Mail Box

This category describes how to use the Mail Box function.



Various Mail Box Functions

If you press [Mail Box], the Inbox Selection screen appears. The Mail Box function enables you to store the image data which is scanned by this machine, and the data sent from a personal computer, as if storing documents in binders. The documents (data) stored in an inbox can be kept confidential by setting a password, and printed at any time with your desired print setting. Also, if you select the Merge Documents mode, you can print multiple documents as one document.


Remark
  • You can use the Memory RX Inbox and Confidential Fax Inboxes for storing I-fax or fax documents only if the optional Color Universal Send Kit is activated or the optional Super G3 FAX Board is installed.
  • No more documents can be stored in inboxes if any of the following is true: (The numbers below may vary depending on the remaining capacity of the hard disk.)
  • When 2,000 documents have been stored in the selected inbox.
  • When a total of 2,000 documents have been stored in all of the inboxes.
  • When a total of about 8,000 pages of documents have been stored in all of the inboxes.
  • It is recommended that you delete unwanted documents or image data from your inbox to make space for storing new documents.
  • You can use memory media to save and print files. For information on memory media, see "Using Memory Media."

  • Inbox Selection Screen

The screen below, which appears when you select [Mail Box], is called the Inbox Selection screen.
There are three types of inboxes: User Inboxes, the Memory RX Inbox, and Confidential Fax Inboxes. An Inbox Selection screen is available for each type of inbox.
Inbox numbers, names, and available memory are displayed for each inbox. In addition, an icon appears on the key of each inbox to indicate its status.

is the icon for an empty inbox.
is the icon for an inbox with documents.
is the icon for an inbox that is set with a password.


1 User Inbox
Scanned documents and documents sent from computers are stored in User Inbox.
The stored documents (data) can be printed at anytime with your desired settings.
For example, you can merge the scanned documents and the documents sent from computer, then print and staple them together.
They can also be sent at anytime using the desired settings.
2 Memory Media
Scanned documents and documents stored in User Inboxes can be saved to memory media. Documents (data) on memory media can be printed with the required settings, as necessary.
3 Memory RX Inbox
Received Fax/I-Fax documents in the memory of the machine are stored in the Memory RX Inbox or Divided Data RX Inbox.
The stored documents can be printed or sent to computers at anytime using the desired settings.
4 Confidential Fax Inbox
If a document received through Fax/I-Fax matches the specified forwarding conditions, it is stored in a Confidential Fax Inbox.
The stored documents can be printed at anytime using the desired settings.
5 Memory RX Inbox
Received Fax/I-Fax documents in the memory of the machine are stored in the Memory RX Inbox.
The stored documents can be printed or sent to computers at anytime using the desired settings.
6 Divided Data RX Inbox
I-fax documents received as divided data are saved in the Divided Data RX Inbox, and combined together as one document.

  • Document Selection Screen

The screen below, which appears after you select the desired inbox, is called the Document Selection screen.
If a password is set, the Document Selection screen appears after you enter the password.
The screen that appears varies, depending on the type of inbox selected.
An icon indicating the conditions with which each document was scanned or saved is displayed.

Following icons are displayed in the User Inboxes:
: Document scanned and saved from the Scan screen.
Document saved from the Send screen when the optional Color Universal Send Kit is activated, or if the optional Super G3 FAX Board is installed.
: Document sent from a computer.
Document with the print settings stored from the Change Print Settings screen. Document stored using the Store In User Inbox mode of the Copy Function.

Following icons are displayed in the Memory RX Inbox and Confidential Fax Inbox:
: Forwarded fax document or fax document saved in memory.
: Forwarded I-fax document or I-fax document saved in memory.


1 Select All
Press to select all of the documents in an inbox. If a document is selected, this key changes to [Clear Selection].
2 Print
Press to print the selected document.
3 Move/Duplicate
Press to move or duplicate documents to another User Inbox.
4 Scan
Press to scan an original and store it in the selected inbox.
5 [Document Name][Date/Time]
Press to sort the displayed documents when there are two or more documents stored in a user inbox.
6 Details
Press to check the details of a document stored in an inbox.
7 Erase
Press to erase a document stored in an inbox.
8 Print List
Press to print a list of documents stored in a User Inbox.
9 Edit Menu
Press to edit or check a document in a User Inbox.
10 Send
Press to send a document stored in the User Inbox or the Memory RX Inbox.
11 I-Fax Memory Lock
Press to turn the I-Fax Memory Lock mode 'On' or 'Off' for the Memory RX Inbox in order to receive I-faxes in memory.
12 Fax Memory Lock
Press to turn the Fax Memory Lock mode 'On' or 'Off' for the Memory RX Inbox in order to receive faxes in memory.

  • Document Editing Screen

When you press [Edit Menu] on the Document Selection screen, the screen below appears, which is called the Document Editing screen.
Use this screen to edit a document in a User Inbox.


1 View Page
Press to view the contents of the selected document.
2 Page Erase
Press to erase certain pages from a document.
3 Merge and Save
Press to combine multiple documents to create a new document.
4 Document Insertion
Press to insert a document before a certain page in another document, to create a new document.

  • Print Screen

The screen below, which appears when you select a document and press [Print] on a Document Selection screen, is called the Print screen.
Display this screen when you want to print documents that are stored in an inbox.
The screen that appears varies, depending on the type of inbox selected.


1 Change Pr. Settings
Press to change the print settings.
2 Erase Doc. After Print.
Press to have a document automatically deleted after it is printed.
3 Change The Copies
Press to set the number of prints when multiple documents are selected. This key is displayed only when multiple documents are selected.
4 Start Print
Press to start printing.

  • Change Print Settings Screen

The screen below, which appears when you press [Change Pr. Settings] on the Print screen of a User Inbox, is called the Change Print Settings screen.
Display this screen when you want to change the print settings for a document.


1 Sample Print
Press to print a sample of the document to check the print result or the contents of the document.
2 Paper Select
Press to select the paper size/type and the paper source.
3 Finishing
Press to select or cancel the Collate, Group, or Staple mode.
4 2-Sided Printing
Press to make two-sided prints.
5 Original Settings
Press to cancel the settings that you have changed, and restore the original settings of the document.
6 Erase Doc. After Print.
Press to have a document automatically deleted after it is printed.
7 Merge Documents
Press to merge and print multiple documents as one document. This key is displayed only when multiple documents are selected.
8 Special Features
Press to select and use the Special Features modes available for printing.
9 Initial Settings
Press to cancel all settings and restore the machine to Standard Local Print Settings.
10 Store Pr. Settings
Press to store the print settings for documents.

  • Scan Screen

The screen below, which appears when you press [Scan] on the Document Selection screen of a User Inbox, is called the Scan screen.
Display this screen when you want to scan an original and store it as a document in the selected User Inbox.


Remark
  • To scan in color, it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine.

1 Color Selection Drop-Down List
Press to select the color mode for scanning. This key is displayed only when the optional System Upgrade RAM is installed to expand the memory capacity of the machine.
2 1:1
Press to scan your document in the same size as your original.
3 Copy Ratio
Press to reduce or enlarge the scanning size of the original.
4 2-Sided Original
Press if you are scanning a two-sided original.
5 Document Name
Press to assign the document a name.
6 Document Size Select
Press to set the size of the original that you are going to scan.
7 Scan Exposure
Press [] or [] to manually control the scan exposure. Press [A] to select or cancel the automatic exposure control.
8 Original Type Drop-Down List
Press to select the type of original ([Text/Photo], [Printed Image], [Photo], or [Text]) you are going to scan.
9 Special Features
Press to select and use the Special Features modes available for scanning.
10 Initial Settings
Press to cancel all settings and restore the machine to the Standard Scan settings.

  • Send Screen

The screen below, which appears when you select a document and press [Send] on the Document Selection screen of a User Inbox or the Memory RX Inbox, is called the Send screen.
Display this screen when you want to send a document that you have stored in a User Inbox using the Send function or a document received and stored in the Memory RX Inbox


1 Address Book
Press to select a destination from the Address Book.
2 Network Add.Book
Press to select a destination from an LDAP (Lightweight Directory Access Protocol) server.
3 Details
Press to check or change the destination selected in the destination list.
4 Erase
Press to delete the destination selected in the destination list.
5 Cc Bcc
Press to specify addresses destinations for the Cc and Bcc addresses when sending an e-mail.
6 Delete After Sending
Press to have the document automatically deleted after sending is complete.
7 File Format
Press to select the file format (TIFF/PDF Auto Select, TIFF/XPS Auto Select, TIFF/JPEG Auto Select, PDF, XPS) of the document you are sending.
8 Send Settings
Press to specify the send settings, such as delayed sending, which enables you to send documents at a specified time.
9 One-touch Buttons
Press to select the destinations stored in one-touch buttons.
10 New Address
Press to specify a destination not stored in the Address Book.
11 Reg.
Press to register new destinations in the Address Book or one-touch buttons from the Send screen.
12 Start Send
Press to start sending.

  • Memory Media Document Selection Screen

The screen below, which appears when you press [Memory Media] on the inbox selection screen and then select a memory media connected to the machine and press [Open]. is called the memory media document selection screen.
Icons indicated the types of folders are files are displayed.
The icons displayed are as follows:
: folder
: PDF file
: TIFF file
: JPEG file


1 [Document Name]/[Date & Time]
Press to sort the displayed files when there are two or more files saved on the memory media.
2 Up
Press to go up one level from the currently displayed folder.
3 Open
Press to open a folder.
4 Print
Press to print a file.
5 Scan
Press to save a file to the memory media.
6 Remove USB
Press to remove the memory media.
7 Status/Log
Press to display the job status/log for memory media.
8 Detail
Press to check the details of folders/files saved on memory media.
9 Erase
Press to erase a file saved on memory media.
10 Do Not Display Folder/Display Folder
Press to display or hide a folder.
11 New Creation
Press to create a new folder.
12 Duplicate from Box
Press to copy a document from a User Inbox.

  • Memory Media Print Screen

The screen below, which appears when you select a file on the memory media document selection screen and press [Print]. is called the memory media document selection screen.
Display this screen when you want to print a document on memory media.


1 Paper Select
Press to select the paper size and type, and paper source.
2 Finishing
Press to set the Collate, Group, and Staple modes.
3 2-Sided Printing
Press to perform two-sided printing.
4 Print Range
Press to set the range to print.
5 Special Features
Press to select special features.
6 Initial Settings
Press to cancel all settings and return to the Standard Local Print Settings.
7 Start Print
Press to start printing.

  • Memory Media Scan Screen

The screen below, which appears when you press [Scan] on the memory media document selection screen. is called the Scan screen.
Display this screen when you want to scan an original and save it as a file on memory media.


1 Color Mode drop-down list
Press to select the color mode for an original to scan.
2 1:1
Press to scan with the same size and the original.
3 Copy Ratio
Press to set the zoom ratio for an original to scan.
4 2-Sided Original
Press to scan a two-sided original.
5 Document Name
Press to add a name to the file.
6 Scanning Mode drop-down list
Press to select the resolution.
7 Document Size Select
Press to select the size of the original to scan.
8 File Format
Press to select the file format.
9 Scan Exposure
Press [] or [] to manually adjust scan exposure. To set or cancel automatic scan exposure, press [A].
10 Original Type drop-down list
Press to select the original type (original with text and photos, photos only, or text only).
11 Special Features
Press to select special features.
12 Initial Settings
Press to cancel all settings and return to the Standard Scan Settings.


Flow of Mail Box Operations

This section describes the flow of two basic Mail Box operations: scanning originals and printing documents.


Remark
  • Before using the Mail Box function, it is useful to read the following topics:
  • If you are using a login service, log in and log out using the procedure for the login service you are using before and after operating the machine.
  • If you are using Department ID Management with the optional Card Reader-C1, see "Optional Equipment."
  • If you are performing user authentication using the SSO-H login service, see "Basic Operations."


Storing Originals into an Inbox

Place the original that you want to scan in the feeder or on the platen glass, the same as when you are using the Copy function.


Remark
  • You cannot store scanned originals in the Memory RX Inbox or a Confidential Fax Inbox. For instructions on storing documents in the Memory RX Inbox and Confidential Fax Inboxes, see "Memory RX Inbox" and "Receiving Confidential Documents."
  • To scan in color, it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine.
  • If the machine is used as a network printer, you can store data directly into an inbox from a computer.
  • To cancel all settings, press [Initial Settings]. (The machine returns to the Standard Scan mode.) To return to the Inbox Selection screen, press (Reset).

  1. Press [Mail Box].


The Inbox Selection Screen

  1. Select the desired User Inbox number.

If the desired User Inbox is not displayed, press [] or [].

If you enter the User Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

If you make a mistake when entering the User Inbox number, press (Clear) → enter the correct number.

  • If a document is stored in an inbox, that inbox is displayed with the documents icon ().
  • If an inbox is set with a password, a locked icon () is displayed next to the icon of that inbox.
  • If you make a mistake when selecting an inbox, press [Done] → select the correct inbox.
  1. If the message <Enter the password using the numeric keys.> appears, enter the password using - (numeric keys) → press [OK].

Enter the password set for the selected User Inbox. (See "Setting/Storing a User Inbox.")

If a password is not set for the selected User Inbox, this step is not necessary.

  1. Place your originals.

  1. Press [Scan].

  1. Specify the desired scan settings.

  • When the Auto-Color Select mode is set and your originals contain color sections, the machine scans them in the Full Color mode. However, the machine may scan the color originals in the Black and White mode under the following conditions. To avoid this, set the color mode to 'Full Color'. (See "Changing Color Modes.")
  • If the originals contain a few color sections
  • If the color sections are located on the left side (within 10 mm from the left edge) of the originals when loading the originals in the feeder
  • If the color sections of the originals are close to black
  • If the originals contain light color densities
  • Additional scan settings are available by pressing [Special Features].
  • You can set various modes when scanning originals, similar to the Copy function.

  • Press [Document Name] → enter a name for the document → press [OK].
  • If you scan a document without giving it a name, the machine automatically assigns the document a name using the year, month, day, and time the document was scanned. For example, if a document is created at 1:35 PM, 41 seconds, on January 15, 2006, its name will be <20060115133541>.

  • Press [Document Size Select].
  • Select the document size → press [Done].

  • The Auto (Automatic Document Size Selection) mode cannot be used with the Booklet Scanning, Original Frame Erase, Book Frame Erase, or Image Combination mode.
  • You cannot select [Auto] when scanning the following types of originals. Specify the size of the document manually.
  • Nonstandard size originals
  • Highly transparent originals, such as transparencies
  • Originals with an extremely dark background
  • A6R or smaller originals
  • A5 or A5R originals that are placed on the platen glass
  • To select an inch paper size, press [Inch-size].

  1. Press (Start).

If the following screen is displayed, follow the instructions on the touch panel display → press (Start) once for each original. When scanning is complete, press [Done].

When scanning is complete, the scanned data is stored in the selected inbox.

  • You cannot change settings, such as the document size or the scanning ratio, while the machine is scanning.
  • The stored data is deleted after three days (default setting). This setting can be changed to any time period between 1 hour and 30 days. Also, data can be stored indefinitely if the time period is set to '0' (Off). (See "Setting/Storing a User Inbox.")
  • If you want to cancel scanning, press [Cancel] or (Stop).

  1. When scanning is complete, remove your originals.


Printing Documents Stored in an Inbox

This section describes the procedure for printing out documents stored in an inbox on the machine. If the machine is connected to a network, you can also specify printing from your computer. For more information on how to operate the machine from your computer, see "Remote UI."


Remark
  • You can print documents stored in the Memory RX Inbox and Confidential Fax Inboxes only with the settings that were used when the documents were received.
  • A document stored in the Memory RX Inbox is automatically deleted after printing.
  • You can select and print up to 32 documents in one inbox at a time. If you merge documents, you can select and print up to 100 documents. However, if there are reserved jobs in the inbox, the number of documents you can select and print varies, depending on the number of documents reserved.
  • You can only select multiple documents when the documents are stored in the same User Inbox. To print multiple documents stored in different User Inboxes, you need to move the documents to one User Inbox beforehand. (See "Moving/Duplicating a Document.")
  • If you do not change the print settings when printing out documents stored in inboxes from a computer or using the Store In User Inbox mode of the Copy function, documents sent from computers are printed with the settings set at the computers, and the documents scanned into memory are printed with Standard Local Print Settings. (See "Additional Functions.")
  • If you want to print a document stored in the machine from a computer or using [Store In User Inbox] on the Copy Basic Features screen with the settings that were set when the document was stored, do not print the document from the Change Print Settings screen. If you print the document from the Change Print Settings screen, the document may not be printed with the same settings that were set when the document was stored.
  • If the print settings of a document sent to an inbox from a computer are not supported by this machine, you cannot print out the document. If this is the case, delete the document from the inbox, specify settings that are supported by this machine at the computer, and then send the document to an inbox again.
  • To cancel all settings and return the machine to the Standard Local Print Settings, press [Initial Settings]. To return to the Inbox Selection screen, press (Reset).
  • A User Inbox is used as an example in this section.

  1. Press [Mail Box].

  1. Press the desired User Inbox number.

If the desired User Inbox is not displayed, press [] or [].

If you enter the User Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

If you make a mistake when entering the User Inbox number, press (Clear) → enter the correct number.

  • If a document is stored in an inbox, that inbox is displayed with the documents icon ().
  • If an inbox is set with a password, a locked icon () is displayed next to the icon of that inbox.
  • If you make a mistake when selecting an inbox, press [Done] → select the correct inbox.
  1. If the message <Enter the password using the numeric keys.> appears, enter the password using - (numeric keys) → press [OK].

Enter the password set for the selected User Inbox. (See "Setting/Storing a User Inbox.")

If a password is not set for the selected User Inbox, this step is not necessary.

  1. Select the document that you want to print → press [Print].

If there are seven or more stored documents, press [] or [] to display the other documents.

You can select multiple documents stored in the User Inbox.

To select all of the documents (up to 100 documents from the top) in the User Inbox, press [Select All (Max 100 doc.)]. If a document is already selected, this key appears as [Clear Selection] instead.

  • The selected documents are numbered in the order specified, and are printed in that order.
  • You can cancel a selection by selecting the document again.
  • To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All (Max 100 doc.)].)
  • When there are two or more documents stored in a user inbox, you can press [Document Name] or [Date/Time] to sort the list of documents.
  • When you close the user inbox after sorting the documents, the documents will be unsorted the next time you open the user inbox.
  • If a document is stored in the user inbox from a computer or if you delete a document from the user inbox after sorting the documents, the updated list will remain sorted.
  • If you press [Document Name] or [Date/Time] with a document selected, that document is unselected, and the top of the document list is displayed.
  1. If you want to change the print settings, press [Change Pr. Settings].

To change the number of prints, enter the desired number using - (numeric keys). If multiple documents are selected, you can change the number of prints by pressing [Change The Copies].

If you do not want to change the print settings, proceed to step 7.

  1. Select the print settings on the Change Print Settings screen.

  • If you press [Original Settings], the settings for documents stored in inboxes from a computer or using the Store In User Inbox mode of the Copy function are returned to the settings specified at the computer, and the settings for documents scanned and recorded at the machine are returned to Standard Local Print Settings. (See "Additional Functions.")
  • You can set paper selection, 2-Sided printing, finishing, and special features on the Change Print Settings screen.
  1. Press [Start Print].


When one document is selected


When multiple documents are selected

If you want to print a sample of the document, press [Sample Print]. (See "Sample Print.")

If you want to store the print settings for documents, press [Store Pr. Settings]. (See "Storing Print Settings.")

If you want to automatically delete the selected document after it is printed, press [Erase Doc. After Print.].

If there is a current or reserved print job, the machine will start printing your document after that job is complete.

When printing starts, the following screen appears.

When printing is complete, the display returns to the Inbox Selection screen.

  • If you notice a difference between the document size specified when scanning originals and the actual print size, you can try to eliminate this error by making a Zoom Fine Adjustment in Adjustment/Cleaning (from the Additional Functions screen). (See "Additional Functions.")
  • You can change the print density or cancel printing while the machine is printing.
  • To cancel printing, press [Cancel]. (You cannot cancel printing by pressing (Stop).)
  • To reserve the next print job, press [Done] → select the inbox containing the document you want to print → select the document → press [Print]. (See "Reserving Jobs.")


