set to <On> and a paper source runs out of paper during a continuous print job, the machine automatically selects another paper source with the same paper size, and begins feeding paper from that paper source. This setting can be made independently for all functions of the machine. The default settings are <Off> for the stack bypass and <On> for the paper drawers. |
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Setting the Energy Consumption in the Sleep Mode |
You can set the amount of energy that the machine consumes when it is in the Sleep mode. |
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Setting the Speed or Print Side Priority |
You can specify whether to match the sides of the paper to be printed for 2-sided printing and 1-sided printing. As the side of the paper to be printed changes depending on this setting, read "In the Paper Drawer" and "In the Stack Bypass Tray" thoroughly before using preprinted paper so it is loaded in the proper side and orientation. The default setting is <Speed Priority>.
With this mode, the machine prints on the different side of the paper depending on the printing mode (2-sided or 1-sided printing). To print images on the proper side of preprinted paper, you need to change the side of loaded paper for 2-sided printing and for 1-sided printing each time you switch the printing mode. Select <Speed Priority> in the following cases.
With this mode, the machine prints on the same side regardless of the printing mode (2-sided or 1-sided printing). Even when using preprinted paper, you do not need to switch the side of loaded paper for 2-sided printing and 1-sided printing. Select <Print Side Priority> in the following case.
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When you select <Speed Priority>, load paper as follows:
When you select <Print Side Priority>, load paper as follows:
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Changing the Language Shown on the Display |
You can change the language displayed on the display and printed on reports. |
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Turn OFF the machine and wait at least 10 seconds before turning it ON again. |
Displaying a Feeder Error Message Prompt |
You can set the machine to prompt you to clean the scanning area when the feeder is dirty. The prompt appears when originals are placed in the feeder. |
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Returning the Common Settings to Their Defaults |
You can restore all of the Common Settings to their defaults. |
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If you want to cancel returning the Common Settings to their defaults, select <No>, then press [OK]. |
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Summary of Reports and Lists |
The machine prints the following reports and lists.
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Printing Reports Automatically |
TX Report, Activity Report, RX Report, and Fax Activity Report can be set to print automatically. |
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TX Report |
Activity Report |
RX Report |
Fax Activity Report |
TX Report |
This section describes how to set TX reports to print automatically. The default settings are the as follows:
* This setting is available only when <Display Send Original> is set to <On>. The following items are printed in a TX Report:
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Activity Report |
This section describes how to set Activity Reports to print automatically. The default settings are as follows:
The following items are printed in an Activity Report:
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RX Report |
This section describes how to set RX reports to print automatically. The following items are printed in an RX Report:
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Fax Activity Report |
This section describes how to set Fax Activity Reports to print automatically. The default settings are as follows:
The following items are printed in a Fax Activity Report:
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Printing Lists |
You can print the following lists.
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Printing Address Book List |
Printing User's Data List |
Printing Address Book List |
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The selected list is printed. |
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Printing User's Data List |
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The User's Data List is printed. |
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Introduction (UFRII LT Printer Driver) |
Canon UFRII LT printer driver enables you to print from any application software to the machine. Taking full advantage of your computer's processing power to compress the print data, this driver executes the high-speed data processing. You can update your printer driver software and acquire information about Canon products on the Canon home page. Driver software is updated every few months. |
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Introduction (PCL Printer Driver) |
The Canon PCL5c and PCL6 printer drivers enable users of Windows 2000, Windows XP, Windows Vista, Windows 7, Windows Server 2003, or Windows Server 2008 to print from any Windows application and make full use of their Canon machine. The PCL5c and PCL6 printer drivers can be used with most kinds of business application software. The PCL5c printer driver is for color printers, and the PCL6 printer driver is for both color and black-and-white printers. PCL6 is an advanced version of PCL5c, and offers superior printing quality and speed. You can update your printer driver software and acquire information about Canon products on the Canon home page (www.usa.canon.com). Driver software is updated every few months. |
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Introduction (PS Printer Driver) |
The PS printer driver converts print data from applications into data for use with PS printers, and sends it to the printer. As well as converting print data, it can also enable you to configure settings relating to finishing and detailed settings such as color adjustment, and provides an appropriate print environment for desktop publishing and publishing on demand. You can update your printer driver software and acquire information about Canon products on the Canon home page (www.usa.canon.com). Driver software is updated every few months. |
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Introduction (FAX Driver) |
The fax driver gives users of Windows 2000, Windows XP, Windows Vista, Windows 7, Windows Server 2003, or Windows Server 2008 operating system the ability to make full use of the fax function of the machine. The fax driver is conceptually akin to a printer driver. A user would select [Print] from any Windows application software, select the Canon fax driver as the printer, and specify its destination(s) and options. The fax driver would then convert this into an image that conforms to standard fax protocols, to be printed or stored on the recipient fax machine(s). |
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Optional Handset |
If you want to use the machine as a telephone and a fax machine, or if you want to receive faxes manually. *1 Use a sharp object (i.e., pen) to select the ring volume of the handset. |
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Maintaining the Handset |
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Department/User ID Management |
If <Dept. ID Management> or <User ID Management> is set to <On> in <System Management Settings>, you must enter your ID and password to be able to operate the machine. |
Procedure before Using the Machine |
Procedure after Using the Machine |
Procedure before Using the Machine |
The department ID login screen is used as an example. |
For information on how to use the software keyboard, see "Entering Characters."
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For information on how to use the software keyboard, see "Entering Characters."
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The Main Menu screen appears. |
Setting Up the Machine |
This chapter describes the settings before using the machine. |
Set Up the Machine to Suit Your Purposes |
To use the functions (Copy, Fax, Direct Print, Scan to Media, PC Print, PC Fax, Scan, E-Mail, I-Fax, Remote UI, Scan to File Server) of the machine, you need to make the settings in the flowchart below. |
How to Use This Manual |
How to Use This Manual Instructions |
User Manual CD-ROM (e-Manual) |
This section explains about the manuals and also instructions on how to use the e-Manual. |
Manuals for the Machine |
System Requirements |
Using the User Manual CD-ROM (e-Manual) |
Symbols Used in This Manual |
Abbreviations Used in This Manual |
Legal Notices |
Manuals for the Machine |
The manuals for this machine are divided as follows. Please refer to them for detailed information. |
Read this manual first. | ||
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Read the sections of this manual that correspond to your intended use. | ||
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(Located on the User Manual CD-ROM)
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System Requirements |
The User Manual CD-ROM (e-Manual) can be used in the following system environments.
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Using the User Manual CD-ROM (e-Manual) |
When using the e-Manual with Windows, follow the steps below. When using the e-Manual with Macintosh, follow the steps below.
When you start the e-Manual, the following screen (the top page) is displayed. |
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Symbols Used in This Manual |
The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety.
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Abbreviations Used in This Manual |
In this manual, product names and model names are abbreviated as follows: Microsoft Windows 2000 operating system : Windows 2000 Microsoft Windows XP operating system : Windows XP Microsoft Windows Vista operating system : Windows Vista Microsoft Windows 7 operating system : Windows 7 Microsoft Windows Server 2003 operating system : Windows Server 2003 Microsoft Windows Server 2008 operating system : Windows Server 2008 Microsoft Windows operating system : Windows |
Legal Notices |
Canon, the Canon logo, imageRUNNER, and iW are trademarks of Canon Inc. All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright © 2010 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.
