Setting Scan to E-Mail and I-fax

This section describes the procedures for setting scan to E-mail and I-fax.


Scan to E-Mail and I-fax

Using this feature, you can scan a document and send it as an attached file from this machine without using your computer. This feature is very easy to use if a recipient's address is registered in advance, and it is useful when you want to send paper copies of documents to your customers or peers quickly.



System Requirements

The following system environments are compatible when using the Scan to E-mail and I-fax features in this machine:

  • Mail forwarding server software
  • Sendmail 8.93 or later (UNIX)
  • Microsoft Exchange Server (Windows)
    The following versions are supported:
    - Microsoft Exchange Server 5.5 + Service Pack 1 or later
    - Microsoft Exchange Server 2000
    - Microsoft Exchange Server 2003
    * Microsoft Exchange Server 2007 is not supported.
  • Lotus Domino R4.6 or later (Windows)
  • Mail receiving server software
  • Qpopper 2.53 or later (UNIX)
  • Microsoft Exchange Server (Windows)
    The following versions are supported:
    - Microsoft Exchange Server 5.5 + Service Pack 1 or later
    - Microsoft Exchange Server 2000
    - Microsoft Exchange Server 2003
    * Microsoft Exchange Server 2007 is not supported.
  • Lotus Domino R4.6 or later (Windows)

Remark
  • The machine sends E-mails and I-faxes to mail servers using SMTP.
  • The machine can receive incoming messages from a mail server using the POP3 protocol or directly using the machine's own SMTP receiving function. If the latter method is used, it is not necessary for the mail server to support the POP3 protocol.
  • The accepted message format and file types are as follows:
  • Message format: Plain text
  • File types: TIFF-F (MH, MR, MMR compression), JPEG, Exif JPEG (Exif 2.2)

Setup Procedures for Scan to E-Mail and I-fax

To set up the Scan to E-mail and I-fax functions, follow the procedure below.


Remark
  • It is recommended that the network administrator perform the following procedures.
  1. Connect the LAN cable, and set the IP address.

For details, see "Basic Network Settings."

  1. Check the information required for setting up the machine.

For details, see "Confirming Necessary Information for Scan to E-Mail and I-fax."

  1. Set up the machine for using the Scan to E-Mail and I-fax functions.

For details, see "Settings from the Machine (E-Mail/I-fax)."