Additional Functions

This category describes the Additional Functions of the machine, which can be customized to suit your needs.



What Are Additional Functions?

Additional Functions enable you to customize the machine's various settings.


Remark
  • If you are performing user authentication using the SSO-H login service, you cannot change the Additional Functions settings of the machine if you are logged in as a general user.
  • If you are logged in as an Administrator, you can change the Additional Functions settings of the machine. (When the dialog box prompting you to enter the System Manager ID and System Password appears, enter the System Manager ID and System Password).
  • Settings specified from the Additional Functions screen are never changed, even if you press (Reset).

  1. Press (Additional Functions).

The Additional Functions screen is displayed.

  1. Select an Additional Functions setting.

If you select System Settings and the System Manager ID and System Password have been set, enter the System Manager ID and System Password using - (numeric keys) → press (Log In/Out).

  1. Press a mode key to specify its settings.

For an overview of all the settings you can change from the Additional Functions screen, see "Additional Functions Settings Table."

  • The Common Settings, Adjustment/Cleaning, System Settings, and Copy Settings screens consist of a list of individual settings. Press [] or [] to scroll to the desired setting.

  1. Specify the desired mode → press [OK].

The selected mode is set.

  1. Press [Done] repeatedly until the Basic Features screen appears.


Additional Functions Settings Table

The following settings can be selected or stored from the Additional Functions screen. (*1 Indicates the default setting.) For more information on the settings not explained in this category, see the following:


The Additional Functions Screen


The System Settings Screen

  • Common Settings
Item Settings Delivered
Function Display Settings No

Initial Function and Function Order Settings

Copy*1, Send, Mail Box, Print Job, Scan, MEAP

Copy Screen Display Settings

Regular Copy Only, Regular and Express Copy*1, Express Copy Only

Set System Monitor as the Default Screen

On, Off*1

Set the Default Screen for System Monitor

Copy, Send, Fax, Print, Receive, Device*1
Auto Clear Setting Initial Function*1, Selected Function Yes
Display Remaining Paper Message On*1, Off No
Inch Entry On, Off*1 Yes
Drawer Eligibility For APS/ADS Copy, Printer, Mail Box, Receive/Fax,
Other: (Stack Bypass: On, Off*1, All Other Paper Sources: On*1, Off)
Copy: Consider Paper Type: On, Off*1
No
Envelope Cassette Env. 1: COM10*1, ISO-B5, Monarch: Catalog Glove No.8, ISO-C5, DL, Yougata 4
Env. 2: COM10*1, ISO-B5, Monarch: Catalog Glove No.8, ISO-C5, DL, Yougata 4
No
Register Paper Type Plain*1, Recycled, Color, Pre-punched, Bond Paper, Heavy, Tracing Paper, Transparency, Labels No
Paper Select Screen Priority Simple*1, Detailed No
Energy Consumption in Sleep Mode Low*1, High Yes
LTRR/STMT Original Selection Distinguish Manually, Use LTRR Format*1, Use STMT Format Yes
Tray Designation*2 If the Optional Copy Tray-J1 Is Attached
  • Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax, Other
  • Tray B: Copy, Mail Box, Printer*1, Receive*1, Fax*1, Other*1
If the Optional Inner 2 Way Tray-D1 Is Attached
  • Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax, Other
  • Tray B: Copy, Mail Box, Printer*1, Receive*1, Fax*1, Other*1
If the Optional Inner 2 Way Tray-D1 and Copy Tray-J1 Are Attached
  • Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax, Other
  • Tray B: Copy, Mail Box, Printer*1, Receive, Fax, Other
  • Tray C: Copy, Mail Box, Printer, Receive*1, Fax*1, Other*1
If the Optional Finisher-S1 and Additional Finisher Tray-B1 Are Attached
  • Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax, Other
  • Tray B: Copy, Mail Box, Printer*1, Receive*1, Fax*1, Other*1
If the Optional Finisher-S1 and Copy Tray-J1 Are Attached
  • Tray A: Copy*1, Mail Box*1, Printer*1, Receive, Fax, Other
  • Tray B: Copy, Mail Box, Printer, Receive*1, Fax*1, Other*1
If the Optional Finisher-S1, Copy Tray-J1, and Additional Finisher Tray-B1 Are Attached
  • Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax, Other
  • Tray B: Copy, Mail Box, Printer*1, Receive, Fax, Other
  • Tray C: Copy, Mail Box, Printer, Receive*1, Fax*1, Other*1
If the Optional Finisher-AE1 or Saddle Finisher-AE2, and Buffer Pass Unit-E2 Are Attached
  • Tray A: Copy*1, Mail Box*1, Printer, Receive, Fax, Other
  • Tray B: Copy, Mail Box, Printer*1, Receive, Fax, Other
  • Tray C: Copy, Mail Box, Printer, Receive*1, Fax*1, Other*1
Tray Home Position: Tray A*1, Tray B, Off
No*3
Printing Priority Copy: 1*1, 2, 3
Printer: 1, 2*1, 3
Mail Box, Receive/Fax, Other: 1, 2, 3*1
Yes
Register Form for Form Composition Register (Entire Image Composition/ Transparent Image), Erase, Check Print, Details No
Register Characters for Page No./Watermark Register, Edit, Erase Yes
Stack Bypass Standard Settings On, Off*1 No
Paper Feed Method Switch Speed Priority*1, Print Side Priority No
Standard Local Print Settings No

Paper Select

All Paper Sources, Auto*1

Copies

1*1 to 9,999 sets

Finishing

If No Finisher Is Attached or Only the Optional Inner 2 Way Tray-D1 is Attached:
  • Do Not Collate, Collate*1, Rotate Collate, Group, Rotate Group
If the Optional Finisher-S1 Is Attached:
  • Do Not Collate, Collate, Offset Collate*1, Group, Offset Group, Staple (Corner)
If the Optional Finisher-S1 and Puncher Unit-Q1/R1/S1 Are Attached:
  • Do Not Collate, Collate, Offset Collate*1, Group, Offset Group, Staple (Corner), Hole Punch
If the Optional Finisher-AE1 or Saddle Finisher-AE2, and Buffer Pass Unit-E2 Are Attached:
  • Do Not Collate, Collate, Offset Collate*1, Group, Offset Group, Staple (Corner: Top Left, Bottom Left, Top Right, Bottom Right), (Double: Left, Right)
If the Optional Finisher-AE1 or Saddle Finisher-AE2, and Buffer Pass Unit-E2 and Puncher Unit-L1/M1/N1 Are Attached:
  • Do Not Collate, Collate, Offset Collate*1, Group, Offset Group, Staple (Corner: Top Left, Bottom Left, Top Right, Bottom Right), (Double: Left, Right), Hole Punch

2-Sided Print

On, Off*1

Erase Document After Printing

On, Off*1

Merge Documents

On, Off*1
Language Switch On, Off*1 No
Reversed Display (Color) On, Off*1 No
Offset Jobs*2 On*1, Off Yes
Job Separator between Jobs On, Off*1 Yes
Job Separator between Copies On, Off*1 No
Job Duration Display Copy: On, Off*1
Mail Box: On, Off*1
Other: On, Off*1
No
Number of Copies/Job Duration Status Display On*1, Off No
Different Paper Sizes for the Output Tray*2 On*1, Off Yes
Cleaning Display for the Original Scanning Area*2 On*1, Off No
Data Compression Ratio for Remote Scans High Ratio, Normal*1, Low Ratio Yes
Gamma Value for Remote Scans Gamma 1.0, Gamma 1.4, Gamma 1.8*1, Gamma 2.2 Yes
Limited Functions Mode*2 On, Off*1 Yes
Shutdown Mode Press [Start] No
Suspended Job Timeout On (0 to 999 minutes, in one minute increments, 5 minutes*1), Off*1 Yes
Initialize Common Settings Initialize No

*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*3 Indicates information that is delivered only if the number of output trays in the host machine and client machines is the same.
  • Timer Settings
Item Settings Delivered
Time Fine Adjustment 00:00 to 23:59, in one minute increments No
Auto Sleep Time 10 seconds, 1*1, 2, 10, 15, 20, 30, 40, 50 min., 1 hour, 90 min., 2, 3, 4 hours Yes
Auto Clear Time 0 (Off) to 9 minutes, in one minute increments; 2 min.*1 Yes
Time Until Unit Quiets Down 0 (Off), to 9 minutes, in one minutes increments; 1 min.*1 Yes
Daily Timer Settings Sunday to Saturday, 00:00 to 23:59, in one minute increments Yes