The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL. |
Troubleshooting |
Troubleshooting Instructions |
Error Codes |
If a job or operation does not complete successfully, check the error code, and perform the necessary operations according to the error code displayed. You can check the error code on the Details screen when you select <Log> on the System Monitor screen. If a send, receive, or fax job does not complete successfully, the error code is printed in the RESULT column on the Activity Report, TX Report, and Fax Activity Report. Perform the necessary procedures according to the error code. For details on reports, see "Summary of Reports and Lists." See the table below for individual error codes. |
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If a Power Failure Occurs |
If power is suddenly lost due to an outage or accidental unplugging, a built-in battery retains the user data settings and the Address Book settings. Any sent or received documents stored in memory are backed up for about 60 minutes. During a power cut, functions are limited as follows:
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Service Call Message |
If a malfunction occurs and the machine cannot operate normally, the message <Turn off the main power on the right side of the machine.> is displayed. Write down the error code displayed on the bottom left side of the display and contact your local authorized Canon dealer. If the error code <E000012> appears on the display, see "If the Delivery Feeder Unit Is Not Installed Correctly." |
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Clearing Jams |
This section describes how to remove jammed paper. When error messages appear on the display, see "Error Messages." For other problems, see "Troubleshooting." When <Check the originals.>, <The paper has jammed.>, or <Remove the jammed paper from...> appears on the display, remove the jammed paper from the machine. The screen indicating the location of the paper jam and the procedure for clearing the paper jam appears on the display, and it remains there until the paper jam is entirely cleared. Check the following if you experience repeated paper jams:
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Original Jams |
Paper Jams |
Original Jams |
If a screen similar to the one shown above appears on the display, remove the jammed original from the feeder. Then press the right Any key to display the next procedure. |
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Paper Jams |
When <The paper has jammed.> or <Remove the jammed paper from...> appears on the display, remove the jammed paper from the machine first, then from the paper cassette or stack bypass tray if necessary. |
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Paper Delivery Tray |
Duplex Unit |
Stack Bypass Tray |
Paper Drawer 1 |
Optional Paper Drawer (Paper Drawer 2) |
Inside of the Machine |
Fixing Unit |
Back Cover |
Paper Delivery Tray |
If a screen similar to the one shown above appears on the display, remove the jammed paper from the output tray. Then press the right Any key to display the next procedure. |
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If you are using the stack bypass tray, close it before opening the front cover. Use the handle (A) to gently close the front cover. |
Duplex Unit |
If a screen similar to the one shown above appears on the display, remove the jammed paper from the duplex unit. Then press the right Any key to display the next procedure. |
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If you are using the stack bypass tray, close it before opening the front cover. Close the front cover gently holding the handle (A) of it. |
Stack Bypass Tray |
If a screen similar to the one shown above appears on the display, remove the jammed paper from the stack bypass tray. Then press the right Any key to display the next procedure. |
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If you are using the stack bypass tray, close it before opening the front cover. Close the front cover gently holding the handle (A) of it. |
Paper Drawer 1 |
If a screen similar to the one shown above appears on the display, remove the jammed paper from the paper drawer. Then press the right Any key to display the next procedure. |
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If you are using the stack bypass tray, close it before opening the front cover. Close the front cover gently holding the handle (A) of it. |
Optional Paper Drawer (Paper Drawer 2) |
If a screen similar to the one shown above appears on the display, remove the jammed paper from the optional paper drawer. Then press the right Any key to display the next procedure. |
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If you are using the stack bypass tray, close it before opening the front cover. Close the front cover gently holding the handle (A) of it. |
Inside of the Machine |
If a screen similar to the one shown above appears on the display, remove the jammed paper from the inside of the machine. Then press the right Any key to display the next procedure. |
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If you are using the stack bypass tray, close it before opening the front cover. Open the front cover gently holding the handle (A).
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If you are not performing two-sided printing, proceed to the next step.
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Fixing Unit |
If a screen similar to the ones shown above appears on the display, remove the jammed paper from the fixing unit. Then press the right Any key to display the next procedure. |
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Back Cover |
If a screen similar to the one above appears on the display, remove the jammed paper from the back side of the machine. Then press the right Any key to display the next procedure. |
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If you are using the stack bypass tray, close it before opening the front cover. Close the front cover gently holding the handle (A). |
When the Message Does Not Disappear |
When the message that indicates a paper jam occurring inside the top cover does not disappear even after the jammed paper is removed, this indicates that the jammed paper still remains in the fixing unit. Remove the fixing unit using the following procedure to remove the jammed paper. |
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If the Delivery Feeder Unit Is Not Installed Correctly |
If the delivery feeder unit is not installed correctly, an error code <E000012> appears on the display. Follow the procedure below to install the delivery feeder unit correctly. If the error code does not disappear after the delivery feeder unit is installed correctly, contact your local authorized Canon dealer. |
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If you are using the stack bypass tray, close it before opening the front cover. Open the front cover gently holding the handle (A) . |
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Close the front cover gently holding the handle. |
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If a Message Such as <Paper diff. from set size/type.> is displayed |
If all of the following do not match, a message such as <Paper diff. from set size/type.> is displayed:
If such a message is displayed and you are unable to make a copy or print job, change the paper size in the items described above so that they all match. See the following chart for details concerning the messages and remedies. |
|
Message | Cause | Remedy |
Copy | ||
Load A4 to Drawer 1. (Depending on the paper supply and settings, the message displayed may vary.) |
The following did not match:
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Change the following so that they match:
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Paper diff. from set size/type. | ||
Remove the jammed paper from inside the front cover. | The following did not match:
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Follow the procedure below: 1. Change the following so that they match:
3. Wait for the machine to automatically resume the job. (See "Loading Paper" or "Setting Paper Size and Type.") |
Load A4 to Drawer 1. (Depending on the paper supply and settings, the message displayed may vary.) |
The following did not match:
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To print on the paper of the size specified on the machine's paper settings and on the printer driver: Load the paper of the size specified on the machine and on the printer driver and close the paper drawer. Printing will resume. |
To print on the paper of the size that is loaded in the paper drawer: 1. Delete the current job. 2. Change the paper size settings both on the printer driver and on the machine. 3. Retry printing. |
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Load paper | The following did not match when printing:
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Change the following so that they match, and then retry printing (When you change the paper size setting on the printer driver, cancel the job on the machine.):
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Paper diff. from set size/type. | The following did not match:
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Change the following so that they match, and then retry printing:
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If the massage <Paper diff. from set size/type> appears after you have selected <Recover Later> to the message <Remove the jammed paper from inside the front cover.>: 1. Change the following so that they match:
(See "Inside of the Machine.") |
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Remove the jammed paper from inside the front cover. | A paper jam occurred because the size of the paper loaded in the paper drawer was different from that of the paper specified on the machine and printer driver. | Follow the procedure below (the procedure is the same when the massage <Paper diff. from set size/type> appears after you have selected <Recover Later>). 1. Change the following so that they match:
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Error Messages |
When a message appears on the display, please refer to the examples of error messages on the following pages. |
Error Messages <A to E> |
Error Messages <F to J> |
Error Messages <K to O> |
Error Messages <P to Z> |
Error Messages <A to E> |
Description | |
Action | |
Description | |
Action | |
Description1 | |
Action | |
Description2 | |
Action | |
Description3 | |
Action | |
Description | |
Action1 | |
Action2 | |
Action3 | |
Action4 | |
Description | |
Action | |
Description | |
Action | |
Description1 | |
Action1 | |
Action2 | |
Description2 | |
Action | |
Description | |
Action | |
Description | |
Action1 | |
Action2 | |
Action3 | |
Description1 | |
Action | |
Description2 | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description1 | |
Action | |
Description2 | |
Action | |
Description | |
Action | |
Error Messages <F to J> |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Error Messages <K to O> |
Description1 | |
Action | |
Description2 | |
Action1 | |
Action2 | |
Description | |
Action | |
Description1 | |
Action | |
Description2 | |
Action | |
Description3 | |
Action | |
Description | |
Action | |
Description | |
Action | |
Error Messages <P to Z> |
Description1 | |
Action | |
Description2 | |
Action1 | |
Action2 | |
Description3 | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description1 | |
Action | |
Description2 | |
Action | |
Description3 | |
Action | |
Description1 | |
Action | |
Description2 | |
Action1 | |
Action2 | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description1 | |
Action | |
Description2 | |
Action | |
Description3 | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description1 | |
Action1 | |
Action2 | |
Action3 | |
Action4 |
Description2 | |
Action | |
Description | |
Action1 | |
Action2 | |
Description | |
Action | |
Description | |
Action | |
Description | |
Action | |
Description1 | |
Action1 | |
Action2 | |
Description2 | |
Action | |
Description | |
Action | |
Description | |
Action | |
Troubleshooting |
General Problems |
Paper Feeding Problems |
Fax Problems |
Sending/Receiving Problems |
Copying Problems |
Printing Problems |
Telephone Problems |
Network Problems |
Fax Problems |
This section describes how to solve fax problems. Please refer to the Sending/Receiving Problems if you cannot find any solutions to meet your problems. |
Sending Problems (Fax) |
Receiving Problems (Fax) |
Sending/Receiving Problems |
This section describes how to solve send problems such as e-mail and I-fax. Please refer to the Fax Problems if you cannot find any solutions to meet your problems. |
Sending Problems |
Receiving Problems |
Uninstalling Software |
If the printer driver or fax driver become unnecessary, follow the procedure below to uninstall them. |
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Maintenance |
Maintenance Instructions |
Cleaning the Machine |
Note the following before cleaning your machine:
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Exterior |
Interior |
Scanning Area |
Exterior |
Clean the exterior of the machine. |
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Interior |
Clean the machine's print area periodically to prevent toner powder and paper dust from accumulating inside. |
Cleaning the Fixing Unit |
Cleaning the Fixing Unit |
If black streaks appear on printed output, the fixing unit may be dirty. Also, you should use the Fixing Unit Cleaning procedure every time the toner cartridge is replaced. Print the cleaning pattern on A4 paper for cleaning the fixing unit. |
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Printing starts. Discard the cleaning paper after use.