Paper Selection

You can specify the paper size when printing out documents stored in User Inboxes.


Remark
  • You cannot change the print settings when printing documents stored in the Memory RX Inbox or Confidential Fax Inboxes.
  • When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Paper Select].

  • If you press [Original Settings], the settings for documents stored in inboxes from a computer or using the Store In User Inbox mode of the Copy function are returned to the settings specified at the computer, and the settings for documents scanned and recorded at the machine are returned to the Standard Local Print Settings. (See "Additional Functions.")
  • The paper size/type that can be used may vary depending on the settings for the finisher. (See "Collating Prints.")
  1. Select the desired paper size.
  • If you select [Free Size], [Envelope], [Tracing Paper], [Transparency], or [Labels], you cannot specify any Finishing modes (Collate, Group, or Staple).
  • If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is set to 'On', and the paper size/type have been stored, the selected paper size/type are displayed on the screen. (See "Additional Functions.")

  • Press [Auto].


  • Select the desired paper size.
  • The paper sizes/types are indicated by icons on the touch panel display, in the order in which they are loaded in the paper drawers.
  • Icons indicating the type of paper loaded in each paper drawer can be displayed on paper selection screens, if you store that information into the machine beforehand. (See "Additional Functions.")
  • indicates that the paper is set vertically, and indicates that the paper is set horizontally. The suffix <R> (such as in A4R) used in paper size designations indicates that the paper is loaded in a paper drawer or the stack bypass horizontally.

  • Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [Stack Bypass Settings] to specify the desired paper size/type.

  • Select the desired paper size → press [Next].

  • To select an inch paper size, press [Inch-size].
  • Select the desired paper type → press [OK].

If the desired paper type is not displayed, press [Detailed Settings] → select the paper type from the list → press [OK].

If you are printing on the back side of a previously printed sheet, press [2nd Side of 2-Sided Page].

  • [Transparency] can be selected only if [A4] is selected as the paper size.
  • You can register paper types that are not displayed on the detailed settings list in [Selecting the Paper Type]. For more information on storing the paper type, see "Security."

  • Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for the current or reserved job, press [Stack Bypass Settings] to specify the desired paper size/type.

  • Press [Free Size] → [Next].
  • Select the desired paper type → press [OK].

If the desired paper type is not displayed, press [Detailed Settings] → select the paper type from the list → press [OK].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of 2-Sided Page].

  • If you select a nonstandard paper size, the Finishing, 2-Sided Printing, Booklet, Cover/Sheet Insertion, Cover/Job Separator, Form Composition, Pg/Copy Set Numbering, Secure Watermark, or Watermark/Print Date mode cannot be specified.

  • Press [Stack Bypass].

If you want to select the stack bypass when a paper size/type is already selected for current or reserved job, press [Stack Bypass Settings] to specify the desired paper size/type.

  • Press [Envelope].
  • Select the desired envelope type → press [OK].
  • If the envelope type is not set correctly, a paper jam will occur.
  • Do not use envelopes that have glue attached to their flaps, as the glue may melt due to the heat and pressure of the fixing unit.
  • If you select [Envelope], the Finishing, 2-Sided Printing, Cover/Sheet Insertion, Cover/Job Separator, Booklet, or Form Composition mode cannot be specified.
  • Press [OK].

  1. Press [Done].
  1. Press [Start Print].


Canceling a Job

You can cancel the scanning of a document to be stored in an inbox from the touch panel display or by pressing (Stop) on the control panel.
However, the printing of a document stored in an inbox can only be canceled from the touch panel display and System Monitor screen.



While Scanning


Using the Touch Panel Display

  1. Press [Cancel] on the pop-up screen that appears while the machine is scanning.

The job is canceled.

  1. Remove the original.


Using the Stop Key

  1. Press (Stop).
  1. A screen appears, asking for your confirmation to cancel a job → press [Yes].

The job is canceled.

  1. Remove the original.


While Printing


Using the Touch Panel Display

  1. Press [Cancel] on the pop-up screen that appears while the machine is printing.

The job is canceled.



Using the System Monitor Screen

  1. Press [System Monitor].

  1. Press [Print].

  1. Press [Status] → select the print job that you want to cancel → press [Cancel].

You cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time.

  1. Press [Yes].

The print job is canceled.

  • The canceled job is displayed as <NG> (No Good) on the Log screen.
  1. Press [Done].

The display returns to the Inbox Selection screen.



Reserving Jobs

You can set the machine to scan originals even while it is printing or waiting to process a job.


Remark
  • You can specify up to 32 documents to be reserved, including the current job.
  • You can set different modes and paper sources, including the stack bypass for each reserved job.
  • A User Inbox is used as an example in this section.


Storing Originals While Printing

You can scan and store an original while the machine is printing.


  1. Press [Done] on the pop-up screen that appears while the machine is printing → select the desired User Inbox number → press [Scan].

If the screen displayed on the touch panel display is from a function other than the Mail Box function, press [Done] → [Mail Box] to display the Inbox Selection screen.

  • In the above example, User Inbox 00 has three documents stored in it already.
  1. Place your originals → specify the desired scan modes → press (Start).


Reserving Print Jobs

Reserved printing can be specified in the following cases:

  • While the Machine Is Waiting

You can specify print settings while the machine is in the waiting state, such as when the power is just turned ON, or after a paper jam is cleared. Printing automatically begins when the machine is ready.


Remark
  • You can specify reserved printing while the machine is in the waiting state in the following cases:
  • Between the time that the machine is turned ON and when it is ready to print
  • After a paper jam is cleared
  • After a cover on the main unit or an optional unit, such as a finisher, is opened and closed

  • While the Machine Is Printing

You can specify print settings for a new job while the machine is printing. Printing of the new job automatically begins when the current job is complete.



Reserving Print Jobs

  1. Press [Done] on the pop-up screen that appears while the machine is printing.

If the screen displayed on the touch panel display is from a function other than the Mail Box function, press [Done] → [Mail Box] to display the Inbox Selection screen.

  1. Select the desired User Inbox number and document to print → press [Print].

  1. Print the selected document.


  • Press [Start Print].

  • Press [Change Pr. Settings] → specify the desired print settings → press [Start Print].

If you select 33 or more documents to print at one time, the screen below is displayed. To print out the first 32 documents that you selected, press [Yes]. Press [No], if you want to cancel printing altogether.

If the machine can no longer accept any more reserved jobs, the screen below is displayed. Press [OK] → try reserving the job again after the current job is complete.

  • You cannot change print settings or make sample prints when printing documents stored in the Memory RX Inbox or Confidential Fax Inboxes.
  • To make a sample print, press [Sample Print]. (See "Sample Print.")
  • If you want to automatically delete a document after it is printed, press [Erase Doc. After Print.].


Using the Stack Bypass

Reserved printing using the stack bypass is possible only if paper is being fed from the stack bypass for the current job.

The following example assumes that A3 plain paper is being fed from the stack bypass for the current job, and that you are selecting A4 plain paper to be fed from the stack bypass for a reserved job.


Remark
  • When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.
  • If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is set to 'On', reserved printing can be performed only for the registered paper size and type. (See "Additional Functions.")

  1. Press [Done] on the pop-up screen that appears while the machine is printing.

Normally, when reserved printing is not being set, the Stack Bypass Settings screen is automatically displayed when paper is loaded into the stack bypass.

  1. Select the desired User Inbox number and document to print → press [Print] → [Change Pr. Settings] → [Paper Select] → [Stack Bypass Settings].

  1. Select the desired paper size.
  • If you select [Free Size], [Envelope], [Tracing Paper], [Transparency], or [Labels], you cannot specify any Finishing modes (Collate, Group, or Staple).
  • If Stack Bypass Standard Settings in Common Settings (from the Additional Functions screen) is set to 'On', and the paper size/type have been stored, the selected paper size/type are displayed on the screen. (See "Additional Functions.")

  • Select the desired paper size → press [Next].
  • To select an inch paper size, press [Inch-size].
  • Select the desired paper type → press [OK].

If the desired paper type is not displayed, press [Detailed Settings] → select the paper type from the list → press [OK].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of 2-Sided Page].

  • [Transparency] can be selected only if [A4] is selected as the paper size.
  • You can register paper types that are not displayed on the detailed settings list in [Selecting the Paper Type]. For more information on storing the paper type, see "Security."

  • Press [Free Size] → [Next].
  • Select the desired paper type → press [OK].

If the desired paper type is not displayed, press [Detailed Settings] → select the paper type from the list → press [OK].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of 2-Sided Page].


  • Press [Envelope].
  • Select the desired envelope type → press [OK].
  • If the envelope type is not set correctly, a paper jam will occur.
  • Do not use envelopes that have glue attached to their flaps, as the glue may melt due to the heat and pressure of the fixing unit.
  • Press [OK].

The paper size/type currently loaded and the paper size/type reserved to be loaded are displayed, as shown on the screen below.

  • If there is more than one reserved job waiting to print, only the last paper size/type specified for the reserved print job is shown on the Paper Select screen.

  1. Press [Done].

This completes the settings for reserving a print job using the stack bypass. The subsequent steps show you how to start printing and load paper into the stack bypass.

  1. Press [Start Print].
  1. When it is time for the reserved print job to be printed, load the specified paper into the stack bypass.
  • The specified paper size/type is displayed on the screen when it is time for the reserved print job to be printed.
  • Make sure to load the same paper size and type selected in step 3 into the stack bypass. Printing does not start if paper of a different size or type is loaded.
  1. Select the desired paper size.

If the following screen is displayed, adjust the width of the slide guides → specify the paper size → press [OK].

If the following screen is displayed, adjust the width of the slide guides to match the paper size stored in Stack Bypass Standard Settings, or set Stack Bypass Standard Settings to 'Off' in Common Settings (from the Additional Functions screen). (See "Additional Functions.")

  • Set the paper size to the same size as the paper loaded in the stack bypass.

  • Select the desired paper size → press [Next].
  • To select an inch paper size, press [Inch-size].
  • Select the paper type → press [OK].

If the desired paper type is not displayed, press [Detailed Settings] → select the paper type from the list → press [OK].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of 2-Sided Page].


  • Press [Free Size] → [Next].
  • Select the paper type → press [OK].

If the desired paper type is not displayed, press [Detailed Settings] → select the paper type from the list → press [OK].

If you are printing onto the back side of a previously printed sheet, press [2nd Side of 2-Sided Page].


  • Press [Envelope].
  • Select the desired envelope type → press [OK].
  • If the envelope type is not set correctly, a paper jam will occur.
  • Do not use envelopes that have glue attached to their flaps, as the glue may melt due to the heat and pressure of the fixing unit.


Sample Print

Before making multiple prints of a document stored in an inbox, you can print a sample of it to check its contents or the print results with the settings that were set when the document was stored.


Remark
  • You cannot make a sample print of documents stored in the Memory RX Inbox or Confidential Fax Inboxes.
  • When you select more than one document, [Sample Print] appears only if you select [Merge Documents] and set the Collate, Offset Collate, Rotate Collate, Staple, Cover/Job Separator, Cover Sheet Insertion, or Booklet mode. [Sample Print] does not appear if the Group or Offset Group mode is set.

  1. Select the desired User Inbox number and the document to print → press [Print] → [Sample Print].

  • [Sample Set] is not displayed if only one copy is set.
  1. Select [All Pages] or [Specified Pages] → press [OK].


  • Press [First Page] and [Last Page] → press [-] or [+] to set their respective page numbers.
  1. Press [Start Print].
  • If you select [Specified Pages], specify the page numbers of the output. Note that the page numbers of the output may be different from those of the stored document.
  • If you select [Specified Pages], the Staple, Hole Punch, or Booklet mode cannot be set.
  • You cannot change [All Pages] to [Specified Pages] or vice versa after the sample print is output.
  • If you select [Specified Pages], you cannot change the specified pages after the sample print is output.
  1. Check the sample print → select [Start Print], [Cancel], or [Change Settings].

  • Press [Start Print].

  • Press [Cancel].

  • Press [Change Settings] → change the necessary settings → press [Done].

To enter the number of prints, use - (numeric keys) and (Clear) to clear your entry.

To change the paper size, press [Paper Select]. (See "Paper Selection.")

To collate the prints, press [Finishing]. (See "Collating Prints.")

To make two-sided prints, press [2-Sided Printing]. (See "Two-Sided Printing.")

To change the Special Features mode settings, press [Special Features].

If you want to check the changes that you have made, press [Sample Print] → repeat step 2.

  • Press [Change Pr. Settings] to change the print settings.


Storing Print Settings

You can store the print settings for documents stored in a user inbox. This is useful to print most frequently printed documents with the same print settings.


Remark
  • You cannot select multiple documents and store the print settings at the same time.
  • The printing settings in memory are not erased, even if the power is turned OFF.
  • You can store the following print settings and modes: the number of printouts, paper select, 2-Sided Printing, Finishing, Cover/Sheet Insertion, Booklet, and Margin
  • If Erase Document After Printing is set to 'On' from the Standard Local Print Settings, the selected documents are erased after the documents for which the print settings are stored are printed.
  • You can overwrite the stored print settings.

  1. Select the desired User Inbox number → select the document to print → press [Print] → [Change Pr. Setting].
  1. Specify the print settings that you want to store → press [Store Pr. Settings].

  • In the above example, the Booklet mode is selected.
  1. A screen appears, asking for your confirmation to overwrite the previous settings. Press [Yes].
  • The document for which the print settings are stored is overwritten, its name is changed to the current date and time, and the document moves to the end of list.
  1. Press [Done].


Arranging Documents Stored in an Inbox

From the Inbox Selection screen, you can change the document's name, check a document's detailed information, move and duplicate a document, and view the contents of the User Inboxes.



Changing the Name of a Document

Remark
  • You cannot change the name of documents stored in the Memory RX Inbox or Confidential Fax Inboxes.

  1. Select the desired User Inbox number → select the document whose name you want to change → press [Details].

  • If you select multiple documents and press [Details], only the details of the selected (highlighted) document are displayed.
  1. Press [Change Document Name].
  1. Enter a new name for the document → press [OK].
  • You cannot press [OK] without entering a name for the document.
  1. Press [Done] repeatedly until the Inbox Selection screen appears.


Checking a Document's Detailed Information

  1. Select the desired Inbox → select the document whose detailed information you want to check → press [Details].

To select a document from the Memory RX Inbox, refer to step 1 of "Printing a Document in the Memory RX inbox."

To select a document from the Confidential Fax Inbox, refer to step 1 of "Printing a Document in the Confidential Fax Inbox."

  • If you select multiple documents and press [Details], only the details of the selected (highlighted) document are displayed.
  1. Check the detailed information → press [Done] repeatedly until the Inbox Selection screen appears.
  • To scan in color, it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine.
  • The color mode used when the document is scanned is displayed for <Color/Black>.
  • The icons for documents stored from a computer or using the Store In User Inbox mode of the Copy function and documents with print settings are icons with print settings. However, if you perform Merge and Save or Document Insertion with these documents, the icons for the newly created documents are icons without print settings.

    Icon Document Type Color/Black
    Without Print Settings 'Black and White'
    With Print Settings 'Black and White'
    Without Print Settings 'Color' or 'Mixed'
    With Print Settings 'Color' or 'Mixed'


Erasing a Document

  1. Select the desired Inbox → select the document that you want to erase → press [Erase].

To select a document from the Memory RX Inbox, refer to step 1 of "Printing a Document in the Memory RX inbox."

To select a document from the Confidential Fax Inbox, refer to step 1 of "Printing a Document in the Confidential Fax Inbox."

To select all of the documents (up to 100 documents from the top) in the User Inbox, press [Select All (Max 100 doc.)]. If a document is already selected, this key appears as [Clear Selection] instead.

To erase multiple documents in the Memory RX Inbox or in a Confidential Fax Inbox, select and erase one document at a time.

  • You can cancel a selection by selecting the document again.
  • To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All (Max 100 doc.)].)
  1. Press [Yes].
  1. Press [Done].


Printing Lists

You can print a list of documents stored in a User Inbox.


Remark
  • You cannot print a list of documents stored in the Memory RX Inbox or Confidential Fax Inboxes.
  • The document list can be printed only if A3, B4, A4, or A4R paper (plain, recycled, or color paper) is loaded in a paper source that is set to 'On' when you press [Other] to select a paper source in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen). (See "Additional Functions.")
  • The following information is printed: The User Inbox number, type of document, document name, paper size, number of pages, user name, and date and time.

  1. Select the desired User Inbox number → press [Print List].

  • Even if you sort the list of stored documents by pressing [Document Name] or [Date/Time], the list of documents will be printed in the order that the documents were stored in the user inbox.
  1. Press [Yes].


Moving/Duplicating a Document

Remark
  • You cannot move or duplicate a document stored in the Memory RX Inbox or a Confidential Fax Inbox to another inbox. Similarly, you cannot move or duplicate a document stored in a User Inbox to the Memory RX Inbox or any Confidential Fax Inbox.

  1. Select the desired User Inbox number → select the document that you want to move or duplicate → press [Move/Duplicate].

To select all of the documents (up to 100 documents from the top) in the User Inbox, press [Select All (Max 100 doc.)]. If a document is already selected, this key appears as [Clear Selection] instead.

  • You can cancel a selection by selecting the document again.
  • To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All (Max 100 doc.)].)
  1. Select the inbox into which you want to move or duplicate the document → press [Start].

If you want to duplicate the selected document, press [Duplicate Document].

You cannot move or duplicate a document to multiple inboxes at once.

If the document cannot be moved or duplicated to the selected inbox, a message appears telling you that the move or duplication cannot be performed.

If the document cannot be moved or duplicated to the selected inbox, it remains in the original User Inbox.

If an error occurs while multiple documents are being moved or duplicated, the number of documents that are moved or duplicated successfully is displayed.

  • The name of the moved or duplicated document is the same as that of the original document.
  • If the control panel power switch is turned OFF while documents are being moved or duplicated, only those documents that have been processed up to the time when the power is turned OFF, are moved or duplicated successfully.
  1. Press [Done].


Editing/Checking the Contents of a Document

You can edit or check documents in User Inboxes.


Remark
  • You cannot edit a document which has been stored in the Memory RX Inbox or a Confidential Fax Inbox.


Checking an Image in a Document

  1. Select the desired User Inbox number → select the document whose contents you want to view → press [Edit Menu] → [View Page].

  • If you press [View Page] while multiple documents are selected, only the contents of the selected (highlighted) document are displayed.
  1. Press [] or [] to display the page that you want to check.

  1. Check the contents of the page → press [Done].

Press [] or [] to change the magnification of the displayed image.

Press [], [], [] or [] to move around the magnified image.

The position of the image shown in can be checked.

  1. Press [Done].


Storing Multiple Documents as One Document

This mode enables you to combine multiple documents in the same inbox as one document to create a new document.


Remark
  • You cannot use the Merge and Save mode if the resolutions of the selected documents differ.
  • You can set the Merge and Save mode only for documents in the same inbox.
  • If there are 2,000 documents in all of the User Inboxes, you cannot perform the Merge and Save mode.

  1. Select the desired User Inbox number → select the documents to be merged in the order in which you want to merge them → press [Edit Menu] → [Merge and Save].

  1. Press [Doc. Name after Merg.] → enter the document's name → press [OK] → [Start].

If the memory is full while you are merging and saving, a message informing you that you cannot merge is displayed.

  • If you create a document without giving it a name, the machine automatically assigns the document a name using the year, month, day, and time the document was created. For example, if a document is created at 1:35 PM, 41 seconds, on January 15, 2006, its name will be <20060115133541>.
  • If print settings have been stored for the selected documents, the settings are not carried over to the new document.
  1. Press [Done].


Inserting a Document into Another Document

This mode enables you to insert a document before a specified page of another document in the same User Inbox, to create a new document.


