Web Access

This category describes how to use the Web Browser function.



Product Information

This product includes NetFront, a product of ACCESS Co., Ltd., for the Internet function.

NetFront is either a registered trademark or a trademark of ACCESS Co., Ltd. in Japan and/or other countries.

The software of this product includes modules developed by the Independent JPEG Group.

This product contains Adobe® Flash® Player and Adobe® Reader® Player under license from Adobe Systems Incorporated.

Copyright© 1995-2007 Adobe Macromedia Software LLC. All rights reserved.

Adobe, Flash and Reader are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.

http://www.adobe.com/products/flash/about

This machine supports the following markup languages and versions:


Markup Language Version
HTML HTML 4.01 (XHTML 1.1)
CSS CSS 1.0, parts of CSS 2.0
ECMAScript ECMAScript 3rd Edition (equivalent to subset of JavaScript 1.5)
DOM DOM Level 1, parts of DOM Level 2 and Dynamic HTML

This machine supports the following image formats and versions:


Image Format Version
GIF GIF87a, GIF89a (interlaced, non-interlaced, transparent color), Animation GIF
JPEG

Standard method (baseline) DCT encoding
JFIF standard method (baseline) DCT encoding
Progressive JPEG

PNG PNG (interlaced, non-interlaced, transparent color)
BMP BMP (16 bit not supported)
Flash Contents for Macromedia Flash Player 6 or equivalent can be displayed

This machine does not support Java Applet or Window.Open.



Terms and Conditions

Please use the Web Access Software (hereinafter referred to as the "Software") under the terms and conditions below.

Terms and conditions for use of the Software:

  • You may use the Software only on the Canon product specified when acquiring a License Access Number (hereinafter referred to as the "Hardware"), and you may not use the Software on any device other than the Hardware. The Software may not be shared, installed, or used concurrently on different computers.
  • Other than as set forth in this Terms and Conditions section, you may not transfer, sublicense, sell, rent, lease, or lend the Software to another person or entity and you may not make copies of the Software.
  • You may not alter, modify, adapt, convert to another programming language, decompile, disassemble, or otherwise reverse engineer the Software in part or in full, and you shall not have another person or entity do so. You may not separate the Software from the Hardware, and you shall not have another person or entity do so.
  • Canon or someone designated by Canon may audit your use of the Software for compliance with these terms at any time. In this case, Canon or the party designated by Canon will give you reasonable notice of the audit.
  • You may permanently transfer all of your rights to another person or entity to use the Software only when you transfer the Hardware itself to them, provided you retain no copies and transfer all of the Software (including all component parts, the media and printed materials, any upgrades or anything related to the Software including, but not limited to, its instruction manual). The recipient must use the Software under the terms and conditions outlined in this Terms and Conditions section.
  • You may not remove or alter any trademarks, trade names, product names, logos, copyrights or other proprietary notices, legends, symbols, or labels of Canon or its licensors in the Software.
  • Canon or its licensors retain all rights, titles and interests, including all copyrights and intellectual property rights, in and to, the Software and all copies thereof.
  • You may not export or re-export, directly or indirectly, the Software in violation of any related laws, restrictions and regulations, or without all necessary approvals.
  • Canon or its licensors in the Software, Canon's subsidiaries and affiliates, and Canon's distributors and dealers are not responsible for maintaining or assisting you in your use of the Software and are not responsible for updates, bug-fixes, or support for the Software. If an upgrade version of the Software is provided to you, it is provided to you in exchange for the previous version. In this case, such an upgrade version is regarded as the Software and used under the terms and conditions outlined in this Terms and Conditions section. You can no longer use the previous version or transfer the rights to another person or entity.
  • Except when required by an applicable law, Canon or its licensors disclaim all warranties and representations, whether expressed, implied, or otherwise, including the warranties of merchantability or fitness for a particular purpose. Also, there is no warranty of non-infringement. The Software is not designed, intended, or licensed for use in hazardous environments requiring fail-safe controls, including without limitation, the design, construction, maintenance, or operation of nuclear facilities, aircraft navigation or communication systems, air traffic management or control systems, life support systems or weapons systems.

CANON INC.



Overview of the Web Access Function

Web Access is a function that enables you to browse Web pages using the touch panel display of this machine. When you press [Web Access], the screen below, called the Web Access screen, is displayed. By entering a URL, you can browse various Web pages. The Web pages displayed on the Web Access screens in this category are all samples.