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Scanning Area |
Keep the scanning area clean to avoid dirty copies or faxes to be sent. |
Cleaning the Platen Glass |
Cleaning the Feeder Automatically |
Cleaning the Platen Glass |
Clean the platen glass and the underside of the feeder by following the procedure below. |
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Cleaning the Feeder Automatically |
If your originals have black streaks or appear dirty after scanning them through the feeder, clean the rollers of the feeder. |
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Replacing the Toner Cartridges |
This section describes how to replace or handle the toner cartridges and precautions on storing them. |
When a Message Appears |
Replacing the Toner Cartridge with a New One |
When a Message Appears |
Toner cartridges are consumable products. When the time to replace the toner cartridge is nearing or the toner runs out while using this machine, a message appears on the display. |
Message | When it is Displayed | Contents and Remedies |
Prepare a new toner cartridge. (XXX*) | When a toner cartridge needs to be replaced soon. |
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Check the XXX* toner. | A toner cartridge that cannot guarantee print quality because it has reached the end of its life etc., or a toner cartridge that has already been spent may be set. | Continued use of this toner cartridge may cause the machine to malfunction. Replacing of the toner cartridge is recommended. |
Replace the toner cartridge. (XXX*) | When the toner runs out. | Replace the toner cartridge of the indicated color. Incidentally, even if any of Yellow, Cyan or Magenta toner runs out, black and white printing can still be performed if Black toner remains. |
* XXX indicates "Black", "Yellow", "Cyan", or "Magenta". |
Replacing the Toner Cartridge with a New One |
If any of the following messages appears, replace the toner cartridge of the indicated color with a new one. <Replace the toner cartridge. (Black)>: Replace the black toner cartridge. |
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There is a cut near the arrow on the protective bag, so you can open it by hand. However, if you cannot open it by hand, use scissors to open the protective bag so as not to damage the toner cartridge. |
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Adjusting the Machine |
This section describes how you can adjust the settings of the machine to improve print quality and to prevent paper jams, which may occur when a variety of functions are used. It is recommended that you perform these settings regularly to prevent a number of problems from occurring. |
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Correcting Gradation |
Adjusting Feeder Smudge |
Calibrating the Machine when Power is Turned on (First Calibration) |
Adjusting Detection between Color Documents and Black-and-White Documents (ACS Function Adjustments) |
Adjusting Detection of Black Characters in Color Documents (Color Black Character Processing) |
Adjusting Toner Fixing (Image Special Processing) |
Confirming Paper Length (Paper Length Confirmation) |
Reducing Paper Curl (Special Mode P) |
Correcting Gradation |
You can recalibrate the machine when you notice irregularities in the color of the copies or prints, such as when copies turn out to be different from the original in gradation, density, or color. The following three types of gradation corrections can be made: |
This recalibrates the gradation for both copies and prints.
This is a simple and temporary correction until next time a Full Correction is performed. Quick Correction recalibrates the gradation for both copies and prints. If the recalibration is insufficient, perform a Full Correction.
This recalibrates the gradation for copies. If the recalibration is insufficient, perform a Full Correction. |
Full Correction |
This is a precise recalibration for the machine's gradation, density, and color settings. The procedure involves making test prints and placing them on the platen glass for scanning. Once this is complete, the machine automatically corrects the irregularities. |
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If you set <Color> in <Paper Type> of <Paper Settings>, an error message will appear. If this is the case, follow the instructions below. 1. Press the right Any key to select <Done> and return to the screen in step 5. 2. Load A4 or LTR plain paper into the stack bypass tray and set the paper size and type. 3. Use [
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Place the test print face down on the platen glass, with the black bands along the top left edge of the platen glass. |
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If you set <Color> in <Paper Type> of <Paper Settings>, an error message will appear. If this is the case, follow the instructions below. 1. Press the right Any key to select <Done> and return to the screen in step 5. 2. Load A4 or LTR plain paper into the stack bypass tray and set the paper size and type. 3. Use [ |
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Place the test print face down on the platen glass, with the black bands along the top left edge of the platen glass. |
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Quick Correction |
This is a quick and simple adjustment that is made to the gradation, density, and color settings of the machine. Recalibrations are made internally without outputting any test prints. |
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Copy Image Correction |
This is a precise copy image recalibration for the machine's gradation, density, and color settings. The procedure involves making a test print and placing it on the platen glass for scanning. Once this is complete, the machine automatically corrects the irregularities. |
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If you set <Color> in <Paper Type> of <Paper Settings>, an error message will appear. If this is the case, follow the instructions below. 1. Press the right Any key to select <Done> and return to the screen in step 5. 2. Load A4 or LTR plain paper into the stack bypass tray and set the paper size and type. 3. Use [
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Place the test print face down on the platen glass, with the black bands along the top left edge of the platen glass. |
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Adjusting Feeder Smudge |
If the feeder is dirty, dots or lines may appear on copies or prints. The Auto Adjustment for Dirty Feeder mode prevents dirt and grime in the feeder from appearing on your prints and copies. |
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Calibrating the Machine when Power is Turned on (First Calibration) |
Calibration can be performed automatically when the main power switch is turned ON, depending on the machine's condition. Set the timing of the calibration for such cases. |
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Adjusting Detection between Color Documents and Black-and-White Documents (ACS Function Adjustments) |
Set the threshold value for the ACS function, which automatically judges whether an original is full color or in BLACK-AND-WHITE.
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Adjusting Detection of Black Characters in Color Documents (Color Black Character Processing) |
Set the threshold value for the ACS function, which the machine uses to decide whether to print out the text of the original in BLACK-AND-WHITE or in color.
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Adjusting Toner Fixing (Image Special Processing) |
Areas with high toner density may appear blotched when printed or may not print properly, because the toner cannot be fixed on the printing paper. If this happens, set this item to <Level 1>. If that does not solve the problem, set this item to <Level 2>. |
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Confirming Paper Length (Paper Length Confirmation) |
When the machine is out of the specified size of paper to be used for printing, it uses the loaded paper for printing instead. |
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Reducing Paper Curl (Special Mode P) |
This mode enables you to reduce curling when using paper such as lightweight paper or recycled paper, which curls easily regardless of humidity. |
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Transporting the Machine |
Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. |
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If the Cassette Feeding Unit-AB1 is installed to the machine, remove the Cassette Feeding Unit-AB1 from the machine and place the Cassette Feeding Unit-AB1 at the site first.