*1 Indicates the default setting.
  • Adjustment/Cleaning
Item Settings Delivered
Zoom Fine Adjustment X, Y: -1.0% to +1.0%, in 0.1% increments; 0.0%*1 No
Saddle Stitcher Staple Repositioning*2 Press [Start] No
Saddle Stitch Position Adjustment*2 All paper sizes: -2.0 mm to +2.0 mm, in 0.25 mm increments; 0.00 mm*1 No
Creep (Displacement) Correction Adjustment Correction (for each paper type) 0.00 mm to 2.00 mm, in 0.05 mm increments; 0.25 mm*1 No
Auto Gradation Adjustment Automatic after the machine prints and scans a test print No
Exposure Recalibration Copy/Inbox, Send: Light, Dark: 1 to 9 levels; 5*1 No
Character/Background Contrast Adjustment*2 Relative Contrast Value: -7 to +7; -1*1 (for the iR3245/iR3235/iR3230), 0*1 (for the iR3225), Sample Print, Sample Print Settings
Standard Value Settings: 1 to 64; 20*1, Print, Print Settings
Latent String Density: 1 to 36; 7*1 (for the iR3245/iR3235/iR3230), 6*1 (for the iR3225)
Initialize
No
Feeder Cleaning*2 Press [Start] No

*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
  • Report Settings*2
Item Settings Delivered
Settings: Send
TX Report For Error Only*1, On, Off
  • Report with TX Image: On*1, Off
Yes
Activity Report Yes

Auto Print

On*1, Off

Daily Activity Report Time

On, Off*1
  • Timer Setting: 00:00 to 23:59

Send/Receive Separate

On, Off*1
Settings: Fax
Fax TX Report For Error Only*1, On, Off
  • Report with TX Image: On*1, Off
Yes
Fax Activity Report Yes

Auto Print

On*1, Off

Daily Activity Report Time

On, Off*1
  • Timer Setting: 00:00 to 23:59

Send/Receive Separate

On, Off*1
Fax RX Report For Error Only, On, Off*1 Yes
Confidential Fax Inbox RX Report On*1, Off Yes
Print List: Send
Address Book List Address Book 1 to 10;
One-touch Buttons, Print List
No
User Data List Print List No
Print List: Fax
User Data List Print List No

*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
  • System Settings
Item Settings Delivered
System Manager Settings
System Manager ID Seven digit number maximum Yes
System Password Seven digit number maximum
System Manager 32 characters maximum
E-mail Address 64 characters maximum
Contact Information 32 characters maximum
Comment 32 characters maximum
Dept. ID Management
Dept. ID Management On, Off*1 Yes
Register Dept. ID/Password Register, Edit, Erase, Limit Functions Yes
Page Totals Clear, Print List, Clear All Totals No
Allow Printer Jobs with Unknown IDs On*1, Off Yes
Allow Remote Scan Jobs with Unknown IDs On*1, Off Yes
Communications Settings*2
E-mail/I-Fax Common Settings

Maximum Data Size for Sending

0 (Off), 1 to 99 MB; 3 MB*1 Yes

Default Subject

40 characters maximum; Attached Image*1

Specify Authorized User Reply-to Destination

On, Off*1 No
E-mail Settings

Specify Authorized User Dest. Sender

On*1, Off No
I-Fax Settings

Full Mode TX Timeout

1 to 99 hours; 24 hours*1 Yes

Divided Data RX Timeout

0 to 99 hours; 24 hours*1

Print MDN/DSN on Receipt

On, Off*1

Always send notice for RX errors

On*1, Off

Use Send Via Server

On, Off*1

Allow MDN Not Via Server

On*1, Off
Fax Settings

Send Start Speed

33600 bps*1, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps Yes

Receive Start Speed

33600 bps*1, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps Yes

Receive Password

20 digits maximum No

R-Key Settings

PTSN*1, PBX Yes
Memory RX Inbox Settings

Memory RX Inbox Password

Seven digit number No

Use Fax Memory Lock

On, Off*1 Yes

Use I-Fax Memory Lock

On, Off*1 Yes

Memory Lock Start Time

Everyday, Select Days, Off*1 Yes

Memory Lock End Time

Everyday, Select Days, Off*1 Yes
Remote UI On*1, Off
  • Use SSL*5: On, Off*1
Yes
Restrict the Send Function*2
Address Book Password Seven digit number Yes
Access Number Management On, Off*1 Yes
Restrict New Addresses Fax: On, Off*1
E-mail: On, Off*1
I-fax: On, Off*1
File: On, Off*1
Yes
Allow Fax Driver TX On*1, Off Yes
Confirm Entered Fax Numbers On, Off*1 Yes
E-mail/I-Fax Domain Sending Restriction Restrict Sending to Domains; On, Off*1
  • Register, Edit, Erase
Yes
Allow Sending with Expired Certificates On, Off*1 Yes
Always Add Device Signature to Send On, Off*1
  • Restrict File Format: On, Off*1
Yes
Device Information Settings
Device Name 32 characters maximum No
Location 32 characters maximum No
Forwarding Settings*2 Receive Type, E-mail Priority, Edit, Erase, Print List No
Validate/Invalidate, Register (Registered Forwarding Settings), Forward w/o Conditions Yes
Clear Message Board Clear No
Auto Online/Offline*2
Auto Online On, Off*1 Yes
Auto Offline On, Off*1 Yes
Date & Time Settings Date and Time Setting (12 digit number)
Time Zone: GMT -12:00 to GMT +12:00; GMT 00:00*1
Daylight Saving Time: On, Off*1
No
License Registration 24 characters maximum No
System Monitor Screen Restriction
Display Status Before Authentication On*1, Off No
Allow Secured Print from Print Status Screen On, Off*1 No
Job Log Display On*1, Off
  • Obtain Job Log From Management Software: Permit, Do Not Allow*1
No
Register LDAP Server*2 Register, Edit, Erase, Register/Edit LDAP Search, Print List No
MEAP Settings
Use HTTP On*1, Off
  • Use SSL*5: On, Off*1
Yes
Print System Information Print No
Copy Set Numbering Option Settings Copy Set Num. Op: On (ID/User Name: On, Off; Date: On, Off; Characters: On, Off), Off*1 Yes
Display ID/User Name On*1, Off No
USB Settings
Use USB Device On*1, Off Yes
Use USB Host On*1, Off Yes
Use MEAP Driver for USB Input Device On*1, Off Yes
Use MEAP Driver for USB External Disk Device On, Off*1 Yes
Device Information Delivery Settings
Register Destinations Auto Search/Register, Register, Details, Erase, Print List
Auto Delivery Settings Everyday, Select Days, Off*1
  • Add. Functions Settings Value: On (Network Settings: Include, Exclude*1), Off*1
  • Dept. ID: On, Off*1
  • Address Book: On, Off*1
  • Printer Settings: On, Off*1
  • Paper Information: On, Off*1
Manual Delivery Add. Functions Settings Value: On (Network Settings: Include, Exclude*1), Off*1
Dept. ID: On, Off*1
Address Book: On, Off*1
Printer Settings: On, Off*1
Paper Information: On, Off*1
Restrictions for Receiving Device Info. On*1, Off
Restore Data Add. Functns Set. Value, Dept. ID, Address Book, Printer Settings,Paper Information: On, Off*1
Receive Restriction for Each Function Add. Functions Settings Value: On*1, Off
Dept. ID: On*1, Off
Address Book: On*1, Off
Printer Settings: On*1, Off
Paper Information: On*1, Off
Communication Log Details, Print List, Report Settings
Auto Print: On*1, Off
Daily Activity Report Time: On (00:00 to 23:59), Off*1
Separate Report Type: On, Off*1
Initialize All Data/Settings Initialize No
Use Asterisks to Enter Access No./Passwords On*1, Off Yes
Secure Watermark Mode*2
Forced Secure Watermark Copy:Do Not Set*1, Set
Mail Box:Do Not Set*1, Set
Printer:Do Not Set*1, Set
Yes
Printer Driver Secure Watermark Do Not Set*1, Set Yes
Encrypted Print Settings*2
Only Allow Encrypted Print Jobs On, Off*1 Yes
Settings for All User Inboxes
Time until Document Auto Erase 0=Off, 1, 2, 3, 6, 12 hours, 1, 2, 3*1, 7, 30 days No
Print Upon Storing From the Printer Driver On, Off*1 No
Paper Type Management Settings Details/Edit
  • Name, Category, Basis Weight, Type, Finish, Creep(Displacement) Correct., Color
Yes
Duplicate, Erase, Sort List by No
PDL Selection (PnP) *2 UFR II, PCL5e, PCL5c, PCL6, PS3, FAX No
Restrict Printer Jobs On, Off*1 Yes
Erase Encrypted PDF Password Erase No