The following keys are displayed on the toolbar of the Web Access screen.


Key Key Name Description
(Open New Window) Press to open a new window.
(Close Window) Press to close the window that is currently displayed.
Back Press to go back to the Web page that was displayed immediately before the one that is currently displayed.
Forward Press to proceed to the Web page that was displayed immediately after the one that is currently displayed.
Stop Press to stop loading a Web page.
Refresh Press to refresh a displayed Web page.
Home Press to display the Web page that you have specified as the home page in the initial settings. (See "Home Page Settings.")
Print Press to print a displayed Web page. (See "Printing a Displayed Web Page.")
Favorites Press to register Web pages in Favorites, and to display the Favorites list. (See "Using Favorites.")
Menu Press to change settings.

Remark
  • When you press [Web Access], the first Web page displayed is the one that is registered as the home page in [Home Page Settings] (from the Settings screen). For instructions on designating a home page, see "Home Page Settings."


Multi-Window Function

By using [Open New Window], you can open up to three windows. If more than two windows are displayed using [Open New Window], tabs are automatically displayed. You can switch windows using the tabs that are displayed at the top of the toolbar.

If you open a new window using [Open New Window], a new window is displayed on top. The new window displays the same URL as the window that was opened when [Open New Window] was pressed.

PDF files cannot be open in more than two windows. For this reason, when a PDF file is displayed, a PDF file is not displayed in a new window, even if [Open New Window] is pressed. (A window is opened.)


Remark
  • Depending on the model of the machine, [Open New Window] and [Close Window] may not be supported.
  • When only one window is displayed, [Close Window] is inactive and cannot be selected.


Displaying a Web Page

Follow the instructions below to start Web Access and display the desired Web page.


Remark
  • Depending on your system environment, it may be necessary to set proxy settings. For instructions on specifying proxy settings, see "Network."

  1. Press [].

You can change the order of the function keys in [Function Display Settings] (from the Additional Functions screen). For instructions on changing the order of the function keys, see "Additional Functions."

  1. Press [Web Access] → press the text field.

  1. Enter the URL of the desired Web page → press [OK].

Example: http://www.example.com

Press [] to display the history of entered URLs and to display Web pages. You can erase the history of entered URLs by pressing [Erase All] in [History] (from Menu). (See "Erasing the URL History.")

The desired Web page is displayed.

  • Depending on the file size, some Web pages and images may not be displayed.
  • Depending on the image size, it may take some time for GIF animations to load.
  • The optional Expansion RAM may be required to display Flash content, depending on the model of your machine.
  • If multiple windows are open, the windows are not differentiated, and URLs are saved in the order that they were entered.
  1. Press .

Depending on the entry area of the Web page, the text field may be displayed with multiple entry lines.

  • When [Initialize All Data/Settings] in System Settings (from the Additional Functions screen) is performed, the following registered or saved data is erased:
  • Favorites
  • Page Memos
  • History Information
  • Cookies
  • Cache
  • Settings (restored to their defaults)
  • For more information on initializing all data/settings, see "Security."
  • If you are logged in using an authentication system such as Department ID Management and using the Web browser, the following procedures are performed when you log out:
  • Cookies are deleted
  • The session is disconnected
  • The displayed page is changed to a blank page


Specifying Settings for the Web Access Screen

Based on your needs, you can change how the Web Access screen is displayed.
Depending on the screen size and whether to display the toolbar, you can select from four different selections.


Remark
  • The default settings are 'Normal' and 'Toolbar ON'.

  1. Press [View].

  1. Select a screen size and whether to display the toolbar → press [Done].

Each setting is displayed as follows.



Using Favorites

By registering a frequently viewed Web page in Favorites, you can access the Web page without having to enter its URL. You can also organize registered Web pages so that they are easily manageable.


Remark
  • The names of Web pages that are registered in Favorites are displayed as a list when you press [Favorites]. To browse these Web pages, press [Favorites] → select the desired Web page from the list.
  • If multiple windows are open, the web pages specified in Favorites are displayed in the window that is currently displayed on top.


Adding to Favorites

You can add frequently viewed Web pages to Favorites. By adding a Web page to Favorites, you can access the page easily.