Remark
  • You cannot use the Document Insertion mode if the resolutions of the selected documents differ.
  • You can set the Document Insertion mode only for documents in the same User Inbox.
  • If there are 2,000 documents in all of the User Inboxes, you cannot set the Document Insertion mode.

  1. Select the desired User Inbox number → select the document into which you want to insert another document → press [Edit Menu] → [Document Insertion].

  • If you select multiple documents and press [Document Insertion], the selected (highlighted) document becomes the document that is inserted.
  1. Select the document you want to insert.

A checkmark is displayed to the left of the selected document.

You can cancel a selection by selecting the document again.

  • You cannot select multiple documents.
  1. Enter the number of the page before which you want to insert the selected document using - (numeric keys) → press [Next].

You can check images stored in the document in which you are inserting by pressing [View Page]. (See "Checking an Image in a Document.")

  1. Press [Doc. Name after Insert.] → enter the name of the document → press [OK] → [Start].

If memory is insufficient while you are using the Document Insertion mode, a message appears to inform you that you cannot insert the document.

  • If you create a document without giving it a name, the machine automatically assigns the document a name using the year, month, day, and time the document was created. For example, if a document is created at 1:35 PM, 41 seconds, on January 15, 2006, its name will be <20060115133541>.
  • If print settings have been stored for the selected documents, the settings are not carried over to the new document.
  1. Press [Done].


Erasing Part of a Document

This mode enables you to erase pages from a document that is stored in a User Inbox.


Remark
  • If you select all the pages of a document, the entire document is erased.

  1. Select the desired User Inbox number → select the document containing the pages you want to erase → press [Edit Menu] → [Page Erase].

  • If you select multiple documents and press [Page Erase], the selected (highlighted) document becomes the document pages will be erased from.
  1. Press [Erase Single Page] or [Erase Pages Consecutively] → specify the number(s) of the page(s) you want to erase.

  • Select the page to be erased using [-] and [+].

You can check image stored in the document you have selected by pressing [View Page]. (See "Checking an Image in a Document.")


  • Press [First Page] and [Last Page] → select the first and last pages to be erased using [-] or [+].

You can check image stored in the document you have selected by pressing [View Page]. (See "Checking an Image in a Document.")


  1. Press [Start].
  1. Press [Yes].
  1. Press [Done].


Exposure and Original Type Settings

Remark
  • You can change the exposure while the machine is printing.


Manual Exposure Adjustment

You can manually adjust the exposure to the most appropriate level for the original.


  1. Select the desired User Inbox number → place your originals → press [Scan] → [] or [].

Press [] to move the indicator to the left to make the exposure lighter, or press [] to move it to the right to make the exposure darker.

  1. Press (Start).


Original Type Selection

You can manually select the original type according to the type of image. The following three original type modes are available.


Remark
  • If you scan an original containing halftones, such as a printed photo, the moiré effect (a shimmering, wavy pattern) may occur. If this happens, you can lessen the moiré effect by using the Sharpness mode. (See "Adjusting the Contrast (Sharpness).")
  • If the optional System Upgrade RAM is not installed to expand the memory capacity of the machine, and if you select the Text, Text/Photo, or Photo mode, the exposure can only be adjusted manually. Automatic exposure adjustment cannot be used.
  • If the original is a transparency, select the original type → adjust the exposure to the most appropriate level for the original.
  • To adjust the text/photo processing priority level, it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine.

  • Text Mode

This mode is best suited for scanning text originals. Blueprints or pencil drawn originals can also be scanned clearly.

  • Text/Photo Mode

This mode is best suited for originals containing both text and photos.

  • Photo Mode

This mode is best suited for photos printed on photographic paper.


  1. Select the desired User Inbox number → place your originals → press [Scan].
  1. Press the original type drop-down list → select the original type ([Text], [Text/Photo], or [Photo]).


  • Press the original type drop-down list → press [Priority Level].
  • Press [Text Priority] or [Photo Priority] to adjust the degree of priority to text or photo images → press [OK].

Details of each item are shown below.

[Text Priority]: Priority is given to the faithful reproduction of text.
[Photo Priority]: Priority is given to the faithful reproduction of photos/images, with as little moiré effect as possible.

  1. Press (Start).


Automatic Exposure Adjustment

This mode enables you to set the machine to automatically adjust the exposure to the level best suited to the quality of the original.


Remark
  • There are two types of automatic scan exposure adjustments; the Remove Background mode which enables you to scan by erasing the background color of the original, and the Prevent Bleeding mode which enables you to prevent the original image on the reverse side of the original from appearing on the paper. Select the desired exposure adjustment mode depending on the type of original. The Remove Background mode is selected by default. (See "Image Quality Adjustment.")

  1. Select the desired User Inbox number → place your originals → press [Scan] → [A].

  1. Press (Start).


Exposure Adjustment during Printing

You can change the exposure while the machine is printing.


Remark
  • You cannot change the exposure when printing documents stored in the Memory RX Inbox or Confidential Fax Inboxes.
  • You cannot change the print exposure while printing in the Secure Watermark mode.
  • If you change the exposure when scanning an original into an inbox, the selected exposure may be modified by the machine if you select to merge the document when printing it.

  1. Press [] or [] on the screen that is displayed while the machine is printing.

Press [] to move the indicator to the left to make the exposure lighter, or press [] to move it to the right to make the exposure darker.



Changing the Zoom Ratio

You can set the machine to adjust the zoom ratio automatically, or you can specify the zoom ratio manually.


Remark
  • To set the zoom ratio to 100%, press [1:1].


Preset Zoom

The machine offers you a variety of preset zoom ratios to reduce or enlarge standard size originals to another standard record size.


Remark
  • Place the originals horizontally in the following cases:
  • If you are enlarging A4 originals to A3 or B4
  • If you are enlarging B5 originals to B4
  • If you are enlarging A5 originals to A3
  • If you are reducing A3 or B4 originals to A4 or B5 with Auto Orientation in Copy Settings (from the Additional Functions screen) set to 'Off', load A4R or B5R paper in a paper drawer or the stack bypass.
  • Placing an original horizontally means setting the original with the longer side sideways. (See "Basic Operations.")

  • Reduction

The available preset zoom ratios for reducing originals are:

  • A3 → B4, A4/LTR → B5 (86%)
  • B4 → A4/LTR, B5 → A5 (81%)
  • A3 → A4/LTR, B4 → B5 (70%)
  • A3 → B5 (61%)
  • A3 → A5 (50%)
  • Minimum (25%)
  • Enlargement

The available preset zoom ratios for enlarging originals are:

  • Maximum (400%) *1
  • A5 → A3 (200%)
  • A4/LTR → A3, B5 → B4 (141%)
  • A4/LTR → B4, A5 → B5 (122%)
  • B4 → A3, B5 → A4/LTR (115%)

*1 Only when placed on the platen glass


  1. Select the desired User Inbox number → place your originals → press [Scan] → [Copy Ratio].

  1. Select the desired zoom ratio → press [Done].

  1. Press (Start).


Zoom by Percentage

You can reduce or enlarge originals by any zoom ratio in 1% increments. The available zoom ratios are from 25% to 400% when the original is placed on the platen glass, and from 25% to 200% when the original is placed in the feeder. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes.


  1. Select the desired User Inbox number → place your originals → press [Scan] → [Copy Ratio].

  1. Press [-] or [+] to set a zoom ratio → press [Done].

  1. Press (Start).


Auto Zoom

You can set the machine to automatically select the appropriate zoom ratio based on the size of the original and the selected record size. The same zoom ratio is used for the horizontal (X) and vertical (Y) axes.

The available zoom ratios are from 25% to 400% when the original is placed on the platen glass, and from 25% to 200% when the original is placed in the feeder.


Remark
  • You cannot scan highly transparent originals, such as transparencies, using the Auto setting on the Copy Ratio screen. Use the Preset Zoom or Zoom by Percentage mode instead.
  • To use the Auto setting on the Copy Ratio screen, your originals must conform to one of the standard paper sizes: A3, B4, A4, A4R, B5, B5R, A5, A5R, or A6R. (You can place A5R and A6R originals only on the platen glass.)
  • If you notice a difference between the automatic zoom ratio and the actual record size, you can try to eliminate this error by making a Zoom Fine Adjustment in Adjustment/Cleaning (from the Additional Functions screen). (See "Additional Functions.")
  • When storing a document in an inbox, to cancel this setting, press [Copy Ratio] → [Auto] → [Cancel].

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Copy Ratio].

  1. Press [Auto] → [OK].
  • To select an inch paper size, press [Inch-size].
  1. Press (Start).
  • If the original is placed on the platen glass, the zoom ratio automatically appears when the feeder/platen cover is closed, provided that the original size can be detected.
  • If the original is placed in the feeder, the zoom ratio appears when (Start) is pressed.


Reducing/Enlarging Using the Original and Record Sizes

The Zoom Program mode enables you to reduce or enlarge originals by individually entering the dimensions of the original and record size.

The available zoom ratios are from 25% to 400% when the original is placed on the platen glass, and from 25% to 200% when the original is placed in the feeder.

The following two Zoom Program modes are available.


Remark
  • The specified sizes are converted into a zoom ratio (%) by the machine using the formula below.
    The result is rounded to the closest integer.
    Zoom ratio (%) = (record size/original size) × 100
  • To cancel this setting, press [Copy Ratio] → [Zoom Program] → [Cancel].

  • Scanning with the Same XY Zoom Ratio (Zoom)

You can set the same zoom ratio for both the horizontal (X) and vertical (Y) axes.

  • Scanning with Different XY Zoom Ratios (XY Zoom)

You can set different zoom ratios for the horizontal (X) and vertical (Y) axes.


Scanning with the Same XY Zoom Ratio (Zoom)

Scanning with Different XY Zoom Ratios (XY Zoom)


Scanning with the Same XY Zoom Ratio (Zoom)

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Copy Ratio].

  1. Press [Zoom Program].

  1. Use the numeric keys on the touch panel display to enter values for the original size and record size.

Press [Original Size] → enter a value.

Press [Rec. Size] → enter a value.

Press [OK].

You can enter either the width or the length of the original size. If you enter the width for the original size, make sure to enter the width for the record size as well, and vice versa.

The machine automatically calculates the correct zoom ratio based on the values you entered; however, the original image may be cut off slightly depending on the record size.

If the computation results in a zoom ratio greater than 200%, place your original on the platen glass.

If the computation results in a zoom ratio less than 25% or greater than 400%, a message appears telling you that values below 25% will be set to 25%, and values above 400% will be set to 400%.

  • To specify the horizontal (X) and vertical (Y) axis independently, press [XY Zoom].
  1. Press (Start).


Scanning with Different XY Zoom Ratios (XY Zoom)

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Copy Ratio].

  1. Press [Zoom Program].

  1. Press [XY Zoom].
  1. Use the numeric keys on the touch panel display to enter values for the original size and record size.

Press [X] (horizontal axis) for Original Size → enter a value.

Press [Y] (vertical axis) for Original Size → enter a value.

Press [X] (horizontal axis) for Record Size → enter a value.

Press [Y] (vertical axis) for Record Size → enter a value.

Press [OK].

You can enter either the width or the length of the original size. If you enter the width for the original size, make sure to enter the width for the record size as well, and vice versa.

The machine automatically calculates the correct zoom ratio based on the values you entered; however, the original image may be cut off slightly depending on the record size.

If the computation results in a zoom ratio greater than 200%, place your original on the platen glass.

If the computation results in a zoom ratio less than 25% or greater than 400%, a message appears telling you that values below 25% will be set to 25%, and values above 400% will be set to 400%.

  • To specify the same zoom ratio for both the horizontal (X) and vertical (Y) axes, press [Zoom].
  1. Press (Start).


Setting the X and Y Axes Independently

The XY Zoom mode enables you to make reduced or enlarged records with different XY zoom ratios expressed in percentages.

The available zoom ratios are from 25% to 400% when the original is placed on the platen glass, and from 25% to 200% when the original is placed in the feeder.


Remark
  • To cancel this setting, press [Copy Ratio] → [XY Zoom] → [Cancel].

  • Manually Specifying the Zoom Ratio (XY Zoom)

You can manually set different zoom ratios for the horizontal (X) and vertical (Y) axes, expressed in percentages and in 1% increments.


Remark
  • If you set the zoom ratio with the XY Zoom mode, the image of the original may be rotated before being printed on the paper depending on the outcome of the computation executed by the machine using the original size and the specified zoom ratio.

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Copy Ratio].

  1. Press [XY Zoom].

  1. Specify the desired zoom ratios.

  • Press [X] (horizontal axis) → enter a value.
  • Press [Y] (vertical axis) → enter a value.
  • Press [OK].


  1. Press (Start).


Collating Prints

The Finishing modes can be selected to collate the outputs in various ways, either by pages or print sets.


Remark
  • The Finishing modes cannot be set if free size, envelopes, transparencies, tracing paper, or labels is selected.
  • To cancel this setting, press [Finishing] → [Cancel].

  • The table below shows all the finishing features that are available with each different optional unit, and the paper sizes that can be used.
: Available
-: Unavailable

Optional Unit Offset Rotate Staple Hole Punch
Corner Double Saddle Stitch
None -
A4, A4R
B5, B5R
- - - -
Copy Tray-J1 -
A4, A4R
B5, B5R
- - - -
Finisher-S1
A3, B4,
A4, A4R,
B5
-
A3, B4,
A4R
(30 sheets), A4, B5
(50 sheets)
- - -
Finisher-S1
and
Puncher Unit-Q1

A3, B4,
A4, A4R,
B5
-
A3, B4,
A4R
(30 sheets), A4, B5
(50 sheets)
- -
A3, B4,
A4, A4R
B5, B5R
Inner 2way Tray-D1
or
Inner 2way Tray-D1
and
Copy Tray-J1
-
A4, A4R,
B5, B5R
- - - -
Finisher-AE1
A3, B4,
A4, A4R,
B5
-
A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)

A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)
- -
Finisher-AE1
and
Puncher Unit-L1

A3, B4,
A4, A4R,
B5
-
A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)

A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)
-
A3, B4,
A4, A4R
B5, B5R
Saddle Finisher-AE2
A3, B4,
A4, A4R,
B5
-
A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)

A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)

A3, B4,
A4R
(15 sheets)
-
Saddle Finisher-AE2
and
Puncher Unit-L1

A3, B4,
A4, A4R,
B5
-
A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)

A3, B4,
A4R
(30 sheets),
A4, B5
(50 sheets)

A3, B4,
A4R
(15 sheets)

A3, B4,
A4, A4R
B5, B5R

  • If the Collate Mode Is Set:

The prints are automatically collated into sets arranged in page order. The output is as follows:

  • If the Group Mode Is Set:

All prints of the same original page are grouped together. The output is as follows:

  • If the Staple Mode Is Set:

The prints are automatically collated into sets arranged in page order and stapled. The output is as
follows:

  • If you select [Corner] (Top Left):

  • If you select [Double] (Left):

  • If you select [Saddle Stitch]:


Remark
  • If the optional Finisher-S1 is attached, you cannot select the stapling position. For more information on stapling positions, see "Optional Equipment."
  • The accuracy of folds created in the Saddle Stitch mode may vary, depending on the paper type and the number of sheets.
  • To use the Saddle Stitch mode, the original (stored document) must already be in booklet form, as shown in the illustration above. (See "Booklet Mode" or "Booklet Scanning.")

  • If No Finishing Mode Is Set:

If the Collate, Group, and Staple modes are not set, prints are output as follows:

  • If the Hole Punch Mode Is Set:

The machine punches two or three holes in the output.

  • If the Rotate Mode Is Set:

If the prints are of the same size, the sheets are automatically collated into sets arranged in page order, and are output in alternating directions as follows:

  • If the Offset Mode Is Set:

The print are slightly offset vertically in the output tray as follows: (You can also specify the number of print sets to offset.)


Page Order (Collate)

Same Page (Group)

Page Order (Staple)


Page Order (Collate)

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Finishing].

  1. Press [Collate (Page order)].

If you want to make hole punches, press [Hole Punch].


  • Press [Next] → select [A4], [A4R], [B5], or [B5R].
  • [Rotate] can be selected only in the following cases:
  • If the available paper size is selected manually
  • If the available paper size is loaded in both the horizontal and vertical directions
  • The selected paper source must have Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) set to 'On'. (See "Additional Functions.")
  • When you have selected Automatic Paper Selection for the Rotate Mode, make sure to select a paper size which can be rotated. Otherwise, output will not be rotated.
  • If there is no paper which can be rotated, the output will be collated.

  1. Press [OK].
  1. Press [Start Print].


Same Page (Group)

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Finishing].

  1. Press [Group (Same pages)].

If you want to make hole punches, press [Hole Punch].


  • Press [Next] → select [A4], [A4R], [B5], or [B5R].
  • [Rotate] can be selected only in the following cases:
  • If the available paper size is selected manually
  • If the available paper size is loaded in both the horizontal and vertical directions
  • The selected paper source must have Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen) set to 'On'. (See "Additional Functions.")
  • When you have selected Automatic Paper Selection for the Rotate Mode, make sure to select a paper size which can be rotated. Otherwise, output will not be rotated.
  • If there is no paper which can be rotated, the output will be collated.

  1. Press [OK].
  1. Press [Start Print].


Page Order (Staple)

Remark
  • The Staple mode can be set only if an optional finisher is attached.
  • When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Finishing].

  1. Press [Staple].

If you want to make hole punches, press [Hole Punch].


  • Press [OK].


  • Press [Next].

  • Select the stapling type ([Corner] or [Double]) → select the stapling position → press [OK].


  • Press [Next].
  • Select the stapling type ([Corner], [Double], or [Saddle Stitch]).

If you want to select [Corner] or [Double]:

  • Press [Corner] or [Double] → select the stapling position → press [OK].

If you want to select [Saddle Stitch]:

  • Press [Saddle Stitch] → [Next].
  • Select the paper source to use for the main document → press [OK].

If you selected the paper to use for the main document from [Stack Bypass Settings], select the paper size and press [Next] → select the paper type and press [OK].

If you pressed [Add cover], press [Next] → select whether to print on the cover → select the paper source to use for the cover page.

If you selected the paper to use for the cover from [Stack Bypass Settings], select the paper type → press [OK].

  • Make sure to use the same paper size for the cover and the main document.
  • If you select [No] for <Select whether to print on covers.>, [Heavy] can be selected.
  • Only 64 to 80 g/m2 paper can be used for the main document, and 64 to 128 g/m2 paper can be used for the cover page.
  • If you are setting the paper for the cover page in the paper drawer, you must load the paper face up.
  • If you are setting the paper for the cover page in the stack bypass, you must load the paper face down.

  1. Press [Start Print].


Two-Sided Printing

This mode enables you to print two successive pages of a document stored in a User Inbox, on both sides of a sheet of paper.


Remark
  • You may not be able to make two-sided prints on some types of paper, depending on the paper.
  • The 2-Sided mode you have selected is displayed above [2-Sided Printing] on the Change Pr. Settings screen.
  • Paper used to make two-sided prints must conform to the following specifications:
  • Paper size: A3, B4, A4, A4R, B5, B5R, or A5R (envelopes cannot be used for two-sided printing)
  • Paper weight: 64 to 80 g/m2
  • To cancel this setting, press [2-Sided Printing] → [Cancel].


1 to 2-Sided

This feature enables you to print two successive pages of a document stored in a User Inbox onto both sides of a sheet of paper.


Remark
  • If there are an odd number of pages in a document, the back side of the last print is left blank. (The machine's counter does not count the blank page as a print.)
  • If the 2-Sided Printing mode is used together with the Automatic Paper Selection mode, and the pages that you want to print are of different size, the different sized documents will be printed as one-sided prints on paper of their respective sizes. If you want such pages to be printed as two-sided documents, select the desired paper size beforehand.

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [2-Sided Printing].

  1. Select the desired orientation → press [OK].

Details of each item are shown below.

[Book Type]: The front and back sides of the print will have the same top-bottom orientation.
[Calendar Type]: The front and back sides of the print will have opposite top-bottom orientations.

If you want to print the first page of each document on the front when documents are merged and the Finishing mode is selected (except for [Group]), press [Non continuous].

If you want to print continuously without inserting any blank pages between the documents, press [Continuous].