*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*5 Indicates items that are not delivered as device information.
  • Copy Settings
Item Settings Delivered
Paper Select Key Size for Express Copy Screen Large*1: Four paper sources maximum
(Stack Bypass, Stack Bypass Settings,
1: Paper Drawer 1,
2: Paper Drawer 2,
3: Paper Drawer 3,
4: Paper Drawer 4,
5: Paper Deck-Q1),
Small
No
Standard Key 1, 2 Settings for Regular Screen Various modes; No Settings*1 No
Standard Key Settings for Express Copy Screen Displayed Standard Keys: Up to 5 Set Keys*1, Up to 10 Set Keys,
Settings: Various modes; No Settings*1
No
Auto Collate*2 On*1, Off Yes
Auto Orientation On*1, Off Yes
Photo Mode On, Off*1 Yes
Standard Settings Store, Initialize No
Register Remote Device Register (Seven devices maximum), Details, Erase, Move To Top No
Remote Device Transmission Timeout 5 to 30 seconds; 30 seconds*1 Yes
Initialize Copy Settings Initialize No

*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
  • Communications Settings*2
Item Settings Delivered
Common Settings:
TX Settings
Unit Name for E-mail/I-Fax 24 characters maximum No
Erase Failed TX On*1, Off Yes
Data Compression Ratio High Ratio, Normal*1, Low Ratio Yes
Handle Documents with Forwarding Errors Always Print, Store/Print, Off*1 Yes
Photo Mode On, Off*1 Yes
Retry Times 0 to 5 times; 3 times*1 Yes
Edit Standard Send Settings Scanning Mode: Clr/B&W 200x200 dpi
File Format: TIFF/PDF Auto Select
Stamp: Off
No
Register Favorites Button Register/Edit, Erase (M1 to M18), Display Comment: On, Off*1 Yes
Display Confirmation for Favorites Button On*1, Off No
Image Level for High Compression Image Level in Text/Photo or Photo Mode:
Data Size Priority, Normal*1, Image Priority
Image Level in Text Mode:
Data Size Priority, Normal*1, Image Priority
Yes
OCR (Text Serchable) Settings Smart Scan: On*1, Off
Num. of Char. for Doc. Name Setting: 1 to 24 characters; 24 characters*1
Yes
Trace & Smooth Settings Outline Graphics: On*1, Off
Graphics Recognition Level: Normal*1, Moderate, High
Background Image Level: Data Size Priority, Normal*1, Image Priority
Yes
Check Device Signature Certificate Certificate Details: Certificate Verification No
Check User Signature Certificate Certificate Details: Certificate Verification No
Default Screen for Send Favorites Buttons, One-touch Buttons, New Address*1 No
TX Terminal ID On*1 (Printing Position: Inside, Outside*1;Display Destination Name: On*1, Off; Telephone # Mark: FAX*1, TEL), Off Yes
Use Chunked Encoding with WebDav Sending On*1, Off Yes
Gamma Value for YCbCr Send Jobs Gamma 1.0, Gamma 1.4, Gamma 1.8*1, Gamma 2.2 Yes
Initialize TX Settings Initialize No
Common Settings:
RX Settings
2-Sided Print On, Off*1 Yes
Select Drawer Switch A: On*1, Off
Switch B: On*1, Off
Switch C: On*1, Off
Switch D: On*1, Off
Yes
Receive Reduction On*1:
  • RX Reduction: Auto*1, Fixed Reduction
  • Reduce %: 75 to 97% (in 1% increments); 90%*1
  • Reduce Direction: Vertical & Horizontal, Vertical Only*1
Off
Yes
Received Page Footer On, Off*1 Yes
2 On 1 Log On, Off*1 Yes
Fax Settings: Basic Settings
Sender's Names (TTI) 01 to 99, Register/Edit, Erase No
Fax Settings: Tx Settings
ECM TX On*1, Off Yes
Pause Time 1 to 15 seconds; 2 seconds*1 Yes
Auto Redial On*1:
Option:
  • Redial Times: 1 to 10 times;2 times*1
  • Redial Interval: 2 to 99 minutes;2 minutes*1
  • TX Error Resend: Error and 1st Page*1, All pages, Off
Off
Yes
Check Dial Tone Before Sending On*1, Off Yes
Fax Settings: RX Settings
ECM RX On, Off*1 Yes
Fax Settings: Line Options
Line 1

Unit Telephone #

20 digits maximum No

Unit Name

24 characters maximum No

Tel Line Type

Pulse, Tone*1 No
Line 2*7, Line 3*8 No

Unit Telephone #

20 digits maximum No

Unit Name

24 characters maximum No

Tel Line Type

Pulse, Tone*1 No
TX Line Selection Optional FAX Board is installed:
  • Line 1: Priority TX*1, Prohibit TX
Optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board:
  • Line 1: Priority TX*1, Prohibit TX
  • Line 2: Priority TX, Prohibit TX
Optional Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board:
  • Line 1: Priority TX*1, Prohibit TX
  • Line 2: Priority TX, Prohibit TX
  • Line 3: Priority TX, Prohibit TX
No

*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*7 Indicates item that appears only if the optional Super G3 2nd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board.
*8 Indicates item that appears only if the optional Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board.
  • Mail Box Settings
Item Settings Delivered
User Inboxes Settings Inbox No.: 00 to 99
Register Inbox Name: 24 characters maximum
Password: Seven digits
Time until Document Auto Erase: 0 (Off), 1, 2, 3, 6, 12 hours, 1, 2, 3*1, 7, 30 days
URL Send Settings
Print upon storing from the printer driver: On, Off*1
Initialize*5
Yes*6
Photo Mode On, Off*1 Yes
Standard Scan Settings Store, Initialize No
Confidential Fax Inboxes Settings*2 Inbox No.: 00 to 49
Register Inbox Name: 24 characters maximum
Password: Seven digits maximum
URL Send Settings
Initialize*5
Yes*6

*1 Indicates the default setting.
*2 Indicates items that appear only when the appropriate optional equipment is attached.
*5 Indicates items that are not delivered as device information.
*6 Information is not delivered if a password is set for the inbox.
  • Address Book Settings*2
Item Settings Delivered
Register Address Register New Address, Edit, Erase, Incremental Yes
Register Address Book Name Register Name Yes
One-touch Buttons Register/Edit (from 001 to 200), Erase Yes

*2 Indicates items that appear only when the appropriate optional equipment is attached.

Remark
  • If you are performing user authentication using the SSO-H login service, you cannot change the Additional Functions settings of the machine if you are logged in as a general user.
  • If you are logged in as an Administrator, you can change the Additional Functions settings of the machine. (When the dialog box prompting you to enter the System Manager ID and System Password appears, enter the System Manager ID and System Password).
  • Information that is delivered when the Device Information Delivery Settings mode is set, is marked with "Yes" in the "Delivered" column. For information on the Device Information Delivery Settings, see "Security."


Specifying Common Settings

You can specify the settings that are common to the Copy, Mail Box, Send, and Fax functions.



Initial Function at Power ON

You can specify the screen that is displayed when you turn ON the main power, or after the Auto Clear mode initiates.


  1. Press (Additional Functions) → [Common Settings] → [Function Display Settings].
  1. Specify each setting → press [OK].


  • Press [Settings] for <Initial Function and Function Order Settings>.
  • Select a function.

To set the screen of the selected function as the initial function screen, press [Set as Initial Function].

  • If you select [MEAP], it takes longer to start the machine. If no MEAP applications are installed, a message telling you that there are no MEAP applications installed appears.
  • Press [Up] or [Down] to move the function's key to the desired position or group → press [Next].

The function keys are divided into the following groups:

Group A: The selected function keys are displayed on page 1 of the Basic Features screen.

Group B: The selected function keys are displayed on page 2 of the Basic Features screen.