  1. Call up the desired Web page → press [Favorites].

  1. Press [Add to Favorites].

  1. Press [OK].

If you want to change the name of the Web page to be added, press the text field
for <Name> → enter the name → press [OK].

  • The Name and URL fields are automatically displayed.
  • The registered Web page is added to the list that is displayed when [Favorites] is pressed.
  • Up to 100 bookmarks can be registered in Favorites.
  • Up to 255 characters can be entered for each Favorites name and URL.


Organizing Favorites

You can change the names of Web pages registered in Favorites, as well as erase those that are no longer necessary.


  1. Press [Favorites].

  1. Press [Organize Favorites].

A list of registered Favorites is displayed.

  1. Organize the Favorites list.
  • Select [Name] or [Order] to sort the Favorites list in ascending or descending order.

  • Select the desired Web page → press [Details].

The detailed information of the selected Web page is displayed.


  • Select the desired Web page → press [Edit].

  • Press the text field for <Name>.

  • Enter the new name → press [OK].

The name of the Web page is changed.

  • If you press [OK] without entering a name in the name field, the URL address is registered as the name.

  • Select the desired Web page → press [Erase].

  • Press [Yes].

If you do not want to erase the selected Web page, press [No].

The selected Web page is erased from Favorites.


  • Press [Erase All].

  • Press [Yes].

If you do not want to erase all of the Web pages, press [No].

All of the Web pages are erased from Favorites.

  1. Press [Done] repeatedly until the Web Access screen appears.


Importing/Exporting Favorites

You can use the Remote UI to save information about a Web page registered in Favorites to your computer. You can also retrieve saved information from your computer and register it in the machine.


Remark
  • The Import/Export operation may take several minutes to complete. Do not turn the machine's main power OFF until the operation is complete. Otherwise, the machine may malfunction.
  • During an export operation, the screen display does not change until the operation is complete. Do not click [Start Export] while the hourglass or pointer indicates that the operation is still being processed.
  • The machine's control panel cannot be used while files are being imported/exported.
  • For instructions on using the Remote UI, see "Remote UI."


Exporting Favorites to a Computer

You can save the list of addresses registered in Favorites to your computer as a file.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.].

  • If the System Manager ID and System Password are set, a dialog box prompting you to enter the System Manager ID and System Password appears. Enter the System Manager ID and System Password → click [OK].
  1. Click [Web Access Favorites].
  1. Click [Export].

  1. Click [Start Export].

  • The list of registered Web pages is exported. It is not possible to export individual Web pages.
  1. Follow the instructions on the screen to specify the location where you want to save the file.

There is a tab space between the name of the Favorites page and its URL.

Example: Example Home Page http://www.example.com

The list of registered Favorites is saved in text format in the specified location.



Importing Favorites from a Computer File

You can import the list of Favorites into the machine from saved computer files.


Remark
  • When importing Favorites, the existing registered Favorites are overwritten.
  • When importing a file, use the same file format as the data that was exported. Data in a different format cannot be imported.

  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.].

If necessary, see the screen shot in step 1 of "Importing/Exporting Favorites."

The Import/Export screen is displayed.

  • If the System Manager ID and System Password are set, a dialog box prompting you to enter the System Manager ID and System Password appears. Enter the System Manager ID and System Password → click [OK].
  1. Click [Web Access Favorites].
  1. Click [Import].


  1. Click [Browse] → select the file to import → click [Start Import].

The list of Favorites is imported.

  • You cannot import a file when there are other jobs being processed.


Specifying Settings for Device Information Delivery

You can set the machine to deliver information about Web pages registered in Favorites to other machines that are connected to the same network. For detailed information on Device Information Delivery, see "Security."


Delivered Information Contents Notes
Web Access Favorites Web pages registered as Favorites Device information delivery is possible only when both host and client machines are activated.

Remark
  • Device information can be delivered between machines of the same model. However, some information may not be delivered depending on the optional equipment attached to the machines.
  • Device information cannot be delivered if the System Manager ID and System Password registered in the client machine are different from the System Manager ID and System Password registered in the host machine.
  • During device information delivery, device information cannot be delivered to destination machines under the following conditions:
  • While Favorites is being imported/exported from the Remote UI
  • While Favorites is being delivered during device information delivery
  • While the Web browser is retrieving contents
  • While printing from a Web page
  • While Favorites is being deleted
  • By default, every function in Receive Restriction for Each Function under <Receiving Settings> in Device Information Delivery Settings in System Settings (from the Additional Functions menu) is set to 'On'.


