Printing from a Computer (Windows)

This category describes how to print from computers.



Printing Fundamentals

This section explains how to print a document and how to display the online help.


Remark
  • To use the printer, you need an appropriate printer driver. See Getting Started and the Printer Driver Installation Guide for details on how to install the printer driver.


Printing with the Printer Driver

The procedure for printing a document created in application software is as follows.


Remark
  • Printing methods may differ depending on the applications you are using. For details, see the instruction manuals provided with the application software.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Open the document you want to print from the application.
  1. Select [Print] from the [File] menu.

The [Print] dialog box is displayed.

  • The procedure displaying the [Print] dialog box may differ depending on the applications you are using.
  1. Select your printer from [Name], then click [Properties].

The printer driver screen is displayed.

  • The printer name displayed in the printer driver screen is changed by settings in the [Printers] folder (or [Printers and Faxes]). See "Setting Printer Conditions Beforehand" to display the [Printers] folder (or [Printers and Faxes]).
  • The procedure displaying the printer driver screen may differ depending on the applications you are using.
  1. Configure the required settings in the printer driver screen, then click [OK].

See "Printing Functions " to find what you can configure in each sheet.

The [Print] dialog box is displayed.

  1. Click [OK].

Printing begins.



Setting Printer Conditions Beforehand

To configure the printing conditions, follow the procedure below.


Remark
  • When printing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. On the [Start] menu, point to [Settings] → click [Printers].

The [Printers] folder is displayed.

  • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [](Start) menu, click [Control Panel] → [Printers].
  1. In the [Printers] folder (or [Printers and Faxes] folder), right-click the icon of the printer whose settings you want to configure → click [Printing Preferences] from the displayed menu.

The printer driver screen is displayed.

  • To access the [Printing Preferences] dialog box from [Printers] folder (or [Printers and Faxes] folder), you need to be assigned full control permission for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  1. Configure the required settings in the displayed printer driver screen.

See "Printing Functions " to find what you can configure in each sheet.

  1. Click [OK].

The printer whose settings you have configured will print with the same settings every time.



Setting the Printer Configuration

To set the printer configuration, follow the procedure below.


Remark
  • If you are using Windows 2000/XP/Server 2003, full control access is required to configure the settings for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. On the [Start] menu, point to [Settings] → click [Printers].

The [Printers] folder is displayed.

  • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [](Start) menu, click [Control Panel] → [Printers].
  1. In the [Printers] folder (or [Printers and Faxes] folder), right-click the icon of the printer whose settings you want to configure → click [Properties] from the displayed menu.

The printer properties dialog box is displayed.

  1. Select [Device Settings] sheet → click [Get Device Status].

  • If the information request returns an error message, you need to configure the settings (such as paper feed options, paper output options, etc.) manually.
  • If the printer and computer are connected via USB, the [Get Device Status] function is unavailable. You need to configure the settings manually.
  • Depending on the printer model you are using, the function version of the device is obtained together with the device information. If the function version cannot be obtained, print a device status page from the device, verify the function version → click [Function] and set the function version manually. The available printer driver functions differ according to the function version.
  1. Confirm the settings such as paper source options and output options → click [OK].


Viewing the Online Help

To view the online help, follow the procedure below.


Remark
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the printer driver screen.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Click [Help].

The online help is displayed.



Printing Functions

This section explains what you can do in each sheet of the printer driver UI.


Remark
  • The items displayed in the printer driver window differ according to the printer model you are using.
  • Some functions may not be available depending on the printer model you are using.

Common Functions

[Page Setup] sheet

[Finishing] sheet

[Paper Source] sheet

[Quality] sheet

[Device Settings] sheet


Common Functions

The following functions are common to all sheets. The following settings are configured from the locations indicated by the corresponding numbers in the image.


1

Selecting Profiles

You can select a profile to conveniently repeat the same print settings.

4

Preview

The settings configured in each sheet are displayed in the preview.

2

Adding/Editing Profiles

You can add and edit profile settings.

5

Verifying Settings

You can verify the settings specified in each sheet.

