Before You Start Using This Machine

This category describes what you should know before using the machine.



Installation Location and Handling

This section describes precautions for installation location and handling. We recommend that you read this section prior to using this machine.



Installation Precautions


Avoid Installing the Machine in the Following Locations

  • Avoid locations subject to temperature and humidity extremes, whether low or high.

For example, avoid installing the machine near water faucets, hot water heaters, humidifiers, air conditioners, heaters, or stoves.

  • Avoid installing the machine in direct sunlight.

If this is unavoidable, use curtains to shade the machine. Be sure that the curtains do not block the machine's ventilation slots or louvers, or interfere with the electrical cord or power supply.

  • Avoid poorly ventilated locations.

This machine generates a slight amount of ozone during normal use. Although sensitivity to ozone may vary, this amount is not harmful. Ozone may be more noticeable during extended use or long production runs, especially in poorly ventilated rooms. It is recommended that the room be appropriately ventilated, sufficient to maintain a comfortable working environment, in areas of machine operation.

  • Avoid locations where a considerable amount of dust accumulates.
  • Avoid locations where ammonia gas is emitted.

  • Avoid locations near volatile or flammable materials, such as alcohol or paint thinner.
  • Avoid locations that are subject to vibration.

For example, avoid installing the machine on unstable floors or stands.

  • Avoid exposing the machine to rapid changes in temperature.

If the room in which the machine is installed is cold but rapidly heated, water droplets (condensation) may form inside the machine. This may result in a noticeable degradation in the quality of the copied image, the inability to properly scan an original, or the copies having no printed image at all.

  • Avoid installing the machine near computers or other precision electronic equipment.

Electrical interference and vibrations generated by the machine during printing can adversely affect the operation of such equipment.

  • Avoid installing the machine near televisions, radios, or similar electronic equipment.

The machine might interfere with sound and picture signal reception. Insert the power plug into a dedicated power outlet, and maintain as much space as possible between the machine and other electronic equipment.

  • Do not remove the machine's leveling feet.

Do not remove the machine's leveling feet after the machine has been installed. If you put weight on the front of the machine while the drawers or units within the machine are pulled out, the machine may fall forward. To prevent this from happening, make sure that the machine's leveling feet are in place.



Select a Safe Power Supply

  • Plug the machine into a 220 - 240 V AC outlet.
  • Make sure that the power supply for the machine is safe, and has a steady voltage.
  • Do not connect other electrical equipment to the same power outlet to which the machine is connected.
  • Do not connect the power cord to a multiplug power strip, as this may cause a fire or electrical shock.
  • The power cord may become damaged if it is often stepped on or if heavy objects are placed on it. Continued use of a damaged power cord can lead to an accident, such as a fire or electrical shock.



Provide Adequate Installation Space

  • Provide enough space on each side of the machine for unrestricted operation.

No option is attached.

The optional Feeder (DADF-U1), Finisher-S1, and Paper Deck-Q1 are attached.

The optional Feeder (DADF-U1), Saddle Finisher-AE2, Puncher Unit-L1, Buffer Pass Unit-E2, and Paper Deck-Q1 are attached.



Moving the Machine

  • If you intend to move the machine, even to a location on the same floor of your building, contact your local authorized Canon dealer beforehand. Do not attempt to move the machine yourself.



Handling Precautions

  • Do not attempt to disassemble or modify the machine.

  • Some parts inside the machine are subject to high-voltages and temperatures. Take adequate precautions when inspecting the inside of the machine. Do not carry out any inspections not described in this manual.
  • Be careful not to spill liquid or drop any foreign objects, such as paper clips or staples inside the machine. If a foreign object comes into contact with electrical parts inside the machine, it might cause a short circuit and result in a fire or electrical shock.

  • If there is smoke, or unusual noise, immediately turn the main power switch OFF, disconnect the power cord from the outlet, and call your local authorized Canon dealer. Using the machine in this state may cause a fire or electrical shock. Also, avoid placing objects around the power plug so that the machine can be disconnected whenever necessary.

  • Do not turn the main power switch OFF or open the front covers while the machine is in operation. This might result in paper jams.
  • Do not use flammable sprays, such as spray glue, near the machine. There is a danger of ignition.

