Using the Main Unit to Send/Receive |
This category describes how to use the Send/Fax function. |
What This Machine Can Do |
All the elements you will ever need in a digital multitasking machine. The iR3245/iR3235/iR3230/iR3225 is packed with various send functions. Equipped with features that meet the needs of document work in a digitized office, the iR3245/iR3235/iR3230/iR3225 represents the ultimate in digital multitasking machines.
You can easily scan paper documents and send them to one or multiple recipients via fax, e-mail, or I-fax, bringing to your work environment increased efficiency in the arena of document exchange. The ability to send documents to FTP, SMB, NetWare, and WebDAV file servers also serves to help digitize paper documents for convenient data access and management.
This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments. Compared to ordinary fax machines, Super G3 enables high-speed fax transmissions, thus reducing transmission costs. You can add an additional line if the optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board.
This machine's fax function is compatible with ITU-T (International Telecommunication Union - Telecommunication Standardization Sector) standard subaddress features. As long as the remote party's fax machine supports subaddress fax transmissions, you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions.
This machine's fax function is compatible with ECM (Error Correction Mode). ECM corrects errors and distorted or poor quality fax transmissions that arise from line noise. It also enables you to send or receive high-quality faxes even if the condition of your telephone line is not ideal.
You can send documents in a variety of file formats, including TIFF, JPEG, PDF, and XPS. This gives you the freedom to send documents in a manner that is best suited to the purpose of the document, as well as the recipient's document handling environment.
This machine offers a variety of convenient scanning features, such as the scanning of two-sided and book originals, as well as the ability to merge and send documents that are scanned separately. You can also set the exposure, color mode, and document size to match the type of original that you are scanning. In addition, you can store preferred scan settings and retrieve them at any time.
The Preview function enables you to check the contents of documents before sending them. This is useful in preventing mistakes.
You can search for addresses stored on LDAP (Lightweight Directory Access Protocol) servers on the network and use them as recipients for send jobs or store them in the Address Book.
Received fax/I-fax documents can be stored in the Memory RX Inbox instead of being printed. You can check the sender information and the number of pages that each document contains before printing it or forwarding it to another destination.
The machine can be set to automatically forward received fax/I-fax documents that match the specified forwarding conditions to any destination using the desired send settings. You can forward fax/I-fax documents to other machines (relay function) or store received documents that are confidential in Confidential Fax Inboxes. Automatic forwarding can be set to activate at a specified time. Since received documents that do not match the forwarding conditions can also be forwarded to any desired destination, this function can be used to sort and deliver received fax/I-fax documents to the appropriate destinations.
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Overview of the iR3245/iR3235/iR3230/iR3225 |
If you press [Send], the Send Basic Features screen appears. The Send function enables you to scan documents and send them to specified destinations via fax, e-mail, or I-fax, save them to a file server, or store them in an inbox to process them at a later date. You can also send documents to multiple destinations simultaneously using various sending methods, such as e-mail and I-fax. Depending on the installed or activated options, the Send Basic Features screen is displayed as follows:
Depending on the destination, the following conditions must be met:
The Flow of the sending is as follows. |
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The screen below, which appears when [Send] is selected, is called the Send Basic Features screen.
The screen below, which appears when you press [Option] from the Scan Settings drop-down list, is called the Scan Settings screen. Display this screen to set the scan settings for sending documents.
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Things You Must Do Before Using This Machine |
This section describes the important setting registrations and procedures that must be done before the machine is used for sending operations. |
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To set the type of telephone line connected to the machine with the optional fax board installed, check whether it is a rotary dial (rotary pulse) or a touch-tone type and make the correct setting. (See "Selecting the Type of Telephone Line.") If you have added an additional line to the machine, perform the same registration procedure for the additional line, too. (See "Selecting the Telephone Line Type for an Additional Line.")
The sending record is printed at the top of every document you send via I-fax or fax to the recipient. The registered information is printed, as shown below. Depending upon the model of the machine at the receiving side, this information may appear on the display while communication is taking place.
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If the optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board, you can add an additional line. A dual or triple line can reduce the time it takes to send and receive documents. It is necessary to register a separate telephone number for the additional line. (See "Registering the Fax Number for an Additional Line.") Line 1 (the standard line): The optional fax board is installed. Line 2 (the additional line): The optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is also installed. Line 3 (the additional line): The optional Super G3 2nd/3rd Line FAX Board is also installed. |
Setting the Display Language |
If you decide to switch the display language, set Language Switch to 'On' before entering characters. If Language Switch is set to 'Off', and then you set it to 'On' after entering characters, the characters may not be displayed correctly. In this case, either re-enter the characters after setting Language Switch to 'On', or enter characters with Language Switch set to 'Off'. If Language Switch is set to 'On', some characters are restricted and cannot be entered. (See "Additional Functions.") |
Selecting the Type of Telephone Line |
Set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting. |
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If you do not know the telephone line type, call your telephone service provider for details. |
Setting the Current Date and Time |
You can set the current date and time. The current date and time settings are used as standard timer settings for functions that require them.
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Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space. Examples:
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Registering Your Machine's Fax Number |
You must store your machine's fax number. This number is printed on the document that you fax to the receiving party. The number may also be displayed on the touch panel display of the receiving party's machine, depending on their type of machine. |
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Details of each item are shown below.
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Registering Sender Names |
For fax, you can register any name as the sender's name, such as the section or department's name, or an individual's name. The registered sender's name can be displayed on the touch panel display of the receiving party's machine and/or printed at the top of the documents that you send as the sender's information. |
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You can store up to 99 sender names (01 to 99). To delete a stored sender's name, select the number under which the name is registered → press [Erase]. Only one sender name can be erased at a time. If logging in using SSO-H, the login name is displayed in <99> of Sender's Names (TTI). In this case, you can register, edit, or delete the sender's name in <99>. For more information on the MEAP login service, see "MEAP/SSO." |
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Registering the Unit's Name |
Your name or company's name must be registered as the unit's name (a department name is optional). For example:
When you send a document via e-mail, fax, or I-fax, the unit name that you registered is displayed or printed as the sender's name at the recipient's machine. Some fax models also display sender information on the touch panel display during transmission. |
Registering the Unit's Name for Fax |
You can register the unit name for fax documents. |
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Registering the Unit's Name for E-Mail/I-Fax |
You can register the unit name for e-mail and I-fax documents. |
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Flow of Sending Operations |
This section describes the flow of basic sending operations. |
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The function key for the sending and fax functions on top of the basic features screen varies, depending on the activated or installed options, as follows:
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If the desired scan setting is not displayed, press [ To change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings. (See "Scan Settings.")
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This part of the procedure is not necessary if any one of the following is true:
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Specify the Delayed Send, Job Done Notice, Preview, Stamp, and Direct Sending modes, as necessary.
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If the following screen is displayed, follow the instructions on the touch panel display → press When scanning is complete, press [Done]. If the following screen is displayed, press [OK] → try scanning the original again from the first page. Scanning may be possible if you set 'Low' for Sharpness, and 'Text' for the type of original. Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
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Sending Fax Documents Manually |
This mode enables you to manually send fax documents after checking that the destination is ready to receive fax transmissions. |
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If you know the one-touch button's three digit number, press [
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The level of the dial tone can be adjusted by pressing [ You can enter an extension number after dialing the fax number.
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Scanning starts and the document is sent. During the transmission, the transaction number, destination's telephone number, and page number are displayed in the message area. |
Canceling a Job |
You can cancel a send job using the touch panel display, System Monitor screen, or by pressing |
Using the Touch Panel Display |
You can cancel a send job by pressing [Cancel], while the job is being scanned. |
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The send job is canceled. |
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Using the Stop Key |
You can cancel a send job by pressing |
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The send job is canceled. |
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Using the System Monitor Screen |
You can cancel a send job while it is waiting to be processed, or while it is being sent. |
E-mail, I-Fax, Sending to a File Server, or Storing in a User Inbox |
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You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be canceled even if you press [Cancel]. |
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Fax |
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You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the process of being sent, it may not be canceled even if you press [Cancel]. |
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If you do not want to cancel any job of the Sequential Broadcast, press [Cancel].
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Specifying Destinations Using the New Address Tab |
You must specify the destination (such as a fax number, e-mail address, I-fax address, or file server address) to send documents. This section describes the procedure for specifying destination that has not been stored in the Address Book. |
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Specifying a Fax Number |
You can specify a new fax number using |
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Details of each item are shown below.
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Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered. If the recipient did not set a password for the target subaddress, you do not need to enter a password.
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Details of each item are shown below.
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Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered. If the recipient did not set a password for the target subaddress, you do not need to enter a password.
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Specifying an E-Mail Address |
You can specify a new e-mail address. You can enter an e-mail address directly from the keyboard on the touch panel display. |
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Details of each item are shown below.
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Specifying an I-Fax Address |
You can specify a new I-fax address. Regardless of the distance and area, I-fax helps you to reduce transmission costs by making transactions via the Internet. You can enter an I-fax address directly from the keyboard on the touch panel display. You can also specify the scan settings and the settings at the destination when using I-fax. |
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Details of each item are shown below.
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The following conditions are always selected:
A5 is included in [A4/LTR].
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Details of each item are shown below.
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Details of each item are shown below.
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Specifying a File Server |
This section describes the four procedures for specifying a file server on the network as the destination of a send job. |
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You can specify a file server as the destination directly from the keyboard displayed on the touch panel display. Press [Host Name], [Folder Path], [User], and [Password] to specify the file server settings.
If you select [Windows (SMB)] as the server protocol, you can specify a file server connected to a specific network by pressing [Browse] on the File screen. You can either specify a file server from a workgroup, or specify the domain name of an Active Directory Server on the machine.
If you select [NetWare (IPX)] as the server protocol, you can specify a file server connected to a specific network by pressing [Browse] on the File screen.
If you select [Windows (SMB)] as the protocol, you can specify a file server connected to a specific network by pressing [Host Search] on the File screen. |
Using the Keyboard |
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The following server protocols may be used. Confirm the system environment of the destination before sending.
The following are the product requirements for the server that is compatible with IPv6.