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Specifications |
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General |
General | |
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Desktop |
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220-240 V, 50/60 Hz (Power requirements differ depending on the country in which you purchased the product.) |
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Max: Less than 1210 W, 1260 W (with optional equipment) |
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Approx. 44 kg (including toner cartridges) |
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546 mm (W) x 527 mm (D) x 632 mm (H) 546 mm (W) x 543 mm (D) x 936 mm (H) (with optional Cassette Feeding Unit-AB1) |
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546 mm (W) x 1140 mm (D) x 792 mm (H) (with drawer pulled out, back cover and feeder cover open) 546 mm (W) x 1140 mm (D) x 1095 mm (H) (with optional Cassette Feeding Unit-AB1 attached, drawer pulled out, and back cover and feeder open) |
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Temperature: 10°C-30°C Humidity: 20%-80% RH (no condensation) |
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English/French/Spanish/Portuguese/Japanese/Chinese (Simplified)/Chinese (Traditional)/Korean |
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→ Originals Requirements. |
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→ Paper Requirements. |
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→ Printable Area. |
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→ Scanning Area. |
Copier |
Copier | |
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600 dpi x 600 dpi |
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600 dpi x 600 dpi |
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1:1 ±1.0%, 1:2.00, 1:1.41, 1:0.70, 1:0.50 Zoom 0.50 - 2.00, 1% increments |
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Direct: Color: 21 ppm, B&W: 28 ppm (A4, at maximum speed)* * The machine copies at a maximum speed of 28 cpm when the following copy function settings are set as indicated: - Color mode: <Black> - Paper size: <A4> - Paper type: <Plain 1>, <Plain 2>, <Recycled Paper>, or <Color> - N on 1 mode including the ID Card Copy: Off |
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Max. 99 copies |
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less than 60 sec*. (from when main power switch is turned on until standby display appears, when temperature is 20°C and humidity is 65%) * Warm-up time may differ depending on the condition and environment of the machine. |
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Color Platen glass: less than 12.5 sec. (A4) Feeder: less than 18.5 sec. (A4) B&W Platen glass: less than 12 sec. (A4) Feeder: less than 18 sec. (A4) |
Printer |
Printer | |
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Indirect electrostatic method (On-demand fixing) |
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250 sheets (80 g/m2) |
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Direct: Color: 21 cpm, B&W: 28 cpm (A4, at maximum speed)* * The machine prints at a maximum speed of 28 cpm when the following print function settings are set as indicated: - Color mode: <Black and White> (Grayscale) - Paper size: <A4> - Paper type: <Plain 1>, <Plain 2>, <Recycled Paper>, or <Color> |
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600 dpi x 600 dpi (2400 dpi enhanced x 600 dpi) |
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256 |
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→ Toner Cartridges. |
Facsimile (Optional) |
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Super G3 FAX Board (Optional) | |
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Public Switched Telephone Network (PSTN)*1 |
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G3 |
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MH, MR, MMR, JBIG |
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33.6 Kbps Automatic fallback |
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Approx. 3 seconds/page*2 at 33.6 Kbps, ECM-JBIG, transmitting from the memory |
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More than 1000 pages*2 (total pages of transmission/reception) |
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<200 x 100 dpi>: 8 pels/mm x 3.85 lines/mm <200 x 200 dpi>: 8 pels/mm x 7.7 lines/mm <200 x 400 dpi>: 8 pels/mm x 15.4 lines/mm <400 x 400 dpi>: 16 pels/mm x 15.4 lines/mm |
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*1 | The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions. |
*2 | Based on ITU-T Standard Chart No. 1, JBIG standard mode. |
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Telephone | |
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Send |
Send | |
Send to file server | |
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FTP (TCP/IP), SMB (TCP/IP) |
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TIFF (B&W), PDF (B&W) (OCR), JPEG (Color), PDF (Color) (Compact) (OCR) |
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TIFF, PDF (B&W) (OCR):100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi JPEG, PDF (color) (OCR): 100 x 100 dpi, 150 x 150 dpi, 200 x 200 dpi, 300 x 300 dpi, 600 x 600 dpi PDF (color) (compact) (OCR) :300 x 300 dpi |
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Windows XP Professional/Home Edition, Windows 2000 Server/Professional (SP1 or later), Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Solaris Version 2.6 or later, Mac OS X, Red Hat Linux 7.2 |
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100BASE-TX, 10BASE-T |
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Color, B&W (black and white) |
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Text, Text/Photo, Photo |
E-mail and I-Fax Features | |
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SMTP, POP3, I-FAX (Simple mode) |
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TIFF (B&W), PDF (B&W) (OCR), JPEG (Color), PDF (Color) (Compact) (OCR) |
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I-Fax:200 x 100 dpi, 200 x 200 dpi, 204 x 98 dpi, 204 x 196 dpi TIFF, PDF (B&W) (OCR):100 x 100 dpi, 150 x 150 dpi, 200 x 100 dpi, 200 x 200 dpi, 200 x 400 dpi, 300 x 300 dpi, 400 x 400 dpi, 600 x 600 dpi JPEG, PDF (color) (OCR): 100 x 100 dpi, 150 x 150 dpi, 200 x 200 dpi, 300 x 300 dpi, 600 x 600 dpi PDF (color) (compact) (OCR) :300 x 300 dpi |
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Windows XP Professional/Home Edition, Windows 2000 Server/Professional (SP1 or later), Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Solaris Version 2.6 or later, Mac OS X, Red Hat Linux 7.2 |
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E-mail: A4, A5, B5, LTR, LGL I-Fax: A4, A5, B5, LTR, LGL*1 *1 Sent as A4 |
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Sendmail 8.93 or later (UNIX) Microsoft Exchange Server (Windows) The following versions are supported: - Microsoft Exchange Server 5.5 + Service Pack 1 or later - Microsoft Exchange Server 2000 - Microsoft Exchange Server 2003 * Microsoft Exchange Server 2007 is not supported. Lotus Domino R4.6 or later (Windows) |
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Qpopper 2.53 or later (UNIX) Microsoft Exchange Server (Windows) The following versions are supported: - Microsoft Exchange Server 5.5 + Service Pack 1 or later - Microsoft Exchange Server 2000 - Microsoft Exchange Server 2003 * Microsoft Exchange Server 2007 is not supported. Lotus Domino R4.6 or later (Windows) |
Cassette Feeding Unit-AB1 (Optional) |
Cassette Feeding Unit-AB1 | |
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500 sheets x 1 drawer (80 g/m2) |
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"Paper Requirements" |
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From the main unit |
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440 mm (W) x 543 mm (D) x 304 mm (H) |
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Approx. 13 kg |
Card Reader-E1 (Optional) |
Card Reader-E1 | |
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Magnetic type card, Optical type card |
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Magnetic/Optical readout |
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Inserting Direction |
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Replay |
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From the main unit |
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88 mm (W) x 100 mm (D) x 32 mm (H) |
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Approx. 295 g |
Originals Requirements |
Available original type, size, weight and quantity are shown in the table below. |
Platen Glass | Feeder | |
Type | Sheet*1, book, three-dimensional objects | Sheet |
Size (W x L) | Max. 215.9 mm x 355.6 mm | Max. 355.6 mm x 215.9 mm*2 Min. 128mm x 139.7 mm*2 |
Weight | Max. 2 kg | One-sided scanning: (1 page): 50 to 128 g/m2*3 One-sided scanning: (more than 2 pages): 50 to 105 g/m2*4 Two-sided scanning: 64 to 105 g/m2 |
Quantity | 1 sheet | Max. 50 sheets*5 (Max. 30 sheets for LGL documents)*5 |
*1 | When copying transparent documents such as tracing paper or transparencies, use a piece of plain white paper to cover the document after placing it face-down on the platen glass. |
*2 | When copying two-sided originals, only A4, LTR, LGL, FLSC can be used. |
*3 | 64 to 128 g/m2 when copying originals smaller than A4/LTR. |
*4 | 64 to 105 g/m2 when copying originals smaller than A4/LTR. |
*5 | 80 g/m2 paper |
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Scanning Area |
Make sure your originals' text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.