3

Changing the Output Method

You can change the output method; e.g. storing a print job in an inbox. You can also select [Edit and Preview] to view the print preview.




[Page Setup] Sheet

In the [Page Setup] sheet, you can do the following. The following settings are configured from the locations indicated by the corresponding numbers in the image.


1

Output Paper Size

Enables you to select the paper size actually output from the printer

4

Watermark

Prints pages with a watermark (such as "COPY") superimposed on the document.

2

Print Direction

Sets the print direction relative to the orientation of the paper.

5

Page Border

Prints each page with a border.

3

Page Layout

Prints multiple pages arranged on one sheet of paper.

5

Header/Footer

Prints pages with headers and/or footers with the date, page number, etc.




[Finishing] Sheet

In the [Finishing] sheet, you can do the following. The following settings are configured from the locations indicated by the corresponding numbers in the image.


1

Two-sided Printing

Prints on the front and back of the paper.

4

Collating

When printing multiple sets of copies, outputs each set separately in page order.

2

Booklet Printing

Prints pages in a sequence that allows them to be folded and grouped into a booklet when output.

5

Grouping

When printing multiple sets of copies, outputs the pages in groups according to their page numbers.

3

Mixed Paper Sizes/Orientations

Aligns the binding location when printing pages of mixed size and/or orientation.

6

Offsetting

Alternately offsets sets of output pages according to a specified number of pages.




[Paper Source] Sheet

In the [Paper Source] sheet, you can do the following. The following settings are configured from the locations indicated by the corresponding numbers in the image.


1

Printing on Transparencies

Prints on transparencies. You can also insert interleaving pages between the transparencies.

2

Front/Back Covers

Uses different paper for the front and back covers from that used for the main body copy.




[Quality] Sheet

In the [Quality] sheet, you can do the following. The following settings are configured from the locations indicated by the corresponding numbers in the image.


1

Objective

Enables you to conveniently select the appropriate settings for the current content.

3

Manual Grayscale Settings

Enables you to set the brightness and contrast of the original when printing.

2

Toner Reduction

Prints with a reduced amount of toner




[Device Settings] Sheet

In the [Device Settings] sheet, you can do the following. The following settings are configured from the locations indicated by the corresponding numbers in the image.


1

Set Options

You can set device information manually.

3

Display Version Information

You can display version information.

2

Obtain Device Information

You can obtain device information and update the settings displayed in the sheet.




Scaling Documents

You can enlarge or reduce documents to match the output paper size, such as reducing a document created in A4 size to print on B5, or enlarging a document created in B5 size to print on A4.
There are two methods for scaling a document: select the output size of the document to scale it automatically, or specify the scaling value manually.


Move the cursor over the image on the left to activate it.


Remark
  • Depending on the selected page size and printer model you are using, you may not be able to magnify the document.
  • Depending on the printer model you are using, you may not be able to magnify the document to the optimum ratio for the selected page size.
  • If you are using an application that enables you to enlarge or reduce the document, configure the settings in the application.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select page size of the document you created in the application from [Page Size].

  1. Select output size of the document from [Output Size].

The document is scaled automatically according to the settings made in [Page Size] and [Output Size].

  1. If you want to increase or decrease the magnification manually, select [Manual Scaling] → specify the scaling ratio for [Scaling].

  • If the ratio is less than 25% or more than 200%, the document is printed without scaling on the paper specified in [Output Size].
  1. Click [OK].


Printing Multiple Pages on One Sheet

Multiple pages can be printed on one sheet of paper.


Move the cursor over the image on the left to activate it.


Remark
  • Although there may be a function for printing multiple copies depending on the application you are using, do not use it together with this function. If you do, printing may not be executed correctly.
  • You cannot enlarge and reduce manually when using this function.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select the page layout from [Page Layout].

  • If the options are not displayed for [Page Layout], display the [Device Settings] sheet, then select [Auto] or [Enabled] from [Spooling at Host].
  1. Select the page order from [Page Order].

The output image is displayed in the preview area.

  1. Click [OK].


2-sided Printing

Two-sided printing prints a document on both sides of the paper.