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If you select [Windows (SMB)] or [NetWare (IPX)] as the server protocol, you can specify the file server by pressing [Browse]. For instructions on using the Browse key, see "Specifying a File Server." If you select [Windows (SMB)] as the server protocol, you can specify the file server by pressing [Host Search]. For instructions on using the Host Server key, see "Using the Host Search Key (Windows (SMB))." [Host Name]: Press [Host Name] → enter a host name → press [OK]. A host name is a name assigned to a host computer that provides services on the Internet. A specific host name is assigned to each host computer to identify it on the Internet. In this entry box, enter the name of the file server on the network as the destination of the send job. When [FTP] or [WebDAV] is selected as the server protocol, you can also specify a port number after the host name address by entering a colon (:) and the port number. Example: 192.168.100.50:21000 When sending to an IPv6 host, specify the following settings for [Host Name]. [IPv6 Address]: <Port Number> Example: [5aed:90a0:bc05:01d2:568a:2fc0:0001:12ee]:21000 Make sure to enter the same port number for the Host Name as the one specified for the FTP server or WebDAV server to which you are sending your documents. When [WebDAV] is selected as the server protocol, the HTTP protocol is used if you specify 'HTTP://' as the scheme at the start of the host name, and the SSL + HTTP (HTTPS) protocol is used if you specify 'HTTPS://' as the scheme at the start of the host name. Specifying 'HTTPS://' as the scheme enables SSL communications between the server and the machine. However, the route between the server and the machine is only encrypted, and a server certificate validity check is not performed using a CA certificate. [Folder Path]: Press [Folder Path] → enter a folder path → press [OK]. A folder path is a series of characters that signify the location of the folder. Specify a folder in the file server as the destination of the send job. [User]: Press [User] → enter the user name → press [OK]. If [Windows (SMB)] is selected as the server protocol, enter the required user name information in the manner shown below:
[Password]: Press [Password] → enter a password → press [OK]. Setting the password is optional. After pressing [OK], the password appears as asterisks (********) on the File settings screen.
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Using the Browse Key (Windows (SMB)) |
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You can also select the workgroup from a list of Active Directory server domain names that are registered in the machine by pressing [Directory] from the drop-down list. |
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To move up one level, press [Up]. |
[User]: Press [User] → enter your user name → press [OK]. [Password]: Press [Password] → enter your network password → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen.
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To go down one level, press [Down]. To move up one level, press [Up]. |
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Using the Browse Key (NetWare (IPX)) |
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Details of each item are shown below.
If you select [Bindery], follow the procedure from step 5 in "Using the Browse Key (Windows (SMB))." If you select [NDS], follow the steps below. |
To move up one level, press [Up]. |
If no folder is displayed, press [Log In] to log on to the Novell server. To go down one level, press [Down]. To move up one level, press [Up]. |
[User]: Press [User] → enter your user name → press [OK]. [Password]: Press [Password] → enter your network password → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen.
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To move up one level, press [Up]. |
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Using the Host Search Key (Windows (SMB)) |
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[Workgroup]: Press [Workgroup] → enter the workgroup name → press [OK]. [Host Name to Search]: Press [Host Name to Search] → enter the IP address, FQDN, or NetBIOS name → press [OK].
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Specifying a User Inbox |
You can store a scanned document in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations. |
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User Inboxes specified as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function. |
A message <User Inbox Incoming Notice> is inserted into the body of the e-mail message stating the link to the User Inbox.
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Sending Documents to Yourself |
If the SSO-H is set as the login service, you can press [Send to Myself] to specify your e-mail address (registered in the Local Device Authentication user authentication system of SSO-H) as the destination. |
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Specifying Registered Destinations |
You can select a destination stored in the Address Book or a one-touch button, or specify a new address altogether. You can also recall the destinations and settings stored in the favorites buttons to check their contents, edit them, or delete them. |
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Using the Address Book |
You must specify the destination (such as a fax number, e-mail address, I-fax address, or file server address) to send documents. If you store addresses in the Address Book, you can easily select them. Addresses are stored in Address Book Settings (from the Additional Functions screen). (See "Storing New Addresses.") |
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You can select multiple destinations. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. You can restrict the type of destinations displayed in the result list by pressing the Type drop-down list. Press the Address Book drop-down list to display a list of subaddress books 1 to 10 or one-touch buttons. Subaddress books categorize the addresses stored in the Address Book. If the optional Color Universal Send Kit is activated, you can specify e-mail addresses, I-fax addresses, and file server addresses. If the optional fax board is installed, you can specify fax numbers. If you select a destination that is stored with an access number, press [Access Number] and then enter the access number using
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Using the One-Touch Buttons |
You can specify up to 200 destinations in one-touch buttons. Follow this procedure to start a transmission and send a document with the press of a one-touch button. |
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Each one-touch button is assigned a three digit number. If you know the one-touch button's three digit number, you can press [
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Using the Favorites Buttons |
If you frequently send documents with the same document settings to the same destination, store these settings in a favorites button. Then, when you need to specify the destination, all you have to do is select the favorites button containing your stored document settings and the desired destination, and send your document. |
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Using a Server |
You can specify a destination by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. LDAP servers are for looking up a particular piece of information, such as a user name, e-mail address, or other contact information. |
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The search criteria boxes that are not filled out, are not searched. To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search. |
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The available search categories are:
For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows:
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You can select from the following search conditions:
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To continue adding more search criteria, press [or] or [and] → repeat step 3.
To edit the search criteria, select the search criterion that you want to edit → press [Edit] → [Settings]. To delete the search criteria, select the criterion that you want to erase → press [Erase].
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To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed.
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The Enter Network Password screen is displayed if either one of the following is true:
[User]: Press [User] → enter the user name → press [OK]. [Password]: Press [Password] → enter the password → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen. |
To continue searching, press [Back]. You can specify multiple destinations. If the optional Color Universal Send Kit is activated, e-mail addresses that meet the specified search criteria are displayed. If you press [Select e-mail for I-Fax], the key lights showing that this setting is turned on, and the selected e-mail address can be specified as an I-fax destination. If the optional fax board is installed, fax numbers that meet the specified search criteria are displayed. If both the optional Color Universal Send Kit is activated and the optional fax board is installed, you can sort and limit the view of the displayed addresses by using the Type drop-down list.
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Setting Cc and Bcc Addresses |
In addition to the destination for the documents, you can also set multiple e-mail address destinations for the Cc (Carbon copy) and Bcc (Blind carbon copy) addresses. |
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Follow the procedure below to set the e-mail addresses for [Cc] and [Bcc].
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Checking/Changing a Destination |
You can check and change a specified destination before you scan your documents. |
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Change the destination's information in the same way that you specified it. (See "Specifying Destinations Using the New Address Tab.") |
Change the destination's information in the same way that you specified it. (See "Specifying Destinations Using the New Address Tab.") |
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Erasing a Destination |
You can erase a specified destination from the destination list before you scan your documents. |
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Registering New Destinations Using the Register Key |
You can register new destinations in the Address Book, one-touch buttons, and favorites buttons from the Send Basic Features and the Address Book screen. The Register key is a shortcut key to the Register Address screen in Address Book Settings (from the Additional Functions screen), the One-touch Buttons screen in Address Book Settings (from the Additional Functions screen), and the Register Favorites Button screen in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen). |
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You can also register a destination in the Address Book or a one-touch button by pressing [Address Book] → [Register]. |
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For instructions on registering addresses in a one-touch button, see "Storing/Editing One-Touch Buttons." |
For instructions on registering destinations and settings in a favorites button, see "Registering a Favorites Button." |
Selecting a Scan Mode |
You can set the scan mode that a document is scanned in. The machine has the following preset scan modes:
Select the desired mode from the preset scan modes or user defined scan modes (user preset keys), according to the type of original that you are sending. |
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If [PDF(Trace)], [PDF (Compact)], or [XPS (Compact)] is selected as the file format, select a scan mode from the Scanning Mode drop-down list whose Color Selection mode and resolution have been registered as one of the following combinations. If you select a combination other than those listed below, a message asking for your confirmation to change the file format appears on the screen.
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Scan Settings |
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2-Sided Original |
You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately. |
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Details of each item are shown below.
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Different Size Originals |
This mode enables you to scan different size originals with the same widths (A3 and A4, or B4 and B5) or different widths (A3 and B4, or A4 and B5), together as one group by setting them in the feeder. |
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Details of each item are shown below.
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Document Size |
You can manually specify the document size when the machine cannot detect the paper size automatically, such as when scanning transparencies. Specify the document size as well, if you want to scan an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off. You can also store the specified document size. |
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Specifying the Document Size |
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Registering the Specified Document Size |
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Resolution |
You can specify the resolution before scanning the original. |
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If [PDF (Trace)], [PDF (Compact)], or [XPS (Compact)] is selected as the file format, and you select any resolution other than [300 × 300 dpi], and then press [OK], a message asking for your confirmation to change the PDF or XPS file format appears on the screen. |
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Scan Exposure and Original Type Settings |
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Manual Exposure Adjustment |
You can manually adjust the scan exposure to the most appropriate level for the original. |
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Original Type Selection |
You can manually select the original type according to the type of image that you are scanning. The following three original type modes are available for adjusting the image quality. |
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This mode is best suited for scanning originals containing both text and photos, such as magazines or catalogues.
This mode is best suited for scanning photos printed on photographic paper, or photo originals containing halftones (e.g., printed photos).
This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly. When [PDF (Compact)] or [XPS (Compact)] is selected as the file format, if the Text mode is selected, the Image Level in Text Mode setting made in Image Level for High Compression in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen) is activated. (See "Image Level for High Compression.") |
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<Priority Level>:
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Press [ |
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Automatic Exposure Adjustment |
This mode enables you to set the machine to automatically adjust the scan exposure to the level best suited to the quality of the original. |
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Changing the Zoom Ratio |
You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually before scanning the original. |
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Preset Zoom |
The machine offers you a variety of preset zoom ratios to reduce or enlarge standard size originals to another standard record size.