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Paper Requirements |
The paper size and types that can be used with this machine are shown in the following table. |
Paper drawer(s) | Stack bypass tray | ||
Size (W x L) | A4*1, A5, B5, Legal*1, Letter*1, Oficio, M-Oficio, B-Oficio, Executive, Foolscap*1 | 76.2 x 127 to 215.9 x 355.6 mm (Always set vertically.) | |
Weight | 60 to 120 g/m2 | 60 to 176 g/m2 | |
Quantity | Max. 250 sheets*2*3 | Max. 100 sheets*2 | |
Type | Plain 1*1*4 | ○ | ○ |
Plain 2*1*5 | ○ | ○ | |
Color*1*5 | ○ | ○ | |
Recycled*1*5 | ○ | ○ | |
Heavy 1*1*6*10 | ○ | ○ | |
Heavy 2*7*11*12 | - | ○ | |
Bond*1*8 | ○ | ○ | |
Transparency*9 | - | ○ | |
Labels | - | ○ | |
Envelopes | - | ○ |
(○: available -: not available) | |||
*1 | Can be used for two-sided copying. | ||
*2 | 80 g/m2 paper | ||
*3 | Max. 500 sheets of paper can be set in the optional Cassette Feeding Unit-AB1. | ||
*4 | 60 to 70 g/m2 | ||
*5 | 64 to 105 g/m2 | ||
*6 | 106 to 120 g/m2 | ||
*7 | 121 to 176 g/m2 | ||
*8 | 75 to 105 g/m2 | ||
*9 | Use only A4 or LTR size transparencies. | ||
*10 | Select <Heavy 1> for the paper type when using the coated paper with the weight of 100 to 110 g/m2. Load the paper into the stack bypass tray sheet by sheet. | ||
*11 | Select <Heavy 2> for the paper type when using the coated paper with the weight of 120 to 130 g/m2. Load the paper into the stack bypass tray sheet by sheet. | ||
*12 | Select <Heavy 2> for the paper type when using the index cards with the weight of 120 to 176 g/m2. Load the cards into the stack bypass tray. |
Remark |
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Printable Area |
The shaded area indicates the approximate printable area of A4 paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use. |
Machine Settings |
You can adjust the machine settings from the Setting Menu to customize the way the machine works. To see the list of current settings, print out USER'S DATA LIST. |
Printing USER'S DATA LIST |
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If you do not want to print the list, use [ |
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Accessing the Setting Menu |
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Setting Menu |
Remark |
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Paper Settings |
Volume Settings |
Common Settings |
Communications Settings |
Address Book Settings |
Printer Settings |
Timer Settings |
Adjustment/Cleaning |
Report Settings |
System Management Settings |
Paper Settings |
Item | Settings | Applicable Page |
Stack Bypass Paper (Std.) |
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For the Stack Bypass Tray |
Paper Size |
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Paper Type |
Plain 1, Plain 2, Recycled Paper, Color, Bond, Heavy 1, Heavy 2, Transparencies, Labels, Envelope | |
Drawer 1 | For the Paper Drawer | |
Paper Size |
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Paper Type |
Plain 1, Plain 2, Recycled Paper, Color, Bond, Heavy 1 | |
Drawer 2* | ||
Paper Size |
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Paper Type |
Plain 1, Plain 2, Recycled Paper, Color, Bond, Heavy 1 | |
Custom Size |
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Registering Irregular Paper Sizes for the Stack Bypass Tray |
*Only when the Cassette Feeding Unit-AB1 (Optional) is attached. |
Volume Settings |
Item | Settings | Applicable Page |
Monitor Volume Settings* |
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Setting the Monitor Volume |
Audible Tones | Setting the Audible Tones | |
Incoming Ring* |
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Entry Tone |
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Error Tone |
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TX Done Tone |
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Receive Done Tone |
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Print Done Tone |
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Scan Done Tone |
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* Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
Common Settings |
Item | Settings | Applicable Page |
Initial Function Settings | Setting the Initial Function | |
Select Initial Function |
Main Menu, Copy, Send/Fax*1, Scan to Send*2, Scan to Store, Direct Print | |
Set System Monitor to Def. |
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Status Monitor Device |
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Register Custom Key | Registering the Custom Keys | |
Key 1 |
Copy, Send/Fax*1, Scan to Send*2, Fax*1, E-mail, I-Fax, File Server, Send Log, Address Book, Search LDAP Server, Favorites, One-touch, Scan to Store, Store on Memory, Remote Scan, Direct Print | |
Key 2 |
Copy, Send/Fax*1, Scan to Send*2, Fax*1, E-mail, I-Fax, File Server, Send Log, Address Book, Search LDAP Server, Favorites, One-touch, Scan to Store, Store on Memory, Remote Scan, Direct Print (The default settings are Send/Fax for the imageRUNNER C1028iF and Scan to Send for the imageRUNNER C1028 with the optional Super G3 FAX Board not attached.) |
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Brightness Adjustment | Darker - Brighter (5) | Adjusting the Brightness |
Reverse Color Display |
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Reversing the Contrast on the Display |
Auto Clear Settings |
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Setting the Function after Auto Clear Mode Initiates |
Inch Entry |
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Enabling the Inch Entry |
Auto Drawer Selection | Setting Auto Drawer Selection | |
Copy |
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Stack Bypass |
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Drawer 1 |
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Drawer 2 |
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Printer |
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Stack Bypass |
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Drawer 1 |
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Drawer 2 |
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Receive |
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Stack Bypass |
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Drawer 1 |
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Drawer 2 |
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Other |
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Stack Bypass |
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Drawer 1 |
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Drawer 2 |
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Sleep Mode Energy Use |
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Setting the Energy Consumption in the Sleep Mode |
Paper Feed Method Switch | Setting the Speed or Print Side Priority | |
Stack Bypass |
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Drawer 1 |
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Drawer 2 |
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Language Switch |
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Changing the Language Shown on the Display |
Error when Feeder is Dirty |
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Displaying a Feeder Error Message Prompt |
Initialize Common Settings |
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Returning the Common Settings to Their Defaults |
*1 Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
*2 Only when the imageRUNNER C1028 is not equipped with the optional Super G3 FAX Board. |
Communications Settings |
*1 Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
*2 Not available for Australia and New Zealand. |
*3 Not available for Singapore. |
Address Book Settings |
Item | Settings | Applicable Page |
Register Address | ||
Fax* |
Registering Fax Numbers in the Address Book | |
Register Name |
Max. 16 characters | |
Destination Registration |
Max. 120 characters | |
ECM TX |
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Sending Speed |
33600bps, 14400bps, 9600bps, 4800bps | |
Long Distance |
Domestic, Long Distance (1), Long Distance (2), Long Distance (3) | |
Registering E-Mail Addresses in the Address Book | ||
Register Name |
Max. 16 characters | |
Destination Registration |
Max. 120 characters | |
I-Fax |
Registering I-Fax Addresses in the Address Book | |
Register Name |
Max. 16 characters | |
Destination Registration |
Max. 120 characters | |
File |
Registering File Server Addresses in the Address Book | |
Register Name |
Max. 16 characters | |
Destination Registration |
FTP, Windows (SMB), Windows (SMB): Browse | |
Host Name |
FTP: Max. 47 characters Windows (SMB): Max. 120 characters |
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Folder Path |
Max. 120 characters | |
User Name |
Max. 24 characters | |
Password |
FTP: Max. 24 characters Windows (SMB): Max. 14 characters |
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Group |
Registering Group Addresses in the Address Book | |
Register Name |
Max. 16 characters | |
Destination Registration |
Max. 299 destinations | |
Search LDAP Server |
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Display Name |
Max. 16 characters | Registering Fax Numbers Obtained via an LDAP Server in the Address Book Registering E-Mail Addresses Obtained via an LDAP Server in the Address Book |
Display Destination |
Max. 120 characters | |
ECM TX* |
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Sending Speed* |
33600bps, 14400bps, 9600bps, 4800bps | |
Long Distance* |
Domestic, Long Distance (1), Long Distance (2), Long Distance (3) | |
Register One-touch | ||
Fax* |
Registering Fax Numbers in One-Touch | |
Register Name |
Max. 16 characters | |
Register One-touch Name |
Max. 12 characters | |
Destination Registration |
Max. 120 characters | |
ECM TX |
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Sending Speed |
33600bps, 14400bps, 9600bps, 4800bps | |
Long Distance |
Domestic, Long Distance (1), Long Distance (2), Long Distance (3) | |
Registering E-Mail Addresses in One-Touch | ||
Register Name |
Max. 16 characters | |
Register One-touch Name |
Max. 12 characters | |
Destination Registration |
Max. 120 characters | |
I-Fax |
Registering I-Fax Addresses in One-Touch | |
Register Name |
Max. 16 characters | |
Register One-touch Name |
Max. 12 characters | |
Destination Registration |
Max. 120 characters | |
File |
Registering File Server Addresses in One-Touch | |
Register Name |
Max. 16 characters | |
Register One-touch Name |
Max. 12 characters | |
Destination Registration |
FTP, Windows (SMB), Windows (SMB): Browse | |
Host Name |
FTP: Max. 47 characters Windows (SMB): Max. 120 characters |
