Security |
This category describes setup instructions for the system manager. |
Specifying the System Manager Settings |
You can set an ID and a password for the System Manager. Once the System Manager ID/ password is set, restrictions can be placed on storing or changing the System Settings. |
Remark |
|
|
|||||
|
|
Department ID Management |
You can register a Department ID and password for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and password. This is called Department ID Management. Department IDs and passwords for up to 1,000 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department. With Department ID Management, the following settings can be specified:
|
Remark |
|
|
|||||
Registering the Department ID, Password, and Page Limit |
|
If you do not want to store a Department ID, password, or page limit restriction, proceed to step 10. |
|
You cannot register a Department ID or password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
|
|
If you do not want to set a page limit restriction for a function, press [Off] under the desired function's name.
|
|
Details of each item are shown below.
[Send] appears if the optional Color Universal Send Kit is activated, and the optional FAX board is installed, or if only the optional Universal Send Kit is activated. If only the optional FAX board is installed, [Fax] appears. |
|
|
Changing the Password and Page Limit |
You can change the password and page limit settings that you have registered. |
|
|
|
You cannot store a password with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
|
|
If you do not want to set a page limit restriction for a function, press [Off] under the desired function's name.
|
|
Erasing the Department ID and Password |
You can erase the Department ID and password that you have registered. |
Remark |
|
||||||
|
|
|
|
|
Checking and Printing Counter Information |
You can display and print a list of how much paper was used by each department. |
|
|
The page totals that belong to print jobs without a Department ID (left blank) are the number of prints from computers that do not correspond with a registered Department ID. These prints are referred to as prints with unknown IDs. The page totals that belong to scan jobs without a Department ID (left blank) are the number of pages that have been scanned from computers that do not correspond with a registered Department ID. These scanned pages from computers are referred to as network scans with unknown IDs. |
|
|
|
|
Clearing Page Totals |
You can clear the page totals for all departments or for specific departments. |
|
If necessary, see the screen shot is step 2 of "Checking and Printing Counter Information." |
To clear one page total at a time by department, press [ |
|
|
Accepting Print and Scan Jobs with Unknown Ids |
You can specify whether to accept or reject print and network scan jobs from computers that do not correspond with a registered Department ID. |
Remark |
|
||||||
|
|
Allow Printer Jobs with Unknown IDs
Allow Remote Scan Jobs with Unknown IDs
|
Remote UI |
You can set whether to enable the Remote UI (User Interface) to operate the machine and change settings. |
Remark |
|
||||||
|
Details of each item are shown below.
|
Use SSL (Secure Sockets Layer)
|
|
Device Information Settings |
Device Information Settings enables you to set a name for the machine, and enter information regarding its location. |
Remark |
|
||||||
|
|
Clearing the Message Board |
The Message Board is a function used by the System Manager to display messages for users on the touch panel display. Message board settings are made from the Remote UI, but can be cleared from the main unit. |
Remark |
|
||||||
|
|
Auto Online/Offline |
To use the optional Network Scan function, the machine must be connected to a network, and must be separately switched online to the network. This section explains how to switch the machine online and offline to use the Network Scan function. |
Remark |
|
||||||
Auto Online |
If Auto Online is set to 'On', the machine automatically goes online when you press [Scan] on the Basic Features screen. |
|
|
Auto Offline |
If the machine is connected to a network that is online, scanning is not possible with the Copy or Mail Box function. By setting Auto Offline to 'On', the machine automatically goes offline when the Auto Clear mode initiates. |
|
|
Current Date and Time |
Setting the current date and time is very important. The current date and time settings are used as standard timer settings for functions that require them.
|
Remark |
|
||||||
|
Enter the month and the day using four digits (including zeros). Enter all four digits of the year, and the time in 24-hour notation, as four digits (including zeros) without a space. Examples:
|
|
|
|
|
|
|
License Registration |
You must register a license key to enable optional modes and functions. Each optional mode and function requires their own license key to be registered. There is no limit to the number of license keys that can be registered in the machine. |
Remark |
|
![]() |
|
||||
|
Details of each item are shown below.
If the following screen is displayed, → press [OK] enter the correct license key. If the following screen is displayed, the required optional equipment needed for license registration has not been installed. Press [OK] → install the required optional equipment or make sure that the required optional equipment is installed properly → try registering the license key again. |
|
Copy Set Numbering Options |
You can specify the detailed settings of the Copy Set Numbering mode for both the Copying and |
|
Details of each item are shown below.
|
ID/User Name
Date
Characters
If you select [Off] for <Date>, proceed to the next step.
