PC Fax

PC Fax Instructions

To use the PC fax function with the imageRUNNER C1028, the optional Super G3 FAX Board is required.



System Requirements (PC Fax)

The fax driver can be used in the following system environments:

  • Operating System Software
  • Windows 2000
  • Windows XP
  • Windows Vista
  • Windows 7
  • Windows Server 2003
  • Windows Server 2008
  • With a Server-Based Computing Environment
  • Compatible Windows Terminal Server (Service)
  • Windows 2000 Server
  • Windows Server 2003
  • Windows Server 2008
  • Compatible Software
  • Citrix Presentation Server 4.0
  • Citrix Presentation Server 4.5
  • Citrix XenApp 5.0
  • Citrix XenDesktop 2.0
  • Citrix XenDesktop 2.1
  • Citrix XenDesktop 3.0
  • Citrix XenDesktop 4.0
  • Computer

Any computer which runs the above operating system software properly.



Where to Find Help (PC Fax)

Here is where to get immediate help if you are having problems installing or using the fax driver.


  • README.HTA file

Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your fax driver are included in the README.HTA file provided with the driver. This file is located in \FAX\uk_eng.

  • Online Help

You can locate additional help for questions you may have regarding your fax in the Online Help file provided with the driver. In the fax properties dialog box, you can click [Help] to display additional information about every feature and option in the fax driver.

  • Canon Authorized Dealers or Service Providers

If the Online Help file does not provide the information you need, contact your local authorized Canon dealer or service provider.



Faxing Fundamentals (PC Fax)

This section explains the fundamental operations of the fax driver, such as how to display the fax driver, and how to send a fax from a computer.


Faxing a Document (PC Fax)

Specifying the Fax Settings Beforehand (PC Fax)

Setting Up the Fax Configuration (PC Fax)

Viewing the Online Help (PC Fax)


Faxing a Document (PC Fax)

Return to Overview

The procedure for faxing a document created in application software is as follows.


Remark
  • Faxing methods may differ depending on the application you are using. For details, see the instruction manuals provided with the application software.
  • Up to 512 fax transmission destinations can be stored in the device. If the number of destinations exceeds 512 after a fax job has been sent to the device, the last job to be input will be erased. Be careful when registering more than 512 destinations in groups or when sending a fax continuously to multiple groups.
  • The display may differ according to the operating system and system environment.
  1. Open the document you want to fax from the application.
  1. Select [Print] from the [File] menu.

The [Print] dialog box is displayed.

  • The procedure for displaying the [Print] dialog box may differ depending on the application you are using.
  1. Select your fax, then click [Preferences].

The fax driver screen is displayed.

  • The fax name displayed in the fax driver screen is changed by settings in the [Printers] folder (or [Printers and Faxes]).
    See "Specifying the Fax Settings Beforehand (PC Fax)" to display the [Printers] folder (or [Printers and Faxes]).
  • The procedure for displaying the fax driver screen may differ depending on the applications you are using.
  1. Configure the required settings in the fax driver screen, then click [OK].

The [Print] dialog box is displayed.

  1. Click [Print].

The [Fax Sending Settings] dialog box is displayed.

  1. Specify destination name and fax number in the [Sending Settings] sheet → click [Add to Destination List].

  • The number of destinations to which you can send simultaneously depends on the conditions of cover sheet attachment. For more information, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
  • You can select a destination from the address book by clicking [Address Book].
  • You can use or edit the address book only if you are permitted access to the folder where the address book file is saved (by default, Power Users and higher have access to the folder). If you are not permitted access to the folder, log on as a user who has access to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and save the address book file in a folder, such as the [My Documents] folder, where you have "Write" permission.
  • When you click [Add to Destination List], a dialog box to prompt you to confirm the destination appears, if the Security Settings in the [Special] page is enabled. For more information, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
  1. If you want to attach a cover sheet, select [Cover Sheet] sheet → specify a format for the cover sheet.

  1. Click [OK].

Faxing begins.



Specifying the Fax Settings Beforehand (PC Fax)

Return to Overview

To fax a document, follow the procedure below.


Remark
  • When faxing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
  • The display may differ according to the operating system and system environment.
  1. On the [start] menu, click [Printers and Faxes].

The [Printers and Faxes] folder is displayed.

  • If you are using Windows 2000, on the [Start] menu, point to [Settings] → click [Printers].
  • If you are using Windows Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Hardware and Sound] → [Printers].
  • If you are using Windows Server 2008, on the [Start] menu, click [Control Panel] → [Printers].
  • If you are using Windows 7/Server 2008 R2, on the [] (Start) menu, click [Devices and Printers].
  1. Right-click the icon of the fax whose settings you want to configure → click [Printing Preferences] from the displayed menu.

The fax driver screen is displayed.

The fax driver screen includes the following sheets.

  • [Edit Address Book] sheet
  • [Register Cover Sheet] sheet
  • [Special] sheet

  • To access the [Printing Preferences] dialog box from the [Printers] folder (or [Printers and Faxes] folder), you need to be assigned full control permission for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  1. Configure the required settings in the displayed fax driver screen.

For details about the fax driver settings, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.

  1. Click [OK].


Setting Up the Fax Configuration (PC Fax)

Return to Overview

To configure the fax conditions, follow the procedure below.


Remark
  • Full control access is required to configure the fax settings. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  • If you use this procedure in a shared printer environment, Canon Driver Information Assist Service must be installed on the print server. For details about installing Canon Driver Information Assist Service, refer to the "Fax Driver Installation Guide."
  • The display may differ according to the operating system and system environment.
  1. On the [start] menu, click [Printers and Faxes].

The [Printers and Faxes] folder is displayed.

  • If you are using Windows 2000, on the [Start] menu, point to [Settings] → click [Printers].
  • If you are using Windows Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Hardware and Sound] → [Printers].
  • If you are using Windows Server 2008, on the [Start] menu, click [Control Panel] → [Printers].
  • If you are using Windows 7/Server 2008 R2, on the [] (Start) menu, click [Devices and Printers].
  1. Right-click the icon of the fax whose settings you want to configure → click [Properties] (Windows 7/Server 2008 R2: [Printer properties]) from the displayed menu.

The printer properties dialog box is displayed.

  1. Select the [Device Settings] sheet → click [Get Device Status].

  • If the printer and computer are connected via USB, the [Get Device Status] function is unavailable. You need to configure the settings manually.
  1. Confirm the settings → click [OK].


Viewing the Online Help (PC Fax)

Return to Overview

To view the online help, follow the procedure below.


Remark
  • The display may differ according to the operating system and system environment.
  1. Display the fax driver screen.

See "Faxing a Document (PC Fax)" or "Specifying the Fax Settings Beforehand (PC Fax)" on how to display the fax driver screen.

  1. Click [Help].

The online help is displayed.