  1. Press [Start Print].


Scanning Two-Sided Originals

You can set the machine to automatically turn over two-sided originals that are placed in the feeder, and scan each side separately.


Remark
  • The 2-Sided Original mode is available only if the optional Feeder (DADF-U1) is attached (standard equipped for the iR3245/iR3235 in some regions).
  • When you are scanning originals with a horizontal (landscape) orientation, such as A4R, B5R, and A5R, make sure to place them horizontally in the feeder. If these originals are placed vertically, the back sides of the originals are scanned upside down.
  • If you placed your originals on the platen glass, follow the instructions displayed on the screen to scan each side of the originals.
  • To cancel this setting, press [2-Sided Original] → [Cancel].

  1. Select the desired User Inbox number → place your originals in the feeder → press [Scan] → [2-Sided Original].

  1. Select the type of original → press [OK].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.
[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.
  1. Press (Start).


Changing Color Modes

This machine comes with the Automatic Color Selection mode, which recognizes whether an original is in color or black-and-white, and then automatically switches between the Full Color mode and Black and White mode. You can also manually switch between the Full Color mode and the Black and White mode whenever necessary.


Remark
  • To scan in color, it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine.
  • The default setting is 'Black and White.'
  • You can store the color mode as Standard Scan Settings in Mail Box Settings (from the Additional Functions screen). (See "Standard Scan Settings.")

  • Auto-Color Select

If the Auto-Color Select mode is selected, the machine automatically recognizes whether the original is in color or black-and-white. Color originals are scanned in the Full Color mode, while black-and-white originals are scanned in the Black and White mode.


Remark
  • When the Auto-Color Select mode is set and your originals contain color sections, the machine scans them in the Full Color mode. However, the machine may scan the color originals in the Black and White mode under the following conditions. To avoid this, set the color mode to 'Full Color'.
  • If the originals contain a few color sections
  • If the color sections are located on the left side (within 10 mm from the left edge) of the originals when loading the originals in the feeder
  • If the color sections of the originals are close to black
  • If the originals contain light color densities

  • Full Color

The Full Color mode always scans in color regardless of whether the original is in color or black-and-white.


Remark
  • The Full Color mode is only available for storing documents in an inbox.
  • If a black-and-white original is scanned in the Full Color mode, it is counted as a color scan.

  • Black and White

The Black and White mode always scans in black-and-white regardless of whether the original is in color or black-and-white.


  1. Select the desired User Inbox number → place your originals → press [Scan].
  1. Press the color selection drop-down list → press [Auto-Color Select], [Full Color], or [Black and White].

  1. Press (Start).


Merging Documents

The Merge Documents mode enables you to print multiple documents, such as scanned documents and documents sent from a computer, as one document - if they are stored in the same inbox. You can combine documents with different settings into one document, which is useful when you want to print the following kinds of documents:

  • Documents created with different programs, or documents created by multiple users for printing and stapling as a single document.
  • Documents combining cutout artwork, transparencies, and data sent from one or more computers, using the Two-sided Printing mode.

Remark
  • You can set the Merge Documents mode only if you select multiple documents.
  • If you use the Merge Documents mode to combine and print multiple documents, the documents are printed using Standard Local Print Settings instead of the individual settings of the respective documents. However, the settings of each document are not changed or erased, and remain the same as when the document was created.

  1. Select the desired User Inbox number and the documents to print in the order that you want to print them → press [Print] → [Change Pr. Settings] → [Merge Documents].

To select all of the documents (up to 100 documents from the top) in the User Inbox, press [Select All (Max 100 doc.)]. If a document is already selected, this key appears as [Clear Selection] instead.

To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All (Max 100 doc.)].)

[Merge Documents] is displayed only when multiple documents are selected.

  1. Press [Start Print].
  • While the merged documents are being printed, only the name of the first document is displayed on the screen.


What Are Special Features?

Special features, such as the Booklet and Job Build modes, are modes for performing various kinds of editing according to your needs, when printing or storing documents in an inbox.


Remark


Specifying the Special Mail Box Features for Scanning

  1. Press [Mail Box].


The Inbox Selection Screen

  1. Select the desired User Inbox number.

If the desired User Inbox is not displayed, press [] or [].

If you enter the User Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

If you make a mistake when entering the User Inbox number, press (Clear) → enter the correct number.

  • If a document is stored in an inbox, that inbox is displayed with the documents icon ().
  • If an inbox is set with a password, a locked icon () is displayed next to the icon of that inbox.
  • If you make a mistake when selecting an inbox, press [Done] → select the correct inbox.
  1. If the message <Enter the password using the numeric keys.> appears, enter the password using - (numeric keys) → press [OK].

Enter the password set for the selected User Inbox. (See "Setting/Storing a User Inbox.")

If a password is not set for the selected User Inbox, this step is not necessary.

  1. Place your originals.

  1. Press [Scan].

  1. Press [Special Features].

  1. Select the desired mode from the Special Features screen.

  • Depending on the mode, you may have to place your original on the platen glass or in the feeder. See the corresponding section on each mode for detailed information.
  1. Set the desired mode.

For more information on setting each mode, see the corresponding section.

To set other modes at the same time, repeat steps 7 and 8.

  1. Press (Start).

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display → press (Start) once for each original. When scanning is complete, press [Done].

Scanning starts.

  • To cancel this setting, follow the procedure below.
  • For modes which have a right triangle () on the bottom right of their key:
    Example: Frame Erase
    Press [Special Features] → [Frame Erase] → [Cancel].
  • For modes which do not have a right triangle () on the bottom right of their key:
    Example: Job Build
    Press [Special Features] → [Job Build].
  • To cancel all settings and return the machine to the Standard Scan mode, press [Initial Settings]. To return to the Inbox Selection screen, press (Reset).


Specifying the Special Mail Box Features for Printing

  1. Press [Mail Box].

  1. Press the desired User Inbox number.

If the desired User Inbox is not displayed, press [] or [].

If you enter the User Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

If you make a mistake when entering the User Inbox number, press (Clear) → enter the correct number.

  • If a document is stored in an inbox, that inbox is displayed with the documents icon ().
  • If an inbox is set with a password, a locked icon () is displayed next to the icon of that inbox.
  • If you make a mistake when selecting an inbox, press [Done] → select the correct inbox.
  1. If the message <Enter the password using the numeric keys.> appears, enter the password using - (numeric keys) → press [OK].

Enter the password set for the selected User Inbox. (See "Setting/Storing a User Inbox.")

If a password is not set for the selected User Inbox, this step is not necessary.

  1. Select the document that you want to print → press [Print].

If there are seven or more stored documents, press [] or [] to display the other documents.

You can select multiple documents stored in the User Inbox.

To select all of the documents (up to 100 documents from the top) in the User Inbox, press [Select All (Max 100 doc.)]. If a document is already selected, this key appears as [Clear Selection] instead.

  • The selected documents are numbered in the order specified, and are printed in that order.
  • You can cancel a selection by selecting the document again.
  • To cancel all documents, press [Clear Selection]. ([Clear Selection] changes to [Select All (Max 100 doc.)].)
  1. If you want to change the print settings, press [Change Pr. Settings].

To change the number of prints, enter the desired number using - (numeric keys). If multiple documents are selected, you can change the number of prints by pressing [Change The Copies].

If you do not want to change the print settings, proceed to step 7.

  1. Press [Special Features].

  1. Select the desired mode from the Special Features screen.

  1. Set the desired mode.

For more information on setting each mode, see the corresponding section.

To set other modes at the same time, repeat steps 7 and 8.

  1. Press [Start Print].

If there is a current or reserved print job, the document is placed in the queue and is printed after the current or reserved job is complete.

Printing starts.

  • To cancel this setting, follow the procedure below.
  • Example:
Booklet
Press [Special Features] → [Booklet] → [Cancel].
  • To cancel all settings and return the machine to Standard Local Print Settings, press [Initial Settings]. To return to the Inbox Selection screen, press (Reset).


2-Page Separation

This mode enables you to scan facing pages of a book or bound original, print them in two separate pages, or store them as two separate pages.


Remark
  • Place your original on the platen glass. The 2-Page Separation mode cannot be used when the original is placed in the feeder.

  1. Select the desired User Inbox number → place your originals on the platen glass → press [Scan] → [Special Features] → [2-Page Separation].
  1. Press (Start).

To scan the next two facing pages, turn the page of the original → place your original on the platen glass → press (Start).

  1. When scanning is complete, press [Done].


Cover/Sheet Insertion

This mode enables you to set the machine to automatically add front and back covers, sheet insertions, or chapter pages using a different type of paper from that used for the main document. In addition, you can decide whether the front and back covers, and the sheet insertions are printed on as well. Chapter pages are always printed on.


Remark
  • You cannot set the Cover/Sheet Insertion mode when you select multiple documents. In this case, set the Cover/Job Separator mode.
  • If you select the Staple mode when an optional finisher is attached, you cannot staple more than 30 sheets of A3, B4, or A4R paper, or 50 sheets of A4 or B5 paper, including sheet insertions.
  • If you are printing on the front cover, back cover, or sheet insertions, these sheets are included in the count of the total number of prints made. If these sheets are left blank, however, the machine's counter does not count them as prints.
  • If you are adding chapter pages, these sheets are included in the count of the total number of prints made.

  • Front Cover/Back Cover

This setting adds a front cover and back cover sheet to each set of prints. You may also print on the front/back cover sheet.

  • Sheet Insertion/Chapter Page

This setting inserts a sheet of paper between prints. The Sheet Insertion mode is useful when you want to use a blank sheet to help sort out the prints. You may also print on the sheet insertions. Since the chapter page is always printed on one side, the Chapter Page mode is useful when you want to organize the prints by chapter.


  1. Select the desired User Inbox number and document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Cover/Sheet Insertion].
  1. Select the desired Cover/Sheet Insertion feature → press [Paper Select] for each selected feature.

You cannot select [Sheet Insertion] and [Chapter Page] at the same time.

  • To cancel a selected feature, press that key again.
  1. Select the paper source → press [Done].
  • Select the same size paper for [Front Cover], [Back Cover], and [Sheet Insertion] (or [Chapter Page]).
  • If you try to set a different paper size for one feature, the paper sizes for the other features are automatically changed to the new paper size. However, if you are only changing the paper source with the same paper size, the settings for the other features will not change.
  1. Press [Next].

If only [Chapter Page] was selected, proceed to step 6.

  1. Select whether to print on the front cover, back cover, or sheet insertion → press [Next].

If [Sheet Insertion] or [Chapter Page] is not selected, press [OK].

  • A chapter page is always printed on one side.
  • If you select [Leave Blank] for the front and/or back cover and/or sheet insertion, the machine inserts a sheet of paper from the paper source that you selected in step 3 to be used as the print's front and/or back cover. You can also select the paper source for the sheet insertion in step 7.
  • If you are using paper that already has printing on it (e.g., company logo) as your front and/or back cover and/or sheet insertion, then you must select [Leave Blank]. Otherwise, the machine will print your original's first or last page on the preprinted paper.
  • If you select [Print on Front Side], [Print on Back Side], or [Print on Both Sides] for the front and/or back cover and/or sheet insertion, the machine inserts a sheet of paper from the paper source that you selected in step 3, and prints your original on its front side, back side, or on both sides. This will then be used as the print's front and/or back cover. You can also select the paper source for the sheet insertion in step 7.
  1. Press [Add].
  1. Specify where the sheet insertions or chapter pages should be added using - (numeric keys) → press [OK].

If you are inserting the sheet insertions, you can change the paper source and side(s) to be printed on.

If you are inserting the chapter pages, you can change the paper sources.

Repeat steps 6 and 7, as necessary.

  • You cannot insert a sheet insertion or chapter page on the first page. Set their positions starting from the second page.
  • The settings are displayed in the order of insertion.
  • You can insert up to 100 sheet insertions or chapter pages.
  1. Press [OK].


Cover/Job Separator

If you select multiple documents and set the Merge Documents mode, you can specify the Cover/Job Separator mode. The Cover/Job Separator mode automatically adds front and back covers, or job separator sheets to divide each document, using a different type of paper from that used for the main document.


Remark
  • You can set the Cover/Job Separator mode only if you select multiple documents and set the Merge Documents mode. (See "Merging Documents.")
  • You cannot print on the job separator sheets.
  • If you select the Staple mode when an optional finisher is attached, you cannot staple more than 30 sheets of A3, B4, or A4R paper, or 50 sheets of A4 or B5 paper, including sheet insertions.
  • Job separator sheets are not counted as prints.

  • Front Cover/Back Cover

This setting adds a front cover or back cover sheet to each set of prints. You may also print on the front cover or back cover sheet.

  • Job Separator

This setting inserts a sheet of paper between documents. You cannot print on the job separator sheets.


  1. Select the desired User Inbox number and documents to print in the order that you want to print → press [Print] → [Change Pr. Settings] → [Merge Documents] → [Special Features] → [Cover/Job Separator].

[Merge Documents] is displayed only when the multiple documents are selected.

  1. Select the desired Cover/Job Separator feature(s) → press [Paper Select] for each selected feature.

  • You cannot print on the job separator sheets.
  • To cancel a Cover/Job Separator feature, press the feature key again.
  1. Select the paper source for each selected feature → press [Done] → [Next].

If only [Job Separator] is selected, select the paper source for the job separator sheets → press [Done] → [OK].

  • Select the same paper size for [Front Cover], [Back Cover], and [Job Separator].
  • If you try to set a different paper size for one feature, the paper sizes for the other features are automatically changed to the new paper size. However, if you are switching to another paper source with the same paper size, the settings for the other features will not change.
  1. Select the side(s) to be printed for the front and/or back cover → press [OK].
  • The screens that appear on your machine may differ depending on the setting in step 2.
  • If you select [Leave Blank] for the front and/or back cover, the machine inserts a sheet of paper from the paper source that you selected in step 3 to be used as the print's front and/or back cover.
  • If you are using paper that already has printing on it (e.g., company logo) as your front and/or back cover, you must select [Leave Blank].
  • If you select [Print on Front Side], [Print on Back Side], or [Print on Both Sides] for the front and/or back cover, the machine inserts a sheet of paper from the paper source that you selected in step 3, and prints your original on its front side, back side, or on both sides. This will then be used as the print's front and/or back cover.


Booklet Mode

This mode enables you to print one-sided or two-sided originals in such a way that the prints are made into a booklet.

For the Booklet Scanning mode of the Mail Box function, see "Booklet Scanning."

  • Booklet

This mode enables you to print one-sided or two-sided originals in such a way that the prints are made into a booklet.

  • Divided Booklet

This mode enables you to make a multiple page document with a large number of pages into a divided booklet.

  • Creep (Displacement) Correction

This mode enables you to adjust the position of the images in a booklet by calculating the width of the displacement between the outermost page and center page of the booklet.


Remark
  • Saddle stitching is not performed if there is only one output sheet.
  • The Saddle Stitch and Divided Booklet modes can be set only if the optional Saddle Finisher-AE2 is attached.
  • The accuracy of folds created in the Saddle Stitch mode may vary, depending on the type and quantity of paper.
  • When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.
  • The Booklet mode can only be specified for the following paper sizes: A4, A4R, B5, B5R, A5, or A5R.
  • The Booklet mode cannot be set if multiple documents are selected, and their record sizes are different.
  • The Booklet mode cannot be used with documents whose resolution is other than 600 × 600 dpi.
  • If you want to print documents for use as a booklet, we recommend that you scan the originals using the Booklet Scanning mode. (See "Booklet Scanning.")

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Booklet].
  1. Select the paper source to use for the main document → press [Next].

If the optional Saddle Finisher-AE2 is not attached, press [OK].

Only A3, B4, or A4R paper can be used for the Booklet mode.

If you selected the paper to use for the main document from [Stack Bypass Settings], select the paper size and press [Next] → select the paper type and press [OK].


  • Press [Add Cover] → [Next].
  • Select whether to print on the cover page → press [Next].
  • Select the paper source to use for the cover page → press [Next].

If the optional Saddle Finisher-AE2 is not attached, press [OK].

If you selected the paper to use for the cover from [Stack Bypass Settings], select the paper type → press [OK].

  • You must select the same paper size for the cover page as that used for printing the main document.
  • If you select [Print] for only <Front Inside Cover> and/or <Back Inside Cover>, [Heavy] can be selected.
  • Only 64 to 80 g/m2 paper can be used for the main document, and 64 to 128 g/m2 paper can be used for the cover page.
  • If you are setting the paper for the cover page in the paper drawer, you must load the paper face up.
  • If you are setting the paper for the cover page in the stack bypass, you must load the paper face down.

  1. Specify the Booklet settings.
  • If you set the Booklet mode, the Center Shift mode is also automatically set.

  • Select whether to saddle stitch the booklet → press [OK].
  • The maximum number of sheets, including cover sheets, that can be saddle stitched is:
  • 15 sheets (64 to 80 g/m2)
  • 10 sheets (81 to 105 g/m2)
  • If the number of sheets is 16 or more, the booklet is not saddle stitched.
  • The number of saddle stitched booklets that the booklet tray can hold depends on the number of sheets that each booklet contains.
  • 1 to 5 sheets: 25 sets
  • 6 to 10 sheets: 15 sets
  • 11 to 15 sheets: 10 sets
  • If you selected [Add Cover], the maximum number of sets that the booklet tray can hold is 10.
  • [Stitching Position] is a shortcut key to Saddle Stitch Position Adjustment in Adjustment/Cleaning (from the Additional Functions screen).
  • If you select [Divided Booklet], enter the number of sheets that you want to divide by pressing [-] or [+] → press [OK] → [OK].
  • If the printing position of the image is out of place, and you want to set the creep (displacement) correction, press [Creep Correction] → select [Auto] or [Manual] → press [OK] → [OK].

If you select [Manual], press [] or [] to adjust the correction width.


  • Press [Do not correct] or [Auto] or [Manual] → press [OK].

If you select [Manual], press [] or [] to adjust the correction width.


  1. Set the Booklet Tray guide to match the paper size.

  • Make sure to set the Booklet Tray guide correctly to match the paper size. Setting the Booklet Tray guide incorrectly may result in a paper jam.
  • If the optional Saddle Finisher-AE2 is not attached, this step is unnecessary.


Booklet Scanning

This mode enables you to scan originals in such a way that, when printing the scanned data, the output paper can be made into a booklet. Specify the Booklet mode when printing the scanned data. (See "Booklet Mode.")


Remark
  • [2-Sided Original] is available only if the optional Feeder (DADF-U1) is attached (standard equipped for the iR3245/iR3235 in some regions).
  • Make sure to place originals with a vertical (portrait) orientation vertically. If these originals are placed horizontally, the even numbered pages will be printed upside down.

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Booklet Scanning].
  1. Select the original size → press [Next].

If the original is two-sided, press [2-Sided Original] → select the type of two-sided original → press [OK] → [Next].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.
[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.
  • To select an inch paper size, press [Inch-size].
  • [2-Sided Original] cannot be selected if A6R is the selected original size.
  1. Select the booklet layout size → press [OK].
  • To select an inch paper size, press [Inch-size].


Image Combination

This mode enables you to automatically reduce two, four, or eight originals, as well as two-sided originals or the facing pages of a book, to fit onto one side or both sides of a selected record size.


Remark
  • The 2-Sided Original mode is available only if the optional Feeder (DADF-U1) is attached (standard equipped for the iR3245/iR3235 in some regions).
  • Originals scanned in the Image Combination mode must all be the same size. You cannot use the Image Combination mode with the Different Size Originals mode.
  • You can change or specify the 2-Sided Original mode before scanning the next batch of originals (i.e., between batches).
  • The reduction ratio is automatically set so that the originals fit onto the selected record size.

  • 2 On 1

This setting reduces two 1-sided originals or one 2-sided original to fit onto one side or both sides of one sheet of paper.

  • 4 On 1

This setting reduces four 1-sided or two 2-sided originals to fit onto one side or both sides of one sheet of paper.

  • 8 On 1

This setting reduces eight 1-sided or four 2-sided originals to fit onto one side or both sides of one sheet of paper.