The available preset reduction zoom ratios are:
The available preset enlargement zoom ratios are:
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Zoom by Percentage |
You can reduce or enlarge originals by any zoom ratio in 1% increments. Any ratio from 50% to 200% can be set. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. |
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Auto Zoom |
You can set the machine to automatically select the appropriate zoom ratio based on the size of the original and the selected record size. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes. Any zoom ratio from 50% to 200% can be set. |
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Changing Color Modes |
This machine comes with two Automatic Color Selection modes. Automatic Color Selection (Full Color/Grayscale) detects and distinguishes color originals from grayscale originals, while Automatic Color Selection (Full Color/Black-and-White) detects and distinguishes color originals from black-and-white originals. Depending on the Automatic Color Selection mode that you select, the machine automatically switches between the Full Color and Grayscale modes, or between the Full Color and Black-and-White modes. You can also manually select the Full Color, Grayscale, or Black-and-White mode whenever necessary. |
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If the Automatic Color Selection (Full Color/Grayscale) mode is selected, the machine automatically recognizes whether the original is in color or black-and-white. Color originals are scanned in the Full Color mode, while black-and-white originals are scanned in the Grayscale mode. |
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If the Automatic Color Selection (Full Color/Black-and-White) mode is selected, the machine automatically recognizes whether the original is in color or black-and-white. Color originals are scanned in the Full Color mode, while black-and-white originals are scanned in the Black-and-White mode. |
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The Full Color mode always scans in color regardless of whether the original is in color or black-and-white. If either of the Automatic Color Selection modes is selected, originals that contain few color sections, or originals with light color densities and colors close to black may be scanned in the Grayscale or Black-and-White mode. If this happens, select the Full Color mode manually. |
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The Grayscale mode always scans in grayscale regardless of whether the original is in color or black-and-white.
The Black-and-White mode always scans in black-and-white regardless of whether the original is in color or black-and-white. |
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When [PDF (Trace)], [PDF (Compact)], or [XPS (Compact)] is selected as the file format, if you specify [Auto-Color Select (Full Color/Black-and-White)] or [Black and White] as the color mode and press [OK], a message asking for your confirmation to change the file format appears on the screen.
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What Are Special Features? |
Special features, such as the Frame Erase and Job Build modes, are modes for performing various kinds of editing according to your needs, when sending a document. |
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For more information on setting each mode, see the corresponding section. To set other modes at the same time, repeat steps 4 and 5. |
If the original is placed on the platen glass, follow the instructions that appear on the touch panel display → press Scanning starts. The scanned data is sent to the specified destination when scanning is complete.
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2-Page Separation |
This mode enables you to scan facing pages in a book or bound original and record then onto separate pages. |
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Frame Erase |
This mode enables you to erase shadows and lines that appear when scanning various types of originals. The following three Frame Erase modes are available. |
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This mode erases the dark borders and frame lines that appear around the scanned image if the original is smaller than the selected record size. You can also use this mode to create a blank border around the edge of the scanned image.
This mode erases the dark borders, as well as center and contour lines that appear if you are scanning facing pages in a book or bound original.
This mode erases the shadows that appear on the scanned image from binding holes on originals. |
Original Frame Erase |
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To return to the screen for setting the same width for all four borders, press [Adjust All At Once]. |
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Book Frame Erase |
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To return to the screen for setting the same width for all four borders, press [Adjust All At Once]. |
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Binding Erase |
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The border is where the binding holes are located on the original, if you visualize the original as being face up. |
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Job Build |
This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are sent as one document after all of the batches have been scanned. |
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If you want to change the scan settings, change them before pressing You can select the document size. (See "Document Size.") You can change the scan exposure and the original type settings. (See "Scan Exposure and Original Type Settings.") You can change the color mode setting. (See "Changing Color Modes.") You can change the one-sided or two-sided original setting. (See "2-Sided Original.") |
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Details of each item are shown below.
Do not forget to set or cancel the 2-Sided Original mode, according to the type of originals that you place next. To cancel the 2-Sided Original mode, press [2-Sided Original] → [Cancel]. Repeat this step as necessary.
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Adjusting the Contrast (Sharpness) |
This mode enables you to scan original images with a sharper or softer contrast. To scan originals with text or lines with a sharper contrast, use [High] as the setting. To scan originals containing printed images or other halftones with a softer contrast, use [Low] as the setting.
If you scan an original containing halftones, such as a printed image, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. In this case, you can lessen this moiré effect by using [Low] as the setting to produce a clearer image.
This setting enhances the edges of original images so that faint or fine text is scanned with a sharper contrast. This setting is particularly suited for scanning blueprints and faint pencil drawn images. |
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To scan text or lines clearly, the setting should be towards [High]. To scan originals containing printed images or other halftones, the setting should be towards [Low]. |
Image Quality Adjustment |
You can adjust the scan exposure to erase the background color of the original, or prevent the original image on the reverse side of thin originals from appearing on the scanned pages. |
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This mode enables you to scan by erasing the background color of the original. This mode is especially useful for scanning originals, such as catalogues and paper, that have turned yellow from age.
This mode enables you to prevent the original image on the reverse side of thin originals from appearing on the scanned pages. |
Remove Background |
This mode enables you to scan by erasing the background color of the original. This mode is especially useful for scanning originals, such as catalogues and paper, that have turned yellow from age. |
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If the background color remains, or if you want to make the background color darker when the original is scanned in the Remove Background mode, make fine adjustments to the density of the background color. If you want to make fine adjustments to the density of the background color, press [Fine Adjustment] → press [-] or [+] to specify the amount of each color that you want to adjust → press [OK]. For example, if the background color (yellow) of the original remains, press [-] next to <Yellow> to adjust the density. Adjusting Yellow automatically adjusts the levels of Red and Green to the same level as Yellow. However, adjusting the levels of Red or Green sets Yellow back to its default level.
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Prevent Bleeding |
This mode enables you to scan by erasing the background color of the original. This mode is especially useful for scanning originals, such as catalogues and paper, that have turned yellow from age. |
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Details of each item are shown below.
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User Preset Keys |
You can set any possible combination of scan settings and store them in a user preset key in memory. The user preset keys are available for the user to set and store, and can be assigned names for increased convenience. This feature is useful for storing frequently used scan settings. Once user preset keys are stored, they are displayed in the Scan Settings drop-down list, and can be selected in the same way as the preset scan modes. The scan modes stored in preset keys vary, depending on the installed or activated options, as follows:
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Storing Scan Settings |
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Naming a User Preset Key |
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Erasing Scan Settings |
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Sending Methods |
You can enter the document's name, subject line, message body text, and replay-to address for document to be sent. Documents can be sent without changing any of the send settings, or you can configure them to suit your needs. When you send a document, you can also send it at a preset time. |
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Sending a Fax |
You can scan originals and send them as faxes. This section describes the procedure for specifying a sender's name. |
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All of the originals to be sent are first scanned and read into memory, then sent. This means that you do not need to stay near the machine once the originals have been scanned. |
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The machine sends each page of the document to the destination as it is scanned. |
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[Sender's Names (TTI)]: Press [Sender's Names (TTI)] → select sender's name → press [OK]. The name registered under <00> is selected by default. If an SSO-H login service is specified, the login name can be selected as the sender's name. For more information on the MEAP login service, see "MEAP/SSO." [Direct]: You can select either the Direct Sending or Manual Sending mode by pressing [Direct]. To select the Direct Sending mode, press [Direct], and the key lights. To select the Manual Sending mode, do not press [Direct], and the key remains unlit. You can also set Direct Sending mode on the screen for specifying a new fax destination. (See "Specifying a Fax Number.") [Line Selection]: If the optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board, select the line to use for sending. |
Details of each item are shown below.
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If you are using Direct Sending mode, it is automatically set to 'Off' after the transmission is complete. |
Sending an E-Mail Message |
You can scan a document and send it as an attached file in an e-mail message. You can add the document's name, a subject line, message body text, and reply-to address. The scanned document can be sent as a JPEG, TIFF, PDF, or XPS file. |
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[Send Doc. Name]: Press [Send Doc. Name] → enter the name of the document that you want to send → press [OK]. [DocName OCR]: When [PDF (OCR)] or [XPS (OCR)] is set as the file format, set [DocName OCR] to 'On' to automatically extract the first text block in the document for use as its filename. You can set the number of characters that are extracted for [DocName OCR] in <Num. of Char. for Doc. Name Setting> in OCR (Text Searchable) Settings in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen). (See "OCR (Text Searchable) Settings.") The first text block extracted from the first page of the document is automatically set as the document name. Characters such as ",", "/", "[", or "]", which are invalid when sending a file, will not be extracted. If a document name is already entered, the extracted text is appended to the end of the filename. Characters over the character limit will be cut off. The encrypted PDF mode and [DocName OCR] cannot be set at the same time. [Subject]: Press [Subject] → enter a subject of the e-mail message → press [OK]. [Message]: Press [Message] → enter a message body text → press [OK]. [Reply-to]: Press [Reply-to] → select a reply-to address → press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.") The selected destination is set as the reply-to e-mail address. [E-mail Priority]: Press the E-mail Priority drop-down list → select a priority for your e-mail message.
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Sending an I-Fax |
You can scan a document and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet. You can add the document's name, a subject line, message body text, and reply-to address. |
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[Send Doc. Name]: Press [Send Doc. Name] → enter a document name → press [OK]. [Subject]: Press [Subject] → enter a subject of your I-fax → press [OK]. [Message]: Press [Message] → enter a message body text → press [OK]. [Reply-to]: Press [Reply-to] → select a reply-to address → press [OK]. If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.") A Full Mode Delivery Confirmation message will be sent to the selected reply-to address also.
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Sending a Job to a File Server |
You can send a job to any computer that acts as a file server on the network. The following procedure explains how to specify the document's name and the file format of the image you are sending. |
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[Send Doc. Name]: Press [Send Doc. Name] → enter the document name → press [OK]. [DocName OCR]: When [PDF (OCR)] or [XPS (OCR)] is set as the file format, set [DocName OCR] to 'On' to automatically extract the first text in the document for use as its filename. You can set the number of characters that are extracted for [DocName OCR] in <Num. of Char. for Doc. Name Setting> in OCR (Text Searchable) Settings in TX Settings under <Common Settings> in Communications Settings (from the Additional Functions screen). You can set from 1 to 24 characters for this setting. (See "OCR (Text Searchable) Settings.") The first text block extracted from the first page of the document is automatically set as the document name. Characters such as ",", "/", "[", or "]", which are invalid when sending a file, will not be extracted. If a document name is already entered, the extracted text is appended to the end of the filename. Characters over the character limit will be cut off. The encrypted PDF mode and [DocName OCR] cannot be set at the same time.