  • Select a function group.
  • Press [Up] or [Down] to move the function group to the desired position → press [OK].


  • Press [Settings] for <Copy Screen Display Settings>.
  • Press [Regular Copy Only], [Regular and Express Copy], or [Express Copy Only] → press [OK].

If you select [Regular and Express Copy], the Regular Copy Screen is displayed by priority.


  • Press [On] for <Set System Monitor as the Default Screen>.

  • Press [Settings] for <Set the Default Screen for System Monitor>.
  • Select [Copy], [Send], [Fax], [Print], [Receive], or [Device] under <Default Status Type> → select [Status] or [Log] under <Status/Log>.

  • Press [OK].


Default Display after Auto Clear

You can set whether the screen specified as the Initial Function is displayed after the Auto Clear mode initiates.


Remark
  • The time necessary for the Auto Clear mode to initiate can be set. (See "Auto Clear Time.")

  1. Press (Additional Functions) → [Common Settings] → [Auto Clear Setting].
  1. Select [Initial Function] or [Selected Function] → press [OK].

Details of each item are shown below.

[Initial Function]: The screen specified as the initial function is displayed after the Auto Clear mode initiates. For example, if you set the System Monitor screen as the initial screen, and the Auto Clear mode initiates while a settings screen for the Mail Box function is shown, the display returns to the System Monitor screen.
[Selected Function]: The display returns to the main screen of the function that was displayed before the Auto Clear mode initiated. For example, if you set the System Monitor screen as the initial screen, and the Auto Clear mode initiates while a settings screen for the Mail Box function is shown, the display returns to the Inbox Selection screen of the Mail Box Function.


Display the Remaining Paper Message

You can set to display the message indicating that the remaining paper loaded in a paper drawer is low.


  1. Press (Additional Functions) → [Common Settings] → [Display Remaining Paper Message].
  1. Select [On] or [Off] → press [OK].


Inch Entry

Specifying this setting ensures that the key for entering values in inches is displayed on the various numeric entry screens.


Remark
  • Even if Inch Entry is set to 'On', you still have the option to enter measurements in millimeters by pressing [mm] on the various numeric entry screens.

  1. Press (Additional Functions) → [Common Settings] → [Inch Entry].
  1. Select [On] or [Off] → press [OK].


Auto Paper Selection/Auto Drawer Switching

You can set which paper sources can be used for Automatic Paper Selection and Auto Drawer Switching. This setting can be made independently for all functions of the machine, and is especially useful when you want to use different paper sources for different purposes.


Remark
  • Paper sources set to 'On' are used for the following functions:
  • APS (Auto Paper Selection): The machine automatically selects the appropriate paper size (paper source) based on the original's size and copy ratio settings (when making a copy), or the set ratio of the image (when receiving a fax).
  • ADS (Auto Drawer Switching): If a paper source runs out of paper during a continuous print job, the machine automatically selects another paper source with the same paper size, and begins feeding paper from that paper source.

  1. Press (Additional Functions) → [Common Settings] → [Drawer Eligibility For APS/ADS].
  1. Select [Copy], [Printer], [Mail Box], [Receive/Fax], or [Other].

[Printer] appears only if the optional printer function is activated.

[Receive/Fax] appears if the Color Universal Send Kit is activated, and the optional fax board is installed. If only the Color Universal Send Kit is activated, [Receive] appears. If only the optional fax board is installed, [Fax] appears.

[Other] is used for specifying the paper source for printing reports.

  1. Select [On] or [Off] for the stack bypass and the other paper sources → press [OK].

Details of each item are shown below.

[On]: The paper source is eligible for APS/ADS.
[Off]: The paper source is ineligible for APS/ADS.

The numbers on the screen represent the following paper sources:


The optional Cassette Feeding Unit-Y3 and Paper Deck-Q1 are attached.

  • Regardless of the stack bypass setting, you cannot select 'Off' for all of the paper sources at the same time. At least one of the paper sources, besides the stack bypass must be set to 'On'.
  • The settings under [Copy] include an option called [Consider Paper Type], which determines whether the machine considers the paper type loaded in a paper source.
  • If [Consider Paper Type] is set to 'On', paper is not fed from another paper source when the original paper source runs out of paper, unless another paper source is loaded with the same paper size and type. For more information on stored paper types, see "Identifying the Type of Paper in a Paper Source."
  • If [Consider Paper Type] is set to 'Off', paper is fed from another paper source when paper in the current paper source runs out, as long as the same paper size/type is loaded in that paper source.
  • If you selected [Printer] in step 2, the Stack Bypass icon ( ) will not be displayed on the paper selection screen.


Designating the Envelope Type

You can use Paper Drawer 1 as an envelope cassette, if you attach the optional Envelope Feeder Attachment-C2, set the size switch to the appropriate envelope type, and the paper size dial to 'ENV.'.


Remark
  • This procedure is necessary only if the optional Envelope Feeder Attachment-C2 is attached to Paper Drawer 1.

  1. Press (Additional Functions) → [Common Settings] → [Envelope Cassette].
  1. Select [ENV.1] or [ENV.2] → select the envelope type → press [OK].
  • Make sure that the selected envelope type is the same envelope type that is loaded in Paper Drawer 1.


Identifying the Type of Paper in a Paper Source

This setting enables you to specify the paper type loaded in each paper source.


Remark
  • Be sure to correctly set the paper type. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty and require a service repair, or the paper could jam.

  1. Press (Additional Functions) → [Common Settings] → [Register Paper Type].
  1. Select the paper source in which you want to register the paper type.

The numbers on the screen represent the following paper sources:


The optional Cassette Feeding Unit-Y3 and Paper Deck-Q1 are attached.

  1. Select the desired paper type loaded in the paper source → press [OK].

Make sure that the registered paper type setting is the same paper type that is loaded in the paper source.

  • You can register a paper type that is not listed in [Detailed Settings] in the Stack Bypass Settings: Selecting the Paper Type screen. For details on registering paper types, see "Security."
  • The registered paper type information is displayed through the use of icons on the paper selection screen, as shown below.


Paper Select Screen Priority

You can set whether priority is given to the simple setting screen for paper type, or the detailed setting screen when displaying the paper type selection screen from the paper size selection screen.


  1. Press (Additional Functions) → [Common Settings] → [Paper Select Screen Priority].
  1. Select [Simple] or [Detailed] → press [OK].


Energy Consumption in the Sleep Mode

You can set the amount of energy that the machine consumes when it is in the Sleep mode.


Remark
  • The machine may not enter the Sleep mode completely, depending on the status and type of installed MEAP applications (e.g., there still may be applications running in the background consuming power).
  • If there are less than 10 minutes remaining before a Delayed Send job is to be sent, the machine will not enter the Sleep mode completely.
  • If you are using a management application (such as NetSpot Console) to view or manage the settings and status of the machine via the network, the machine may not enter the Sleep mode completely.
  • The machine will not enter the Sleep mode completely when it is connected to a computer via a USB cable.
  • When memory media or a USB keyboard is connected to the USB port, the machine may not enter the Sleep mode completely.
  • The machine may not enter the Sleep mode completely in the following cases:
  • If <Ethernet Type> in [Ethernet Driver Settings] in [Network Settings] (from the Additional Functions screen) is set to '1000 Base-T'
  • If the IPSec Board is installed and <Use IPSec> in [IPSec Settings] in [TCP/IP Settings] (from the Additional Functions screen) is set to 'On'
  • If the Wireless LAN Board is installed
  • In some cases, the energy consumption level in the Sleep mode is 'High' even when the energy consumption level is set to 'Low' when:
  • A job is being processed (including a forwarding job, report job, receive job, and sending a forwarding done notice).
  • Any of the following settings are set from the Additional Functions screen:

Report Settings
Settings Send The Daily Activity Report Time setting for the Activity Report is set to 'On'.*1
Fax The Daily Activity Report Time setting for the FAX Activity Report is set to 'On'.*1
System Settings
Communications Settings Memory RX Inbox Settings Time limit for receiving fax documents in memory is set.*1
Network Settings TCP/IP Settings

NetWare Settings

AppleTalk Settings

SMB Settings

E-Mail/I-Fax
DHCP is set to 'On'.

NetWare is set to 'On'.

AppleTalk is set to 'On'.

SMB is set to 'On'.