  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Image Combination].
  1. Select the original size → press [Next].

If the original is two-sided, press [2-Sided Original] → select the type of two-sided original → press [OK] → [Next].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.
[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.
  • To select an inch paper size, press [Inch-size].
  • [2-Sided Original] cannot be selected if A6R is the selected original size.
  1. Select the desired Image Combination feature → press [Next].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.
[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

If you want to specify the image order, press [Option] → select the image order → press [Done] → [Next].

If you do not change the image order by pressing [Option], the images are printed as follows:

  • 2 On 1: Left → Right
  • 4 On 1 and 8 On 1: Upper Left → Upper Right → Lower Left → Lower Right
  1. Select the desired paper size → press [OK].
  • The machine automatically selects the scan ratio depending on the selected record size.
  • If you set the Image Combination mode, the Center Shift mode is also automatically set.


Shifting the Original Image

You can make prints with the entire original image shifted to the center or a corner.


Remark
  • If you use the numeric keys to enter the shift position, the original image may be partially cut off on the print, depending on the size of the selected document, the size of the print paper, and the amount of shift specified.


Using the Numeric Keys

The [No. Key Entry] setting enables you to shift the entire image to a position that you specify using - (numeric keys).


Remark

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Shift].
  1. Press [Settings] under <Front Side> or <Back Side>.

  • Back side settings are only valid when making two-sided prints.
  1. Use - (numeric keys) to enter the shift position.
  • Select the shift direction.
  • Enter the shift value.
  • Press [OK].
  • To change a value you entered, select the shift direction → enter the correct value using - (numeric keys).
  • The values for the back side can also be automatically set by selecting [Same as Front Side] or [Opposite to Front Side].
  • Example:
When the front side is set to 50 mm for the left, and 100 mm for the top.
If you press [Same as Front Side]:
50 mm for the left, and 100 mm for the top
If you press [Opposite to Front Side]:
50 mm for the right, and 100 mm for the top

  • Press the top [].
  • Enter the shift value.
  • Press the right [].
  • Enter the shift value.


  1. Press [OK].


Margin Mode

This mode enables you to make prints with the entire original image shifted by a designated width to the left, right, top, or bottom in order to create a margin on the prints. Use this mode to make prints ready for placement in ring binders.


Remark
  • The Margin mode shifts the entire original image by the designated width. Therefore, an original whose image extends all the way to the edges of the sheet may be partially cut off on the print.
  • You can choose to only create a margin on the back side of a print. Therefore, originals that already have a margin can be printed in the 12-Sided mode or 21-Sided mode.

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Margin].
  1. Select the desired margin type.

  1. Select [Front Side] or [Back Side] → press [-] or [+] to set the margin width → press [OK].
  • If you are using the Margin and 2-Sided Printing modes together and printing a document that already has a margin, set the Margin mode for the back only.
  • If you are using the Margin and 2-Sided Printing modes together and printing a document that does not have a margin, set the Margin mode for both the front and back.
  • If you enter a value other than 0, you can switch between positive and negative margin width by pressing [±].
    Example: (+)10 → [±] → -10
    -50 → [±] → (+)50
  • To enter values in inches, press [Inch].


Frame Erase

This mode enables you to erase shadows and lines that appear when scanning various types of originals. There are three types of the Frame Erase mode: Original Frame Erase, Book Frame Erase, and Binding Erase.


Remark


Original Frame Erase

This mode erases the dark borders and frame lines that appear around the scanned image if the original is smaller than the selected record size. You can also use this mode to create a blank border around the edge of the recorded page.


  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Frame Erase].
  1. Press [Original Frame Erase].

  1. Press [-] or [+] to set the frame erase width.
  • To enter values in inches, press [Inch].

  • Press [-] or [+] to set the frame erase width → press [Next].

  • Press [Adjust Each Dim.].
  • Select the desired frame erase borders → press [-] or [+] to set their respective frame erase widths → press [Next].

To return to the screen for setting the same width for all four borders, press [Adjust All At Once].


  1. Select the original size → press [OK].
  • You can set the Original Frame Erase mode only for the original paper sizes shown on the touch panel display.
  • To select an inch paper size, press [Inch-size].


Book Frame Erase

This mode erases the dark border, as well as center and contour lines that appear if you are scanning facing pages in a book or bound original onto a single sheet of recorded page.


  1. Select the desired User Inbox number → place your original on the platen glass → press [Scan] → [Special Features] → [Frame Erase].
  1. Press [Book Frame Erase].

  1. Press [-] or [+] to set the frame erase widths.
  • To enter values in inches, press [Inch].

  • Press [Center] and [Sides] → press [-] or [+] to set their respective frame erase widths → press [Next].

  • Press [Adjust Each Dim.].
  • Select the desired frame erase borders → press [-] or [+] to set their respective frame erase widths → press [Next].

To return to the screen for setting the same width for all four borders, press [Adjust All At Once].


  1. Select the size of the bound original when it is open → press [OK].
  • You can set the Book Frame Erase mode only for the original paper sizes shown on the touch panel display.
  • To select an inch paper size, press [Inch-size].


Binding Erase

This mode erases the shadows that appear on scanned image from binding holes on originals.


Remark
  • Make sure you place your original on the platen glass. Do not place originals with binding holes in the feeder, as this may damage the originals.
  • When using the Binding Erase mode, the borders you do not select are also erased by 4 mm.

  1. Select the desired User Inbox number → place your original on the platen glass → press [Scan] → [Special Features] → [Frame Erase].
  1. Press [Binding Erase] → select the border where the binding holes are located.

The border is where the binding holes are located on the original, if you visualize the original as being face up.

  1. Press [-] or [+] to set the frame erase width → press [OK].
  • To enter values in inches, press [Inch].


Different Size Originals

This mode enables you to scan different size originals with the same widths (A3 and A4, or B4 and B5) or different widths (A3 and B4, or A4 and B5), together as one group by setting them in the feeder.


Remark
  • If the originals are placed in the feeder, make sure that the different size originals are of the same weight (paper type).
  • Align the top edge of the originals with the back edge of the feeder if you are placing originals with different widths.
  • Set different size originals with different widths and lengths in the following combinations. Other combinations may damage the originals.
  • A3 and B4, B4 and A4R, A4 and B5, B5 and A5
  • If you place originals with different widths in the feeder, the originals may move slightly when fed to the platen glass. As a result, the images may be scanned and copied as slanted.
  • If the Different Size Originals mode is set, the scanning speed may be slower than normal.
  • Stapling cannot be performed if you place originals with different widths.
  • When storing a document in an inbox, if Document Size Select is set to anything but 'Auto' all of the originals are scanned in the specified size. If you want to scan the originals in their original sizes, make sure to set Document Size Select to 'Auto'.

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Different Size Originals].
  1. Select the type of originals → press [OK].

If you are placing originals with the same width, press [Same Width].

If you are placing originals with different widths, press [Different Width].



Job Build

This mode enables you to scan originals that are too many to be placed at once, by dividing them into multiple batches. You can use both the feeder and the platen glass for scanning. The originals are stored as one document after all of the batches have been scanned.


Remark
  • The 2-Sided Original mode is available only if the optional Feeder (DADF-U1) is attached (standard equipped for the iR3245/iR3235 in some regions).
  • You cannot change the scan settings while the machine is scanning originals in the Job Build mode. You need to set the necessary scan settings beforehand, according to the type of originals or the desired result.
  • If you place your originals in the feeder, remove the originals from the original output area when the scanning of each batch is complete.
  • You can change or specify the following settings before scanning the next batch of originals (i.e., between batches): the 2-sided Original mode, original type, scan exposure, and color mode. However, you cannot change the original type, scan exposure, and color mode, while the machine is scanning originals in the Image Combination mode.
  • If you place different size originals in the feeder, set the Different Size Originals mode. (See "Different Size Originals.")
  • It is useful to store originals in an inbox first, and print them later using the Merge Documents mode if you cannot prepare the originals at one time, or if you want to specify different settings for each original. (See "Merging Documents.")
  • If you want to scan one-sided and two-sided originals and store them as two-sided documents, divide the originals into one-sided and two-sided batches. For example, if the first batch consists of two-sided originals, set the 2-sided Original mode. Thereafter, you have to manually set or cancel the 2-sided Original mode for each batch of originals that you scan.

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Job Build].
  1. Press (Start).
  • To cancel scanning, press [Cancel] or (Stop).
  1. When scanning is complete, place your next batch of originals → press (Start).

If you want to change the scan settings, change them before pressing (Start).


  • Press [2-Sided Original].

  • Select the type of two-sided original → press [OK].

Details of each item are shown below.

[Book Type]: The front and back sides of the original have the same top-bottom orientation.
[Calendar Type]: The front and back sides of the original have opposite top-bottom orientations.

Do not forget to set or cancel the 2-Sided Original mode, according to the type of originals you place next.

To cancel the 2-Sided Original mode, press [2-Sided Original] → [Cancel].

Repeat this step as necessary.


  1. After the last batch of originals is scanned, press [Done].


Inverting Images (Nega/Posi)

This mode enables you to scan and record the original image by inverting the hues and gradations.


Remark

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Nega/Posi].


Image Quality Adjustment

You can scan the original by erasing the background color or prevent the original image on the reverse side of thin originals from appearing on the recorded pages.


Remark
  • If [A] (Auto) is selected as the scan exposure on the Scan screen, pressing [Image Qual. Adjustment] and making fine adjustments cancels the automatic scan exposure setting. Similarly, if you select [A] (Auto) for the scan exposure setting when image quality adjustments have been made, the Image Quality Adjustment mode is canceled and the automatic exposure is used instead.


Remove Background

This mode enables you to scan by erasing the background color of the original. This feature is especially useful for scanning originals, such as catalogues and paper, that have turned yellow from age.


  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Image Qual. Adjustment].
  1. Press [Remove Background] → [OK].

If the background color remains, or if you want to make the background color darker when the original is scanned in the Remove Background mode, make fine adjustments to the density of the background color.


  • Press [Fine Adjustment].
  • Press [-] or [+] to specify the amount of each color that you want to remove → press [OK].

For example, if the background color (yellow) of the original remains, press [-] next to <Yellow> to adjust the density.

Adjusting Yellow automatically adjusts the levels of Red and Green to the same level as Yellow. However, Adjusting the levels of Red or Green sets Yellow back to its default level.

  • Pressing [-] or [+] adjusts the density of each color. Press [-] to make the color lighter, or press [+] to make the color darker.
  • If you make fine adjustments to the density, the automatic scan exposure setting is canceled, and the original is scanned according to the Fine Adjustment settings.

  • Press [Fine Adjustment].
  • Press [-] or [+] to specify the amount of color that you want to remove → press [OK].
  • Pressing [-] or [+] adjusts the density of color. Press [-] to make the color lighter, or press [+] to make the color darker.
  • If you make fine adjustments to the density, the automatic scan exposure setting is canceled, and the original is scanned according to the Fine Adjustment settings.


Prevent Bleeding

This mode enables you to prevent the original image on the reverse side of thin originals from appearing on the recorded pages.


Remark
  • [Prevent Bleed-thru] is displayed only if the optional System Upgrade RAM is installed to expand the memory capacity of the machine.

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Image Qual. Adjustment].
  1. Press [Prevent Bleed-thru] → [OK].

If you want to make fine adjustments to the density, press [Fine Adjustment] → press [-] or [+] to specify the amount of bleeding that you want to prevent → press [OK].

Details of each item are shown below.

[-]: This setting prevents dark areas on the reverse side of the original from appearing on the recorded pages, but light areas on the front side may not be scanned either.
[+]: This setting may not be able to completely prevent dark areas on the reverse side of the original from appearing on the recorded pages, but light areas on the front side of the original are always scanned.
  • If you make fine adjustments to the density, the automatic scan exposure setting is canceled, and the original is scanned according to the Fine Adjustment settings.


Adjusting the Contrast (Sharpness)

This mode enables you to scan and record the originals with a sharper or softer contrast. To reproduce text or lines with a sharper contrast, use [High] as the setting. To scan originals containing printed photographs or other halftones with a softer contrast, use [Low] as the setting.

  • Low

If you scan an original containing halftones, such as a printed photograph, using the Photo mode, the moiré effect (a shimmering, wavy pattern) may occur. However, you can lessen this moiré effect by using [Low] as the setting to produce a clearer image.

  • High

This setting enhances the edges of original images so that faint or fine text is reproduced with a sharper contrast. This setting is particularly suited to scanning blueprints and faint pencil drawn images.


Remark

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Sharpness].
  1. Press [Low] or [High] to adjust the sharpness → press [OK].

To scan text or lines clearly, the setting should be towards [High]. To scan originals containing printed photographs or other halftones, the setting should be towards [Low].



Composing Images

The Form Composition mode enables you to superimpose a previously scanned image which has been stored in the memory of the machine (image form) on the output.


Remark
  • To use the Form Composition mode, the image form must be stored in the machine beforehand. (See "Additional Functions.")
  • Up to 100 image forms can be stored. However, this number varies depending on the free space of the hard disk.
  • The Form Composition mode cannot be used with documents whose resolution is other than 600 × 600 dpi.
  • Printing performance may not be optimal in the Form Composition mode, depending on the selected document and image form.

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Form Composition].
  1. Select the image form to be superimposed over the original → press [OK].

To check images stored as forms, press [Check Print] to print a sample of the image.

Press [Details] to display the detailed information of the image form.


  • Select the paper size → press [Start Print].

Press [Cancel] to cancel the sample print.



Embedding Hidden Text in the Background

The Secure Watermark mode enables you to embed hidden text in the background of prints. You can embed text such as "CONFIDENTIAL," the date and time, or a department name. The embedded text appears when the prints are copied.


Remark
  • You cannot change the print exposure while printing in the Secure Watermark mode.
  • The embedded hidden text may not appear as specified even if the print with the Secure Watermark mode applied is copied, depending on the copy machine. In this case, the relative contrast (brightness) of the hidden text and the background can be adjusted in Character/Background Contrast Adjustment in Adjustment/Cleaning (from the Additional Functions screen). (See "Additional Functions.")
  • Printing performance may not be optimal in the Secure Watermark mode, depending on the selected document and combination of printing modes.
  • The Secure Watermark mode is only available if the optional Secure Watermark is activated.

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Secure Watermark].
  1. Select the type of secure watermark (Watermark, Date, Copy Set Numbering, Serial Number, ID/User Name).

  • Select a preset watermark → press [Next].


  • Press [Enter] → enter the text → press [OK] → [OK].

You can also select the text which has been registered in Register Characters for Page No./Watermark in Common Settings from the Additional Functions screen.

  • If you want to register your newly created secure watermark to be selected whenever necessary, press [Register] → enter the text to be registered.

  • Enter the date using - (numeric keys) → select the date format from the Date Type drop-down list → press [Next].

  • There are six different date formats that you can select in the drop-down list.
  • If you do not specify a date, the date set in Date and Time Settings in System Settings (from the Additional Functions screen) is printed. Confirm that the date and time settings are correct.

  • Enter the starting number using - (numeric keys) → press [Next].


  • Press [Next].

  • The Serial Number is the number which is displayed at the bottom left of the screen when you
    press (Counter Check) on the control panel.

  • Press [Next].

  • The current ID or user name is displayed if you are using a login service.
  • [ID/User Name] is grayed out and cannot be selected if you are not using a login service.

  1. Select a background pattern from the Background Pattern drop-down list → select the size of the text → press [OK].

To embed a pattern in the background of the output, select a background pattern from the Background Pattern drop-down list.

You can select [Small] ('36 pt.'), [Medium] ('54 pt.'), or [Large] ('72 pt.') for the size of the text.

To change the orientation of characters, press [Print Characters Vertically].

To use white letters on a colored background, press [White Letters on Colored Backgnd].

To adjust the contrast of the embedded letters and the background pattern, press [Character/Backgrnd Contrast Adjustment].



Page and Copy Set Numbering

This mode enables you to print page numbers, copy set numbers, and user-defined text onto the output.


Remark
  • The Pg/Copy Set Numbering mode cannot be used with documents whose resolution is other than 600 × 600 dpi.
  • Printing performance may not be optimal in the Page/Copy Set Numbering mode, depending on the selected document and combination of printing modes.
  • If you select [Numbered Chapters] in combination with the Cover/Sheet Insertion (Sheet Insertion or Chapter Page) mode or the Cover/Job Separator mode, the chapter numbers are counted as follows:
  • After each chapter page is inserted
  • After each sheet insertion or job separator sheet is inserted
  • If the copy number has fewer than five digits, the machine copies it as follows:
  • Example: If the copy number is 10, "00010" is printed.
  • If the Pg/Copy Set Numbering mode is used with the Cover/Sheet Insertion or Cover/Job Separator mode, page numbers are not printed on the inserted pages.

  • Page Numbering

Documents can be printed with page numbers (numbers only, numbers enclosed with hyphens, with chapter numbers, or with the total page number).

  • Copy Set Numbering

This mode enables you to print a document with a five digit number in the background of each page.


Page Numbering

Copy Set Numbering


Page Numbering

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Pg/Copy Set Numbering].
  1. Press [Page Numbering].
  1. Select the type of numbering ([Numbers Only], [Numbers with Hyphens], [Numbered Chapters], or [Total Page Numbering]).

  1. Select the orientation and the position of the page numbers → press [Next].

Orientation:

[Vertical]: Prints the page number vertically.
[Horizontal]: Prints the page number horizontally.
  • If you set any two of the Page Numbering, Copy Set Numbering, Watermark, or Print Date modes to print in the same position, a message asking for your confirmation is displayed when you press (Start).

  • Select the desired position of the page numbers → press [Done].

  • Press [X] and [Y] → press [-] or [+] to set their respective position → press [OK].
  • To enter values in inches, press [Inch].

  1. Enter the page number to start numbering from using - (numeric keys) → press [Next].

If you want to insert chapter numbers along with page numbers, specify the starting chapter number on the left (1 to 9,999), and the starting page number on the right (1 to 9,999).

If you want to insert the total page number along with page numbers, specify to have the page numbers start on the left side (1 to 9,999), and the total page number starts on the right side (1 to 20,000). To set the total page number automatically, press [Auto].

  • If [Total Page Numbering] is used with the Booklet mode, the total number of pages are printed automatically.

  • Select whether to count the inserted sheets → press [Done].

[Number]: Counts the sheet insertions, chapter pages, job separator, or back cover that you inserted after the first page, but only prints chapter numbers and page numbers onto the main document pages.

[Do not number]: Does not count the sheet insertions, chapter pages, job separator, or back cover that you inserted after the first page, and only prints chapter numbers and page numbers onto the main document pages.


  • Press [Number of Digits to Print] → specify the number of digits by pressing [-] or [+].
  • The number of digits you can specify is '2' to '5'.
    Example: If the page number is 10 and number of digits is 2, "10" is printed.
    If the page number is 10 and number of digits is 5, "00010" is printed.
  • If the specified number of digits is less than the number of digits of the actual page number, the setting is invalid.

  • Press [Add Characters] → [Next].
  • Press [Enter] → enter the text → press [OK] → [Next].

You can also select the text which has been registered in Register Characters for Page No./Watermark in Common Settings from the Additional Functions screen.

  • Set the position of the text → press [Next].

  1. Set the size of the page numbers → press [OK].

Select the size of the page numbers from [Small], [Medium], and [Large] ('10.5 pt.', '12.0 pt.', and '14.0 pt.').

You can select [Black] or [White] for the color of the page numbers.



Copy Set Numbering

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Pg/Copy Set Numbering].
  1. Press [Copy Set Numbering].
  1. Select the orientation and the position of the copy set numbers → press [Next].

Press [Full Surface] to print the copy set number repeatedly over the surface of the output.

Press [Numbers in 5 Locations] to select all five print positions.

  • If Copy Set Numbering Option Settings in System Settings (from the Additional Functions screen) is set to 'On', [Numbers in 5 Locations] is grayed out and cannot be selected. (See "Security.")
  • If you set any two of the Page Numbering, Copy Set Numbering, Watermark, or Print Date modes to print in the same position, a message asking for your confirmation is displayed when you press (Start).