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Folder Path |
Max. 120 characters | |
User Name |
Max. 24 characters | |
Password |
FTP: Max. 24 characters Windows (SMB): Max. 14 characters |
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Group |
Registering Group Addresses in One-Touch | |
Register Name |
Max. 16 characters | |
Register One-touch Name |
Max. 12 characters | |
Destination Registration |
Max. 299 destinations | |
Search LDAP Server |
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Display Name |
Max. 16 characters | Registering Fax Numbers Obtained via an LDAP Server in One-Touch Registering E-Mail Addresses Obtained via an LDAP Server in One-Touch |
Display Destination |
Max. 120 characters | |
ECM TX* |
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Sending Speed* |
33600bps, 14400bps, 9600bps, 4800bps | |
Long Distance* |
Domestic, Long Distance (1), Long Distance (2), Long Distance (3) |
* Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
Printer Settings |
Item | Settings | Applicable Page |
Number of Copies | 1 to 999 Copies (1) | Number of Copies |
2-Sided |
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2-Sided |
Paper Feed | ||
Default Paper Size |
A4, A5, B5, LTR, LGL, STMT, EXEC, FLSC, OFI, B-OFI, M-OFI, GLTR, G-LGL, COM10, Monarch, DL, ISO-C5, ISO-B5 | Default Paper Size |
Default Paper Type |
Plain 1, Plain 2, Recycled Paper, Color, Bond, Heavy 1, Heavy 2, Transparencies, Labels, Envelope | Default Paper Type |
Paper Size Override |
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Paper Size Override |
Print Quality | ||
Gradation Level |
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Gradation Level |
Toner Density |
Toner Density | |
Cyan (C) |
Lighter - Darker (0) | |
Magenta (M) |
Lighter - Darker (0) | |
Yellow (Y) |
Lighter - Darker (0) | |
Black (Bk) |
Lighter - Darker (0) | |
Save Toner*1 |
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Save Toner |
Line Control |
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Line Control |
Layout | ||
Binding Location |
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Binding Location |
Unit of Measure |
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Unit of Measure (PCL Only) |
Margin |
- 50.0 to +50.0 mm (0.0) - 1.97 to +1.97 inch (0.00) |
Margin |
Auto Continue |
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Auto Continue |
Collate |
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Collate |
Timeout |
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Timeout |
Personality*2 |
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Personality |
Mode Priority*2 |
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Mode Priority |
Auto Select*2 | Auto Select | |
PS |
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PCL |
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Color Mode |
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Color Mode |
Gradation Settings | Gradation Settings | |
Gradation |
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Graphics |
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Image |
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Compressed Image Output |
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Compressed Image Output |
Initialize Printer Settings |
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Initialize Printer Settings |
PCL Settings*3 | ||
Paper Save |
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Paper Save (PCL Only) |
Orientation |
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Orientation (PCL Only) |
Font Number |
0 to 104 (0) | Font Number (PCL Only) |
Point Size |
4.00 to 999.75 point (12) | Point Size (PCL Only) |
Pitch |
0.44 to 99.99 cpi (10) | Pitch (PCL Only) |
Form Lines |
5 to 128 Lines (64) | Form Lines (PCL Only) |
Symbol Set |
ARABIC8, DESKTOP, GREEK8, HEBREW7, HEBREW8, ISO4, ISO6, ISO11, ISO15, ISO17, ISO21, ISO60, ISO69, ISOCYR, ISOGRK, ISOHEB, ISOL1, ISOL2, ISOL5, ISOL6, LEGAL, MATH8, MCTEXT, MSPUBL, PC775, PC8, PC850, PC851, PC852, PC862, PC864, PC866, PC8DN, PC8GRK, PC8TK, PC1004, PIFONT, PSMATH, PSTEXT, ROMAN8, VNINTL, VNMATH, VNUS, WIN30, WINARB, WINBALT, WINCYR, WINGRK, WINL1, WINL2, WINL5 | Symbol Set (PCL Only) |
Custom Paper Size Setting |
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Unit of Measure |
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Unit of Measure (PCL Only) |
X dimension |
76.2 to 216.0 mm (216.0) 3.00 to 8.50 inch (8.50) |
X dimension (PCL Only) |
Y dimension |
127.0 to 356.0 mm (356.0) 5.00 to 14.00 inch (14.00) |
Y dimension (PCL Only) |
Append CR to LF |
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Append CR to LF (PCL Only) |
Enlarge A4 Print Width |
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Enlarge A4 Print Width (PCL Only) |
Halftones |
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Halftones (PCL Only) |
Text |
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Graphics |
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Image |
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RGB Source Profile |
RGB Source Profile (PCL Only) | |
Text |
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Graphics |
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Image |
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Output Profile |
Output Profile (PCL Only) | |
Text |
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Graphics |
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Image |
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Matching Method |
Matching Method (PCL Only) | |
Text |
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Graphics |
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Image |
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Gray Compensation |
Gray Compensation (PCL Only) | |
Text |
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Graphics |
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Image |
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CMS (Matching) Selection |
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CMS (Matching) Selection (PCL Only) |
CMS (Matching) / Gamma |
CMS (Matching)/Gamma (PCL Only) | |
Text |
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Graphics |
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Image |
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Gamma Correction |
Gamma Correction (PCL Only) | |
Text |
1.0, 1.4, 1.8, 2.2 | |
Graphics |
1.0, 1.4, 1.8, 2.2 | |
Image |
1.0, 1.4, 1.8, 2.2 | |
Advanced Smoothing |
Advanced Smoothing (PCL Only) | |
Advanced Smoothing |
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Graphics |
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Text |
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BarDIMM |
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BarDIMM (PCL Only) |
FreeScape |
Off, ~, ", #, $, /, \, ?, {, }, | | FreeScape (PCL Only) |
PS Settings*4 | ||
Job Timeout |
0 to 3600 seconds (0) | Job Timeout (PS Only) |
Wait Timeout |
0 to 3600 seconds (300) | Wait Timeout (PS Only) |
Print PS Errors |
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Print PS Errors (PS Only) |
RGB Source Profile |
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RGB Source Profile (PS Only) |
CMYK Simulation Profile |
US Web Ctd(Canon) Euro Standard |
CMYK Simulation Profile (PS Only) |
Use Grayscale Profile |
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Use Grayscale Profile (PS Only) |
Output Profile |
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Output Profile (PS Only) |
Matching Method |
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Matching Method (PS Only) |
RGB Pure Black Process |
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RGB Pure Black Process (PS Only) |
CMYK Pure Blk Process |
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CMYK Pure Black Process (PS Only) |
Pure Black Text |
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Pure Black Text (PS Only) |
Halftones |
Halftones (PS Only) | |
Error Diffusion |
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Text |
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Graphics |
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Image |
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Advanced Smoothing |
Advanced Smoothing (PS Only) | |
Advanced Smoothing |
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Graphics |
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Text |
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Toner Vol. Adjustment |
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Toner Volume Adjustment (PS Only) |
*1 Only for the imageRUNNER C1028iF or C1028 with the optional PCL Printer Kit or PS Printer Kit attached. |
*2 Only for the machine with both PCL and PS printing functions activated. |
*3 Only for the imageRUNNER C1028iF or C1028 with the optional PCL Printer Kit attached. |
*4 Only for the machine with the optional PS Printer Kit attached. |
Timer Settings |
Item | Settings | Applicable Page |
Date & Time Settings | ||
Current Time Settings |
DD/MM/YYYY | Setting the Current Date and Time |
Time Zone Settings |
GMT-12:00 to GMT+12:00 (GMT 0:00) | Setting the Time Zone |
Daylight Saving Time Set.*1 |
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Setting the Daylight Saving Time |
Auto Sleep Time*2 |
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Setting the Sleep Mode |
Auto Clear Time | 0=Off, 1 to 9 minutes (2) | Setting the Auto Clear Time |
*1 Not available for Singapore and Malaysia. |
*2 We recommend that you use this option in the default setting. |
Adjustment/Cleaning |
Item | Settings | Applicable Page |
Auto Gradation Correction | ||
Full Correction |
Test Print 1 | Full Correction |
Quick Correction |
Start | Quick Correction |
Copy Image Correction |
Test Print 1 | Copy Image Correction |
Feeder Dirty Auto Correct. |
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Adjusting Feeder Smudge |
First Calibration |
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Calibrating the Machine when Power is Turned on (First Calibration) |
Color Black Char. Process | Adjusting Detection of Black Characters in Color Documents (Color Black Character Processing) | |
Feeder |
Color Priority - B&W Priority (0) | |
Platen Glass |
Color Priority - B&W Priority (0) | |
Image Special Processing |
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Adjusting Toner Fixing (Image Special Processing) |
Paper Length Confirmation |
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Confirming Paper Length (Paper Length Confirmation) |
Special Mode P |