Displaying the URL History

You can display or erase the history of URLs that have been entered in the address bar. The URL history can display up to 500 locations.


Remark
  • If multiple windows are open, the web page is displayed in the window that is currently displayed on top.
  • The URLs of pages displayed from a registered Page Memo are not saved in the URL history.


Confirming the URL History

  1. Press [Menu].

  1. Press [History].

  • When <Restrict History Display> is set to 'On' in Privacy Policy and Regulations (from the Settings screen), it is not possible to display the URL history. (See "Privacy Settings.")

The URL history list is displayed.

  • Depending on the Web page, the name may be left blank.
  • If a PDF file or an image is displayed, the name is left blank.
  • Select [Name] or [Order] to sort the URL history list in ascending or descending order.
  • If multiple windows are open, URL histories are saved in the order that the windows were open.

  • Select the desired Web page from the URL history list → press [Details].

Detailed information is displayed.

The following details are displayed:

  • Name
  • URL
  • Last accessed
  • When <Dept. ID/User Name with History> is set to 'On' in Privacy Policy and Regulations (from the Settings screen), the Department ID or user name is also displayed. (See "Privacy Settings.")


  • Select the desired Web page from the URL history list → press [Access].

The selected Web page is displayed.



Erasing the URL History

  1. Press [Menu] → [History].

If necessary, see the screen shots in steps 1 and 2 of "Confirming the URL History."

  1. Erase the URL History.

  • Select the Web page that you want to erase → press [Erase].

  • Press [Yes].

If you do not want to erase the Web page, press [No].


  • Press [Erase All].

  • Press [Yes].

If you do not want to erase all of the Web pages, press [No].

  1. Press [Done] repeatedly until the Web Access screen appears.


Saving a Page

You can save a currently displayed screen as a Page Memo.


Remark
  • The maximum data size that can be saved for each page is 500 KB.
  • Up to 30 pages can be saved.
  • You cannot add a PDF file to a Page Memo.
  • If you are saving a Web page with Flash content, the Flash content may not be saved properly.
  • If multiple windows are open, the specified web page is displayed in the window that is currently displayed on top.
  • The URLs of pages displayed from a registered Page Memo are not saved in the URL history.


Adding a Page Memo

  1. Call up the desired Web page that you want to save → press [Menu].

  1. Press [Add to Page Memo].

  1. Select the save format → press [OK].

If you do not want to save images, press [Text Only].

If you do not want to save the Web page, press [Cancel].

If you want to change the name, enter a new name → press [OK].

  • The name and URL are automatically displayed.
  • You can change the name and URL. If you save the URL, the contents of the saved screen do not change. The screen currently displayed is saved as a page memo.


Editing a Page Memo

You can erase and change the name of a saved Page Memo.


  1. Press [Menu].

If necessary, see the screen shot in step 1 of "Confirming the URL History."

  1. Press [Page Memo List].

  1. Edit a Page Memo.
  • Select [Name] or [Order] to sort the Page Memo List in ascending or descending order.

  • Select the desired Page Memo → press [Access].


  • Select the desired Page Memo → press [Details].

The detailed information of the selected Page Memo is displayed.

The following details are displayed:

  • Name
  • URL
  • Created: Displays the date that the page was saved.
  • Size(Byte)
  • Secure: Displays whether SSL is set.

  • Select the desired Page Memo → press [Rename].

  • Press the text field for <Name>.

  • Enter the new name → press [OK].

  • If a Page Memo with the same name or URL is already registered, a message appears, asking if you want to overwrite the existing Page Memo. Press [Overwrite] or [Add as New] → [OK].

  • Select the desired Page Memo → press [Erase].

  • Press [Yes].

If you do not want to erase the Page Memo, press [No].


  • Press [Erase All].

  • Press [Yes].

If you do not want to erase all of the Page Memos, press [No].



Specifying Settings for the Display Screen

You can change the size and encoding of characters within a Web page.


Remark
  • If multiple windows are open, the settings are applied only to the window that is currently displayed on top.


Changing the Text Size

You can change the text size of a Web page.


Remark
  • You can select [Small], [Medium], or [Large].
  • The default setting is 'Medium'.
  • Even if you change the settings for text size, some Web pages might not reflect these changes.