  • Press [X] and [Y] → press [-] or [+] to set their respective position → press [OK].
  • To enter values in inches, press [Inch].

  1. Enter the number to start numbering from → select the Number size and density → press [OK].

Select the size of the page numbers from [Small], [Medium], and [Large] ('12.0 pt.', '24.0 pt.', and '36.0 pt.').

Adjust the character density by pressing [Light] or [Dark].

  • If Copy Set Numbering Option Settings in System Settings (from the Additional Functions screen) is set to 'On', the size of the page numbers becomes [Small] '10.5 pt.', [Medium] '12.0 pt.', [Large] '14.0 pt.'. (See "Security.")


Printing a Watermark and Date

This mode enables you to print a watermark, date, and user-defined text onto the output.


Remark
  • The Watermark/Print Date mode cannot be used with documents whose resolution is other than 600 × 600 dpi.
  • Printing performance may not be optimal in the Watermark/Print Date mode, depending on the selected document and combination of printing modes.
  • If the Watermark/Print Date mode is used with the Cover/Sheet Insertion mode or the Cover/Job Separator mode, the watermark/date will not be printed on the inserted pages.

  • Watermark

Prints watermark or user-defined text onto the output.

  • Print Date

Prints the date onto the output.


Watermark Printing

Date Printing


Watermark Printing

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Watermark/Print Date].
  1. Press [Watermark].
  1. Set the watermark orientation and position → press [Next].

Orientation:

[Vertical]: Prints the watermark vertically.
[Horizontal]: Prints the watermark horizontally.
  • If you set any two of the Page Numbering, Copy Set Numbering, Watermark, or Print Date modes to print in the same position, a message asking for your confirmation is displayed when you press (Start).

  • Select the desired position of the page numbers → press [Done].

  • Select [All Pages] or [Print on Top Page Only] → press [Done].

  • Press [X] and [Y] → press [-] or [+] to set their respective position → press [OK].
  • To enter values in inches, press [Inch].

  1. Select the desired preset watermark → press [Next].

  • Press [Enter] → enter the text → press [OK].

You can also select the text which has been registered in Register Characters for Page No./Watermark in Common Settings from the Additional Functions screen.


  1. Specify the text size and print type → press [OK].

Select the size of the watermark from [Small], [Medium], and [Large] ('36.0 pt.', '54.0 pt.', and '72.0 pt.').

You can select [Transparent] or [Overlay] for the print type. If [Transparent] is selected, you can also adjust the halftone density by pressing [Light] or [Dark].



Date Printing

  1. Select the desired User Inbox number and the document to print → press [Print] → [Change Pr. Settings] → [Special Features] → [Watermark/Print Date].
  1. Press [Print Date].
  1. Set the number orientation and position → press [Next].

  • If you set any two of the Page Numbering, Copy Set Numbering, Watermark, or Print Date modes to print in the same position, a message asking for your confirmation is displayed when you press (Start).

  • Press [X] and [Y] → press [-] or [+] to set their respective position → press [OK].
  • To enter values in inches, press [Inch].

  1. Select the date type → specify the date using - (numeric keys) → press [Next].
  • There are six types of date format you can select from.
  • If no date is set, the date set in Date and Time Settings in the System Settings (from the Additional Functions screen) is printed. Confirm that the date and time settings are correct.
  1. Set the number size and print type → press [OK].

Select the size of the numbers from [Small], [Medium], and [Large] ('10.5 pt.', '12.0 pt.', and '14.0 pt.').

You can select [Transparent] or [Overlay] for the print type. If [Transparent] is selected, you can also adjust the halftone density by pressing [Light] or [Dark].



Memory Keys

You can set any possible combination of scan settings, print settings, or copy settings, and then store them in a memory key. There are nine memory keys, and they can be assigned names for increased convenience. This feature is useful for storing frequently used scan, print, and copy settings.


Remark
  • The scan, print, and copy settings stored in memory are not erased, even if the power is turned OFF.


Storing Scan/Print Settings


Mail Box (Scan)

  1. Specify the scan settings on the Scan screen and/or Special Features screen.
  1. Press [Special Features] → [Mode Memory].
  1. Select a key ([M1] to [M9]) for storing the settings → press [Register].

  • Keys that already have settings stored in them are displayed with a colored triangle () in the lower right corner of the key.
  • If you select a key that already has settings stored in it, the settings are displayed.

  • A screen appears, asking for your confirmation to store the settings. Press [Yes].

  • A screen appears, asking for your confirmation to overwrite the previous settings. Press [Yes].

  1. Press [Cancel].
  • You can assign a name to the memory key by pressing [Register Name].


Mail Box (Print)

  1. Specify the print settings on the Change Print Settings screen and/or Special Features screen.
  1. Press [Special Features] → [Mode Memory].
  1. Select a key ([M1] to [M9]) for storing the settings → press [Register].

  • Keys that already have settings stored in them are displayed with a colored triangle () in the lower right corner of the key.
  • If you select a key that already has settings stored in it, the settings are displayed.

  • A screen appears, asking for your confirmation to store the settings. Press [Yes].

  • A screen appears, asking for your confirmation to overwrite the previous settings. Press [Yes].

  1. Press [Cancel].
  • You can assign a name to the memory key by pressing [Register Name].


Naming a Memory Key


Mail Box (Scan)

  1. Select the desired User Inbox number → press [Scan] → [Special Features] → [Mode Memory].
  1. Select a key ([M1] to [M9]) to name → press [Register Name].

  • Keys that already have settings stored in them are displayed with a colored triangle () in the lower right corner of the key.
  • If you select a key that already has settings stored in it, the settings are displayed.
  • You can also name keys with no settings stored in them.
  1. Enter a name → press [OK].
  • If you press [OK] without entering any characters, the key name reverts to its current name (default M1 to M9).
  1. Press [Cancel].


Mail Box (Print)

  1. Select the desired User Inbox number and a document → press [Print] → [Change Pr. Settings] → [Special Features] → [Mode Memory].
  1. Select a key ([M1] to [M9]) to name → press [Register Name].

  • Keys that already have settings stored in them are displayed with a colored triangle () in the lower right corner of the key.
  • If you select a key that already has settings stored in it, the settings are displayed.
  • You can also name keys with no settings stored in them.
  1. Enter a name → press [OK].
  • If you press [OK] without entering any characters, the key name reverts to its current name (default M1 to M9).
  1. Press [Cancel].


Recalling Scan/Print Settings


Mail Box (Scan)

  1. Select the desired User Inbox number → place your originals → press [Scan] → [Special Features] → [Mode Memory].
  1. Select the key containing the scan settings that you want to recall.

  1. Verify the settings → press [OK].

If you select a key that does not have settings stored in it, [OK] is grayed out and you cannot press it. You can select another key that has copy/scan/print settings stored in it, or press [Cancel].

  • Recalling settings from memory cancels the current settings.
  • You can make changes to the recalled settings.
  • If you press another key, the settings stored in that key are recalled.


Mail Box (Print)

  1. Select the desired User Inbox number and a document → press [Print] → [Change Pr. Settings] → [Special Features] → [Mode Memory].
  1. Select the key containing the print settings that you want to recall.

  1. Verify the settings → press [OK].

If you select a key that does not have settings stored in it, [OK] is grayed out and you cannot press it. You can select another key that has copy/scan/print settings stored in it, or press [Cancel].

  • Recalling settings from memory cancels the current settings.
  • You can make changes to the recalled settings.
  • If you press another key, the settings stored in that key are recalled.


Erasing Scan/Print Settings


Mail Box (Scan)

  1. Select the desired User Inbox number → press [Scan] → [Special Features] → [Mode Memory].
  1. Select the key containing the scan settings that you want to erase → press [Erase].

  • Make sure to check the settings first before erasing them.
  • Keys that already have settings stored in them are displayed with a colored triangle () in the lower right corner of the key.
  • If you select a key that already has settings stored in it, the settings are displayed.
  1. Press [Yes].
  • Key names are not erased. For instructions on changing a key name, see "Naming a Memory Key."
  1. Press [Cancel].


Mail Box (Print)

  1. Select the desired User Inbox number and a document → press [Print] → [Change Pr. Settings] → [Special Features] → [Mode Memory].
  1. Select the key containing the print settings that you want to erase → press [Erase].

  • Make sure to check the settings first before erasing them.
  • Keys that already have settings stored in them are displayed with a colored triangle () in the lower right corner of the key.
  • If you select a key that already has settings stored in it, the settings are displayed.
  1. Press [Yes].
  • Key names are not erased. For instructions on changing a key name, see "Naming a Memory Key."
  1. Press [Cancel].


Memory RX Inbox

You can select either the Memory RX Inbox or Divided Data RX Inbox from the Memory RX Inbox screen.



Memory RX Inbox

The Memory RX (Receive) Inbox is an inbox for receiving and storing documents received by Fax and I-Fax. Documents received in the Memory RX Inbox are stored without being printed. You can print or send the stored documents later, or whenever necessary.


Remark
  • You can use the Memory RX Inbox function for receiving and storing I-fax documents only if the optional Color Universal Send Kit is activated.
  • You can use the Memory RX Inbox function for receiving and storing fax documents only if the optional Super G3 FAX Board is installed.
  • If you want to use Memory Lock, you must first set Use Fax Memory Lock and Use I-Fax Memory Lock to 'On' in Memory RX Inbox Settings. To access the Memory RX Inbox Settings screen, press (Additional Functions) → [System Settings] → [Communications Settings]. (See "Using the Main Unit to Send/Receive.")


Receiving Documents through Fax or I-Fax

  1. Set Memory Lock to 'On' from the Additional Functions screen.
  • The following messages are displayed while Memory Lock is being set to 'On':
    <I-Fax Memory RX is on.>: I-Fax documents will be received in memory
    <Fax Memory RX is on.>: Fax documents will be received in memory
  1. The machine is now ready to receive documents in memory.
  • The message <Check the Memory RX Inbox.> is displayed when a document is received in the Memory RX Inbox:


Settings for Receiving Documents in Memory

You can use the Memory Lock mode outside of the preset Memory Lock start and end times.


Remark
  • If you want to use Memory Lock, you must first set Use Fax Memory Lock and Use I-Fax Memory Lock to 'On' in Memory RX Inbox Settings. To access the Memory RX Inbox Settings screen, press (Additional Functions) → [System Settings] → [Communications Settings]. (See "Using the Main Unit to Send/Receive.")

  1. Press [Memory RX Inbox] on the Inbox Selection screen → press [Memory RX Inbox].
  1. Select [On] or [Off] for I-Fax Memory Lock and/or Fax Memory Lock.

Details of each item are shown below.

[On]: Documents are received and stored in the Memory RX Inbox.
[Off]: Documents are received and printed.
  • If Memory Lock start and end times have been set, the time at which Memory Lock will automatically switch 'Off' is displayed when you set Fax/I-Fax Memory Lock to 'On', and the time at which Memory Lock will automatically switch 'On' is displayed when you set Memory Lock to 'Off'.
  • If I-Fax Memory Lock is set to 'Off', documents received through the I-Fax function are printed and erased from the Memory RX Inbox.
  • If Fax Memory Lock is set to 'Off', documents received through the Fax function are printed and erased from the Memory RX Inbox.
  1. Press [Done] repeatedly until the Inbox Selection screen appears.


Printing a Document in the Memory RX inbox

Remark
  • You can use the Memory RX Inbox for storing I-fax or fax documents only if the optional Color Universal Send Kit is activated or the optional Super G3 FAX Board is installed.
  • You can print documents stored in the Memory RX Inbox only with the settings that were used when the documents were received.
  • A document stored in the Memory RX Inbox is automatically deleted after it is printed.
  • You can print only one document at a time. You cannot print multiple documents stored in the Memory RX Inbox simultaneously.
  • If Fax Memory Lock and I-Fax Memory Lock are set to 'Off', documents transmitted to the Memory RX Inbox are printed as they are received. (See "Memory RX Inbox.")

  1. Press [Memory RX Inbox] on the Inbox Selection screen → press [Memory RX Inbox].
  1. Select the document that you want to print → press [Print].

  1. Press [Start Print].


Divided Data RX Inbox

When the machine receives a large I-fax document which has been divided into several parts before being sent, the Divided Data RX Inbox stores the divided data, and automatically combines it into a single I-fax document. After the document has been combined, it is printed, forwarded, or stored in memory in the same way as when a regular I-fax document is received.


Remark
  • You can save I-fax documents in divided data form in the Divided Data RX Inbox only if the optional Color Universal Send Kit is activated.


Confirming Documents in the Divided Data RX Inbox

You can check the status of divided data, and the remaining capacity of the Divided Data RX Inbox.


  1. Press [Memory RX Inbox] on the Inbox Selection screen → press [Divided Data RX Inbox].
  1. Select the document you want to confirm → press [Divide Data List].

  1. Select the divided data you want to confirm → press [Details].


Erasing Divided Data

You can print and erase the divided data while the machine is receiving the divided data.


  1. Press [Memory RX Inbox] on the Inbox Selection screen → press [Divided Data RX Inbox].
  1. Select the data to erase → press [Erase].

To erase the document without printing it, deselect [Print When Erased].

If you force the machine to print the document which is being erased, only the data which has already been received is combined to form the document. Data which can be combined to form complete pages is printed, and any remaining data is erased without being printed.

  • If you delete the divided data, it cannot be combined to form a document even if the remaining divided data is received later.
  • As the divided data is not valid image data, it will not be printed correctly.
  • If the divided data is erased while the forwarding settings or the Memory Lock mode is being set to the divided data, any process for the forced printed image will not be performed.


Confidential Fax Inboxes

If a document received by Fax/I-Fax, matches the specified forwarding conditions, it is stored in a Confidential Fax Inbox without being printed. This feature is useful for receiving confidential documents. You can print the documents stored in Confidential Fax Inboxes whenever necessary.


Remark
  • You can use the Confidential Fax Inbox function for receiving and storing I-fax documents only if the optional Color Universal Send Kit is activated.
  • You can use the Confidential Fax Inbox function for receiving and storing fax documents only if the optional Super G3 FAX Board is installed.
  • Confidential Fax Inboxes are available only if the optional Color Universal Send Kit is activated, or if the optional Super G3 FAX Board is installed.
  • In order to use a Confidential Fax Inbox, it is necessary to first register the Confidential Fax Inbox as a forwarding destination in Forwarding Settings in System Settings (from the Additional Functions screen). (See "Using the Main Unit to Send/Receive.")
  • It is necessary to inform the other party of the forwarding conditions beforehand.


Receiving Confidential Documents

  1. Register a Confidential Fax Inbox as a forwarding destination.
  1. The machine is now ready to receive documents in the specified Confidential Fax Inbox.
  • The message below is displayed when a document is received in a Confidential Fax Inbox:
  • <Check the Confidential Fax Inboxes.>


Printing a Document in the Confidential Fax Inbox

Remark
  • Confidential Fax Inboxes are available only if the optional Color Universal Send Kit is activated, or if the optional Super G3 FAX Board is installed.
  • You can print documents stored in Confidential Fax Inboxes only with the settings used when the documents were received.
  • You can print only one document at a time. You cannot print multiple documents stored in Confidential Fax Inboxes simultaneously.

  1. Press [Conf. Fax Inbox] on the Inbox Selection screen → press the desired Confidential Fax Inbox number.
  1. Select the document that you want to print → press [Print].

  1. Press [Start Print].
  • If you want to automatically delete the selected document after it is prints, press [Erase Doc. After Printing].


Sending a Document

You can send documents stored in User Inboxes or the Memory RX (Receive) Inbox to a desired destination.


Remark
  • You can send documents only if the optional Color Universal Send Kit is activated.
  • The Fax function is available only if the optional Super G3 FAX Board is installed.
  • Documents with a resolution other than 600 × 600 dpi cannot be sent if there is a fax address included in the destination.
  • You cannot send documents stored in a Confidential Fax Inbox.

  1. Select the desired User Inbox number → select the document that you want to send → press [Send].

To select all of the documents (up to 100 documents from the top) in the User Inbox, press [Select All (Max 100 doc.)]. If a document is already selected, this key appears as [Clear Selection] instead.

To select all of the documents (up to 32 documents from the top) in the selected Memory RX Inbox, press [Select All (Max 32 doc.)]. If a document is already selected, this key changes to [Clear Selection].

  • A maximum of 32 documents stored in the same inbox can be selected and sent at the same time.
  • A maximum of 999 pages can be sent simultaneously.
  1. Specify the desired send settings → press [Start Send].

See "Using the Main Unit to Send/Receive" for instructions on the following:

  • Specifying a destination
  • Selecting the file format
  • Specifying the Send settings
  • If Restrict New Address is set to 'On' in the System Manager Settings (from the Additional Functions screen), you cannot enter a destination in [New Address]. You have to select a stored destination by pressing [Address Book], [Network Add.Book], or [One-touch Buttons].
  • If you want to automatically delete the selected document after it is sent, press [Delete After Sending].
  • While the document is being sent, you cannot print or store it in another inbox.
  • If the selected destination is a group address that includes an inbox, the document you are sending will not be sent to (and stored in) that inbox.
  1. Press [Done].


What Are Additional Functions?

Additional Functions enable you to customize the machine's various settings.


Remark
  • Settings specified from the Additional Functions screen are never changed when you press (Reset).

  1. Press (Additional Functions).

The Additional Functions screen is displayed.

  1. Select an Additional Functions setting.

  1. Press a mode key to specify its settings.

For an overview of all the settings you can change from the Additional Functions screen, see "Mail Box Settings Table."

  1. Specify the desired mode → press [OK].

The selected mode is set.

  1. Press [Done] repeatedly until the Basic Features screen appears.


Customizing Mail Box Settings


Mail Box Settings Table

The following items can be stored or set in Mail Box Settings from the Additional Functions screen.


Item Settings Delivered
User Inboxes Settings Inbox No.: 00 to 99
Register Inbox Name: 24 characters maximum
Password: Seven digit number
Doc. Auto Erase: 1, 2, 3, 6, 12 hours; 1, 2, 3*1, 7, 30 days; 0 (no limit)
Print upon storing from the printer driver: On, Off*1
URL Send Settings*3
Initialize
Yes*2
Photo Mode On, Off*1 Yes
Standard Scan Settings Store, Initialize No
Confidential Fax Inboxes Settings*3 Inbox No.: 00 to 49
Register Inbox Name: 24 characters maximum
Password: Seven digit number
URL Send Settings
Initialize
Yes*2

*1 Indicates the default setting.
*2 Information is not delivered if a password is set for the inbox.
*3 Indicates items that appear only when the appropriate optional equipment is attached.

Remark
  • Information that is delivered when the Device Information Delivery Settings mode is set, is marked with a "Yes" in the "Delivered" column. For instructions on setting the Device Information Delivery Settings mode, see "Security."


Setting/Storing a User Inbox

You can set and store a name and password for a User Inbox, as well as specify the time that has to elapse before the documents in that inbox are automatically erased.


Remark
  • You can create up to 100 User Inboxes.
  • The numbers for User Inboxes are 00 to 99.
  • Setting a name for a User Inbox is optional.
  • Setting a password for a User Inbox is optional.

  1. Press (Additional Functions) → [Mail Box Settings] → [User Inboxes Settings].
  1. Select the desired User Inbox number.

If you enter User Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

  1. Specify each setting → press [OK].

[Register Inbox Name]:
Press [Register Inbox Name] → enter the new name → press [OK].

[Password]:
If you want to set a password for this User Inbox, enter the password using - (numeric keys). You can leave the password blank. You cannot store a password with only zeros as the number, such as <0000000>.

<Time until Document Auto Erase>:
Press [] or [] to set the time that has to elapse before documents in the selected User Inbox are automatically erased.

[URL Send Settings]:
If you set the machine to send a link via e-mail to the User Inbox in which the document is stored, you can check or perform operations on the document in the User Inbox, using the Remote UI (User Interface) of the machine. To send a link to a User Inbox via e-mail, press [URL Send Settings] → specify the destination → press [OK].

<Print upon storing from the printer driver>
You can select whether to print a document when it is sent from a computer and stored in an inbox. To print the document when it is stored in an inbox, select [On].