  • This machine generates a slight amount of ozone during normal use. Although sensitivity to ozone may vary, this amount is not harmful. Ozone may be more noticeable during extended use or long production runs, especially in poorly ventilated rooms. It is recommended that the room be appropriately ventilated, sufficient to maintain a comfortable working environment, in areas of machine operation.
  • For safety reasons, turn OFF the control panel power switch of the machine when it will not be used for a long period of time, such as overnight. As an added safety measure, turn OFF the main power switch, and disconnect the power cord when the machine will not be used for an extended period of time, such as during consecutive holidays.

  • Use a modular cable that is shorter than three meters.


Backing Up Data

Data such as the Address Book and Additional Functions settings are stored on the internal hard disk of the machine.

Please regularly back up your important data, as it is possible that a malfunction in the hard disk may cause received data and stored data to be lost.

Please note that Canon will not be held responsible for any damages caused by the loss of data.

The data that can be backed up is indicated below.

  • Address Book, Additional Functions settings, forwarding settings, Mail Box function data (User Inbox data, forms for the Form Composition mode)

For information on backing up (exporting) this data, see "Remote UI."

  • Data that can be backed up using the Device Information Delivery Settings mode

You can perform temporary backing up of your data by delivering data registered in the machine to other client machines. For information on the Device Information Delivery Settings mode, see "Security."

  • Data relating to MEAP
  • License files for MEAP applications

For information on backing up (downloading) license files, see "MEAP/SSO."

  • User authentication information registered for the Local Device Authentication system of SSO-H (Single Sign-On H)

For information on backing up (exporting) user authentication information, see "MEAP/SSO."

  • Data stored by MEAP applications

You may be able to back up data stored by MEAP applications, depending on the application. For more information, see the documentation for each MEAP application.


Remark
  • If your machine is not connected to a network, it is recommended that you print and store important information such as the Address Book. See "Using the Main Unit to Send/Receive."


Parts and Their Functions

This section provides you with the names and functions of all the parts on the outside and inside of the main unit, control panel, and the touch panel display. An illustration of the machine with some optional equipment attached to it is also provided. For more information on optional equipment, parts and their functions, see "Optional Equipment."



External View

The optional Feeder (DADF-U1) and Cassette Feeding Unit-Y3 are attached.


1 Feeder (DADF-U1) (Optional)
Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning. The feeder also automatically turns over two-sided originals to make two or one sided copies. For the iR3245/iR3235, the Feeder (DADF-U1) is standard-equipped in some regions.
2 Control Panel
Includes the keys, touch panel display, and indicators required for operating the machine. (See "Control Panel Parts and Functions.")
3 Main Unit's Right Cover
Open this cover when clearing a paper jam inside the main unit. (See "Problem Solving.")
4 Stack Bypass
Use the stack bypass to feed paper manually, and for loading nonstandard paper stock, such as envelopes. (See "Basic Operations.")
5 Main Power Switch
Press to the "I" side to turn the power ON. (See "Main Power and Control Panel Power.")
6 Paper Drawer's Right Cover
Open this cover when clearing a paper jam in Paper Drawers 1 and 2.
7 Paper Drawer 2
Holds up to 550 sheets of paper (80 g/m2).
8 Paper Drawer 1
Holds up to 550 sheets of paper (80 g/m2).
9 Output Tray
Prints and copies are output to this tray.
10 Output Paper Tray Guide
Tilt the output paper tray guide up to prevent output papers from falling down.
11 Test Button
Press this button to periodically test the circuit breaker. (See "Troubleshooting.")
12 Breaker
Detects excess current or leakage current. (See "Troubleshooting." )

Remark
  • For more information on the optional equipment, parts and their functions, see "Optional Equipment."


Internal View

The optional Feeder (DADF-U1) and Cassette Feeding Unit-Y3 are attached.


1 Platen Glass
Use the platen glass when scanning books, thick originals, thin originals, transparencies, etc.
2 Fixing Unit's Upper Cover
Open this cover to clear a paper jam in the fixing unit. (See "Problem Solving.")
3 Duplexing Unit
Pull out the duplexing unit to clear a paper jam. (See "Problem Solving.")
4 Toner Supply Port Cover
Open this cover to replace the toner cartridge.
5 Toner Cartridge
When toner runs out, pull out the toner cartridge, and replace it with a new one. Toner cartridges are sold separately (not standard equipment). (See "Maintenance.")


Control Panel Parts and Functions


1

Control Panel Power Switch (Sub Power Supply)
Press to turn the control panel ON or OFF. When the control panel power switch is held for more than three seconds, it initiates the Shutdown mode. (See "Shutting Down the Machine.") When turned OFF, the machine is in the Sleep mode.