If you select [Off] for <Characters>, proceed to the next step. If you have registered characters in Register Characters for Page No./Watermark in Common Settings (from the Additional Functions screen), you can select the characters from the list.
|
|
Setting System Monitor Screen Restrictions |
You can set restrictions relating to the System Monitor screen. |
Restricting Access to the System Monitor Screen |
If you are using a login service, you can restrict access to the System Monitor screen. |
|
If the Display Status Before Authentication mode is set to 'Off':
|
Setting to Allow Secured Printing from the System Monitor Screen |
You can set whether to allow secured printing from the System Monitor screen. |
|
|
Setting to Display Job Logs from the System Monitor Screen |
You can set whether to display job logs from the System Monitor screen. |
|
Details of each item are shown below.
If [Off] is selected, the following items are not displayed/cannot be selected.
|
|
Obtain Job Log From Management Software
|
Use HTTP Server |
Set Use HTTP to 'On' to access this machine from a Web browser, and utilize the installed MEAP applications. |
Remark |
|
![]() |
|
||||
|
Details of each item are shown below.
|
Use SSL (Secure Sockets Layer)
|
|
Printing Installed Application Information |
You can print the MEAP application information, as well as certain system application information. |
Remark |
|
||||||
|
Items printed for each application are as follows:
|
Specifying Device Information Delivery Settings |
Registering device information in your machine enables you to set the machine to deliver the same device information to other machines that are connected to the same network. This enables you to easily manage multiple machines at the same time. Your machine is capable of both sending and receiving device information, which can be delivered manually and automatically.
|
Delivered Information | Contents | Notes |
Address Book | The Address Book, forwarding settings, and favorites buttons |
|
Department ID | System Manager and Department ID Management settings |
|
Printer Settings | Printer Settings |
|
Additional Functions Settings Value | Settings made from the Additional Functions screen(excluding the above settings) |
|
Paper Information | Importing and exporting of the Paper Type Management Settings |
|
Remark |
|
|
|||||
Registering/Deleting/Printing Delivery Destinations |
You can register, confirm, and delete delivery destinations. |
Remark |
|
||||||
Registering Delivery Destinations |
|
|
|
|
|
To display the search results as host names, press [Display Host Name]. Press [-] or [+] to set the search depth (how many routers to search).
|
To select all of the destinations, press [Select All]. However, if a destination is selected, this key changes to [Clear Selection].
|
|
Confirming Delivery Destination Settings |
|
|
If you have changed the destination machine's settings in Receive Restriction for Each Function under <Receiving Settings> in Device Information Delivery Settings, press [Get Information] to update the destination machine's information.
|
Deleting a Delivery Destination |
|
To select all destinations, press [Select All]. However, if a destination is selected, this key changes to [Clear Selection].
|
|
Printing the Delivery Destinations |
|
|
|
Setting Automatic Delivery |
You can set to automatically deliver device information at a specified time. You can also select which information to deliver. |
Remark |
|
![]() |
|
||||
|
|
You can store up to five different start times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples:
If you make a mistake when entering the time, press |
|
You can store up to five different start times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples:
If you make a mistake when entering the time, press |
|
Details of each item are shown below.
<Network Settings>: Available when [On] is selected for <Add. Functions Settings Value>. Select [Include] to deliver the network settings, or [Exclude] to not deliver the network settings → press [Done]. |
|
Setting Manual Delivery |
You can set to manually deliver device information. |
Remark |
|
![]() |
|
||||
|
Details of each item are shown below.
<Network Settings>: Available when [On] is selected for <Add. Functions Settings Value>. Select [Include] to deliver the network settings, or [Exclude] to not deliver the network settings → press [Done]. |
|
|
Restricting the Reception of Device Information |
You can set whether to receive delivered device information from other model machines, besides the iR3245/iR3235/iR3230/iR3225, which have the Device Information Delivery Settings mode. |
|
Details of each item are shown below.
|
Restoring Device Information |
You can restore device information to what it was before it was updated. This is useful when you have accidentally updated the device information. |
Remark |
|
||||||
|
|
|
Restricting the Type of Information That Is Updated |
You can restrict the type of device information that is received and updated. |
Remark |
| ![]() |
|||||||
|
Details of each item are shown below.
|
Checking/Printing the Communication Log |
You can check and print the following information on the Communication log: Start time, destination address, delivery result, end time, data content, and end code. |
Checking the Communication Log |
|
|
Printing the Communication Log |
Remark |
|
||||||
|
If you want to print the list automatically at a specified time, press [Report Settings]. |
Auto Print
Daily Activity Report Time If you select [On], enter the time using Enter all four digits of the time (including zeros), using 24-hour notation. Examples:
If you make a mistake when entering the time, press If the number of send and receive transmissions exceed 100 before the specified Auto Print time is reached, a communication log of the most recent 100 transmissions is printed. [Separate Report Type]: If you want to print the delivery and receive logs separately, press [Separate Report Type].
|
|
Initializing All Data/Settings |
This mode enables you to erase the following data stored in the machine. It is not normally necessary to use this mode, but it is useful to erase personal or confidential information when returning or disposing of the machine.
|
Remark |
|
|
|||||
|
It may take more than 30 minutes to initialize the hard disk.