  • Since there is no way to check a stored password, make sure that you write down the password that you enter, and keep it in a safe place.
  • If a password is already set for each User Inbox, you can specify [Time until Document Auto Erase] and [Print Upon Storing From the Printer Driver] settings of all the User Inboxes using [Setting for All User Inboxes] in System Manager Settings (from the Additional Functions screen). However, if you update the settings for a User Inbox separately after using [Setting for All User Inboxes], the updated settings take preference over the settings set with [Setting for All User Inboxes].
  • If Use Asterisks to Enter Access No./Password in System Settings (from the Additional Functions screen) is set to 'Off', the password is not displayed as asterisks (*******). (See "Security.")
  1. Press [Done].


Initializing a User Inbox

You can restore a stored User Inbox name, password, and the document automatic erase time to their default settings.


Remark
  • You cannot initialize a User Inbox if there are documents still remaining in it.

  1. Press (Additional Functions) → [Mail Box Settings] → [User Inboxes Settings].
  1. Select the User Inbox that you want to initialize.

If you enter User Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

  1. Press [Initialize].
  1. Press [Yes].
  1. Press [Done].


Setting the Photo Mode for the Mail Box Function

You can select whether or not to use the Photo mode for the Mail Box function. When Photo Mode is set to 'On', you can select [Printed Image] from the Original Type drop-down list on the Scan screen for scanning and storing documents in a user inbox.

  1. Press (Additional Functions) → [Mail Box Settings] → [Photo Mode].
  1. Select [On] or [Off] → press [OK].


Standard Scan Settings

The Standard Scan Settings refer to a combination of scan settings that the machine automatically returns to after the power is turned ON, or when (Reset) is pressed.

The Standard Scan Settings can be changed to suit your needs, or restored to their default settings.


Remark
  • To scan in color, it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine.
  • The default settings are:
  • Document Size: Auto
  • Record Size: Auto
  • Original Type: Auto
  • Copy Ratio: 1:1
  • Color Mode: Black and White


Storing the Standard Scan Settings

You can store your own scan settings as the Standard Scan Settings.

To store your own standard scan settings, specify the desired settings on the Scan screen, then follow the procedure below. (See "Storing Originals into an Inbox.")


  1. Press (Additional Functions) → [Mail Box Settings] → [Standard Scan Settings].
  1. Press [Store].
  1. Press [Yes].
  1. Press [Done].


Initializing the Standard Scan Settings

You can restore the Standard Scan Settings to their default settings.


  1. Press (Additional Functions) → [Mail Box Settings] → [Standard Scan Settings].
  1. Press [Initialize].
  1. Verify the settings → press [Yes].
  1. Press [Done].


Setting/Storing a Confidential Fax Inbox

You can set and store a name and password for any Confidential Fax Inbox.


Remark
  • [Confidential Fax Inboxes Settings] appears only if the optional Color Universal Send Kit is activated, or if the optional Super G3 FAX Board is installed.
  • You can create up to 50 Confidential Fax Inboxes.
  • The numbers for Confidential Fax Inboxes are 00 to 49.
  • Setting a name for a Confidential Fax Inbox is optional.
  • Setting a password for a Confidential Fax Inbox is optional.

  1. Press (Additional Functions) → [Mail Box Settings] → [Confidential Fax Inboxes Settings].
  1. Press the desired Confidential Fax Inbox number.

If you enter Confidential Fax Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

  1. Specify each setting → press [OK].

[Register Inbox Name]:
Press [Register Inbox Name] → enter a name → press [OK].

<Password>:
If you want to set a password for this Confidential Fax Inbox, enter the password using - (numeric keys) → press [OK]. You can leave the password blank. You cannot store a password with only zeros as the number, such as <0000000>.

[URL Send Settings]:
If you set the machine to send a link via e-mail to the Confidential Fax Inbox in which the document is stored, you can check or perform operations on the document in the Confidential Fax Inbox, using the Remote UI (User Interface) of the machine. If you want to send a link to a Confidential Fax Inbox via e-mail, press [URL Send Settings] → specify the destination → press [OK].

  • Since there is no way to check a stored password, make sure that you write down the password that you enter, and keep it in a safe place.
  • If Use Asterisks to Enter Access No./Password in System Settings (from the Additional Functions screen) is set to 'Off', the password is not displayed as asterisks (*******). (See "Security.")
  1. Press [Done].


Initializing a Confidential Fax Inbox

You can restore a stored Confidential Fax Inbox name and password to their default settings.


Remark
  • [Confidential Fax Inboxes Settings] appears only if the optional Color Universal Send Kit is activated, or if the optional Super G3 FAX Board is installed.
  • You cannot initialize a Confidential Fax Inbox if there are documents still remaining in it.

  1. Press (Additional Functions) → [Mail Box Settings] → [Confidential Fax Inboxes Settings].
  1. Select the Confidential Fax Inbox that you want to initialize.

If you entering Confidential Fax Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

  1. Press [Initialize].
  1. Press [Yes] → [Done].


Using Memory Media

You can use memory media connected to the machine via USB. This enables you to save documents, print documents, check folders/files, and copy documents stored in user inboxes to memory media.


Remark
  • The following type of memory media is supported:
  • USB memory
  • The following memory media file system is supported:
  • FAT32
  • Memory media with security functions and memory card readers connected via USB are not supported.
  • Memory media used with an extension cable is not supported.
  • Memory media used via a USB hub is not supported.
  • Use commercially sold memory media.
  • When using memory media, memory media that does meet the USB specification is not supported.
  • Some memory media cannot be used.
  • When using memory media, the machine may not enter the Sleep mode completely. Weekly Timer settings are also disabled.
  • Up to 236 characters (including the path) is displayed for folder names/file folder names/files on memory media. Only JPEG, TIFF, and PDF files are displayed.
  • The following requirements must be met to use memory media:
  • The optional USB Memory Connectivity Kit must be enabled
  • [Use USB Host] in [USB Settings] in System Settings (from the Additional Functions screen) must be set to 'On'
  • [Use MEAP Driver for USB External Disk Device] in [USB Settings] in System Settings (from the Additional Functions screen) must be set to 'Off'


Flow of Operations for Using Memory Media

The basic flow of operations for organizing folders/files, saving documents, copying documents in user inboxes, printing, checking the job status/job log, and removing memory media is explained in six sections.



Organizing Folders/Files in Memory Media

You can check, delete, and display details for folders/files in memory media, show/hide folders, and create new folders.



Checking Folders/Files

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folders/files you want to check.

  1. Check the folders/files.

If seven or more folders/files are saved, press [] or [] to display them.

  • Press a selected folder/file again to deselect it.
  • If you close the Memory Media screen after sorting the folders/files, the folders and files will be unsorted the next time you open the memory media.
  • If a document is stored from a computer or if you delete a folder/file from the memory media after sorting the folders/files, the updated list will remain sorted.
  • If you press [Document Name] or [Date & Time] with a folder/file selected, that folder/file is unselected, and displayed at the top of the list of folders/files.


Showing/Hiding Folders

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folder you want to show.

  1. Press [Do Not Display Folder].

If you want to show a folder, press [Display Folder].



Checking the Details of Folders/Files

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folders/files you want to check the details of.

  1. Select the folder/file you want to check the details of, and press [Details].

  1. Check the details, and press [Done] repeatedly until the inbox selection screen is displayed.



Erasing Folders/Files

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folders/files you want to erase.

  1. Select the folders/files you want to erase, and press [Erase].

  • Press a selected folder/file again to deselect it.
  1. Press [Yes].
  1. Press [Done].


Creating New Folders

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folder you want to create the new folder in.

  1. Press [New Creation].

  1. Enter the folder name, and press [OK].
  • You cannot press [OK] with the folder name blank.


Saving Documents to Memory Media

Perform this operation after placing the originals to scan in the feeder or on the platen glass.

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • If the optional System Upgrade RAM is not installed, it is necessary to select the Black and White color mode to save documents with a resolution of 200 x 400 dpi, 400 x 400 dpi, or 600 x 600 dpi.
  • If the optional System Upgrade RAM is not installed, it is necessary to select the Black and White color mode to specify the zoom ratio to save documents.
  • If the memory becomes full while saving a document, the file being saved will not be saved to the memory media.
  • To cancel all of the mode settings, press [Initial Settings]. (The scan settings return to the Standard mode.) To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folder you want to save the file to.

  1. Place your originals.

  1. Press [Scan].

  1. Set the scanning mode.

  • When the Auto-Color Select mode is set and your originals contain color sections, the machine scans them in the Full Color mode. However, the machine may scan the color originals in the Grayscale mode under the following conditions. To avoid this, set the color mode to 'Full Color'. (See "Changing Color Modes.")
  • If the originals contain a few color sections
  • If the color sections are located only on the left side (within 10 mm from the left edge) of the originals when placing the originals into the feeder
  • If the color sections of the original are close to black
  • If the originals contain light color densities
  • To change the Special Features settings, press [Special Features].
  • You can set various modes when scanning originals, similar to the Copy function.

  • Press [Document Name], enter a name, and press [OK].
  • If you scan a document without giving it a name, the machine automatically assigns the document a name using the year, month, day, and time the document was scanned. For example, if a document is created at 1:35 PM, 41 seconds, on January 15, 2006, its name will be <20060115133541>.

  • Press [Document Size Select].
  • Select the document size, and press [Done].

  • Document Size Select cannot be used in combination with the Image Combination mode.
  • You cannot select [Auto] when scanning the following types of originals. Specify the size of the document manually.
  • Nonstandard size originals
  • Highly transparent originals, such as transparencies
  • Originals with an extremely dark background
  • A6R or smaller originals
  • A5 or A5R originals that are placed on the platen glass
  • To select an inch paper size, press [Inch-size].

  1. Press (Start).

If the following screen is displayed, follow the instructions on the touch panel display, and press [Done] once for each original.

When scanning is complete, the document starts to be saved to the memory media.

  • You cannot change modes such as the document size and zoom ratio during scanning.
  • To stop scanning, press [Cancel] or (Stop).

  1. When scanning is complete, remove your originals.


Copying a Document From an Inbox

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • If the memory becomes full while copying a document, the file being copied will not be saved to the memory media.
  • Documents in user inboxes that were merged with the Job Build mode cannot be copied to memory media.
  • To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folder that the document you want to print is.

  1. Press [Duplicate from Box].

  1. Specify the desired user inbox.

If the desired User Inbox is not displayed, press [] or [].

If you enter the User Inbox number using - (numeric keys), make sure to
enter a two digit number → press [OK].

If you make a mistake when entering the User Inbox number, press (Clear) → enter the correct number.

  • If a document is stored in an inbox, that inbox is displayed with the documents icon ().
  • If an inbox is set with a password, a locked icon () is displayed next to the icon of that inbox.
  • If you make a mistake when selecting an inbox, press [Done] → select the correct inbox.
  1. Select the document to copy → press [Start].

When copying of the document is complete, the document starts to be saved to the memory media.


  • Press [Details].
  • Check the details → press [Done].

  • Press [View Page].
  • Press [] or [] to select the page to check → press [Done].



Printing Documents in Memory Media

This section describes the procedure for printing documents saved in memory media from the machine.

This section describes the procedure with the memory media already attached to the USB port.


Remark
  • Do not insert the memory media into the USB port at an angle. If you insert it at an angle or insert memory media of a shape that does not meet the USB specification, the USB port may be damaged.
  • To print documents in memory media, it is necessary to activate the optional PS Printer Kit.
  • You can print files of a maximum size of 2 GB.
  • When printing documents saved in memory media, you cannot set the Rotate Collate or Rotate Group modes.
  • To cancel all of the mode settings, press [Initial Settings]. (The machine returns to the Standard Local Print Settings.) To return to the inbox selection screen, press (Reset).

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Open].

Press [Up] or [Open] if necessary to move to the level of the folder that the document you want to print is.

  1. Select the document to print → press [Print].

If seven or more documents are saved, press [] or [] to display them.

  • Press a selected document again to deselect it.
  • If you close the Memory Media screen after sorting the documents, the documents will be unsorted the next time you open the memory media.
  • If a document is stored from a computer or if you delete a document from the memory media after sorting the documents, the updated list will remain sorted.
  • If you press [Document Name] or [Date & Time] with a document selected, that document is unselected, and displayed at the top of the list of documents.
  1. To print a JPEG or TIFF file, select the paper size to print on, and press [Done].

When printing a PDF file, [Auto] is selected. For information on changing the paper size, see "Paper Selection."

  1. Press [Start Print].

To change the number of prints, enter the desired number using - (numeric keys).

To select the paper size, press [Paper Select]. (See "Paper Selection.")

When printing a TIFF or PDF file, you can specify the pages to print. To specify the pages to print, press [All] or [Specify Page]. (See "Specifying the Range to Print.")

To perform two-sided printing, press [2-Sided Printing]. (See "Printing on Both Sides of the Paper.")

When printing a PDF file, you can specify finishing modes. To specify finishing modes, press [Finishing]. (See "Collating Prints.")

If there is a current or reserved print job, the machine will start printing your document after that job is complete.

The following screen is displayed when printing starts.

When printing is complete, the memory media selection screen is displayed.

  • To cancel printing, press [Cancel]. You cannot press (Stop) to cancel printing.
  • To reserve the next print job, press [Done], select the document you want to print, select the paper size, and press [Start Print]. (See "Reserving Jobs.")


Checking the Job Status/Job Log for Memory Media

This section describes the procedure for checking the job status/job log for memory media. On the job status/log screen, jobs for saving documents to memory media and jobs for copying documents from user inboxes are displayed.


Remark
  • If Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Log] is not displayed on the System Monitor screen.
  • One job is displayed on the job status screen.
  • 100 jobs are displayed on the job log screen.
  • On the job status/log screen, jobs for saving documents to memory media and jobs for copying documents from user inboxes are displayed. For information on canceling jobs for documents being printed from memory media, see "Basic Operations."


Checking the Details of Save Jobs for Memory Media

You can check the details for the save jobs of memory media connected to the machine via USB, such as the date and time the job was saved and the number of pages that was saved.


Remark
  • On the Status/Log screen, jobs for saving documents to memory media and jobs for copying documents from user inboxes are displayed.

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Status/Log].

  1. Press [Status] or [Log].


  • Press [Details].

  • Select the memory media you want to check the details of → press [Details].

  1. Check the details.


Canceling Save Jobs for Memory Media

You can cancel the save jobs for memory media connected via the USB port.


Remark
  • On the Status/Log screen, jobs for saving documents to memory media and jobs for copying documents from user inboxes are displayed. For information on canceling jobs for documents being printed from memory media, see "Basic Operations."

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Status/Log].

  1. Press [Status] → [Cancel].

  1. Press [Yes].
  • The canceled job is displayed as <NG> (No Good) on the Log screen.


Removing Memory Media

This section describes the procedure for removing memory media.


Remark
  • Follow the procedure below when removing memory media. If you remove memory media using a method other than that described below, you may damage the memory media, USB port, or data on the memory media.

  1. Press [Mail Box].

  1. Press [Memory Media].

  1. Select the memory media → press [Remove USB].

  1. Press [OK].

If removing the memory media fails, repeat steps 3 and 4.

  1. Remove the memory media from the USB port.


Changing the Resolution for Saving Documents

When saving documents to memory media, you can specify the resolution for the documents.


Remark
  • If the optional System Upgrade RAM is not installed, it is necessary to select the Black and White color mode to save documents with a resolution of 200 x 400 dpi, 400 x 400 dpi, or 600 x 600 dpi.

  1. Place your originals.
  1. Select the memory media, press [Open] → [Scan].

Press [Up] or [Open] if necessary to move to the level of the folder you want to save the file to.

  1. Press the Resolution drop-down list → select the resolution → press [OK].

  1. Press (Start).


Setting the File Format for Saving Documents

When saving documents to memory media or copying document from user inboxes, you can specify either TIFF, JPEG, or PDF as the file format for the documents. If you select PDF as the file format, you can also specify the Trace and Smooth, Compact, OCR (Text Searchable), Encrypt, and/or Add Digital Signatures modes.


Remark
  • To cancel all settings, press (Reset). (The machine returns to the Standard mode.)


Setting the File Format

This section describes the procedure for setting the file format.


Remark
  • When saving a document, you can select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], [PDF], [JPEG], or [TIFF] as the file format.
  • When copying a document from a user inbox, you can select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], or [PDF] as the file format.

  1. Place your originals.

This step is not required when copying a document from a user inbox.

  1. Select the memory media, press [Open] → [Scan].

Press [Up] or [Open] if necessary to move to the level of the folder you want to save/copy the file to.

For information on copying a document from a user inbox, see "Copying a Document From an Inbox." Display the memory media document selection screen → press [Duplicate from Box] → select the user inbox.

  1. Press [File Format].

  1. Select the file format for the scanned image.

You can select either of the following file formats.

[TIFF/PDF Auto Select]: Saves the file in either the TIFF (Black and White) or PDF (Grayscale/Color) format.
[TIFF/JPEG Auto Select]: Saves images in either the TIFF (Black and White) or JPEG (Grayscale/Color) format.
[PDF]: Saves the file in the PDF format regardless of the Color mode. You can also specify [Trace & Smooth], [Compact], [OCR (Text Searchable)], [Encrypt], and/or [Add Device Signature].
[JPEG]: Saves the file in the JPEG format, if you select a Color mode other than Black and White.
[TIFF]: Saves the file in the TIFF format, only if you select the Black and White mode.

  • Press [OK].

If you select [TIFF/PDF Auto Select], the Divide into Pages mode is not available.

If you select [TIFF/JPEG Auto Select] or [JPEG], [Divide into Pages] is set to 'On'.


  • Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and save them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to save multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

You can also select the type of PDF from <PDF options>. For information on the type of PDF, see the following sections.

  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
  • To view a TIFF file, software that supports the TIFF format (such as Imaging for Windows) is required.

  1. Press (Start).

This step is not required when copying a document from a user inbox.



Saving a Trace and Smooth PDF

This mode enables you to convert the text and line drawings of a document to scalable outline data. The extracted outline data can be used in Adobe Illustrator. The smoothing process can also be applied to the text of the outline data, so it has less of a jagged edge when seen on a PC monitor or in print.

If you select [Trace & Smooth] as the PDF file format, [Compact] is automatically set to 'On'. The Trace and Smooth mode cannot be set by itself. [PDF (Trace)] is displayed on the screen for saving the document.


Remark
  • If you set the Trace & Smooth mode, the machine automatically recognizes which parts of the document are text or line drawings. The machine may not recognize which parts of the scanned document are text and line drawings correctly, depending on the scanned document.
  • If you set the Trace & Smooth mode, smoothing is only performed on the areas of the document that are correctly recognized as text.
  • The text and background of a PDF containing outline data may become misaligned or text and line drawings may not be displayed when opened in Adobe Illustrator, depending on the version of Adobe Illustrator used to open the PDF.
  • This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated.

  1. Place your originals, display the memory media selection screen → press [File Format].

To check the screens for this procedure, see steps 1 and 2 of "Setting the File Format."

  1. Press [Trace & Smooth].

  1. Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and save them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to save multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

  • If [Trace & Smooth] is selected for the PDF file format, the resolution is automatically changed to [300x300 dpi]. If the Color mode is set to [Auto-Color Select (Full Color/Black and White)] or [Black and White], the Color mode is automatically changed to [Auto-Color Select (Full Color/ Grayscale)] or [Grayscale], respectively. If you want to save the document with the resolution setting and the Color mode that you specify, change the PDF file format to anything other than [Trace & Smooth] or [Compact].
  • If [PDF (Trace)] is selected as the file format for the Standard mode, a message prompting you to change the file format may appear on the screen. In this case, change the file format to anything other than [PDF (Trace)] or [PDF (Compact)].
  • If [PDF (Trace)] is selected as the file format, documents can be saved only at a zoom ratio of 100%.
  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • For more information on this file format, see "PDF (Trace)" in the glossary.
  1. Press (Start).


Saving a Compact PDF

This mode enables you to save files containing text originals or text/photo originals using a high compression ratio. If you select [Compact] as the PDF file format, it is recommended that you set the original type setting to either 'Text/Photo' or 'Text', depending on the image type. [PDF (Compact)] is displayed on the screen for saving the document.