  1. Press [Menu].

If necessary, see the screen shot in step 1 of "Confirming the URL History."

  1. Press [Text size].

  1. Select the text size → press [OK].

If you do not want to change the text size, press [Cancel].

The size of the characters within the Web page is changed.



Changing the Character Encoding

A Web page includes information about the character encoding (specified numbers that correspond to each character and symbol) of the language that is displayed. Character encoding varies with each Web page.


  1. Press [Menu].

If necessary, see the screen shot in step 1 of "Confirming the URL History."

  1. Press [Encode].

  • If the characters of a Web page are unreadable, select an appropriate character code to display the characters correctly.
  1. Select the character code → press [OK].

If you do not want to change the character code, press [Cancel].

  • There may be cases in which the selected settings for the character code are not properly reflected even if [Encode] is pressed again after the settings are specified.


Changing the Display Magnification

You can adjust the display magnification for the screen.
The display magnification can be set from 50% to 200% in 25% increments.


  1. Press [Menu].

If necessary, see the screen shot in step 1 of "Confirming the URL History."

  1. Press [Zoom].

  1. Select the zoom size → press [OK].

If you do not want to change the zoom size, press [Cancel].



Customizing Settings

This section describes the settings that can be made by the person in charge of Web Access's operation, such as the System Manager.



Restricting the Display Screen

You can specify various settings for the display screen, such as the format of the screen and whether to display images.


Remark
  • The default settings are:
  • Show Images: On
  • Show Animated GIF Images: On
  • Enable Table: On
  • Fit Web Page Into Screen Size: Off
  • Use JavaScript: On
  • Use Word Wrap: Off
  • Use Japanese Hyphenation: Off
  • Format: Std CSS + Style Attribute + External Imported CSS
  • Standard CSS: CSS1
  • Show Flash Contents: On
  • Flash Animation Frame Interval: Medium

  1. Press [Menu].

If necessary, see the screen shot in step 1 of "Confirming the URL History."

  1. Press [Settings].

  1. Press [View Settings].

The View Settings screen is displayed.

  1. Specify the settings for each item.

If the desired setting is not displayed, press [] or [] to scroll to the desired setting.

The following items can be set:

  • <Show Images>:
Select whether to display images within the contents of the Web page.
  • <Show Animated GIF Images>:
Select whether to display animated GIFs.
  • <Enable Table>:
Select whether to display tables.
  • <Fit Web Page Into Screen Size>:
Select whether to display the contents so that they fit within the width of the screen.
  • <Use JavaScript>:
Select whether to use JavaScript.
  • <Use Word Wrap>:
Select whether to use the word wrap function.
  • <Use Japanese Hyphenation>:
Select whether to use the Japanese word wrap function.
  • <Format>:
Select [Std CSS only], [Std CSS + Style Attribute], or [Std CSS + Style Attribute + External Imported CSS].
  • <Standard CSS>:
Select [CSS1], [CSS2], [CSS3].
  • <Show Flash Contents>:
Select whether to display the Flash contents.
  • <Flash Animation Frame Interval>:
Select the display interval for the Flash animation frames.
  • The optional Expansion RAM may be required to display Flash content, depending on the model of your machine.

  • Select [On] or [Off] for each item → press [OK].


  • Press [Format].

  • Select the desired format → press [OK].


  • Press [Standard CSS].

  • Select the type of Standard CSS → press [OK].


  • Press [Flash Animation Frame Interval].

  • Select the flash animation frame interval → press [OK].

Details of each item are shown below:

[Short]: The flash animation is smooth.
[Medium]: The flash animation frame display interval is between that of [Short] and [Long].
[Long]: The flash animation is somewhat grainy.
  • If [Flash Animation Frame Interval] is set to 'Short', other operations, such as printing, may become slow.


Home Page Settings

You can specify settings for the Web page (home page) that is displayed when you press [] on the toolbar. You can also specify whether to display the home page when you start Web Access.


Remark
  • The default setting is 'Set Web Page as Home'.

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [Home Page Settings].

The Home Page Settings screen is displayed.

  1. Select [Set Web Page as Home] or [Set Favorite as Home].

  • Press [Set Web Page as Home] → enter the URL of the desired Web page in the [URL] field → press [OK].