2 Counter Check key
Press to display the copy and print count totals on the touch panel display.
3 Stop key
Press to stop a job in progress, such as a scan, copy, or fax (scanning only) job.
4 Start key
Press to start an operation.
5 Main Power Indicator
Lights when the main power is turned ON.
6 Error Indicator
Flashes or lights if there is an error in the machine. When the Error indicator flashes, follow the instructions that appear on the touch panel display. When the Error indicator maintains a steady red light, contact your local authorized Canon dealer.
7 Processing/Data Indicator
Flashes or blinks green when the machine is performing operations, and maintains a steady green light when fax data is stored in memory.
8 Clear key
Press to clear entered values or characters.
9 Numeric keys
Press to enter numerical values.
10 ID (Log In/Out) key
Press when setting or enabling Department ID
Management.
11 Fax Volume Settings Key
Press to display the screen for adjusting settings such as the transmission volume and fax sending/receiving alarm volume.
12 Brightness Adjustment Dial
Use to adjust the brightness of the touch panel display.
13 Additional Functions key
Press to specify additional functions.
14 Help key
Press to display explanations and instructions of modes or functions on the touch panel display.
15 Reset key
Press to restore the standard settings of the machine.
16 Touch Panel Display
The settings screen for each function is shown on this display.
17 Edit Pen
Use when operating the touch panel display, such as to enter characters. If you lose the edit pen, contact your local authorized Canon dealer. Do not use an object with a sharp end on the control panel, such as a pencil or ballpoint pen, in place of the edit pen.
18 USB Port
Use to connect memory media to the machine via USB.


Main Power and Control Panel Power

The machine is provided with two power switches, a main power switch and a control panel power switch, as well as a breaker that detects excess current or leakage current.



How to Turn ON the Main Power

This section explains how to turn ON the main power.


  1. Make sure that the power plug is firmly inserted into the power outlet.
  • Do not connect or disconnect the power cord with wet hands, as this may result in electrical shock.
  1. Press the main power switch to the "I" side. The main power switch is located on the right side of the machine.

The main power indicator on the control panel lights when the main power switch is turned ON.

  • If the main power indicator on the control panel does not light even though the main power switch is ON, be sure to check the breaker to see if it is OFF. (See "Problem Solving.")
  1. The screens shown below are displayed while the system software is loading.

  • The Start Up screen is displayed until the machine is ready to scan.

If a message is displayed on the touch panel display, proceed to step 4.

  • The screen below is displayed when the machine is ready to scan.

  • Once the message <Reservation copies can be made.> appears on the touch panel display, you can specify settings, and copying or printing begins automatically as soon as the machine finishes warming up. (See "Copy.")
  • In the case above, the standard settings are selected.
  • The standard copy settings are:
  • Copy Ratio:
1:1 (100%)
  • Paper Selection:
Auto Paper Selection
  • Copy Exposure:
Automatic Exposure Adjustment
  • Copy Quantity:
1
  • Copy Function:
11-sided copy
  • You can select which functions to display on the Basic Features screen when turning ON the main power, according to the Additional Functions settings. (See "Additional Functions.")
  • If you press [→] on the Basic Features screen right after the machine is activated, the screen will be blank. Wait for a moment, and then press [→] again.
  • If a Macintosh, which has been shut down, is connected to the machine via a USB cable, when you turn the machine ON, the Macintosh may also turn ON. In this case, disconnect the Macintosh from the machine. (You may also be able to solve this problem by using a USB hub between the machine and the Macintosh).

  • The Start Up screen is displayed until the machine is ready to scan.

  • After the Start Up screen disappears, the MEAP Start Up screen is displayed.

You can press [→] to switch to the Basic Features screen to use the Copy, Mail Box, etc. functions even if the MEAP Start Up screen is still displayed.

  • The MEAP Application screen is displayed.


  • The Start Up screen is displayed until the machine is ready to scan.

  • After the Start Up screen disappears, the MEAP Start Up screen is displayed regardless of the Set as Initial Function settings.

  • Do not turn the main power OFF, if you want to send or receive I-fax documents. Also, do not turn the main power OFF, if the optional Color Universal Send Kit is activated, or the optional fax board is installed, and you want to be able to send or receive fax documents. Sending or receiving I-fax or fax documents cannot be done when the main power is turned OFF.
  • If SSO-H is set as the login service, the machine will take longer to become ready to scan.

