Sending an I-Fax

You can scan a document and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet. You can add the document's name, a subject line, message body text, and reply-to address.


Remark
  • If you are using Microsoft Exchange Server 5.5, 2000, or 2003, a sending error may occur when you send an I-fax in the following cases:
    • When a user is logged in to the machine using the SSO-H
    • When <SMTP Authentication (SMTP AUTH)> for <Authent./Encryption> in E-mail/I-Fax in Network Settings in System Settings (from the Additional Functions screen) is set to 'On'
    In these cases, you should add the user logged in to the machine using the SSO-H to [Send on behalf of] in <Delivery Options> in Exchange General. For more information, contact your system administrator.
  • This mode is available only if the optional Color Universal Send Kit is activated.

  1. Place your originals → specify the I-fax destination → press [Send Settings].
  1. Specify each setting → press [Done].

[Send Doc. Name]:

Press [Send Doc. Name] → enter a document name → press [OK].

[Subject]:

Press [Subject] → enter a subject of your I-fax → press [OK].

[Message]:

Press [Message] → enter a message body text → press [OK].

[Reply-to]:

Press [Reply-to] → select a reply-to address → press [OK].

If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.")

A Full Mode Delivery Confirmation message will be sent to the selected reply-to address also.

  • You need to store reply-to addresses in the Address Book beforehand. (See "E-Mail Addresses.")
  • When you are sending documents, each page is sent as a separate TIFF image attached to the I-fax. The file name prefix of the image attached to the I-fax is assigned as follows:
  • If you set the document's name:
    The file name prefix is generated by the document's name and three digits that signify the page number of the image.
    Example: document name_001.tif
  • If you do not set the document's name:
    The file name prefix is generated by the job number (0001 to 4999) and three digits that signify the page number of the image.
    Example: 1231_001.tif
  • If you do not enter a subject, the default subject set in E-Mail/I-Fax Common Settings is used. To access the E-Mail/I-Fax Common Settings screen, press (Additional Functions) → [System Settings] → [Communications Settings] → [E-Mail/I-Fax Common Settings]. (See "E-Mail/I-Fax Common Settings.")
  • You cannot select multiple destinations for the reply-to address.
  • [Access Number] is displayed on the screen for selecting the reply-to address only if Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On'. (See "Access Number Management.")
  • If a login service is set for the machine and <Specify Authorized User Reply-to Destination> in E-mail/I-Fax Common Settings in System Settings (from the Additional Functions screen) is set to 'On', the e-mail address of the login user is displayed as the reply-to address. (See "E-Mail/I-Fax Common Settings.")
  • For instructions on storing your machine's e-mail address, see "Network."
  1. Press (Start).