|
|
Displaying the Current Department ID/User Name |
If you are using a login service, you can display the Department ID or user name which is currently being used to log on to the machine in the Job/Print Status Display Area. The item displayed for each login service is shown below: |
Login Service | Item Displayed | |
Default Authentication | Department ID | |
SSO-H (Single Sign-On H) | If you logged on to the domain to which the machine belongs: | User Name |
If you logged on to a domain to which the machine does not belong: | User Name | |
If you logged on using the Local Device Authentication system: | User Name |
|
|
USB Settings |
This mode enables you to specify the USB settings. |
Remark |
|
||||||
Using a USB Device |
Set Use USB Device to 'On' to connect a computer to the machine via the USB port. |
|
|
Using a USB Host |
Set Use USB Host to 'On' to connect a host device with the machine via the USB port. |
|
|
Using the MEAP Driver for USB Input Device Connections |
Set [Use MEAP Driver for USB Input Device] to 'On' if you want to use the MEAP driver for a USB input device connected to the machine. Specify this setting when using MEAP applications that support USB connections. |
Remark |
|
||||||
|
|
Using the MEAP Driver for USB External Disk Device Connections |
Set [Use MEAP Driver for USB External Disk Device] to 'On' if you want to use the MEAP driver for a USB external disk device connected to the machine. Specify this setting when using MEAP applications that support USB connections. |
|
|
Specifying Encrypted Secured Printing Settings |
You can specify settings relating to encrypted secured printing. |
Remark |
|
||||||
Setting to Receive Only Encrypted Secured Print Jobs |
You can set the machine to only receive encrypted secured print jobs from computers. |
|
|
Setting the Display Method When Entering a Password |
You can set whether to display asterisks when entering confidential information, such as a password. |
Remark |
|
||||||
|
Details of each item are shown below.
|
Setting the Secure Watermark Mode |
You can select whether to set the Secure Watermark function for each copy job, print job, and print jobs from printer drivers, if performing such jobs with the Secure Watermark function always set. For more information on the Secure Watermark function, see "Copy," and "Mail Box." |
Remark |
|
||||||
Forced Secure Watermark |
Forced Secure Watermark enables you to set the machine to always print the specified hidden watermark on prints and copies. |
Remark |
|
||||||
|
|
|
|
If you have registered characters in Register Characters for Page No./Watermark in Common Settings (from the Additional Functions screen), you can select the characters from the list.
|
|
|
|
|
To print pattern on the background of copy, select the background pattern from the Background Pattern drop-down list. You can select [Small] (36 pt.), [Medium] (54 pt.), or [Large] (72 pt.) for the size of the text. To print the characters vertically across the page, press [Print Characters Vertically]. To use white letters on a colored background, press [White Letters on Colored Backgnd]. |
Printer Driver Secure Watermark |
If you set the Printer Driver Secure Watermark mode, you can select whether to set the Secure Watermark function for each job. |
Remark |
|
||||||
|
|
|
|
If you have registered characters in Register Characters for Page No./Watermark in Common Settings (from the Additional Functions screen), you can select the characters from the list.
|
|
|
|
|
To print pattern on the background of copy, select the background pattern from the Background Pattern drop-down list. You can select [Small] (36 pt.), [Medium] (54 pt.), or [Large] (72 pt.) for the size of the text. To print the characters vertically across the page, press [Print Characters Vertically]. To use white letters on a colored background, press [White Letters on Colored Backgnd]. |
Detecting and Installing Drivers that Support Functions Specified on the Machine into Your Computer |
From the machine, you can specify functions suitable for the fax board or printer kit installed in the machine. From your computer, you can detect and install drivers that are compatible with the specified functions. |
Remark |
|
![]() |
|
||||
|
The displayed function buttons may differ, depending on the optional equipment that is attached.
|
Specifying Settings for All User Inboxes |
You can specify settings for the time until documents in all of the user inboxes are erased automatically, as well as whether to print upon storing from the printer driver. |
Remark |
|
|
|||||
Setting the Time until Documents Are Automatically Erased |
You can specify settings for the time until documents in all of the user inboxes are erased automatically, as well as whether to print upon storing from the printer driver. |
|
|
Printing upon Storing from the Printer Driver |
When storing documents from a computer into a user inbox, you can set whether to print the result of the storing process. Select [On] to print the results. |
|
|
Restricting Printer Jobs |
You can specify whether to restrict printer jobs so that they can only be stored in user inboxes. |
|
Details of each item are shown below.
|
Storing/Editing Irregular Paper Types |
You can register up to 200 paper types with new names other than the default paper types registered in the machine. You can register a paper type by editing the name after duplicating the closest paper type from a registered paper type. |
Remark |
|
||||||
Storing Irregular Paper Types |
|
|
|
Editing Irregular Paper Types |
|
|
|
|
Erasing Irregular Paper Types |
|
|
|