The POP Interval setting is set to less than '10' minutes (except when the POP Interval setting is set to '0').
*1 If there is more than 10 minutes remaining before the specified time, the machine consumes the same amount of energy as when the energy consumption level is set to 'Low'.

  1. Press (Additional Functions) → [Common Settings] → [Energy Consumption in Sleep Mode].
  1. Select [Low] or [High] → press [OK].

Details of each item are shown below.

[Low]: Energy consumption in the Sleep mode is low, but it takes longer to recover from the Sleep mode.
[High]: Energy consumption in the Sleep mode is high, but it takes shorter to recover from the Sleep mode.
  • If Energy Consumption in Sleep Mode is set to 'Low', it may take more than 10 seconds for the touch panel to be displayed after pressing the control panel power switch.


Distinguishing LTRR and STMT Originals

You can designate the way the machine handles LTRR and STMT originals that are placed on the platen glass.


  1. Press (Additional Functions) → [Common Settings] → [LTRR/STMT Original Selection].
  1. Select [Distinguish Manually], [Use LTRR Format], or [Use STMT Format] → press [OK].

If you select [Distinguish Manually], a screen enabling you to select the original size appears when scanning.

If you select [Use LTRR Format], the machine detects the original as LTRR.

If you select [Use STMT Format], the machine detects the original as STMT.



Output Tray Designation

You can designate the machine's output trays to be used for specific functions.

The output trays indicated by Tray A, B, and C varies according to the attached optional equipment.


Options Attached Default Settings Tray A/B/C
Copy Tray-J1 Tray A: Copy, Mail Box
Tray B: Printer, Receive/Fax, Other
Inner 2 Way Tray-D1 Tray A: Copy, Mail Box
Tray B: Printer, Receive/Fax, Other
Inner 2 Way Tray-D1 and Copy Tray-J1 Tray A: Copy, Mail Box
Tray B: Printer
Tray C: Receive/Fax, Other
Finisher-S1 and Additional Finisher Tray-B1 Tray A: Copy, Mail Box
Tray B: Printer, Receive/Fax, Other
Finisher-S1 and Copy Tray-J1 Tray A: Copy, Mail Box, Printer
Tray B: Receive/Fax, Other
Finisher-S1, Additional Finisher Tray-B1, and Copy Tray-J1 Tray A: Copy, Mail Box
Tray B: Printer
Tray C: Receive/Fax, Other
Finisher-AE1 or Saddle Finisher-AE2, and Buffer Pass Unit-E2 Tray A: Copy, Mail Box
Tray B: Printer
Tray C: Receive/Fax, Other
Tray Home Position: Tray A

Remark
  • The same output tray can be designated for multiple functions.
  • The priority order of the output destinations is determined by the order of the selected output trays. The priority is displayed as "1," "2," and "3."

  1. Press (Additional Functions) → [Common Settings] → [Tray Designation].
  1. Select the functions for which to designate output Trays A, B, and C → press [OK].


The optional Saddle Finisher-AE2 is attached.

[Printer] appears only if the optional printer function is activated.

[Other] is used for designating a tray for printing reports.

[Receive/Fax] appears if the Color Universal Send Kit is activated, and the optional fax board is installed. If only the Color Universal Send Kit is activated, [Receive] appears. If only the optional fax board is installed, [Fax] appears.

When the Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the Super G3 FAX Board, you can set up to three fax lines (lines 1 to 3).

If you want to use an output tray for only one function, select only that function.

  • If a certain tray reaches its stacking limit, the machine automatically uses another tray that is designated for the same function. However, it is recommended that you only designate one tray for fax/I-fax documents to prevent them from getting lost.
  • If the optional Finisher-S1 and Copy Tray-J1 are attached and the Staple mode is set, the sheets are output to Tray A, regardless of the Tray Designation settings.
  • If the optional Finisher-S1 and Copy Tray-J1 are attached and the following paper is selected, the sheets are output to trays other than the Copy Tray-J1, regardless of the Tray Designation settings: nonstandard, envelopes, heavy paper, transparencies, labels, or tracing paper.
  • If the optional Inner 2 Way Tray-D1 and Copy Tray-J1 are attached and the following paper is selected, the sheets are output to trays other than the Copy Tray-J1, even if the Copy Tray-J1 is specified as the destination: nonstandard, envelopes, heavy paper, transparencies, labels, or tracing paper.

  • Press the Tray Home Position drop-down list → select the tray home position to be used while jobs are being processed.

Tray Home Position

[Tray A]: Tray A moves closer to the output area.
[Tray B]: Tray B moves closer to the output area.
[Off]: The tray home position is not set. The output tray stops at the position it is in when printing finishes.


Setting the Printing Priority

You can set the machine's printing priority. A job that belongs to a function with a higher set priority is printed after the job currently being processed is complete.


Remark
  • Priority printing does not take place until the current job is complete. However, if the current job is paused, the printing of a job that belongs to a function with a higher set priority may start, depending on the settings.

  1. Press (Additional Functions) → [Common Settings] → [Printing Priority].
  1. Select the printing priority for the various functions → press [OK].

If you select [1] for a function, that function is given the highest printing priority.

[Printer] appears only if the optional printer function is activated.

[Receive/Fax] appears if the Color Universal Send Kit is activated, and the optional fax board is installed. If only the Color Universal Send Kit is activated, [Receive] appears. If only the optional fax board is installed, [Fax] appears.

<Other> is used for setting the priority for printing reports.

PDL prints from MEAP applications are included in <Printer>. However, local print jobs from MEAP applications are included in <Mail Box>.

  • If the same printing priority has been specified for multiple functions, printing starts with the first processed print job.


Image Form

You can store image forms and superimpose them on the output using the Form Composition mode in the Copy and Mail Box functions. For instructions on using the Form Composition mode, see "Copy" and "Mail Box."


Remark
  • Up to 100 image forms can be stored. However, this number varies depending on the capacity of the hard disk.
  • Be sure to place the original that contains the image form on the platen glass. It is not possible to scan an image form from the feeder.
  • Image forms can also be retrieved from a personal computer and stored in the machine.


Storing an Image Form

  1. Press (Additional Functions) → [Common Settings] → [Register Form for Form Composition].
  1. Press [Register].
  1. Select the size of the original that contains the image form → press [Next].
  • To select an inch paper size, press [Inch-size].
  1. Select [Entire Image Composition] or [Transparent Image] → press [Next].


  • Press [-] or [+] to adjust the halftone density → press [Next].


  1. Set the desired scan settings.

If you want to change the zoom ratio, press [Copy Ratio]. (See "Copy" and "Mail Box.")

If you want to change the scan exposure, press [] or []. (See "Copy" and "Mail Box.")

If you want to select the image quality for scanning, select the original type from the original type drop-down list. (See "Copy.")

If you want to invert images, adjust the contrast of images, or set the automatic copy/scan exposure, press [Special Features], and then set each function. (See "Copy" and "Mail Box.")

If you want to assign a name to the image form, press [Form Name] → enter a name → press [OK].

  • If you press [OK] without entering any characters, the machine automatically assigns the image form a name using the year, month, day, and time the image form was stored.
  1. Place the original that contains the image form on the platen glass → press (Start).
  • The following two types of icons appear on the screen:
  • : Transparent Image
  • : Entire Image Composition


Checking Image Form Details

  1. Press (Additional Functions) → [Common Settings] → [Register Form for Form Composition].
  1. Select the desired image form → press [Details].
  • To check the image of the stored form, press [Check Print] → select the paper size → press [Start Print]. (See "Copy" and "Mail Box.")
  1. Check the detailed information → press [Done].

If you want to change the name of the image form, press [Change Form Name].



Erasing an Image Form

  1. Press (Additional Functions) → [Common Settings] → [Register Form for Form Composition].
  1. Select the image form that you want to erase → press [Erase].
  • To check the image of the stored form, press [Check Print] → select the paper size → press [Start Print]. (See "Copy" and "Mail Box.")
  1. Press [Yes].


User-Defined Text for Page Numbers and Watermarks

You can register specific text to be placed on your documents using the Pg/Copy Set Numbering, Print Watermark/Date, or [Watermark] for the Secure Watermark mode. For instructions on using the Pg/Copy Set Numbering, Print Watermark/Date, and Secure Watermark modes, see "Copy" and "Mail Box."


Remark
  • The maximum number of user-defined text strings for watermarks and page numbers that can be registered is 30.


