I-Fax

I-Fax Instructions

For the settings you can customize for I-fax operations, see "FAX," "E-mail," and "Setting Menu."



Introduction to Using I-Fax Functions

Internet faxing (I-fax) enables you to send and receive fax documents over the network. Scanned documents are converted to TIFF format and are transmitted as an e-mail attachment to the recipient's I-fax compatible machine. For I-fax functions, enter the recipient's e-mail address instead of the fax number.
This section describes the things that you must do before using I-fax functions.
Be sure to set the following items first:

  • Your personal name or company name

Register your name or company name. (See "Registering the Machine's Name (Fax).")

  • Time and date

Set the current time and date. (See "Setting the Date and Time.")

  • Network settings

Set the network settings to enable your machine to communicate over the network. (See "Basic Network Settings.")

  • E-mail settings

Set the e-mail settings to enable your machine to communicate with a mail server. (See "Setting Scan to E-Mail and I-fax.")


Remark
  • An I-fax can only be sent to machines that can receive faxes through the Internet.


Sending I-Faxes

This section describes the settings and procedures for sending I-fax documents.


Basic Methods for Sending I-Faxes

Canceling Sending I-Fax Documents


Basic Methods for Sending I-Faxes

Return to Overview

This section describes the flow of sending I-faxes.


Remark
  • The following conditions are always selected:
  • Paper Size: A4
    This is because the sender does not know whether the recipient's machine can receive sizes other than A4. Originals larger than A4 are reduced to A4 size.
  • File Format: TIFF
  • Resolution: B&W 200 x 100 dpi or B&W 200 x 200 dpi
  1. Place your originals.
  1. Press (Main Menu).
  1. Use [], [] or (Scroll Wheel) to select <Send/Fax>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Enter I-Fax (New)>, then press [OK].
  1. Use the software keyboard to enter the I-fax address, then press the right Any key to select <Set>.
  • You can enter up to 120 characters for the I-fax address.
  1. Make the scan settings you require.

You can specify the following settings:

  • <Color/File Format Settings>: Sets <B&W TIFF (Divide into Pages)> or <B&W TIFF (Do Not Divide into Pages)>.*
  • <Resolution Settings>: Adjusts the resolution of originals.
  • <Density/Background Rem.Set.>: Adjusts the density and the background color of originals.
  • <Original Image Quality Settings>: Adjusts the image quality of originals.
  • <2-Sided Orig. Orientation Set.>: Scans two-sided originals for sending.
  • <Delayed TX Settings>: Sends scanned documents at a specified time.
  • <Send Document Name Settings>: Sets the document's name.
  • <Subject/Message Settings>: Sets the subject line and message body text.
  • <Reply-to Settings>: Sets the reply-to address.
  • <Register Favorites>: Stores frequently used send settings for future use.

*If you want to divide multiple images into single pages and send each page as a separate file, use [], [] or (Scroll Wheel) to select <B&W TIFF (Divide into Pages)>, then press [OK].

If you want to send multiple images as a single file without dividing them, use [], [] or (Scroll Wheel) to select <B&W TIFF (Do Not Divide into Pages)>, then press [OK].

  1. Press (Start).
  • Scanning starts if the original is placed in the feeder, and the scanned data is sent to the specified destination when scanning is complete.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <Authentication Method> in <SMTP Authentication Settings> are configured to display an authentication screen, the Enter Network Password (SMTP) screen appears when you press (Start). (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Use [], [] or (Scroll Wheel) to select the original size, then press [OK].
  1. Press (Start).
  • Scanning starts.
  • To cancel scanning, press the left Any key to select <Cancel> or press (Stop).
  • If the settings under <Authentication Method> in <SMTP Authentication Settings> are configured to display an authentication screen, the Enter Network Password (SMTP) screen appears when you press (Start). (See "Specifying the Authorized Send Settings.") Specify the user name and password, then press the right Any key to select <Set>.
  1. Follow the instructions on the display, then press (Start) once for each original.
  1. When scanning is complete, press the right Any key to select <Done>.

The scanned data is sent to the specified destination.



Canceling Sending I-Fax Documents

Return to Overview

Follow this procedure to cancel a transmission in progress.

  1. Press (Status Monitor/Cancel) during transmission.
  1. Use [], [] or (Scroll Wheel) to select <Send/Store>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select <Send Job Status>, then press [OK].
  1. Use [], [] or (Scroll Wheel) to select the job you want to cancel, then press the right Any key to select <Cancel>.
  • If you are logged out of Authorized Send, <Cancel> is not available.
  1. Use [], [] or (Scroll Wheel) to select <No> or <Yes>, then press [OK].
  1. Press (Main Menu) to return to the Main Menu screen.