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Sending a Job to a User Inbox |
You can scan a document and store it in a User Inbox. If you include a User Inbox as one of the destinations to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations. The following procedure explains how to specify the document's name when you want to send it to a User Inbox. |
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[Send Doc. Name]: Press [Send Doc. Name] → enter a document name → press [OK]. |
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Delaying a Send Job |
The Delayed Send mode enables you to store a send job in memory, and have it sent at a later time. |
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Enter all four digits of the time (including zeros), using 24-hour notation.
If you set a time earlier than the current time, the document will be sent at that time on the next day.
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Job Done Notice |
You can send a job done notice to a specified e-mail address to notify you when a send job is complete. |
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If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.")
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Previewing Originals |
This mode enables you to preview the scanned data of your originals and to check the page count before sending your document. You can verify the scanned data of your originals on the Preview screen. |
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[Preview] is lit when it is on. [Preview] is not lit when it is off. |
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To erase the page, press [Page Erase]. If you do not want to erase the page, proceed to step 9. |
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You can press [ You can press [ When your image is enlarged or reduced, you can see the general location of which area you are previewing with
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Stamping Originals |
The machine can print a stamp (approximately 3 mm in diameter) on the front side of scanned and sent originals. Vertical Placement Horizontal Placement |
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To cancel the Stamp mode, press [Stamp] again. |
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Setting the File Format to Send a Document in |
You can select TIFF, JPEG, PDF, or XPS as the file format to send a document in. If you select PDF as the file format, you can also specify the Trace and Smooth, Compact, OCR (Text Searchable), Encrypt, and/or Add Digital Signatures modes. |
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Setting the File Format |
You can send a scanned document to a file server or as an e-mail attachment. The following procedure explains how to set the file format of the sent document. |
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[File Formats]:
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If you select [TIFF/PDF Auto Select] or [TIFF/XPS Auto Select], the Divide into Pages mode is not available. If you select [TIFF/JPEG Auto Select] or [JPEG], [Divide into Pages] is set to 'On'. |
If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit. You can also select the type of PDF or XPS file from <PDF Options> or <XPS Options>. For information on the type of PDF or XPS file, see the following sections. ([Trace & Smooth] and [Encrypt] can be selected only if PDF is selected.)
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Trace & Smooth |
This mode enables you to convert the text and line drawings of a scanned image to scalable outline data. The extracted outline data can be used in Adobe Illustrator. The smoothing process can also be applied to the text of the outline data, so it has less of a jagged edge when seen on a PC monitor or in print. If you select [Trace & Smooth] as the PDF file format, [Compact] is automatically set to 'On'. You can also set [OCR (Text Searchable)]. The Trace and Smooth mode cannot be set by itself. If you select [Trace & Smooth], [PDF (Trace)] is displayed as the file format on the Send Basic Features screen. |
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If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
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Sending a Compact PDF or XPS |
This mode enables you to send files containing text originals or text/photo originals using a higher compression ratio than normal PDF or XPS files. If you select [Compact] as the PDF or XPS file format, it is recommended that you set the original type setting to either 'Text/Photo' or 'Text', depending on the image type. If you select [Compact], [PDF (Compact)], or [XPS (Compact)] is displayed as the file format on the Send Basic Features screen. You can also select [OCR (Text Searchable)]. |
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If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
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Sending a Searchable PDF or XPS |
This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF or XPS file that is searchable. |
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If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
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Encrypting PDF Files |
This mode enables you to encrypt PDF files that you send to an e-mail address or file server for enhanced security. If a password is set for a PDF file, only users who enter the correct password at the other party's machine can open, print, or change the received PDF. |
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<Encryption Level>: Press the Encryption Level drop-down list → select [Low (40-bit RC4)/Acrobat 3.0 and later], [High (128-bit RC4)/Acrobat 5.0 and later], or [High (128-bit AES)/Acrobat 7.0 and later]. Adobe Acrobat 5.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit RC4)/Acrobat 5.0 and later]. Adobe Acrobat 7.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit AES)/Acrobat 7.0 and later]. [Password Required to Open a Document]: Select this key to set a password for opening the received PDF files. You can specify a password by pressing [Password to Open a Doc.]. The received encrypted PDF files cannot be opened without entering the password. [Password to Open a Doc.]: Press [Password to Open a Doc.] → enter the password → press [OK]. Re-enter the password for confirmation on the Confirm screen → press [OK]. [Password Required to Change Permiss.]: Select [Password Required to Change Permiss.] to set a password for printing or editing the received PDF file. When selecting this key, you can specify detailed settings, such as [Allow Printing], [Allow Changes], and [Enable Accessibility, Copy, Extraction of Images]. Set the password in [Permission Password]. If [Password Required to Change Permiss.] is set, the received encrypted PDF files cannot be printed or edited without entering the password. [Permission Password]: Press [Permission Password] → enter the password → press [OK]. Re-enter the password for confirmation on the Confirm screen → press [OK]. <Allow Printing>:
Press the Allow Printing drop-down list → select whether to allow printing of the received PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.
<Allow Changes>:
Press the Allow Changes drop-down list → select whether to allow changing of the received PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.
[Enable Accessibility, Copy, Extraction of Images]: You can select this setting only if [Password Required to Change Permiss.] is set to 'On'. If [Low (40-bit RC4)/Acrobat 3.0 and later] is selected, you can select this setting. Select this key to allow copying of images and page extraction. In addition, it also has a function for reading aloud text inside a document for the visually impaired. If [High (128-bit RC4)/Acrobat 5.0 and later] or [High (128-bit AES)/Acrobat 7.0 and later] is selected, [Enable Copying and Extraction of Image and Text] and [Enable Access for the Visually Impaired] are displayed and you can set these settings separately.
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If a password is already stored, the stored password is recalled when [Encrypt] is pressed. |
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Adding a Digital Signature to a PDF or XPS |
This mode enables you to send PDF or XPS documents with a digital signature. You can add the following two types of digital signatures: |
This mode uses the device signature certificate and key pair inside the machine to add a digital signature to the document, which enables the recipient to verify which device scanned it. The recipient can verify the device that signed the document, and whether the document has been changed after it was signed.
This mode uses information about the user currently logged in to the machine using an SSO-H login service and the user signature certificate and key pair inside the machine to add a digital signature to the document, which enables the recipient to verify which user signed it. The recipient can verify the user that signed the document, and whether the document has been changed after it was signed. |
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Adding a Device Signature |
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Adding a User Signature |
You can add a user signature using information about the user currently logged in to the machine using a login service and the user signature certificate and private key inside the machine. |
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For more information on the SSO-H login service, see "Basic Operations." |
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Job Recall |
You can recall the last three addresses, scan settings, and send settings which have been set, and then send your documents. |
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Receiving Print, Fax, and I-Fax Documents |
The machine receives and prints print jobs sent from a computer.
The I-fax function is similar to e-mail. However, instead of sending and receiving messages over the Internet, I-fax enables you to send and receive scanned document images via the Internet. You can set the machine to automatically forward received I-fax documents to specified destinations. For more information on specifying forwarding settings, see "Forwarding Settings." |
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This machine's Super G3 fax function is compatible with most Super G3 fax machines used in office environments. You can automatically forward received fax documents to specified destinations. For more information on specifying forwarding settings, see "Forwarding Settings." |
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Receiving Documents |
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The Processing/Data indicator goes out when documents stored in memory are printed.
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Processing Received Documents |
When the Machine receives I-fax/fax documents, they are processed as shown below:
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Setting the Memory Lock Mode |
You can set to store the received fax/I-fax documents in the Memory RX Inbox without printing them. After verifying the documents on the Memory RX Inbox screen, you can print or send them whenever necessary. If you set Use Fax Memory Lock or Use I-Fax Memory Lock mode to 'On', you can turn Fax Memory Lock or I-Fax Memory Lock for documents sent to the Memory RX Inbox 'On' or 'Off' as necessary. If Fax Memory Lock or I-Fax Memory Lock mode is set to 'On', received documents are stored in the Memory RX Inbox instead of being printed. (See "Mail Box.") |
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Forwarding Received Documents |
If you receive a fax/I-fax document, and it conforms to the specified forwarding conditions, the document is automatically forwarded to the specified destination. You can register the forwarding conditions and destinations in Forwarding Settings in System Settings (from the Additional Functions screen). (See "Forwarding Settings.") |
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Erasing Received Documents |
You can erase any received document stored in the Memory RX Inbox or the Confidential Fax Inboxes. If the memory is full, the machine cannot receive any more documents. It is recommended that you erase unnecessary documents as often as possible. |
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Details of each item are shown below.
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In the example above, Memory RX Inbox is specified. To erase multiple documents in the memory RX Inbox or a Confidential Fax Inbox, select and erase one document at a time.
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Available Paper Sizes |
When received documents are printed, they are printed from the paper drawer that has the same paper size as the received document. If paper of the correct size is not available, the machine automatically selects a different paper size in the following order. (If all the switches in Select Drawer in RX Setting under <Common Settings> in Communications Settings (from the Additional Functions screen) are set to 'On'). The paper size is automatically selected in the same order, even if paper runs out during printing.
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Sending with a Subaddress |
If the destination fax machine is compatible with ITU-T (International Telecommunications Union-Telecommunications Sector) standard subaddresses and passwords, you can send or receive documents with increased security by attaching a subaddress and a password to all of your fax transactions. |
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Details of each item are shown below.
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If the optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board, press [Option]. |
If the recipient did not set a password for the target subaddress, you do not need to enter a password. Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered. |
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Special Dialing |
Enter fax numbers as described below when the iR3245/iR3235/iR3230/iR3225 is connected to an extension, or when you want to enter international fax numbers.
When calling an outside line from an extension, the outside line access number (such as 0) is normally dialed before the fax number of the destination. In the same manner, when the iR3245/iR3235/iR3230/iR3225 is connected to an extension, the outside line access number needs to be entered before fax numbers. You can also enter a pause time (i.e., the amount of time the machine waits after dialing the outside line access number when calling from an extension) together with these numbers.
You can enter a pause time (i.e., the amount of time the machine waits after dialing the international fax number) together with an international fax number. |
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Calling from an Extension |
This section describes only the procedure for entering fax numbers. |
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Example: Enter 516XXXXXXX as the fax number. Press [Pause] after entering the outside line access number ('R' in the above example) and before entering the fax number. Enter the pause time equivalent in length to the time required for the outside line dial tone to be heard after the outside line access number is called. Press [Backspace] when a wrong number is entered. The number immediately to the left of the cursor is deleted, enabling you to enter the correct number.