Registering User-Defined Text

  1. Press (Additional Functions) → [Common Settings] → [Register Characters for Page No./ Watermark].
  1. Press [Register] → enter the desired characters → press [OK].
  1. Press [Done].


Editing User-Defined Text

  1. Press (Additional Functions) → [Common Settings] → [Register Characters for Page No./ Watermark].
  1. Select the text to edit → press [Edit].
  1. Enter the new text → press [OK].
  1. Press [Done].


Erasing User-Defined Text

  1. Press (Additional Functions) → [Common Settings] → [Register Characters for Page No./ Watermark].
  1. Select the text to erase → press [Erase].
  1. Press [Yes].
  1. Press [Done].


Standard Paper for the Stack Bypass

You can set the paper size and type that the stack bypass uses beforehand. This setting is useful if you always load the same paper size and type into the stack bypass.

If the Stack Bypass Standard Settings are stored when using the optional Fax function, you can also use the stack bypass to receive faxes.


Remark
  • When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty and require a service repair, or the paper could jam.
  • If you are using the stack bypass as a paper source for the Copy, Mail Box, and Fax (Receive) functions, you must select the stack bypass when specifying the Drawer Eligibility for APS/ADS setting. (See "Auto Paper Selection/Auto Drawer Switching.")

  1. Press (Additional Functions) → [Common Settings] → [Stack Bypass Standard Settings].
  1. Press [On] → [Store].

If you press [Off], proceed to step 5.

  1. Select the desired paper size.

  • Select the desired paper size → press [Next].
  • To select an inch paper size, press [Inch-size].

  • Press [Free Size].
  • Press [Next].

  • Press [Envelope].
  • Select the envelope type → press [OK].
  • If the envelope type is not selected correctly, a paper jam will occur.
  • Press [OK] → proceed to step 5.

  1. Select the desired paper type → press [OK].
  • [Transparency] can be selected only if [A4] is selected as the paper size.
  • You can register a paper type that is not listed in [Detailed Settings] in the Stack Bypass Settings: Selecting the Paper Type screen. For details on registering paper types, see "Security."
  1. Press [OK].


Setting the Speed or Print Side Priority

You can set whether the printer speed is the priority for your job, or whether to print on a specific side of the paper. This is useful when you want to make one or two-sided prints on preprinted paper (paper which has logos or patterns already printed on it) without changing the orientation of the paper loaded in a paper source.


Remark
  • When using preprinted paper (paper which has logos or patterns already printed on it) whose orientation is important, it is recommended that you set [Print Side Priority] for the paper source which is loaded with that paper.

  1. Press (Additional Functions) → [Common Settings] → [Paper Feed Method Switch].
  1. Select [Speed Priority] or [Print Side Priority] for each paper source → press [OK].

Details of each item are shown below.

[Speed Priority]: When you feed one or two-sided prints into the machine, the method for delivering paper inside the machine changes, and this affects the printing speed. Therefore, to maximize the printing speed, load the paper manually as follows:
One-Sided Prints:
Load the paper face up in a paper drawer, or face down into the stack bypass and the optional paper deck. The side facing up in the paper drawer, and the side facing down in the stack bypass and paper deck are the sides printed on.
Two-Sided Prints:
Load the paper face down in a paper drawer, or face up in the stack bypass and the paper deck. The side facing down in the paper drawer, and the side facing up in the stack bypass and paper deck are the first sides that are printed on.
[Print Side Priority]: If you load paper in a paper drawer and select [Print Side Priority], no matter whether you are printing one or two-sided prints, the side of the paper facing up is always the one printed on first. (The side facing down is the one printed on first for the stack bypass and paper deck.) However, some speed will be sacrificed when printing one-sided prints.

If [Print Side Priority] is selected for a paper source, and Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) is set to 'On', the Automatic Paper Selection and Automatic Drawer Switching settings are ignored. Also, the machine's printing speed may become slower when you print one-sided documents.



Standard Local Print Settings

You can set the standard print settings for the machine. The Standard Local Print Settings are used in the following cases:

  • If you print documents stored in inboxes without changing the print settings
  • If you merge and print multiple documents stored in an inbox
  • If you reset the settings before printing a document that has been sent from a computer and stored in an inbox

  1. Press (Additional Functions) → [Common Settings] → [Standard Local Print Settings].
  1. Select the desired standard local print settings for each mode → press [Done].

Details of each item are shown below.

  • [Paper Select]:
Select the paper source.
  • [Copies]:
Set the number of copies from 1 to 9,999 sets.
  • [Finishing]:
Set the type of collating.
  • [2-Sided Print]:
Set whether to perform two-sided printing.
  • [Erase Document After Printing]:
Set whether to erase a document from memory after it prints.
  • [Merge Documents]:
Set whether to merge documents, if you select multiple documents that are stored in an inbox for printing.


Changing the Language Shown on the Touch Panel Display

You can select the language displayed on the touch panel display.


Remark
  • If Language Switch is set to 'On', some characters are restricted and cannot be entered. To be able to enter all characters, set Language Switch to 'Off'.
  • Even if Language Switch is set to 'On', there are some languages that cannot be displayed.

  1. Press (Additional Functions) → [Common Settings] → [Language Switch].
  1. Press [On] → select the desired language → press [OK].

If you do not want to change the display language, press [Off].

If you press [Display Shortcut Key], [ ] will be displayed next to [System Monitor] on the Basic Features screen. [ ] is a shortcut key to the Language Switch screen.

  • Some messages may not be displayed properly in the language that you just selected. In this case, restart the machine (turn the machine OFF, and then back ON). For instructions on restarting (turning the main power switch OFF and then ON) the machine, see "Before You Start Using This Machine."
  • If SSO-H is set as the login service, and there is a difference between the language set on the machine and the one set in Active Directory, the sender's full name will not be displayed in e-mail messages sent to the recipient.


Reversing the Contrast of the Touch Panel Display

You can reverse the contrast on the touch panel display for better viewing. The Reversed Display mode reverses the light and dark areas on the touch panel display. If you find it hard to read what is being shown on the touch panel display, try using this mode.


  1. Press (Additional Functions) → [Common Settings] → [Reversed Display (Color)].
  1. Select [On] or [Off] → press [OK].

Details of each item are shown below.

[On]: The colors of the touch panel display screen are reversed (i.e., the areas that are normally light become dark, and the dark areas become light).
[Off]: The touch panel display screen returns to its default colors.


Alternating the Print Output (Offset Jobs)

The Offset Jobs mode automatically sorts the print output by job when multiple print jobs are specified. It also ensures that output pages are always sorted even if you forget to specify a finishing mode.


Remark
  • [Offset Jobs] is displayed only if an optional finisher is attached.

  1. Press (Additional Functions) → [Common Settings] → [Offset Jobs].
  1. Select [On] or [Off] → press [OK].


Inserting a Job Separation Sheet between Print Jobs

This mode enables you to insert blank pages before the first page of each print job from a selected paper drawer. This is useful when you want to separate one print job from another when printing multiple jobs.


Remark
  • If you are using the Booklet or Saddle Stitch mode, job separation sheets cannot be inserted between jobs.

  1. Press (Additional Functions) → [Common Settings] → [Job Separator between Jobs].
  1. Select [On] or [Off].

  • Press [Paper Select] → select the paper drawer containing the desired paper size for the job separation sheet → press [OK].
  • Press [OK].

  • Press [OK].


Inserting a Job Separation Sheet between Copy Sets

If you are using the Collate, Offset Collate, or Staple mode, you can insert blank pages from a selected paper drawer to separate a specified number of copies.


Remark
  • If you are using the Do not Collate, Rotate Collate, Group, Offset Group, Booklet, or Saddle Stitch mode, job separation sheets cannot be inserted between copy sets.

  1. Press (Additional Functions) → [Common Settings] → [Job Separator between Copies].
  1. Select [On] or [Off].

  • Press [Paper Select] → select the paper drawer containing the desired paper size for the job separation sheet → press [OK].
  • Use - (numeric keys) to specify the number of pages after which a job separation sheet will be inserted.
  • Press [OK].

  • Press [OK].


Job Duration Display

If the Job Duration Display mode is set to 'On', the remaining time that it takes to complete an operation is displayed in minutes on the touch panel display.


Remark
  • The wait time is displayed as <Approx Prt Time> (approximate printing time) on the screen that is displayed when the machine is printing.
  • Even if Job Duration Display is set to 'On', the wait time is not displayed if the wait time is less than one minute.