  1. If you are using a login service, log in using the procedure for the login service you are using.
  • If you are using Department ID Management with the optional Card Reader-C1, see "Optional Equipment."


Control Panel Power Switch

Press the control panel power switch to cancel the Sleep mode and resume normal machine operations.


Remark
  • The machine can receive and print documents from a personal computer when it is in the Sleep mode. I-fax and fax documents can also be received while the machine is in the Sleep mode.
  • It takes approximately 10 seconds to recover after the Sleep mode is deactivated.
  • If Energy Consumption in Sleep Mode is set to 'Low', it may take more than 10 seconds for the touch panel display to be displayed after pressing the control panel power switch.


Shutting Down the Machine

If there are any jobs currently being processed, or a MEAP application is running when the Shutdown mode is activated, the machine asks you to confirm and cancel any existing jobs, and then access to the hard disk is restricted. This procedure protects the hard disk from access errors the next time the machine is turned ON. When the machine shuts down, it also performs an internal cooling down process, which enables the machine to be shut down safely. Follow the instructions below to safely shutdown the machine.


Remark
  • If you turn the main power of the machine OFF without following the procedure below, copies output the next time the machine is turned ON may not be printed correctly. In this case, printing will return to normal after a certain number of copies are output.

  1. Press and hold the control panel power switch for more than three seconds.

If the machine is in the Sleep mode, press the control panel power switch one time to cancel the Sleep mode, and then press and hold the control panel power switch again for more than three seconds.

The job confirmation screen is displayed.

  • Do not initiate the Shutdown mode while fonts are being downloaded.
  • You can also force the machine into the Shutdown mode by pressing (Additional Functions) → [Common Settings] → [Shutdown Mode].
  • You cannot force the machine into the Shutdown mode in the following cases:
  • When the machine is receiving and updating device information
  • When the machine is browsing device information
  • When the machine is importing or exporting data using the Remote UI function
  • In a rare instance, the machine may not go into the Shutdown mode even if you press and hold the control panel power switch for more than three seconds. In this case, follow the instructions on the touch panel display to turn OFF the main power.
  • If print data is sent while the machine is in the Shutdown mode, the machine may receive the data, depending on the print data's size. However, the print data is not printed.
  1. Confirm the jobs currently being processed or waiting to be processed → press [Start].

Jobs continue to be processed until [Start] is pressed.

To cancel the Shutdown mode, press [Cancel].

If there are no current jobs, proceed to step 4.

  • Jobs that are displayed on the job confirmation screen are:
  • Current copy, fax, and print jobs (including secured print jobs)
  • Copy and print jobs (including secured print jobs) that are waiting to be processed
  • On the job confirmation screen, the current job is displayed on the first line, and the other jobs are processed in the order in which they were reserved (up to seven jobs).
  1. Confirm the message displayed → press [Yes].


If There Are Jobs Currently Being Processed or Waiting to Be Processed



If the Device Information Is Being Delivered


All of the jobs on the confirmation screen being processed or waiting to be processed are canceled. The machine and any network communication processes also start to shut down.

The Performing Shutdown screen appears.

  1. When the following screen appears, wait for the machine to complete the shutdown process.

If you need to immediately operate the machine after starting the shutdown process, press [Restart] → [Yes].

If you press [Restart] when device information is being updated, a message asking for your confirmation to continue appears on the screen. Press [Yes].

  • You can also force the shutdown of the machine (omitting the normal job cancellation process) by pressing [Forced Off]. If you press [Forced Off] while data is being processed or the machine is shutting down, a message asking for your confirmation to continue appears on the screen. Press [Yes]. However, as it is possible that this will destroy data, which is being processed or cause damage to the machine, it is not recommended. Note that Canon will not be liable for any damages resulting from the loss of data on the hard disk drive. For more information, contact your local authorized Canon dealer.
  • When the machine shuts down, it also performs an internal cooling down process. It may take some time for the machine to shut down due to this process.
  • It may take some time for the machine to completely shut down depending on the application you are using.
  • The screen below is displayed when you press [Forced Off] in the following case.
  • When the hardware is in finishing process
  • When device information is being updated

  1. After the machine shuts down, the control power switch automatically turns OFF and the main power switch of machine automatically switches to the "" side.
  • The machine may continue to operate during or after the shutdown process. Do not unplug the power cord until the device sounds stop.