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Entering International Fax Numbers |
Follow the procedure below to enter pauses with international fax numbers. |
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Example: International Dialing Code: 010 Country code: 1 Area code: 516 Fax number: XXX-XXXX [Pause]: Enter the pause time equivalent in length to the time required for the dial tone to be heard after dialing is completed. [Backspace]: Press when a wrong number is entered. The number immediately to the left of the cursor is deleted, enabling you to enter the correct number.
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The specified destination appears in the destination list on the Send Basic Features screen. |
Fax Information Services |
Many fax information services for banks, airline reservations, hotel reservations, etc., require tone dialing for their services. If your machine is connected to a rotary pulse telephone line, follow the procedure below to temporarily set the machine for tone dialing. |
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One-touch buttons are assigned a three digit number. To specify a destination using a one-touch button's three digit number, enter the three digit number using |
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If you are already using this machine with tone dialing, this step is not necessary. The volume of the dial tone can be adjusted by pressing [ |
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If you do not require a faxed copy of the information, press [End]. |
Checking/Changing the Status of Send Jobs |
This section describes how to check/change the status of send jobs. For more information, see "What This Machine Can Do." |
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Checking Send Job Details |
You can check detailed information of any send job, such as the destination and the date and time the job was specified. |
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To change the destination, press [Change Destination]. (See "Changing the Destination.") To resend the job, press [Resend]. (See "Resending a Job.") |
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To change the destination, press [Change Destination]. (See "Changing the Destination.") To resend the job, press [Resend]. (See "Resending a Job.") |
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Changing the Destination |
You can change the destination of a send job from the System Monitor screen. |
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The types of destinations and the settings that you can change are:
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Resending a Job |
You can resend jobs that are canceled due to transmission errors. |
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Printing the Send Job Status/Log |
Details of each item are shown below.
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Checking the Status of Fax Jobs |
This section describes how to check the status of fax jobs. For more information, see "What This Machine Can Do." |
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Checking Fax Job Details |
You can check the detailed information of any fax job, such as the destination and the date and time the job was specified. |
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If you selected a job with multiple destinations in [Send Job Status], press [Broadcast List] → check the status of each destinations → press [Done]. |
Printing the Fax Activity Report |
You can print the Fax Activity Report, which includes the fax transmission's start time, destination, job number, transmission mode, number of pages, and transmission result. |
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Checking the Status of Receive and Forwarded Jobs |
You can check the details of received documents stored in memory, as well as the status of forwarded jobs and receive jobs. |
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Checking Receive Job Details |
You can check the detailed information of any received job, such as the destination and the date and time the job was received. |
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Printing the Receive Job Log |
You can print the receive job log (Activity Report (RX)). |
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Checking the Arrival of a Receive Job |
The machine regularly checks for the arrival of an I-fax. However, you can check for the arrival of an I-fax at any time by performing the procedure below. |
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The screen below is displayed while the machine is checking for the arrival of an I-fax.
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Checking the Status of Jobs That Have Been Forwarded |
You can check the details of jobs that have been forwarded, depending on the forwarding settings. |
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What Are Additional Functions? |
Additional Functions enable you to customize the machine's various settings. |
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The Additional Functions screen is displayed. |
If you select [System Settings] and the System Manager ID and System Password have been set, press [System Settings] → enter the System Manager ID and System Password using If a password has been set for the Address Book in Restrict the Send Function in System Settings, press [Address Book Settings] → enter the password using |
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The selected mode is set. |
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Communications Settings Table |
The following items can be stored or set in Communications Settings from the Additional Functions screen.
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Automatic Document Deletion |
If transmission of a document has failed, this mode automatically erases that document from memory. |
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Details of each item are shown below.
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Data Compression Ratio |
You can set the compression ratio for color scanned data. A high compression ratio reduces the data size, but results in low quality images. On the contrary, a low compression ratio increases the data size, but results in high quality images. |
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Details of each item are shown below.
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Handling Documents That Fail to Be Forwarded |
You can set how the machine handles the documents that fail to be forwarded. |
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Details of each item are shown below.
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Setting the Photo Mode |
You can set whether to use the Photo mode. When the Photo Mode is set to 'On', you can select [Printed Image] or [Photo] for scanning originals that contain photos or printed images. |
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Number of Retry Attempts |
Retry Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiver is busy sending or receiving, or when an error occurs. This setting determines the number of retry attempts. You can set from one to five retry attempts, or select '0' to turn the Retry Times mode 'Off'. |
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If the number of retry times is set to '0', the machine will not resend the data. |
Standard Send Settings |
This mode enables you to change the standard settings for the Send function, including the scan mode and file format. (See "Selecting a Scan Mode" and "Sending Methods.") |
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[Scanning Mode]: Press the Scanning Mode drop-down list → select a scan mode. You can also select a scan mode that you have already stored. (See "User Preset Keys.") [Stamp]: Press [Stamp]. To cancel this setting, press [Stamp] again. [File Formats]: Press [File Format] → select a file format. The file format can be selected from the following formats. For more information on each format, see the following section.
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Favorites Buttons |
You can set any possible combination of send settings and register them in a favorites button in memory. There are 18 favorites buttons and they can be assigned names and comments for increased convenience. This feature is useful for registering frequently used send settings. |
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Registering a Favorites Button |
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Naming a Favorites Button |
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Registering a Comment for a Favorites Button |
If <Display Comment> is set to 'On', the registered comments are displayed after you press [Favorites] on the Send Basic Features screen. |
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Erasing a Favorites Button |
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Displaying Confirmation for Favorites Buttons |
This mode enables you to set whether to display a confirmation screen when recalling destinations and settings using favorites buttons. |
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Details of each item are shown below.
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Image Level for High Compression |
If PDF (Trace), PDF (Compact), or XPS (Compact) is selected as the file format, you can set the image quality level of the document. |
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Details of each item are shown below.
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OCR (Text Searchable) Settings |
This mode enables you to perform OCR (optical character recognition) on a scanned original to create a PDF or XPS file with searchable text. You can set the Smart Scan mode and the Document Name OCR mode. Smart Scan is a mode which automatically detects the orientation of the characters on the original when sending it. The Document Name OCR mode enables you to use text extracted from the original as the filename of the document to be sent. You can set the number of characters to use for Document Name OCR. (See "Sending Methods.") |
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<Smart Scan>:
<Number of Characters for Document Name Setting>: Press [-] or [+] to set the number of characters. |
Trace & Smooth Settings |
When outlining documents that are to be sent, you can change the recognition rate of line drawings of the original. |
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<Outline Graphics>:
<Graphics Recognition Level>:
<Background Image Level>:
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Confirming the Device Signature Certificate |
You can confirm the certificate and key pair required for adding a device signature to PDF or XPS files. |
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Checking a User Signature Certificate |
You can confirm the certificate and key pair required for adding a user signature to PDF or XPS files. |
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Initial Send Screen Display |
This mode enables you to set whether [Favorites], [One-touch], or [New Address] tabs will be displayed on the initial Send Basic Features screen when the power is turned ON, or the Auto Clear mode is activated. You can also switch the screen to the Send Basic Features screen, which displays enlarged Favorites Buttons. |
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<Enlarged Display>:
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Printing the TX Terminal ID |
The TX Terminal ID setting enables you to specify whether the Terminal ID information is printed at the top of every document that you send via fax or I-fax. Information such as your fax number, name, and I-fax address is printed, enabling the recipient to know who sent the document. |
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<Printing Position>:
<Display Destination Name>:
Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: |
<Printing Position>:
<Display Destination Name>:
<Telephone # Mark>:
Example: If you set TX Terminal ID and Display Destination Name to 'On', the Terminal ID information is printed on the recipient's paper as follows: |
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Dividing Data Into Chunks When Sending With WebDAV |
Chunked encoding is a function for sending a file with an unknown size by dividing it into chunks of a known length. It enables the sending time to be reduced because it is not necessary to calculate the size of the file before sending it. You can set whether to divide data into chunks when sending with WebDAV. |
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Details of each item are shown below.
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Gamma Value for YCbCr Send Jobs |
If you are sending to an e-mail or file server destination, you can specify the gamma value used when converting scanned RGB image data to YCbCr. By setting a gamma value corresponding to the gamma value at the receiving end, sent image data can be printed with the appropriate image quality at the receiving end. |
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Initializing TX Settings |
You can restore almost all of the TX settings to their default settings. |
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2-Sided Printing |
You can print received documents on both sides of the paper you select. This enables you to save paper. |
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Paper Drawer Selection |
You can set how the machine prints documents when there is no paper matching the size of the received document. There are four printing methods (Switches A, B, C, and D):
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Reducing a Received Document |
You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. |
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<RX Reduction>:
<Reduce %>: Press [-] or [+] to specify the reduction ratio. <Reduce Direction>:
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Printing Footer Information on a Received Document |
You can set whether the machine prints the date, day, and time received, transaction number, and page number at the bottom of the received document. |
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2 On 1 Log |
This mode enables you to print two received documents of the same paper size onto a single sheet of paper.