  1. Press (Additional Functions) → [Common Settings] → [Job Duration Display].
  1. Select [On] or [Off] for each function → press [OK].


Number of Copies/Wait Time Status Display

If the Number of Copies/Wait Time Status Display mode is set to 'On', the number of copies specified and the approximate time before the current job completes is displayed in the Job/Print Status Display Area.


Remark
  • The accuracy of the approximate times displayed in the Job/Print Status Display Area may vary, depending on the status of the machine.
  • The approximate time is not displayed when the wait time is less than one minute.

  1. Press (Additional Functions) → [Common Settings] → [Number of Copies/Job Duration Status Display].
  1. Select [On] or [Off] → press [OK].


Setting an Output Tray to Hold Different Paper Sizes

This mode enables you to output different paper sizes to the same output tray.


Remark
  • This mode is available only if an optional finisher is attached.

  1. Press (Additional Functions) → [Common Settings] → [Different Paper Sizes for the Output Tray].
  1. Select [On] or [Off] → press [OK].

If Different Paper Sizes for the Output Tray is set to 'Off', and the message <Remove the paper from the output tray.> is displayed, printing stops. Remove all of the paper from the output tray, and printing resumes.

If both the Different Size Originals and Staple modes are set, outputs are stapled and collated, regardless of the Different Paper Sizes settings.

  • Even if you set Different Paper Sizes for the Output Tray to 'Off', different paper sizes are output to the same output tray in the same way as when Different Paper Sizes for the Output Tray is set to 'On' when outputting to the Copy Tray-J1 or Buffer Pass Unit-E2.
  • Even if you set Different Paper Sizes for the Output Tray to 'Off', different paper size may be output to the same output tray if there is only a small amount of paper in the paper tray.


Clean the Original Scanning Area Prompt

You can use the Cleaning Display for the Original Scanning Area mode to prompt you to clean the scanning area when the machine detects streaks or stains. If the feeder is not clean, the machine will scan and print dust and grime on the output. The Clean the Original Scanning Area Prompt appears when originals are placed in the feeder. For instructions on cleaning the feeder's scanning area, see "Maintenance."


Remark
  • [Cleaning Display for the Original Scanning Area] appears only if the optional Feeder (DADF-U1) is attached.

  1. Press (Additional Functions) → [Common Settings] → [Cleaning Display for the Original Scanning Area].
  1. Select [On] or [Off] → press [OK].


Data Compression Ratio for Remote Scans

You can set the compression ratio for network scanning. A high compression ratio reduces the amount of memory used for scanning the document, but results in a lower image quality. On the contrary, a low compression ratio increases the amount of memory used for scanning the document, but results in a higher image quality.


Remark
  • For more information on the Network Scan function, see "Scanner Driver."

  1. Press (Additional Functions) → [Common Settings] → [Data Compression Ratio for Remote Scans].
  1. Select [High Ratio], [Normal], or [Low Ratio] → press [OK].

Details of each item are shown below.

[High Ratio]: A small amount of memory is used for scanning the document, but the images have a lower image quality.
[Normal]: The amount of memory used for the document and the quality of the images are moderate. The compression ratio is between the High Ratio and Low Ratio settings.
[Low Ratio]: A large amount of memory is used for the document, but the images have a higher image quality.


Setting the Gamma Value for Remote Scans

You can set the gamma value that is used for scanning color documents into your computer through the Network Scan function. Select a gamma value that is most suited to your computer settings so that you can print the document from your computer with the most optimal density.


Remark
  • For more information on the Network Scan function, see "Scanner Driver."

  1. Press (Additional Functions) → [Common Settings] → [Gamma Value for Remote Scans].
  1. Select the gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]) → press [OK].


Limiting Functions

If a problem frequently occurs when using the Finishing modes, such as Offset Collate and Staple, you can temporarily limit the use of these finishing modes by setting Limited Functions Mode to 'On'.

In addition, when the Service Call Message screen appears indicating a finishing mode malfunction and you temporally set the Limited Functions Mode to clear the Service Call Message screen, you can deactivate the Limited Functions Mode by setting this mode to 'Off' from the Additional Functions screen. However, after the Limited Functions Mode is deactivated, the Service Call Message screen may appear again, unless the cause of the malfunction is cleared. (See "Problem Solving.")


Remark
  • [Limited Functions Mode] is displayed only if an optional finisher is attached.

  1. Press (Additional Functions) → [Common Settings] → [Limited Functions Mode].
  1. Select [On] or [Off] → press [OK].
  • The Limited Functions Mode is enabled only after you restart the machine (the main power switch is turned OFF, and then back ON). For instructions on restarting (turning the main power switch OFF and then ON) the machine, see "Before You Start Using This Machine."


Setting Timeout for Suspended Jobs

You can set the suspension time for jobs suspended because the designated paper was not available when the job was issued. After the suspension time elapses, the next job is automatically processed.


Remark
  • When a job is suspended because paper has run out during the job, the next job is not processed even after the designated suspension time elapses.

  1. Press (Additional Functions) → [Common Settings] → [Suspended Job Timeout].
  1. Select [On] or [Off].
  • Press [] or [] to set the time until suspended jobs are automatically erased.
  • Press [OK].

  • Press [OK].


Returning the Common Settings to Their Defaults

You can restore all of the Common Settings to their defaults (initial settings).


Remark
  • If you set Limited Functions Mode to 'On', and then return the Common Settings to their default settings, the setting for the Limited Functions Mode remains unchanged.
  • Image forms registered for Register Form for Form Compositions are not erased.

  1. Press (Additional Functions) → [Common Settings] → [Initialize Common Settings].
  1. Press [Yes].


Timer Settings

You can make various timer related settings for the machine, such as adjusting the current time, and specifying the time it takes for the machine to enter into the Sleep mode or Low-Power mode.



Current Time Adjustment

You can make adjustments to the current time. For instructions on setting the current date and time, see "Security."


  1. Press (Additional Functions) → [Timer Settings] → [Time Fine Adjustment].
  1. Press [-] or [+] to adjust the current time → press [OK].
  • Even if you change the time from 00:00 to 23:59, or 23:59 to 00:00, the date will not be changed.


Auto Sleep Time

If the machine is idle for a certain period of time (after the last print job or key operation is performed), the control panel power switch automatically switches OFF to save power. The machine has entered the Sleep mode.


Remark

  1. Press (Additional Functions) → [Timer Settings] → [Auto Sleep Time].
  1. Press [] or [] to enter the desired Auto Sleep Time → press [OK].


Auto Clear Time

If the machine is idle for a certain period of time (after the last print job or key operation is performed), the display returns to the Basic Features screen (standard settings) of the selected function. This period of time is called the "Auto Clear Time."


Remark
  • If '0' is selected, the Auto Clear Time mode is not set.

  1. Press (Additional Functions) → [Timer Settings] → [Auto Clear Time].
  1. Press [-] or [+] to enter the desired Auto Clear Time → press [OK].


Time Until Unit Quiets Down

This machine enters the Quiet mode after a specified amount of time has elapsed following a print job, or a key operation is performed. You can specify the amount of time that elapses prior to entering the Quiet mode.


Remark
  • If '0' is selected, the Quiet mode is not set.

  1. Press (Additional Functions) → [Timer Settings] → [Time Until Unit Quiets Down].
  1. Press [-] or [+] to enter the desired time period → press [OK].


Daily Timer Settings

You can set the time that the machine automatically enters the Sleep mode each day of the week.


Remark
  • If the Auto Sleep Time and Daily Timer modes are both set, the Auto Sleep Time setting has priority.

  1. Press (Additional Functions) → [Timer Settings] → [Daily Timer Settings].
  1. Select the day of the week → enter the time using - (numeric keys) → press [OK].

Enter the time in 24-hour notation as four digits (including zeros) without a space.

Examples:
7:05 a.m. → 0705
11:18 p.m. → 2318

If you make a mistake when entering the time, select the day of the week again → enter another four digit number.

You can also press (Clear) to clear the incorrect values.



Adjusting the Machine

This section describes how you can make fine adjustments to the settings of the machine, such as making a fine adjustment to the printed image and the page number or watermark position.

It is recommended that you perform an Automatic Gradation Adjustment and clean the machine regularly.



Zoom Fine Adjustment

When you print a copy or a document from an inbox, a slight difference in size may occur between the size of the original image, and the size of the copied/printed image. In this case, you can perform a fine adjustment to compensate for this difference.


