Basic Operations |
This category describes the basic operations of the machine. |
Using the Touch Panel Display |
This section describes the keys that are frequently used on the touch panel display. Information on how to adjust the brightness of the touch panel display is also provided. |
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Frequently Used Keys |
The following keys on the touch panel display are used frequently:
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Touch Panel Key Display |
When you press a key on the touch panel display that key is highlighted, and the corresponding mode is set. When you set certain modes, the characters on some keys may become grayed out. You cannot press keys that are grayed out. This means that you cannot set these modes in combination with the presently set mode.
Keys that have a right triangle (
Keys that have a colored triangle (
Pressing a key that has a down triangle (
Any time the numeric keys icon is displayed on the screen, you can use the numeric keys on the control panel to enter values.
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Adjusting the Brightness |
If the touch panel display is difficult to view, use the Brightness Adjustment Dial on the control panel to adjust its brightness. |
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Entering Characters from the Touch Panel Display |
For screens that require alphanumeric entries, enter characters using the keys displayed on the touch panel display, as shown below. |
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Entering Characters |
The procedure for entering characters with the entry mode is as follows.
To enter uppercase letters, press [Shift]. To enter a space, press [Space]. To move the cursor, press [ To switch the entry mode, press the entry mode drop-down list → select the entry mode → enter the desired characters or symbols.
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Values in Inches |
If you want to enter values in inches in all modes, which require a numeric entry, set Inch Entry to 'On' in Common Settings (from the Additional Functions screen). (See "Additional Functions.") This enables you to enter values in inches when you press [Inch] on a screen requiring a numeric entry or measurement. The following example shows you how to enter 1 1/2" for Original Size in the Zoom Program mode. |
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Entering Characters Using a USB Keyboard |
If you connect a USB keyboard to the machine, you can enter characters using that keyboard instead of entering characters from the touch panel display. |
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When the Keyboard screen is displayed on the touch panel display, you can enter characters using a USB keyboard instead of entering characters from the touch panel display. Even when using a USB keyboard, you can use the Keyboard screen on the touch panel display, and |
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When the Keyboard screen is displayed on the touch panel display, characters entered from a USB keyboard are displayed on the touch panel display. For information on entering characters from the touch panel display, see "Entering Characters from the Touch Panel Display." This section describes the differences between entering characters from the touch panel display and entering characters from a USB keyboard.
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Entering the Department ID and Password |
If Department ID Management has been set, the Department ID and password must be entered before using this machine. |
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If no password has been set, proceed to step 2. The numbers that you enter for the password are displayed as asterisks (*******).
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The Basic Features screen of the selected function appears on the touch panel display.
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If you are using a control card, remove the control card, and take it with you. (See "Optional Equipment.") The screen for entering the Department ID and password appears.
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Using a Login Service |
If you are managing the machine with a login service, such as SSO-H (Single Sign-On H), enter the user name and password before using this machine. |
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You can also press The Basic Features screen of the selected function (or the MEAP application screen) appears on the touch panel display. If the user name or password that you entered is incorrect, a message appears prompting you to verify your user name and password. Repeat the procedure from step 1. |
The screen for entering the user name and password appears.
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Placing Originals |
Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the copy modes that you want to use. |
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Place the originals on the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies.
Place the originals into the feeder when you want to copy several originals at the same time, and press |
Document Sizes |
The size of the original is automatically detected, and the document is scanned. When you are sending fax documents, if the output paper in the recipient's machine is not equal to the scanned document size, the original image may be either reduced in size or divided into smaller parts before it is sent. The machine cannot always detect the size of the original if it is a nonstandard paper size, such as a book. In this case, specify the size at which you want to scan the original. (See "Using the Main Unit to Send/Receive.") |
Orientation |
You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder.
Vertical Placement Horizontal Placement
Vertical Placement Horizontal Placement |
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Platen Glass |
You should use the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. You should also place originals onto the platen glass when you want to copy an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off. (See "Copy," "Mail Box," and "Using the Main Unit to Send/Receive.") |
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The surface of the original that you want to copy must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way.
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Feeder |
You should use the feeder when you want to copy several originals at the same time. Place the originals into the feeder and press
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Place your originals as far into the feeder as they will go, until the Original Set indicator is lit. If any dirt on the original scanning area is detected when the originals are placed in the feeder, the following screen appears. Even though streaks may appear on the copies, you can continue to scan your documents by pressing [Done]. It is recommended, however, that you open the feeder, clean the scanning area, and then close the feeder. The following screen will not appear once the scanning area is clean. For instructions on cleaning the original scanning area, see "Maintenance."
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Making Prints Using the Stack Bypass |
If you are making prints on tracing paper, labels, transparencies, nonstandard paper size stock, or envelopes, load the paper stock into the stack bypass. |
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You can select standard inch paper, or A or B series paper.
You can load nonstandard paper sizes (99 mm x 148 mm to 297 mm x 432 mm).
The following envelopes can be loaded into the stack bypass:
For more information on specific envelope measurements, see "Available Paper Stock." |
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If there is a current or reserved job, you can reserve a change of paper for the stack bypass. (See "Copy" and "Mail Box.") If there is no reserved job, remove any paper remaining in the stack bypass → continue the procedure from step 2. |
If you are feeding large size paper, pull out the auxiliary tray. |
Make sure that the height of the paper stack does not exceed the loading limit mark ( When you use the stack bypass to make copies, straighten out curled paper prior to use, as shown below. Curled paper may cause a paper jam. To print on the backside of preprinted paper, load the preprinted paper face up into the stack bypass, as shown in the illustration below.