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ECM Transmission |
ECM (Error Correction Mode) reduces the effect of system and line errors on documents that occur during sending or receiving with another fax machine that supports ECM. If the other machine does not support ECM, this setting is ignored. If transmission speed appears to be extremely slow, you may be able to speed up transmission time by turning ECM 'Off'. |
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Pause Time |
Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code, country code, and the destination's telephone number all at once. In such cases, insert a pause after the international access code. When the machine dials the number, it will pause where the pause was inserted in the number. This helps to improve the connection. |
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Auto Redial |
Auto Redial enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned 'On' or 'Off'. If you set Auto Redial to 'On', you can set how many times the machine redials, the redial interval, and whether the document should be resent due to an error. |
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<Redial Times>: Press [-] or [+] to set the number of redial times. <Redial Interval>: Press [-] or [+] to set the redial interval. <TX Error Resend>:
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Checking the Dial Tone before Sending |
You can set whether the machine checks for a dial tone before dialing when sending a fax. |
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ECM Reception |
You can receive incoming documents using ECM (Error Correction Mode). ECM is a mode which automatically corrects errors in an image while it is being received. |
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Registering the Fax Number for an Additional Line |
If the optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board, you must register a different fax number for the additional line. This number is printed on the document that you fax to the receiving party. The number may also be displayed on the touch panel display of the receiving party's machine, depending on their type of machine. |
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Depending on the line, the following conditions must be met: Line 2: The optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board Line 3: The optional Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board |
Details of each item are shown below. [Space]: Press to insert a space between the area code and the local fax number. [+]: Use to insert a country code. Press [+] after the country code, and before the fax number. [ [Backspace]: Press to delete the last number entered. |
Registering the Unit Name for an Additional Line |
Your name or company's name must be registered as the unit's name (a department name is optional) for an additional line. When you send a document, the recipient's machine displays or prints your name or company's name (and department's name, if applicable) as the sender's information on the recording paper. Some fax models also display sender information on the touch panel display during transmission. |
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Depending on the line, the following conditions must be met: Line 2: The optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board Line 3: The optional Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board |
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Selecting the Telephone Line Type for an Additional Line |
Set the type of additional telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Be sure to check the type of telephone line that you are using, and make the correct setting. |
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Depending on the line, the following conditions must be met: Line 2: The optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board Line 3: The optional Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board |
If you do not know the telephone line type, call your telephone service provider for details. |
Selecting the Line for Sending |
You can register the method for selecting the line to use for sending. |
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Depending on the line, the following conditions must be met: Line 1: The optional fax board is installed Line 2: The optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board Line 3: The optional Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board Details of each item are shown below.
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Address Book Settings Table |
The following items can be stored or set in Address Book Settings from the Additional Functions screen. |
Item | Settings | Delivered | |
Register Address | Register New Address Edit Erase Incremental |
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Register Address Book Name | Register Name | Yes | |
One-touch Buttons | Register/Edit, Erase | Yes |
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About the Address Book |
The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress books, and 200 destinations in one-touch buttons. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job. By storing your own e-mail address, you can specify a reply-to e-mail address and use the Job Done Notice function. The following types of destinations can be stored in the Address Book. |
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You can store fax numbers, as well as subaddress and password information. A fax number obtained by searching through the directory listings on a server on the network using LDAP can also be stored. You can store e-mail addresses. An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored.
You can store the I-fax address, the mode, and the destination conditions. An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored as an I-fax address.
You can register a protocol, host name, folder path, etc. for storing scanned documents in a file server. |
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You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs. |
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Storing New Addresses |
If you register a destination in the Address Book, you can save yourself the effort of entering the destination every time it is used. That destination can also be selected from the Address Book for use in any other customized setting. |
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Fax Numbers |
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Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The fax number that you enter will be stored in the subaddress book that you select here. |
Details of each item are shown below.
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[Subaddress] and [Password]: Press [Subaddress] → enter the recipient's subaddress using Press [Password] → enter the recipient's password using Press [Confirm] → re-enter the recipient's password for confirmation → press [OK]. Press [Space] to insert a space. Press [Backspace] to delete the last digit entered. If the recipient did not set a password for the target subaddress, you do not need to enter a password. <ECM TX>: Select [On] or [Off]. <Sending Speed>: Press the Sending Speed drop-down list → select the desired sending speed. If your document transmissions are slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], or [4800 bps]. <Long Distance>: Press the Long Distance drop-down list → select the type of call. Select [Long Distance (1)] if transmission errors occur frequently when you make overseas calls (when the number is stored in the Address Book). If errors persist, try selecting [Long Distance (2)] or [Long Distance (3)]. <Line Selection>: Press the Line Selection drop-down list → select the line. [Line 1]: Standard Line [Line 2]: Additional Line [Line 3]: Additional Line [Auto]: A line is selected according to the settings you made for Priority TX in TX Line Selection in Line Options under <Fax Settings> in Communications Settings (from the Additional Functions screen). (See "Selecting the Line for Sending.")
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E-Mail Addresses |
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Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The e-mail address that you enter will be stored in the subaddress book that you select here. |
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Details of each item are shown below.
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I-Fax Addresses |
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Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The I-fax address that you enter will be stored in the subaddress book that you select here. |
<Mode>:
In order for you to receive a confirmation message telling you the delivery status of your I-fax document, the recipient's machine must have I-fax capabilities and be compatible with the Full mode.
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Standard Field 1 and Standard Field 2 are settings required for using an Internet fax service. For details, contact your service provider. If you do not use an Internet fax service, this step is not necessary.
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<Send Via Server>
If you specify the Standard Field settings, set Send Via Server to 'On'.
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The following conditions are always selected:
A5 is included in [A4/LTR].
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Details of each item are shown below.
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File Server Addresses |
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Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The file server address that you enter will be stored in the subaddress book that you select here. |
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Group Addresses |
The Group Address feature enables you to create a group of up to 256 stored destinations as a single destination. |
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Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The group address that you enter will be stored in the subaddress book that you select here. |
To store destinations in a group address, those destinations must be stored in the subaddress book that contains the group address. You cannot store destinations from different subaddress books in the group address. For example, you cannot store e-mail addresses from Address Book 1 and file server addresses from Address Book 2 into the same group address. |
If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.") To cancel a selected destination, select the destination once more to clear the check mark. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. If the optional Color Universal Send Kit is activated, you can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. If only the optional fax board is installed, the Type drop-down list is not displayed. You can select a destination and press [Details] to confirm the detailed information related to the selected destinations. Press [Done] to return to the previous screen. Repeat step 6 to add other destinations.
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If you do not want to set an access number for this destination, press [OK] without entering any number. |
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Addresses Obtained via a Server |
You can store an address that is obtained by searching the directory listings on the network using LDAP (Lightweight Directory Access Protocol) servers. |
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The search criteria boxes that are not filled out are not searched. To make a more detailed search with multiple search conditions, press [Detailed Search], and follow the directions below. The search criteria you entered for Simple Search are continuously used in Detailed Search. |
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The available search categories are:
For example, if cn(common name)=user1, ou(organization unit)=salesdept, o(organization)=canon, c(country)=jp is the distinguished name in the directory, enter the organization/organizationUnit of the user as follows:
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You can select from the following search conditions:
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To continue adding more search criteria, press [or] or [and] → repeat step 4.
To edit the search criteria, select the search criterion that you want to edit → press [Edit] → [Settings]. To delete the search criteria, select the criterion that you want to erase → press [Erase].
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To cancel searching while the machine is searching for your criteria, press [Cancel]. If the machine finds some results before you press [Cancel], these search results are displayed.
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The Enter Network Password screen is displayed if either one of the following is true:
[User]: Press [User] → enter the user name → press [OK]. [Password]: Press [Password] → enter the password → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Enter Network Password screen. |
To continue searching, press [Back]. You can select multiple destinations. If you want to select the first 64 destinations, press [Select All (Max 64 destinations)]. (If a destination is selected, the key changes to [Clear Selection].) If the optional Color Universal Send Kit is activated, e-mail addresses that meet the specified search criteria are displayed. You can register the selected e-mail address as an I-fax address by pressing [Register e-mail address for I-Fax]. To register e-mail addresses as I-fax addresses, register one e-mail address at a time. If the optional fax board is installed, fax numbers that meet the specified search criteria are also displayed. If both the optional Color Universal Send Kit is activated and the optional fax board is installed, you can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.
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If necessary, edit the contents of the address. If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Next]. Press [Access Number]. Press [Access Number] → enter the access number using Press [Confirm] → re-enter the access number for confirmation using If you do not want to set an access number for this destination, press [OK] without entering any number. |
If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Access Number]. Press [Access Number] → enter the access number using Press [Confirm] → re-enter the access number for confirmation using If you do not want to set an access number for this destination, press [OK] without entering any number. |
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If necessary, edit the contents of the address. If the Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', press [Next]. Press [Access Number]. Press [Access Number] → enter the access number using Press [Confirm] → re-enter the access number for confirmation using If you do not want to set an access number for this destination, press [OK] without entering any number. |
Editing Address Details |
You can change destination details as necessary. |
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Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. Press the Address Book drop-down list to display a list of subaddress books 1 to 10. Subaddress books categorize the addresses stored in the Address Book. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. You cannot select a one-touch button stored in a subaddress book. If you select [All] in the Address Book drop-down list, the destinations stored in the one-touch buttons are displayed. However, you cannot edit these destinations. For instructions on storing and editing one-touch buttons, see "Storing/Editing One-Touch Buttons." If you select a destination that is stored with an access number, press [Access Number] and then enter the access number using
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You cannot change the address book of a group address, or change a destination registered as a group address.
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If you do not want to set an access number for this destination, press [OK] without entering any number. You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros. You cannot store an access number with only zeros as the number, such as <0000000>. If
you enter a number that begins with zeros, the leading zeros are ignored. |
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Erasing Addresses |
You can erase destinations stored in the address book. |
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You cannot erase multiple destinations at the same time. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. Press the Address Book drop-down list to display a list of subaddress books 1 to 10. Subaddress books categorize the addresses stored in the Address Book. You cannot select a one-touch button stored in a subaddress book. If you select [All] in the Address Book drop-down list, the destinations stored in the one-touch buttons are displayed. However, you cannot erase these destinations. For instructions on erasing one-touch buttons, see "Erasing One-Touch Buttons." If you select a destination that is stored with an access number, press [Access Number] and then enter the access number using
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Naming an Address Book |
You can assign a name to any subaddress book. |
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Storing/Editing One-Touch Buttons |
You can store up to 200 destinations in the one-touch buttons. This section describes how to store/edit the destinations with the one-touch buttons feature. |
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If you know the one-touch button's three digit number, press [ If you select a one-touch button already storing a destination, proceed to step 4.
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Only destinations that are already stored in one-touch buttons can be selected as part of a one-touch button group address. If you know the one-touch button's three digit number, press [ |
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To continue searching, press [Back]. You cannot select multiple destinations at the same time. If the optional Color Universal Send Kit is activated, e-mail addresses that meet the specified search criteria are displayed. You can register the selected e-mail address as an I-fax address by pressing [Register e-mail address for I-Fax]. To register e-mail addresses as I-fax addresses, register one e-mail address at a time. If the optional fax board is installed, fax numbers that meet the specified search criteria are also displayed. If both the optional Color Universal Send Kit is activated and the optional fax board is installed, you can restrict the type of destinations displayed in the results list by pressing the Type drop-down list.
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Erasing One-Touch Buttons |
You can erase the destinations that you have stored in one-touch buttons. |
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If you know the one-touch button's three digit number, press [
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System Settings Table |
The following items can be stored or set in System Settings from the Additional Functions screen.