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Reducing Paper Curl (Special Mode P) |
Fixing Unit Cleaning | Start Cleaning | Cleaning the Fixing Unit |
Feeder Cleaning | Start | Cleaning the Feeder Automatically |
Report Settings |
Item | Settings | Applicable Page |
Settings | ||
TX Report |
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TX Report |
Display Send Original |
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Color Send Original Display |
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Activity Report |
Activity Report | |
Auto Print |
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Send/Receive Separate |
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Daily Activity Rep. Time |
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RX Report |
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RX Report |
Fax Activity Report* |
Fax Activity Report | |
Auto Print |
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Send/Receive Separate |
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Daily Activity Rep. Time |
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Print List | ||
Address Book List |
Printing Address Book List | |
Address Book |
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One-touch |
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User's Data List |
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Printing User's Data List |
* Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
System Management Settings |
Item | Settings | Applicable Page |
System Manager Info. Settings | Specifying the System Manager Settings | |
System Mgmt. Dept. ID |
Max. 7 digits (7654321) | |
System Mgmt. Password |
Max. 7 digits (7654321) | |
System Manager Name |
Max. 32 characters | |
Device Info. Settings | Device Information Settings | |
Device Name |
Max. 32 characters | |
Location Information |
Max. 32 characters | |
Dept. ID Management |
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Department ID Management |
Register Dept. ID/Pass. |
Registering the Department ID, Password, and Page Limit | |
Register |
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Dept. ID |
Max. 7 characters | |
Password |
Max. 7 characters | |
Limit On/Off & Page Limit |
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Total Print Limit |
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Total Color Print Limit |
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Total Black Print Limit |
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Color Copy Limit |
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Color Scan Limit |
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Color Print Limit |
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Black Copy Limit |
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Black Scan Limit |
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Black Print Limit |
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Page Totals |
Total Prints, Total Color Print, Total Black Prints, Color Copy, Color Scan, Color Print, Black Copy, Black Scan, Black Print | Checking Counter Information |
Print List |
All, Total Print Only, Color Only, Black Only | |
All Clear |
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Clearing the Page Total of All the Departments |
Allow Unknown ID Printing |
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Accepting Print Jobs with Unknown IDs |
Allow Unknown ID R. Scan |
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Accepting Scan Jobs with Unknown IDs |
Allow Black Copy Jobs |
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Accepting B&W Copy Jobs without Entering the Department ID and Password |
User ID Management |
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Managing User IDs |
Network Settings | ||
TCP/IP Settings |
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IPv4 Settings |
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IP Address Settings |
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Manual Settings |
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Setting IPv4 Address Manually |
IP Address |
IP Address (0.0.0.0) | |
Subnet Mask |
IP Address (0.0.0.0) | |
Gateway Address |
IP Address (0.0.0.0) | |
Obtain Automatically |
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Setting IPv4 Address Automatically |
PING Command |
IP Address (0.0.0.0) | Checking Network Connection (IPv4) |
IP Address Range Settings |
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Controlling Machine Access Using IPv4 Addresses |
Register |
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Single Address |
IP Address (0.0.0.0) | Registering a Single IPv4 Address to Prohibit |
Multiple Destinations |
Max. 10 IPv4 Addresses | Registering a Range of IPv4 Addresses to Prohibit |
DNS Settings |
Setting IPv4 DNS | |
DNS Server Settings |
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Primary DNS Server |
IP Address (0.0.0.0) | |
Secondary DNS Server |
IP Address (0.0.0.0) | |
DNS Host/Domain Name |
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Host Name |
Max. 47 characters (Canon****** ("******" represents the last six digits of a MAC address)) | |
Domain Name |
Max. 47 characters | |
DNS Dynamic Update Set. |
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IPv6 Settings |
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Use IPv6 |
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Setting the Use of IPv6 |
Stateless Address Settings |
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Setting the Use of Stateless Address |
Manual Address Settings |
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Setting IPv6 Address Manually |
Manual Address |
IP Address | |
Prefix Length |
0 to 128 (64) | |
Default Router Address |
IP Address | |
Use DHCPv6 |
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Setting the Use of DHCPv6 |
PING Command |
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IPv6 address |
IP Address | Checking Network Connection Using IPv6 Address |
Host Name |
Max. 47 characters | Checking Network Connection Using IPv6 Hostname |
IP Address Range Settings |
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Controlling Machine Access Using IPv6 Addresses |
Register |
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Single Address |
IP Address | Registering a Single IPv6 Address to Prohibit |
Multiple Destinations |
Max. 10 IPv6 Addresses | Registering a Range of IPv6 Addresses to Prohibit |
Prefix Address |
IP Address | Registering a Prefix for the IPv6 Address to Prohibit |
DNS Settings |
Setting IPv6 DNS | |
DNS Server Settings |
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Primary DNS Server |
IP Address | |
Secondary DNS Server |
IP Address | |
DNS Host/Domain Name |
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Use Same Host/Domain as IPv4 |
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Host Name |
Max. 47 characters (Canon****** ("******" represents the last six digits of a MAC address)) | |
Domain Name |
Max. 47 characters | |
DNS Dynamic Update Set. |
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Manual Address Regist. |
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Register Stateful Address |
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WINS Configuration |
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Setting WINS |
WINS Server Address |
IP Address (0.0.0.0) | |
LPD Print Settings |
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Settings from the Machine (Printing from PC/PC Fax) |
RAW Print Settings |
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Use Bidirectional |
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WSD Print Settings |
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Use WSD Print |
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Use WSD Browsing |
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Use Multicast Discovery |
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SNTP Settings |
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Setting SNTP |
Polling Interval |
1 to 48 hours (24) | |
NTP Server Address |
Max. 47 characters | |
NTP Server Check |
Start | |
Use PASV Mode for FTP |
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Setting PASV Mode for FTP |
FTP Extension |
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Setting FTP Extension |
Certificate Settings |
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Key and Certificate List |
Installing and Registering a Key and Certificate | |
Certificate Details |
Displays Version, Serial No., Signature Algorithm, Issue Destination, Validity Start, Validity End, Issuer, Public Key, Cert Thumbprint | |
Erase |
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Display Use Location |
Displays what the key pair is being used for | |
CA Certificate List |
Checking and Deleting a Key and Certificate | |
Certificate Details |
Displays Version, Serial No., Signature Algorithm, Issue Destination, Validity Start, Validity End, Issuer, Public Key, Cert Thumbprint | |
Erase |
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Register Key and Cert. |
Installing and Registering a CA Certificate | |
Register |
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Key Name |
Max. 24 characters | |
Password |
Max. 24 characters | |
Erase |
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CA Cert. Registration |
Checking and Deleting a CA Certificate | |
Register |
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Erase |
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Use HTTP |
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Setting the Use of HTTP |
Port Number Settings |
Setting Port Number | |
LPD |
1 to 65535 (515) | |
RAW |
1 to 65535 (9100) | |
HTTP |
1 to 65535 (80) | |
SMTP Receive |
1 to 65535 (25) | |
POP3 Receive |
1 to 65535 (110) | |
FTP Sending |
1 to 65535 (21) | |
SMTP Send |
1 to 65535 (25) | |
SNMP |
1 to 65535 (161) | |
WSD |
1 to 65535 (3702) | |
Proxy Settings |
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Setting Proxy |
HTTP Proxy Server Address |
Max. 128 characters | |
HTTP Proxy Server Port Number |
1 to 65535 (80) | |
Use Proxy in Same Domain |
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Use Proxy Authentication |
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User Name |
Max. 24 characters | |
Password |
Max. 24 characters | |
Receiving MAC Address |
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Limiting Machine Access to a Certain MAC Address |
Confirm Dept. ID Password |
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Confirming the Department ID and Password |