Remark
  • If the document is a long strip original (850 mm or longer), you cannot save it as a compact PDF. (The scanner of the machine can scan long strip originals up to 630 mm in length.)
  • This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated.

  1. Place your originals, display the memory media selection screen → press [File Format].

To check the screens for this procedure, see steps 1 and 2 of "Setting the File Format."

  1. Press [Compact].

  1. Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and save them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to save multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

  • If [Compact] is selected for the PDF file format, the resolution is automatically changed to [300x300 dpi]. If the Color mode is set to [Auto-Color Select (Full Color/Black and White)] or [Black and White], the Color mode is automatically changed to [Auto-Color Select (Full Color/ Grayscale)] or [Grayscale], respectively. If you want to save the document with the resolution setting and the Color mode that you specify, change the PDF file format to anything other than [Trace & Smooth] or [Compact].
  • If [PDF (Compact)] is selected as the file format for the Standard mode, a message prompting you to change the file format may appear on the screen. In this case, change the file format to anything other than [PDF (Trace)] or [PDF (Compact)].
  • If [PDF (Trace)] is selected as the file format, documents can be saved only at a zoom ratio of 100%.
  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • If you select [Compact], you can also set [OCR (Text Searchable)] at the same time.
  • For more information on this file format, see "PDF (Trace)" in the glossary.
  1. Press (Start).


Saving a Searchable PDF

This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF file that is searchable.


Remark
  • This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated.

  1. Place your originals → display the memory media selection screen → press [File Format].

To check the screens for this procedure, see steps 1 and 2 of "Setting the File Format."

  1. Press [OCR (Text Searchable)].

  1. Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and save them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to save multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

  • Even if [PDF (OCR)] is selected as the file format, text may not be detected correctly, depending on the background color, style and size of the characters in the image.
  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • For more information on this file format, see "PDF (OCR)" in the glossary.
  1. Press (Start).


Saving Encrypted PDF Files

This mode enables you to encrypt PDF files for enhanced security.

If a password is set for a PDF file, only users who enter the correct password can open, print, or change the PDF.


Remark
  • This mode is available only if the optional Universal Send PDF Feature Set is activated.

  1. Place your originals → display the memory media selection screen → press [File Format].

To check the screens for this procedure, see steps 1 and 2 of "Setting the File Format."

  1. Press [Encrypt].

  1. Specify each setting → press [OK].

<Encryption Level>:

Press the Encryption Level drop-down list, and select [Low (40-bit RC4)/Acrobat 3.0 and later], [High (128-bit RC4)/Acrobat 5.0 and later] or [High (128-bit AES)/Acrobat 7.0 and later].

Adobe Acrobat 5.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit RC4)/Acrobat 5.0 and later].

Adobe Acrobat 7.0 or later is required for opening PDF files whose encryption level is set to [High (128-bit AES)/Acrobat 7.0 and later].

[Password Required to Open a Document]:

Select this key to set a password for opening the PDF files. You can specify a password by pressing [Password to Open a Document].

The encrypted PDF files cannot be opened without entering the password.

[Permission to Open a Doc.]:

Press [Password to Open a Doc.] → enter the password → press [OK].

Re-enter the password for confirmation on the Confirm screen → press [OK].

[Password Required to Change Permiss.]:

Select [Password Required to Change Permiss.] to set a password for printing or editing the PDF file. When selecting this key, you can specify detailed settings, such as [Allow Printing], [Allow Changes], and [Enable Accessibility, Copy, Extraction of Images]. Set the password in [Permission Password].

If [Password Required to Change Permiss.] is set, the encrypted PDF files cannot be printed or edited without entering the password.

[Permission Password]:

Press [Permission Password] → enter the password → press [OK].

Re-enter the password for confirmation on the Confirm screen → press [OK].

<Allow Printing>:

Press the Allow Printing drop-down list → select whether to allow printing of the PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.

  • [Do Not Allow]: Printing is not allowed. (Even if [Do Not Allow] is selected, the document can be printed if it is opened with the permission password if other users are using Adobe Acrobat 5 or earlier.)
  • [Allow (Low Res. only)]: Only low-resolution printing is allowed. ([Allow (Low Res. only)] is displayed only if [High (128-bit RC4)/Acrobat 5.0 and later] or [High (128-bit AES)/Acrobat 7.0 and later] is selected.)
  • [Allow]: Printing is allowed.

<Allow Changes>:

Press the Allow Changes drop-down list → select whether to allow changing of the PDF files. You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.

  • [Do Not Allow]: Changing of documents is not allowed.
  • [Insert, Delete, or Rotate Pages]: Inserting, deleting and rotating pages is allowed. ([Allow (Low Res. only)] is displayed only if [High (128-bit RC4)/Acrobat 5.0 and later] or [High (128-bit AES)/Acrobat 7.0 and later] is selected.)
  • [Add Digital Signatures]: Adding digital signatures is allowed. ([Allow (Low Res. only)] is displayed only if [High (128-bit RC4)/Acrobat 5.0 and later] or [High (128-bit AES)/Acrobat 7.0 and later] is selected.)
  • [Add Comments and Digital Signatures]: Adding comments and digital signatures is allowed.
  • [Changes but Comment Add/Page Extract.]: Changing of documents except for adding comments and extracting pages is allowed. ([Changes except Comment Add/Page Extract.] is displayed only if [Low (40-bit RC4)/ Acrobat 3.0 and later] is selected.)
  • [Changes but Page Extraction]: Changing of documents except for extracting pages is allowed.

[Enable Accessibility, Copying, Extraction of Images]:

You can select this setting only if [Password Required to Change Permiss.] is set to 'On'.

If [Low (40-bit RC4)/Acrobat 3.0 and later] is selected, you can select this setting. Select this key to allow copying of images and page extraction. In addition, it also has a function for reading aloud text inside a document for the visually impaired.

If [High (128-bit RC4)/Acrobat 5.0 and later] or [High (128-bit AES)/Acrobat 7.0 and later] is selected, [Enable Copying and Extraction of Image and Text] and [Enable Access for the Visually Impaired] are displayed and you can set these settings separately.

  • If you did not enter a password in [Password to Open a Doc.] or [Permission Password], enter the password in the screen that appears after pressing (Start).
  • You cannot set the same password for both [Password to Open a Doc.] and [Permission Password].
  • [Password to Open a Doc.] and [Permission Password] are displayed as asterisks (********) on the Encrypted PDF screen.
  • Even if you set restrictions for a PDF file with [Permission Password], some of these restrictions may be ignored if other users open the PDF with certain software.
  • To open or print a PDF file, software that supports the PDF format (such as Adobe Reader/ Adobe Acrobat) is required.
  • To change a PDF file or to enable copying and extraction of images, Adobe Acrobat is required.
  • Adding digital signatures and comments, and the ability to insert, delete, and rotate pages are features of Adobe Acrobat.
  • If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Functions screen) is set to 'Off', the password that you enter on the Password Required to Open a Document screen and the Permission Password screen is not displayed as asterisks.(See "Security.")
  1. Press [OK].
  1. Press (Start).
  • To cancel the settings, press [File Format] → [Encrypt PDF] → [Cancel].


Adding a Digital Signature to a PDF File to Save

You can add the following two type of digital signature to PDF data:


  • Device Signature

This mode uses the device signature certificate and key pair inside the machine to add a digital signature to the document, which enables other users to verify which device scanned it. Other users can verify the device that signed the document, and whether the document has been changed after it was signed.


Remark
  • You can only add a digital signature to documents saved in either the PDF, PDF (Trace), PDF (Compact), or PDF (OCR) file format. You cannot add a digital signature to documents saved in the TIFF or JPEG format.
  • If other users verify a PDF that has had multiple signatures added to it using software that supports the PDF format (such as Adobe Reader/Adobe Acrobat), only the last signature is enabled. The other signatures cause the document to be handled as if it has been altered.
  • If you change the file format to a format other than 'PDF' after setting to add a digital signature, a message confirming whether you want to change the file format is displayed. If you change the file format, the digital signatures you have set to add are canceled.
  • For information on validating certificates, registering certificates in the trusted certificates list, and verifying signatures on the other users' side, see the documentation for the software that supports the PDF format (such as for Adobe Reader/Adobe Acrobat).


Adding a Device Signature

Remark
  • This mode is available only if the optional Universal Send PDF Feature Set is activated.
  • You can only add device signatures to PDF documents if the optional Universal Send PDF Security Feature Set is activated and you have generated a device signature certificate and key pair in Network Settings in System Settings (from the Additional Functions screen). For more information, see "Network."
  • <Certificate Thumbprint> contains information used to validate the reliability of a PDF with a device signature, by matching it with the MD5 or SHA-1 message digest number. For more information on confirming <Certificate Thumbprint> and other device signature information, see "Using the Main Unit to Send/Receive" or "Network."
  • If the SSO-H login service is set and an e-mail address is registered for the user, in addition to adding the device signature, the [Author] property of the PDF is set to the e-mail address of the user.

  1. Place your originals → display the memory media selection screen → press [File Format].

To check the screens for this procedure, see steps 1 and 2 of "Setting the File Format."

  1. Press [Add Device Signature].

  1. Press [OK].
  1. Press (Start).


Specifying the Range to Print

When printing a file on memory media, you can specify the range to print.


Remark
  • [Specify Page] can only be set for TIFF or PDF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [All] or [Specify Page].


  • Press [First Page] and [Last Page] to select the first and last page to print with [-] or [+] → press [OK].

  1. Press [Start Print].
  • If you selected [All], the specified number of pages depends on the number of pages of the document.
  • You cannot select [All] or [Specify Page] again after the prints are output.
  • If you specified [Specify Page], you cannot change the number of pages after the prints are output.


Printing on Both Sides of the Paper

You can print two consecutive pages of a document stored in memory media on both sides of a sheet of paper.


Remark
  • You may not be able to print on both sides of the paper, depending on the type of paper.
  • The following paper can be used for two-sided printing:
  • Paper size: A3, B4, A4, A4R, B5, B5R, or A5R (envelopes cannot be used for two-sided copying)
  • Paper weight: 64 to 80 g/m2
  • To cancel this setting, press [2-Sided Printing] → [Cancel].

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [2-Sided Printing].

  1. Select the type of finishing → press [OK].

Details of each item are shown below.

[Long Edge]: Uses the long edge of the paper as the binding location for the back and front sides.
[Short Edge]: Uses the short edge of the paper as the binding location for the back and front sides.
  1. Press [Start Print].


What Are Special Features?

Special features are modes for performing various kinds of editing according to your needs, when printing documents from memory media.


Remark


Setting Special Features When Saving Documents to Memory Media

  1. Place your originals.
  1. Select the memory media, press [Open] → [Scan].

Press [Up] or [Open] if necessary to move to the level of the folder you want to save the file to.

  1. Press [Special Features].

  1. Select the desired mode from the Special Features screen.

  • Depending on the mode, you may have to place your original on the platen glass or in the feeder. See the corresponding section on each mode for detailed information.
  1. Set the desired mode.

To set another mode, repeat steps 4 and 5.

  • To erase frames and shadows on the original, see "Frame Erase."
  • To scan batches of originals together, see "Job Build."
  1. Press (Start).

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display, and press (Start) once for each original. When scanning is complete, press [Done].

Scanning starts.

  • To cancel this setting, follow the procedure below.
  • For modes which have on the bottom right of their key:
    Example: Frame Erase
    Press [Special Features] → [Frame Erase] → [Cancel].
  • For modes which do not have on the bottom right of their key:
    Example: Job Build
    Press [Special Features] → [Job Build].
  • To cancel all of the mode settings, press [Initial Settings]. (The scan settings return to the Standard mode.) To return to the inbox selection screen, press (Reset).


Setting Special Features When Printing Documents From Memory Media

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].

  1. Select the desired mode from the Special Features screen.

  1. Set the desired mode.

To set another mode, repeat steps 3 and 4.

  • To reduce a multiple page document or two-sided document to print on a single page, see "Image Combination."
  1. Press [Start Print].

If there is a current or reserved print job, the machine will start printing your document after that job is complete.

Printing starts.

  • To cancel this setting, follow the procedure below.
  • Example: Booklet
    [Special Features] → [Booklet] → [Cancel]
  • To cancel all of the mode settings, press [Initial Settings]. (The machine returns to the Standard Local Print Settings. However, for PDF files, the paper drawer set in [Mail Box] in [Drawer Eligibility For APS/ADS] in Common Settings (from the Additional Functions screen) is selected. For JPEG and TIFF files, Paper Drawer 1 is selected.) To return to the inbox selection screen, press (Reset).


Changing the Resolution for Printing Documents

You can specify the resolution before printing an original.


Remark
  • You can only use this function when printing JPEG, TIFF, or PDF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Resolution].
  1. Select the desired resolution.

Details of each item are shown below.

[Fine (600dpi)]: Prints with 600 dpi resolution. Suitable for printing regular documents and tables.
[Superfine (1200dpi)]: Prints with 1200 dpi resolution. Enables you to clearly print fine text and diagrams. Particularly suitable for data that includes a lot of small text or fine lines.
  1. Press [OK].


Specifying the Type of Halftones to Print

You can select the method for producing halftones when printing.


Remark
  • You can only use this function when printing JPEG, TIFF, or PDF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Halftones].
  1. Select the desired method of producing halftones.

When printing a PDF file, you can select the method for producing halftones for the text, graphics, and images.

When printing a JPEG or TIFF file, you can select the method for producing halftones for the images.

Details of each item are shown below.

[Resolution]: Enables you to perform fine printing to enhance the lines of text data, etc. Suitable for printing data with text and fine lines, etc.
[Gradation]: Enables you to print with both smooth gradation and quality lines. Suitable for printing diagrams and graphs that use gradations.
[High Resolution]: Enables you to perform even finer printing than [Resolution], but with slightly less stable texture. Suitable for printing data with text and fine lines or sharply printing the lines of CAD data.
  1. Press [OK].


Matching the Paper Size When Printing

You can match the paper size when printing.

If the page size of a PDF file is larger than the effective print region, the page size is reduced to fit the paper size when printing. Also, if the page size of a PDF file is smaller than the effective print region, the page size is enlarged to fit the paper size when printing.


Remark
  • You can only use this function when printing PDF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Match to Paper Size].


Enlarging the Print Region to Print

You can enlarge the print region when printing.

The printable area is enlarged to the top, bottom, left, and right edges of the paper. If the aspect ratio of the pages of the file are the same as the specified size, this enables you to print without inserting a margin.


Remark
  • You can only use this function when printing JPEG, TIFF, or PDF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Enlarge Printing Area].


Image Combination

You can automatically reduce a document of 2, 4, 6, 8, 9, or 16 pages to fit a specified paper size.


Remark
  • You can only use this function when printing PDF files.
  • The reduction ratio is automatically set to fit the specified paper size.

  • 2 On 1

Reduces a 2 page document to fit on a single side of paper.

  • 4 On 1

Reduces a 4 page document to fit on a single side of paper.

  • 3 On 1

Reduces a 6 page document to fit on a single side of paper.

  • 8 On 1

Reduces a 8 page document to fit on a single side of paper.

  • 9 On 1

Reduces a 9 page document to fit on a single side of paper.

  • 16 On 1

Reduces a 16 page document to fit on a single side of paper.


  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Image Combination].
  1. Select the type of image layout → press [Next].

If you want to specify the layout order, press [Option] → select the layout order, and press [Done] → [Next].

If you do not press [Option] to change the layout order, the order is set as follows:

  • 2 On 1:
Left → right
  • 4 On 1, 6 On 1, 8 On 1, 9 On 1 or 16 On 1:
Upper left → upper right → lower left → lower right
  1. Select the paper size → press [OK].
  • The reduction ratio is automatically set to fit the specified paper size.


Printing a Booklet

You can print documents in such a way that the prints are made into a booklet.


Remark
  • Saddle stitching will not be performed if only one sheet is output.
  • Saddle stitching is only available if the optional Saddle Finisher-AE2 is attached.
  • The accuracy of folds created in the Saddle Stitch mode may vary, depending on the type and quantity of paper.
  • When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty, or the paper could jam, and a service repair may be needed.
  • You can only use this function when printing PDF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Booklet].
  1. Select the type of finishing → press [Next].
  1. Select the paper source for the paper to use for the main body of the booklet → press [Next].

If the optional Saddle Finisher-AE2 is not attached, press [OK].

The available paper sizes are A3, B4, A4R, 11"×17", LGL, or LTRR.

If you selected the paper to use for the main body of the booklet from [Stack Bypass Settings], select the paper size, press [Next], then select the paper size and press [OK].

  1. Select whether to saddle stitch the booklet → press [OK].
  1. Set the Booklet Tray guide to match the paper size.

  • Make sure to set the Booklet Tray guide correctly to match the paper size. Setting the Booklet Tray guide incorrectly may result in a paper jam.


Adding Comments When Printing

You can set whether to print the comments in PDF files.


Remark
  • You can only use this function when printing PDF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Print Comments].
  1. Set how to print the comments.

Details of each item are shown below.

[Auto]: Only the comments set to be printed in the PDF file are printed.
[Print All]: All comments are printed.
[Not Print]: Comments are not printed.
  1. Press [OK].


Printing a PDF File With a Password

When printing a PDF file with a password, enter the password for opening the document.


Remark
  • You can only use this function when printing PDF files.
  • You can only print PDF files with passwords by using this function.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Doc. Open Password] → enter the password for opening the document.
  • If you want to print a PDF file that is not allowed to be printed or if you want to print a PDF file in high resolution that is only allowed to be printed in low resolution, enter the master password of the PDF file.
  • If Use Asterisks to Enter Access No./Passwords in System Settings (from the Additional Functions screen) is set to 'Off', the password that you enter for opening the document is not displayed as asterisks.
  1. Press [OK].


Enlarging/Reducing a Document to Print

You can enlarge/reduce the document to match the paper size when printing.


Remark
  • You can only use this function when printing JPEG or TIFF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Enlarge/Reduce].

The image data is automatically enlarged/reduced to fit the specified paper size.



Image Orientation

You can specify the image orientation when printing.


Remark
  • You can only use this function when printing JPEG or TIFF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Image Orientation].
  1. Select the image orientation.

Details of each item are shown below.

[Auto]: Compares the width and height of a JPEG or TIFF image, and prints the image with landscape orientation if the width is greater. If the height is greater, the image is printed with portrait orientation.
[Y]: Prints the image with portrait orientation, regardless of its width/height ratio.
[X]: Prints the image with landscape orientation, regardless of its width/height ratio.
  1. Press [OK].


Specifying the Position to Print

You can specify the printing position when printing.


Remark
  • You can only use this function when printing JPEG or TIFF files.

  1. Specify the desired memory media → select the document to print → display the Print screen.

To check the screens for this procedure, see steps 4 to 6 of "Printing Documents in Memory Media."

  1. Press [Special Features].
  1. Press [Print Position].
  1. Select the printing position.

Details of each item are shown below.

[Auto]: If the printing position is specified for a JPEG or TIFF image, prints in the specified position. If the printing position is not specified, prints in the center position.
[Center]: Prints in the center, regardless of the printing position specified for a JPEG or TIFF image.
[Upper Left]: Prints in the upper left, regardless of the printing position specified for a JPEG or TIFF image.
  1. Press [OK].


Combination of Functions Chart

These charts show the available combinations of settings when you want to set more than one function at a time.



Scan Function


*1 Combination available when the Job Build mode is set.
*2 If the optional System Upgrade RAM is not installed, priority is given to the latest set mode.
*3 If you set both the Automatic Exposure Adjustment mode and Fine Adjustment for the Remove Background/Prevent Bleed-thru mode, priority is given to the latest set mode.


Print Function


*4 Combination unavailable if [Free Size] or [Envelope] is selected.
*5 Combination unavailable if [Free Size] is selected.
*6 Output prints scanned using the Different Size Originals mode.
*7 Combination unavailable if the record size is different from the original size.
*8 Combination available if [Auto] is selected for the Creep Correction mode.