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Communications Settings |
This section describes the e-mail, I-fax, fax, and Memory RX Inbox settings. |
E-Mail/I-Fax Common Settings |
You can change the e-mail and I-fax transmission settings. The following settings are available. |
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Sets the maximum data size for outgoing e-mail messages and I-fax documents. If an e-mail message exceeds this data size limit, it is split up into several e-mail messages before being sent. However, if an I-fax transmission exceeds the data size limit, it is handled as an error, and it is not sent. |
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The subject that you enter here is used as the default subject whenever you do not enter a subject when sending a job.
If you are using a login service, you can specify whether to set the e-mail address of the login user as the reply-to destination when sending an e-mail message or I-fax document. |
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<Maximum Data Size for Sending>: Specify the maximum data size for sending by pressing [-] or [+]. <Subject>: Press [Subject] → enter a subject → press [OK]. <Specify Authorized User Reply-to Destination>:
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E-Mail Settings |
If you are using a login service, you can set whether to display the e-mail address of the login user in the From field as the sender destination on the received e-mail. |
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Details of each item are shown below:
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I-Fax Settings |
You can change the I-fax transmission settings. The following settings are available. |
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Sets the time that elapses before sending operations terminate (automatically) if you do not receive a notification e-mail message (MDN) from the recipient when you send an I-fax in the Full Mode.
If it takes longer than the set Divided Data RX Timeout time to receive all the parts of a divided I-fax document, only the data which has been received is combined to form the document. Data which can be combined to form complete pages is printed, and any remaining data is erased. |
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Sets whether to print notification e-mail messages that inform you of the successful delivery of I-fax jobs sent using the Full Mode.
Sets whether to inform the sender that the e-mail message or I-fax was not received successfully.
Determines whether you can select to send jobs via a server on the screen for specifying I-fax destination settings. To be able to select 'On' or 'Off' for <Send Via Server> on the I-fax settings screen, set <Use Send Via Server> and <Allow Not Via Server> to 'On' beforehand.
Sets whether to allow the recipient machine to send MDN (Mail Delivery Notification) mail directly to the IP address of the sending machine without going via a mail server. |
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<Full Mode TX Timeout> Specify the full mode RX timeout time by pressing [-] or [+]. <Divided Data RX Timeout>: Specify the divided data RX timeout time by pressing [-] or [+]. <Print MDN/DSN on Receipt>:
<Always send notice for RX errors>:
<Use Send Via Server>:
<Allow MDN Not Via Server>:
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Fax Settings |
This section describes settings that the System Manager can make, including how to set the Send Start Speed, Receive Start Speed, RX (Receive) mode, and how to register a password. It also describes how to set, change, and erase settings for transferring received documents, and how to enable or disable certain settings. |
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This function enables you to change the send and receive start speeds, which is useful when there is difficulty initiating the sending or receiving of a document.
This function enables you to set an optional ITU-T standard password. If a subaddress is not set in a document that was received from another party using the ITU-T standard, an RX password check takes place. If the RX password found does not match the RX password set with this mode, or if an RX password is not attached to the document, the document is not received. |
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<Send Start Speed>: Press the Send Start Speed drop-down list → select the desired start speed. If your document transmission is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], [7200 bps], [4800 bps], or [2400 bps]. <Receive Start Speed>: Press the Receive Start Speed drop-down list → select the desired start speed. If your document reception is slow in starting, this may mean that the telephone lines in your area are in poor condition. Select a slower speed. You can select [33600 bps], [14400 bps], [9600 bps], [7200 bps], [4800 bps], or [2400 bps]. <Receive Password>: Press [Settings] → enter [Password] and [Confirm] using Press [Space] to insert a space. Press [Backspace] to delete the last digit that you entered.
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Memory RX Inbox Settings |
There may be occasions when you want to store all incoming documents into memory until you are ready to print or send them. Locking the machine to receive and store all documents in memory is called Memory Lock. After Memory Lock is turned 'On', the machine will enter the Memory Lock mode. Documents received when the machine is in the Memory Lock mode are stored in memory until you unlock the memory with a password, and print or send them. This section explains how to define a memory lock password, receive fax/I-fax documents in memory, and set the times for the machine to enter and leave the Memory Lock mode. |
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Setting the Memory RX Inbox Password |
You can set a seven digit password for the Memory RX (Receive) Inbox, and restrict its use to only those users who know the password. |
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If you do not want to set the Memory RX Inbox with a password, press [OK] without entering any numbers. You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
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Storing Received Fax Documents in Memory |
You can set the machine to store received fax documents in memory without printing them. This is referred to as Fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them. |
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Storing Received I-Fax Documents in Memory |
You can set the machine to store received I-fax documents in memory without printing them. This is referred to as I-Fax Memory Lock. You can later check the received documents in the Memory RX Inbox, and print or send them. |
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Memory Lock Start Time Settings |
You can set Memory Lock to start automatically at a specified time. |
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You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation.
If you make a mistake when entering the time, press |
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You can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation.
If you make a mistake when entering the time, press |
If you select [Off], Memory Lock will not automatically turn on at a specified time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under <Fax Memory Lock> or <I-Fax Memory Lock> on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function. (See "Mail Box.")
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Memory Lock End Time Settings |
You can set Memory Lock to end automatically at a specified time. |
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If you make a mistake when entering the time, press |
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If you make a mistake when entering the time, press |
If you select [Off], Memory Lock will not automatically turn on at a specified time. You can manually turn Memory Lock On or Off by pressing [On] or [Off] under <Fax Memory Lock> or <I-Fax Memory Lock> on the Memory RX Inbox screen from the Inbox Selection screen of the Mail Box function. (See "Mail Box.")
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Restricting the Send Function |
You can set the Address Book with a password and set access numbers to restrict its use. |
Address Book Password |
You can set a password for the Address Book. If a password is set, restrictions can be placed on the registering, editing, and erasing of destinations. |
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If you do not want to set the Address Book with a password, press [OK] without entering any numbers. You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
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Access Number Management |
You can set an access number for an address in the Address Book to restrict access to that address, and this restricts other users who do not know the access number from viewing and utilizing these special addresses. |
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If Access Number Management is set to 'On', the Recall mode cannot be used. |
Restricting New Addresses |
This mode enables you to restrict users from adding new destinations (fax, e-mail, I-fax, or file) to send to. The four types of new destinations can be restricted independently. The destination types you set to 'On' are grayed out so that they cannot be selected in [New Address] on the Send Basic Features screen. Setting this mode with an address book password enables only the following to be specified as destinations for the destination types in Restrict New Addresses set to 'On'.
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Setting Whether to Allow Sending Using the Fax Driver |
You can set whether to disable the sending of faxes using the fax driver. |
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Details of each item are shown below.
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Setting to Confirm Entered Fax Numbers |
This mode displays a confirmation screen when a user enters a fax number, to prevent misdialing. |
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Details of each item are shown below.
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Restricting the Domains to Which E-mail/I-Fax Documents Can Be Sent |
You can restrict the domains to which documents can be sent via e-mail or I-fax. If you restrict the domains for sending, you can send documents only to destinations which belong the specified domain. |
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If you select [Off], proceed to step 4. |
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<Send to Subdomain>
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<Send to Subdomain>
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Allowing the Sending of PDF or XPS Documents With Expired Certificates |
This mode enables you to set whether to allow the sending of PDF or XPS documents created with expired certificates. |
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Details of each item are shown below.
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Setting to Always Add a Device Signature to PDF or XPS Documents |
This mode enables you to set whether to always add a device signature to sent PDF or XPS documents. |
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Details of each item are shown below.
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Forwarding Settings |
You can set the machine to store received fax/I-fax documents in Confidential Fax Inboxes, or forward them to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. You can also set a specified time during which received fax/I-fax documents which match the forwarding conditions are forwarded. This section explains the conditions for forwarding, and how to register, change, and erase forwarding destinations. When the machine receives I-fax/fax documents, they are processed as shown below:
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Storing Forwarding Settings |
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You can recall the last three forwarding settings.
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If either the optional Color Universal Send Kit is activated or the optional fax board is installed, this step is not necessary. If the optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board, you can select the line ([Fax: Line Shared], [Fax: Line 1], [Fax: Line 2], or [Fax: Line 3]). |
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The available forwarding conditions are:
[equals] is not an option for <To>. |
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If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the To, From, and Subject drop-down lists, press [Set.] next to the criteria you want to change → enter the new criteria → press [OK].
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The available forwarding conditions are:
[does not exist] is not an option for <Fax Number >. [does not exist] and [equals] are the only forwarding conditions that can be selected for <Subaddress> and <Password>. |
Details of each item are shown below.
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If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the Fax Number, Subaddress, and Password drop-down lists, press [Set.] next to the criteria you want to change → enter the new criteria → press [OK]. If you select password as the forwarding conditions, press [Set.] → [Password] → enter a password using Press [Confirm] → re-enter the password for confirmation → press [OK]. You can enter up to 20 characters for the Fax Number, Subaddress, or Password forwarding criteria. The characters that can be entered are:
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Details of each item are shown below.
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If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.") Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. Press the Address Book drop-down list to display a list of subaddress books 1 to 10 or one-touch buttons. Subaddress books categorize the addresses stored in the Address Book. Select one of these subaddress books to limit the display of destinations. You cannot select multiple destinations at the same time. To forward to multiple destinations, select a group address. If the optional Color Universal Send Kit is activated, you can specify e-mail addresses, I-fax addresses, file server addresses, and group addresses as forwarding destinations. If the optional fax board is installed, you can specify fax numbers and group addresses as forwarding destinations.
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You cannot select multiple Confidential Fax Inboxes. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send]. A message <Confidential Fax Inbox Incoming Notice> is inserted into the body of the e-mail message stating the link to the Confidential Fax Inbox.
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If you selected a fax number or Confidential Fax Inbox as the forwarding destination, proceed to step 13. |
The condition name is automatically entered as the document's name by default. However, you can change this name. |
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Enter all four digits of the time (including zeros), using 24-hour notation.
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Enter all four digits of the time (including zeros), using 24-hour notation. If you press [All Day], the start and end times are automatically set to '00:00'. The day for the end time is automatically set to the day following the day for the start time. |
You can store up to seven different combinations of start and end times. To change previously stored settings, select the setting that you want to change → press [Edit]. To erase previously stored settings, select the setting that you want to erase → press [Erase].