SMB Settings |
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Setting Up the Send Files Function of the Machine |
Server Name |
Max. 15 characters | |
Workgroup Name |
Max. 15 characters | |
Comment |
Max. 48 characters | |
Use LM Announce |
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SNMP Settings |
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Setting SNMP |
Community Name 1 |
Max. 15 characters (public) | |
Community Name 2 |
Max. 15 characters | |
Writable SNMP1 |
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Writable SNMP2 |
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Printer Mgt. Info from Host |
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Dedicated Port Settings |
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Setting Dedicated Port (IPv4 Only) |
Startup Time Settings |
0 to 300 seconds (0) | Setting Startup Time |
Ethernet Driver Settings |
Setting Speed and Duplex | |
Auto Detect |
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Communication Mode |
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Ethernet Type |
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E-mail/I-Fax |
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SMTP Receive |
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When the Machine's Own SMTP Receiving Function is Used |
POP |
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When a POP Server is Used |
SMTP Server |
Max. 47 characters | |
E-mail Address |
Max. 64 characters | |
POP Server |
Max. 47 characters | |
POP Address |
Max. 32 characters | |
POP Password |
Max. 32 characters | |
POP Interval |
0 to 99 minutes (0) | |
Authentication/ |
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POP Auth. Before Send |
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When POP before SMTP Authentication is Used |
SMTP Authentication |
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When SMTP Authentication is Used |
Display Authentication Screen*2 |
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Carry Over Authentication*2 |
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User Name |
Max. 64 characters | |
Password |
Max. 32 characters | |
IEEE802.1X Settings |
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Selecting the IEEE802.1X Authentication Method |
Login Name |
Max. 24 characters | |
Use TLS |
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Key and Certificate |
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Set as Default Key |
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Certificate Details |
Displays Version, Serial No., Signature Algorithm, Issue Destination, Validity Start, Validity End, Issuer, Public Key, Cert Thumbprint | |
Display Use Location |
Displays what the key pair is being used for | |
Use TTLS |
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TTLS Set. (TTLS Internal Protocol) |
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Use PEAP |
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LoginName as UserName |
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User Name |
Max. 24 characters | |
Password |
Max. 24 characters | |
Communication Settings | ||
E-mail/I-Fax Settings |
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Send Data Size Limit |
0 to 99 MB (3) | Specifying the Maximum Data Size for Sending E-Mails |
Divide TX Data Oversize |
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Dividing the Data for Sending E-Mails |
Default Subject |
Max. 40 characters (Attached Image) | Registering a Subject Line for Your E-Mails |
Fax Settings*1 |
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Send Start Speed |
33600bps, 14400bps, 9600bps, 7200bps, 4800bps, 2400bps | Send Start Speed (Fax) |
Receive Start Speed |
33600bps, 14400bps, 9600bps, 7200bps, 4800bps, 2400bps | Receive Start Speed (Fax) |
R-key Setting |
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Registering the Outside Line Access Number in the R-Key (Fax) |
Memory Lock Settings |
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Receiving Documents in Memory without Printing Out (Memory Lock Reception) (Fax) Receiving Documents in Memory without Printing Out (Memory Lock Reception) (E-Mail) |
Memory Lock Password |
Max. 7 digits | |
Report Print |
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Memory Lock Time Settings |
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Forwarding Settings | ||
Register |
Storing Forwarding Settings (Fax) Storing Forwarding Settings (E-Mail) |
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Forwarding Cond. Name |
Max. 50 characters | |
Forwarding Conditions Settings |
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Forwarding Condition |
disregard, Does Not Exist*, equals, differs from, begins with, ends with, contains, does not contain * Only when <Fax> is selected in <Forwarding Conditions Settings>. |
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Forwarding Destination |
Select from the list of registered addresses | |
File Format |
When <Fax> is selected in <Forwarding Conditions Settings>:
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Divide Pages |
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Forward w/o Condition |
When Forwarding Destinations Do Not Match the Forwarding Conditions (Fax) When Forwarding Destinations Do Not Match the Forwarding Conditions (E-Mail) |
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Forwarding Without Conditions |
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Forwarding Destination |
Select from the list of registered addresses | |
File Format |
When <Fax> is selected in <Forwarding Without Conditions>:
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Divide Pages |
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Erase |
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Erasing Forwarding Settings (Fax) Erasing Forwarding Settings (E-Mail) |
Print List |
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Printing Forwarding Settings (Fax) Printing Forwarding Settings (E-Mail) |
Details/Edit |
Same as <Register> | Checking/Changing Forwarding Settings (Fax) Checking/Changing Forwarding Settings (E-Mail) |
Store/Print When Fwding. | Handling Forwarding Documents (Fax) Handling Forwarding Documents (E-Mail) |
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Print Image |
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Store Image to Memory |
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Remote UI |
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Restricting the Remote UI |
Restrict the Send Function | ||
Address Book Password |
Max. 7 digits | Setting a Password for the Address Book |
Restrict New Addresses |
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Restricting the New Address |
Allow Fax Driver TX*1 |
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Restricting PC Faxing |
Restrict Sending From Log |
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Restricting Recall |
Confirm Entered Fax No.*1 |
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Confirming Entered Fax Numbers |
Restrict Seq. Broadcast |
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Restricting Broadcasting |
Auto Online/Offline | ||
Auto Online |
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Auto Online |
Auto Offline |
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Auto Offline |
Register LDAP Server | ||
Register |
Registering LDAP Server | |
Server Name |
Max. 24 characters | |
Server Address |
Max. 47 characters | |
Loc. to Start Search |
Max. 120 characters | |
Port Number |
1 to 65535 (389) | |
Search Dest. Limit |
1 to 1000 (100) | |
Search Timeout |
30 to 300 seconds (60) | |
Login Information |
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Do Not Use |
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Server LDAP Version and Char. Code |
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Use |
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Carry Over Send Auth.*2 |
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User Name |
Max. 120 characters | |
Password |
Max. 24 characters | |
Display Auth. Screen |
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Server LDAP Version and Char. Code |
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Use (Sec. Auth.): Ver 3 (UTF-8) |
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Carry Over Send Auth.*2 |
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User Name |
Max. 120 characters | |
Password |
Max. 24 characters | |
Domain Name |
Max. 120 characters | |
Display Auth. Screen |
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Details/Edit |
Same as <Register> | Changing LDAP Server Setting |
Erase |
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Deleting LDAP Server |
Print List |
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Printing LDAP Server Settings |
Reg/Edit LDAP Search Attributes |
Registering/Editing LDAP Search Attributes | |
Not Registered 1 |
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Display Name |
Max. 11 characters | |
Attribute Name |
Max. 64 characters | |
Not Registered 2 |
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Display Name |
Max. 11 characters | |
Attribute Name |
Max. 64 characters | |
Job Log Display |
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Checking the Job Log |
Memory Media Store Log |
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Storing Log to USB Memory |
Register License | Enter a license key | Registering a License |
USB Device |
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Restricting the USB Interface Port |
Dept. ID/User Name Display |
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Displaying the Current Department ID/User Name |
PDL Selection (PnP) | UFRII LT, PCL5c, PCL6, FAX, PS3 | Detecting and Installing Drivers that Support Functions Specified on the Machine into Your Computer |
Memory Media Settings | Restricting Sending Documents to a USB Memory Restricting Printing Images from a USB Memory |
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Store on Memory Media |
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Direct Print |
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Update Firmware | This function is used only when it is necessary to update the firmware. | |
Start Setup Guide |
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Starting "Setup Guide" |
*1 Only when the optional Super G3 FAX Board is attached (The Super G3 Fax Board is standard-equipped for the imageRUNNER C1028iF). |
*2 Only when Authorized Send is activated. |