  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Zoom Fine Adjustment].
  1. Press [-] or [+] to adjust the percentage (%) → press [OK].

If you are making an adjustment to either the X (horizontal) or Y (vertical) direction, press [-] or [+] to enter a value for that direction only.



Saddle Stitch Staple Repositioning

You can reposition the stapler of the saddle stitcher unit after clearing a staple jam, or after replacing the staple cartridge. Saddle stitch staple repositioning works by feeding several sheets of paper into the saddle stitcher unit and stapling them together.


Remark
  • If transparencies are loaded in a paper drawer, make sure to pull out that paper drawer slightly so that transparencies are not fed for the saddle stitch staple repositioning procedure. Damage to the machine may occur if transparencies are fed during this procedure.
  • Only use A3, B4, or A4R paper for the saddle stitch staple repositioning procedure.
  • Make sure to remove all output booklets from the optional Booklet Tray before performing the saddle stitch staple repositioning procedure.
  • Saddle stitch staple repositioning can be performed only if the optional Saddle Finisher-AE2 is attached.
  • Paper that is required for the saddle stitch staple repositioning procedure is automatically fed to the saddle stitcher unit by the machine.

  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Saddle Stitcher Staple Repositioning].
  1. Press [Start].


Saddle Stitch Position Adjustment

If you are using the Saddle Stitch mode of the optional Saddle Finisher-AE2, and you notice that the folds of the paper are not exactly in the middle of the booklet, you can make adjustments to the saddle stitch position to compensate for this error.


Remark
  • The saddle stitch position can only be adjusted if the optional Saddle Finisher-AE2 is attached.

  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Saddle Stitch Position Adjustment].
  1. Select the paper size for which you want to adjust the saddle stitch position.
  • Some of the paper sizes displayed may not be available in certain countries.
  1. Press [] or [] to adjust the saddle stitch position → press [OK].


Adjusting Creep(Displacement) Correction

This mode enables you to adjust the displacement of pages that occurs between the outermost and center page when the Booklet mode is set.


  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Creep (Displacement) Correction Adjustment].
  1. Select the desired paper type → press [Adjust].
  1. Press [] or [] to adjust the correction width → press [OK].
  • To enter values in inches, press [Inch].


Automatic Gradation Adjustment

You can recalibrate the machine when you notice irregularities in the color of the copies or prints, such as when copies turn out to be different from the original in gradation, density, or color.

This is a precise recalibration that is made to the gradation, density, and color settings of the machine. The procedure involves making test prints and placing them on the platen glass for scanning. Once this is complete, the machine automatically corrects the irregularities.


Remark
  • Make sure that you place the test prints properly. Accurate recalibrations of the gradation, density, and color settings of the machine cannot be made if the test prints are not scanned correctly.
  • This machine adjusts the toner and print speed according to the paper type. To make effective adjustments, use plain paper.
  • Test prints are not counted as part of the copy or print total page counts.

  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Auto Gradation adjustment].
  1. Press [Test Print].
  • If the paper which is appropriate for the test print is not loaded in a paper source, a message asking you to load the appropriate paper appear. In this case, load the appropriate paper in a paper source.
  1. Place the test print on the platen glass.

Place the test print face down on the platen glass, with the black bands along the top left back edge of the platen glass by the arrow.

  1. When auto gradation adjustment is complete, press [Start Scan].
  1. Remove the test print from the platen glass.


Exposure Recalibration

You can recalibrate the exposure adjustment scale if differences between the image on the original and the print occur.


  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Exposure Recalibration].
  1. Press [Light] or [Dark] for each function to adjust the exposure → press [OK].


Adjusting the Secure Watermark Mode Settings

This mode enables you to adjust the relative contrast (brightness) of the hidden text and the background when using the Secure Watermark mode. The Secure Watermark effect can be tested by making a copy of a sample print.

Specify the following settings in [Character/Background Contrast Adjustment]:

  • [Relative Contrast Value]: adjusts the relative contrast of the hidden text and the background.
  • [Standard Value Settings]: sets the density of the text.
  • [Latent String Density]: sets the density of the background.

Remark
  • Load A3, A4, LTR, or 11" × 17" size regular or heavy paper when making sample prints.
  • If [White Letters on Colored Backgnd] is not selected, [Standard Value Settings] sets the density of the background, and [Latent String Density] sets the density of the text.
  • [Character/Background Contrast Adjustment] is displayed only if the optional Secure Watermark is activated.

  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Character/Background Contrast Adjustment].

The text/background contrast adjustment can be set from [Secure Watermark] in the Special Features screen for the Copy and Mail Box functions.

  1. Press [For Printer 1200 dpi] or [Standard].

Press [For Printer 1200 dpi] if the resolution is set at 1200 dpi during printing.

If [For Printer 1200 dpi] or [Standard] is not displayed, proceed to step 3.


  1. Press [Sample Print].


  • Press [Sample Print Settings] → specify the desired settings → press [OK].

You can set the background pattern, text size, color, and orientation.


  1. Select the paper to use for the sample print → press [Start Print].

The sample print is output.

  • The sample print includes the hidden text and the background for each relative contrast value.
  • The area within the frame on the sample print is the output sample for the currently set relative contrast value.
  1. Copy the sample print to check the result of the Secure Watermark settings.

If you do not want to change [Relative Contrast Value], proceed to step 8.


  1. Compare the sample print and the copy, and set the value for the best sample print for [Relative Contrast Value] using [] or [].

  • Adjust [Relative Contrast Value] while comparing the difference between [Standard Value Settings] and the current [Latent String Density], by referring to the sample print.
  • If you increase the value for [Relative Contrast Value], the text gets denser, and if you decrease the value, the text gets lighter. When [White Letters on Colored Backgnd] is not selected, if you increase the value for [Relative Contrast Value], the background gets denser, and if you decrease the value, the background gets lighter.
  • The setting range for the Relative Contrast Value will differ, depending on the Standard Value Settings you have set.
    Standard Value Settings Relative Contrast Value
    1 0 to +7
    4 -4 to +7
    8 to 56 -7 to +7
    60 -7 to +4
    64 -7 to 0

  • Press [Standard Value Settings] → [Sample Print].
  • Select the paper to use for the sample print → press [Start Print].

A standard value sample print is output.

  • Refer to the print result and set the standard value indicated for the image which has the most even contrast for the inner and outer squares using [-] or [+].
  • If you increase the value for [Standard Value Settings], the text gets denser, and if you decrease the value, the text gets lighter. When [White Letters on Colored Backgnd] is not selected, if you increase the value for [Standard Value Settings], the background gets denser, and if you decrease the value, the background gets lighter.
  • When changing the adjustment area on the sample print for the relative contrast, specify settings for [Standard Value Settings].

  • Press [Latent String Density] → adjust the density using [-] or [+].
  • If you changed [Standard Value Settings], adjust [Latent String Density] so that the density of the inner square set in [Standard Value Settings] for the standard value sample print gets closer.
  • To set a text density that differs from the most even secure watermark image in the standard value sample print, it is necessary to adjust [Latent String Density] to a density close to the text density.
  • If you increase the value for [Latent String Density], the background gets denser, and if you decrease the value, the background gets lighter. When [White Letters on Colored Backgnd] is not selected, if you increase the value for [Latent String Density], the text gets denser, and if you decrease the value, the text gets lighter.

  1. If you changed [Standard Value Settings] and [Latent String Density], repeat steps 3 to 6 to adjust [Relative Contrast Value].

If you did not change the settings, proceed to step 8.

  1. Press [OK].

The contents of the settings changed in [Character/Background Contrast Adjustment] are retained until the next time the settings are changed.



Automatic Feeder Cleaning

If your originals have black streaks or appear dirty after scanning them through the feeder, clean the rollers of the feeder.


Remark
  • [Feeder Cleaning] appears only if the optional Feeder (DADF-U1) is attached.
  • It takes approximately 20 seconds to clean the feeder.

  1. Press (Additional Functions) → [Adjustment/Cleaning] → [Feeder Cleaning].
  1. Place 10 sheets of blank paper into the feeder → press [Start].

Make sure that you fan the sheets of paper well.

Use A4 paper (60 to 80 g/m2).

When cleaning is complete, try scanning again.

  • To cancel feeder cleaning while it is in progress, press [Cancel].