Move the cursor over the image on the left to activate it.


Remark
  • The page sizes for which two-sided printing is available differ according to printer model. For details, click [Help] in the bottom right-hand corner of the printer driver window to view the online help.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [2-sided Printing] from [Print Style].

  1. Select binding edge for the paper printout from [Binding Location].

The output image is displayed in the preview area.

  1. Click [OK].


Booklet Printing

You can create a booklet by printing 2 pages on both sides of each sheet of paper and folding the sheets in half. You can also bind together sets of folding sheets to create a book.


Move the cursor over the image on the left to activate it.


Remark
  • You cannot specify the [Finishing] options in the [Finishing] sheet when performing Booklet Printing.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the [Finishing] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [Booklet Printing] from [Print Style] → click [Booklet].

The [Detailed Settings for Booklet] dialog box opens.

  1. Specify the method of booklet printing and gutter width → click [OK].

The [Finishing] sheet is displayed.

  • For details about the various settings in the [Detailed Settings for Booklet] dialog box, click [Help] in the bottom right-hand corner of the [Detailed Settings for Booklet] dialog box to view the online help.
  1. Select [Saddle Stitch] if you want to staple the middle of the pages and fold them in half.

The output image is displayed in the preview area.

  1. Click [OK].


Poster Printing

You can enlarge a one-page image and print it over multiple pages. You can then glue the printed pages together to create a poster.


Remark
  • When outputting the pages face up, the print sequence for the pages (the sheets into which the image is divided) starts from the top left proceeds to the right. When outputting the pages face down, the sequence starts from the bottom right and proceeds to the left.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select page layout for poster from [Page Layout].

The output image is displayed in the preview area.

  • If the options are not displayed for [Page Layout], display the [Device Settings] sheet, then select [Auto] or [Enabled] from [Spooling at Host].
  1. Click [OK].


Watermark Printing

You can print a watermark (such as "CONFIDENTIAL" or "COPY") on a document created using an application. You can register the customized watermark other than the various predefined watermarks.


Move the cursor over the image on the left to activate it.


Remark
  • You can register up to 50 watermarks, not including the watermarks already provided.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the [Page Setup] sheet.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select [Watermark] → select watermark for printing.

The output image is displayed in the preview area.

  • By clicking [Edit Watermark], you can display the [Edit Watermark] dialog box, and create and register new watermarks based on previously registered ones. For details, click [Help] in the bottom right-hand corner of the [Edit Watermark] dialog box to view the online help.
  1. Click [OK].


Viewing the Print Preview

You can display a preview and verify the print results prior to printing.


Remark
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. In the printer driver UI, select [Edit and Preview] from [Output Method].

See "Printing with the Printer Driver" on how to display the printer driver screen.

  1. Set the printing conditions in each of the sheets in the printer driver UI → click [OK].

See "Printing Functions " to find what you can configure in each sheet.

  1. Click [OK] in the [Print] dialog box.

The [Canon PageComposer] dialog box is displayed.

  1. Select the document you want to see a print preview of from [Document Name] → click the [Print Preview] button.

The print preview is displayed.

  • In Canon PageComposer, not only can you display a print preview, you can also merge and edit print jobs. For details, see the Canon PageComposer online help.


Selecting a Profile for Printing

Combinations of printer driver settings corresponding to a variety of printing purposes are provided with the printer driver as "profiles". This enables you to print documents according to a desired objective by simply selecting a profile from the [Profile] list.


Remark
  • To select a profile, you need to select [Allow Profile Selection] in the [Profile] sheet of the printer properties dialog box (→"Setting the Printer Configuration"). If you are using Windows 2000/XP/Server 2003, to change this setting, you need full control access for the device. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  • The display may differ according to the operating system, as well as the type and version of the printer driver.

  1. Display the printer driver screen.

See "Printing with the Printer Driver" or "Setting Printer Conditions Beforehand" on how to display the printer driver screen.

  1. Select a profile from the [Profiles] list according to your objective.

The output image is displayed in the preview area.

  1. Click [OK].