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If you selected a Confidential Fax Inbox as the forwarding destination, proceed to step 19. <Store/Print Received Doc.>:
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If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.") Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. Press the Address Book drop-down list to display a list of subaddress books 1 to 10 or one-touch buttons. Subaddress books categorize the addresses stored in the Address Book. Select one of these subaddress books to limit the display of destinations. You cannot select multiple destinations at the same time.
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If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors]. |
This part of the procedure is not necessary if any one of the following is true:
File formats:
If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
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This setting is necessary only if the forwarding destination is an e-mail address. |
When Forwarding Destinations Do Not Match the Forwarding Conditions |
You can store the forwarding destinations of a received document if the forwarding settings of the received document are not registered, or if the received document does not match all of the forwarding conditions that you have specified. |
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If either the optional Color Universal Send Kit is activated or the optional fax board is installed, this step is not necessary. If the optional Super G3 2nd Line FAX Board or Super G3 2nd/3rd Line FAX Board is installed in addition to installing the optional Super G3 FAX Board, you can select the line ([Fax: Line 1], [Fax: Line 2], or [Fax: Line 3]). |
Details of each item are shown below.
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If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.") Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. You can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. Press the Address Book drop-down list to display a list of subaddress books 1 to 10 or one-touch buttons. Subaddress books categorize the addresses stored in the Address Book. Select one of these subaddress books to limit the display of destinations. You cannot select multiple destinations at the same time. If the optional Color Universal Send Kit is activated, you can specify e-mail addresses, I-fax addresses, file server addresses, and group addresses as forwarding destinations. If the optional fax board is installed, you can specify fax numbers and group addresses as forwarding destinations.
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You cannot select multiple Confidential Fax Inboxes. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send]. A message <Confidential Fax Inbox Incoming Notice> is inserted into the body of the e-mail message stating the link to the Confidential Fax Inbox.
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If you selected a fax number or Confidential Fax Inbox as the forwarding destination, proceed to step 6. |
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If you selected a Confidential Fax Inbox as the forwarding destination, proceed to step 11. <Store/Print Received Doc.>:
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If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.") Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list. If [Incremental] is pressed, the screen for refining the address book is displayed. Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard]. [Backspace]: Press to delete the last letter entered. [Clear]: Press to delete all of the text entered. [Keyboard]: Displays the keyboard on the touch panel display. [Clear Incremental]: Returns the display to the Address Book. Press the Address Book drop-down list to display a list of subaddress books 1 to 10 or one-touch buttons. Subaddress books categorize the addresses stored in the Address Book. Select one of these subaddress books to limit the display of destinations. You cannot select multiple destinations at the same time.
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If you want the forwarding done notice to be sent only when an error occurs, press [Notice Only for Errors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not press [Notice Only for Errors]. |
This part of the procedure is not necessary if any one of the following is true:
File formats:
If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights. If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.
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Checking/Changing Forwarding Settings |
You can check or change forwarding settings that have been stored. |
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Forwarding Received Documents |
You can set whether received documents are forwarded. |
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Details of each item are shown below.
To cancel forwarding, press [Validate/Invalidate] again. |
Erasing Forwarding Settings |
You can erase forwarding settings that have been stored. |
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Printing Forwarding Settings |
You can print a list of the stored forwarding settings. |
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LDAP Server Settings |
If the information for an LDAP (Lightweight Directory Access Protocol) server is registered in the machine, you can search for e-mail addresses and fax numbers via the LDAP server. E-mail addresses and fax numbers obtained via the server can be specified as destinations or stored in the Address Book. |
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Registering an LDAP Server |
You have to specify the relevant information for the LDAP server, such as the server name and address. |
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[Server Name]: Enter a server name → press [OK]. [Server Address]: Press [Server Address] → enter the server's address → press [OK]. [Location to Start Search]: Press [Location to Start Search] → enter the location to start searching → press [OK]. If the server's LDAP version is 3, then you do not have to specify [Location to Start Search]. (If the LDAP version is 3, the machine automatically retrieves settings from the server, and sets the location to start searching.) If the server's LDAP version is 2, you have to specify [Location to Start Search]. Enter the location to start searching according to the type of LDAP server you are using, or as described below.
<Use SSL>:
<Port Number>: Press [Port Number] → enter a port number using <Max. No. of Addresses to Search>: Press [Max. No. of Addresses to Search] → enter the maximum number of addresses to search using <Search Timeout>: Press [Search Timeout] → enter the timeout time, in seconds, using
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Select the LDAP version and character code according to the LDAP server's environment. |
[User]: Press [User] → enter a user name → press [OK]. Enter the user name according to the type of LDAP server you are using.
[Password]: Press [Password] → enter a password → press [OK]. Press [Confirm] → re-enter the password for confirmation → press [OK] → [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Register screen. <Display authentication dialog when searching>:
<Server LDAP version and character code>: Select the LDAP version and character code according to the LDAP server's environment. |
[User]: Press [User] → enter a user name → press [OK]. Example: If <user1 > is the Windows user name: [Password]: Press [Password] → enter a password → press [OK]. Re-enter the password for confirmation → press [OK]. After pressing [OK], the password that you entered appears as asterisks (********) on the Register screen. [Domain Name]: Press [Domain Name] → enter a domain name → press [OK]. Enter the directory tree name of the Active Directory, such as <team1.salesdept.canon.co.jp>. <Display authentication dialog when searching>:
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Changing an LDAP Server Setting |
You can change the settings for a stored LDAP (Lightweight Directory Access Protocol) server. |
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Deleting an LDAP Server |
You can delete a stored LDAP server. |
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Registering/Editing LDAP Search Attributes |
You can register or edit the LDAP search attributes. |
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Printing LDAP Server Settings |
You can print the LDAP server settings. |
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Erasing All Encrypted PDF Password |
When changing the authentication system if an SSO-H login service is specified, it is necessary to erase the encrypted PDF passwords that are stored for each user. Using this function, all of the encrypted PDF passwords are erased. |
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Report Settings Table |
The following items can be stored or set in Report Settings from the Additional Functions screen. |
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*1 | Indicates the default setting. |
*2 | Indicates items that appear only if the optional fax board is installed. |
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*2 | Indicates items that appear only if the optional fax board is installed. |
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Specifying Report Settings |
You can specify how various reports are printed. |
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Send TX Report |
The Send TX Report enables you to check whether documents were sent correctly to their intended destinations. A Send TX Report can be printed automatically after the documents are sent. You can also set the machine to print a Send TX Report only when a transmission error occurs, and adjust the Send TX Report setting to print the first part of the document as part of the report to remind you of the document's contents. |
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Details of each item are shown below.
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The Send TX Report is not printed. |
Activity Report |
The Activity Report is a printed log that shows the results of send and receive jobs. The Activity Report can be printed at a specified time or it can be printed automatically when the number of send and receive transmissions reaches 100. The send and receive logs can also be printed separately. An Activity Report can be printed manually from the System Monitor screen. (See "Printing the Send Job Status/Log" and "Printing the Receive Job Log.") |
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<Auto Print>:
<Daily Activity Report Time>:
Enter all four digits of the time (including zeros), using 24-hour notation.
If you make a mistake when entering the time, press If the number of send and receive transmissions exceeds 100 before the specified time, an Activity Report of the most recent 100 transmissions is printed. <Send/Receive Separate>: To print the send and receive logs separately, press [Send/Receive Separate] to select it. If it is not necessary to print the send and receive logs separately, do not press [Send/Receive Separate]. |
Fax TX Report |
The Fax TX Report enables you to check whether documents were sent correctly to their intended destinations. A Fax TX Report can be printed automatically after the documents are sent. You can also set the machine to print a Fax TX Report only when a transmission error occurs, and adjust the Fax TX Report setting to print the first part of the document as part of the report to remind you of the document's contents. |
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<Report with TX Image>:
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The Fax TX Report is not printed. |
Fax Activity Report |
The Fax Activity Report is a printed log that shows the results of send and receive jobs. The Fax Activity Report can be printed at a specified time or it can be printed automatically when the number of send and receive transmissions reaches 40. The send and receive logs can also be printed separately. A copy of the Fax Activity Report can be printed at any time from the System Monitor screen. (See "Printing the Fax Activity Report." |
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<Auto Print>:
<Daily Activity Report Time>:
Enter all four digits of the time (including zeros), using 24-hour notation.
If you make a mistake when entering the time, press If the number of send and receive transmissions exceeds 40 before the specified time, a Fax Activity Report of the most recent 40 transmissions is printed. <Send/Receive Separate>: To print the send and receive logs separately, press [Send/Receive Separate] to select it. If it is not necessary to print the send and receive logs separately, do not press [Send/Receive Separate]. |
Fax RX Report |
The Fax RX Report enables you to check whether documents were sent correctly from the sender's machine and received successfully by this machine. A Fax RX Report can be printed automatically after documents are received, and you can also set the machine to print a Fax RX Report only when a reception error occurs. |
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Details of each item are shown below.
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Confidential Fax Inbox RX Report |
The Confidential Fax Inbox RX Report enables you to check the reception of documents in Confidential Fax Inboxes. |
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Printing Lists |
You can print the contents of the Address Book or a list of Send settings that have been specified from the Additional Functions screen. |
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Address Book List |
You can print the contents of the Address Book (subaddress books 1 to 10 or one-touch buttons). This is useful for checking the details of the destinations. |
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User's Data List |
You can print a list of Send or Fax settings that have been specified from the Additional Functions screen. This is useful for checking the details of the settings. |
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Printing the User's Data List for send |
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Printing the User's Data List for fax |
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Error Messages |
This section explains the various messages that appear on the touch panel display, along with possible causes and remedies. For explanations of messages that are not listed here, see "Problem Solving" and "Network." |
Self-Diagnostic Display |
Perform the necessary procedures according to the displayed self-diagnostic error message. Self-diagnostic error messages appear on the touch panel display at the following times:
The following is a list of self-diagnostic error messages, along with their possible causes and remedies. |
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List of Error Codes without Messages |
If an error occurs while a document is being sent or received, an error code is displayed on the job log in the System Monitor screen, and is included in various reports. Check what the error code is, and then take the required steps to solve the problem. (See Chapter 4, "Appendix," in Troubleshooting.) |
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