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If you are using ISO-B5, ISO-C5, COM10 No.10, and Monarch: Catalog Glove No.8, or DL envelopes, hold down the four corners of the envelopes firmly, so that they and the sealed or glued portion stay flat. If you are using Yougata 4 envelopes, load the envelopes without folding them.
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The display returns to the paper size selection screen.
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If the following screen is displayed, press [OK] → adjust the width of the slide guides → specify the desired envelope size. If the following screen is displayed, adjust the width of the slide guides to match the paper or envelope size stored in Stack Bypass Standard Settings, or set Stack Bypass Standard Settings to 'Off' in Common Settings (from the Additional Functions screen). (See "Additional Functions.")
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If you are using a paper type that is not listed, press [Detailed Settings] → select the paper type → press [OK]. If you are printing on the backside of a previously printed sheet, press [2nd Side of 2-Sided Page].
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If you press [Stack Bypass Settings], follow the procedures and screens in steps 4 and 5 to reset the paper size and type settings. |
If you are printing documents that are stored in an inbox, this step is not necessary. |
If you are printing documents that are stored in an inbox, press [Start Print]. Copying or scanning starts.
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Multifunctional Operations |
The iR3245/iR3235/iR3230/iR3225 offers the user many functions, such as printing, scanning, copying, and sending, which can be used together. The following table provides you with the details of multifunctional operations.
The following table indicates the availability of the operations listed in the horizontal rows when the operations listed in the vertical columns are already being performed. Examples:
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Available Paper Stock |
The paper types that can be used with this machine are shown in the following table. Icons indicating the type of paper loaded in each paper drawer can be displayed on the paper selection screen if you store that information in the machine beforehand. (See "Additional Functions.")
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Volume Adjustment |
Pressing |
Adjusting the Alarm and Monitor Volume |
You can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission. |
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You can set the volume to any level on a scale of 0 to 9. If you set the volume all the way to the left, the volume is muted and no tone will sound. |
Tone Settings |
You can set whether to sound the following six types of audible tones. The tones below sound at the following times:
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The Fax Volume Settings screen appears on the touch panel display. |
If the optional fax board is not installed, this procedure is not necessary. Proceed to step 3. |
The optional fax board is installed. The optional fax board is not installed. |
Checking the Counter and Controller Version |
You can check the copy and print page counts, and the print and scan page counts that are performed by users who log on to MEAP applications using a login service. You can also check the version of the controller. |
The various counts are shown on the touch panel display. |
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[Send/Fax Cntr Check] appears if the Color Universal Send Kit is activated, and the optional fax board is installed. [Send Counter Check] appears if the Color Universal Send Kit is activated, but the optional fax board is not installed. [Fax Counter Check] appears if the optional fax board is installed, but the Color Universal Send Kit is not activated. |
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To check the version information of an application, the MEAP Contents version information, etc., press [Version Information]. |
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Checking Job Status |
If you press [System Monitor], the System Monitor screen appears, enabling you to check and change the status of Copy, Send, Fax, Print, and Receive jobs. For example, you can change the order of jobs in the print queue, cancel a job, or check the details of a job. By displaying the status for each job type, it is possible to check the current job or a job waiting to be processed. By displaying the Log, you can view all of the completed jobs or confirm that a job has been processed. It is also possible to print a fax transmissions/receptions report from the System Monitor screen. Press [Print Jobs] to confirm or edit print jobs on the Print Job screen. From the System Monitor screen, it is possible to quickly acquire information about the machine, check the amount of paper remaining in all of the standard and optional paper sources, check the available system memory, and the status of consumables. You can also view a list of error messages. |
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Checking Job Status from the System Monitor Screen |
To cancel remote or cascade copy jobs from the machine that is scanning the original, press [Copy] on the System Monitor Screen. |
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The example above shows the screen that is displayed when [Print] is selected. If [Fax] is selected, press [Send Job Status] or [Received Job Status] instead. If [Receive] is selected, press [Forwarding Status].
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The log is organized according to the type of job. Press the Select Type drop-down list → select the type of job whose log you want to check. If you select [RX Print] from the Select Type drop-down list, the log for all receive jobs is displayed in chronological order.
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Checking Job Status from the Print Job Screen |
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Job Details |
You can check the details of copy and print jobs, such as the date and time the machine received and processed the jobs, and the number of pages. |
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Checking Copy/Print Job Details from the System Monitor Screen |
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Checking Copy/Print Job Details from the Print Job Screen |
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Printing Copy/Print Log from the System Monitor Screen |
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If you selected [Print], press the Select Type drop-down list → select the type of job whose log you want to print → press [Print List].
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If you selected [Copy], the Copy Log List is printed. If you selected [Print], the Print Log List is printed. |
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Printing the Copy/Print Log from the Print Job Screen |
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Priority Printing |
You can change the printing priority of a job, so that it is printed right after the current job is complete. |
Selecting the Job for Priority Printing from the System Monitor Screen |
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Selecting the Job for Priority Printing from the Print Job Screen |
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