If you press [Use Current Page as Home], the Web page that is currently displayed is set as the home page, and its URL is displayed in the [URL] field.

To display the designated home page when you start Web Access, press [On] for <Home Page during Startup>.


  • Press [Set Favorite as Home] → select [On] or [Off] for <Restrict Access to Links> → press [OK].

When settings are set for [Set Favorite as Home], the following screen is displayed when Web Access starts:

  • Depending on the model of your machine, after turning the main power ON, you may have to wait for the time set in Startup Time Settings to elapse before starting Web Access. Network transmission is not possible until this startup time has elapsed. For more information, see "Network."
  • If <Restrict Access to Links> is set to 'On', the following items in Privacy Policy and Regulations (from the Settings screen) are automatically set to 'On'. (For more information, see "Privacy Settings.")
  • Restrict URL Entry
  • Restrict Add/Edit Favorites
  • Restrict Add/Edit Page Memos
  • Restrict History Display
  • If multiple windows are displayed, the window that is currently displayed on top is set as the home page.


Auto Clear Settings

If the machine is idle for a certain period of time (after the last key operation is performed), the display returns to the Basic Features screen (standard settings) of the selected function. You can also select whether automatically to delete the cache (temporary files of previously visited Web pages that are stored to speed up repeated access to the same page) when the Auto Clear mode is activated.


Remark
  • For more information on Auto Clear, see "Security."
  • The default setting is 'Show Home Page'.

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [Auto Clear Settings].

  1. Press [Display during Auto Clear].

  1. Select what to display during Auto Clear → press [OK].

Details of each item are shown below.

[Show Home Page]: Displays the home page that is displayed when Web Access starts.
[Show Blank Page]: Closes all the Web pages.
[Keep Last Page] Displays the Web page that was last displayed.


Security Settings

You can select whether to use SSL and specify settings for certificates that are used to connect to the server.


Remark
  • The default settings are:
  • Use SSL: On
  • Certificates: Enable
  • Display Mixed HTTPS/HTTP Pg: On


Use SSL

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [Security].

  1. Press [Use SSL].

  1. Select [On] or [Off] for each item → press [OK].

  • Even if <Use SSL> is set to 'On', and <Use SSL 2.0>, <Use SSL 3.0>, and <Use TLS 1.0> are all set to 'Off', you cannot use SSL.


Certificate Settings

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [Security].

  1. Press [Certificates].

A list of certificates is displayed.

  1. Specify the settings for the certificate → press [OK].

  • Select a certificate → press [Enable/Disable].

A check mark is displayed to the left of an enabled certificate.


  • Select a certificate → press [Details].

Detailed information of the selected certificate is displayed.

The following details are displayed.

  • Issue Destination
  • Issuer
  • Expiration Date
  • Serial Number


Displaying Mixed HTTPS/HTTP Pages

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [Security].

  1. Select [On] or [Off] for <Display Mixed HTTPS/HTTP Pg>.

If you select [Off], only content specified with HTTPS is displayed for mixed HTTPS/HTTP pages.



Cache Settings

You can specify settings for the cache (temporary files of previously visited Web pages that are stored to speed up repeated access to the same page). This can prevent other users from viewing Web pages that you previously browsed.


Remark
  • The default setting is 'Off'.

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [] or [] until [Cache] appears → press [Cache].

  1. Specify the settings for the cache.

  • Press [Use Cache].

  • Press [On] → select the cache type → press [OK].

Details of each item are shown below.

[Each Session]: Checks the date and time information every session, and downloads from the server if the contents have been updated, or from the cache if the contents have not been updated.
[Each Access]: Checks the date and time information every time the Web page is accessed, and downloads from the server if the contents have been updated, or from the cache if the contents have not been updated.
[Cache Priority]: Does not check the date and time information, and downloads the contents from the server if the cache is not saved, or from the cache if they have been saved in the cache.
    If the Use Cache mode is set to 'Off', regardless of whether or not the cache is saved, the contents of the Web page are obtained from the server.

  • Press [Clear Cache].

  • It may take several minutes for the cache to clear, depending on the amount of data saved in the cache.
  • Press [Yes].

If you do not want to erase the cache, press [No].

The cache is erased.



Privacy Settings

You can specify settings for cookies and restrict the input of URLs. Cookies are files that are saved temporarily when you visit a Web page. Cookies are used as user IDs and contain information, such as the number of times a particular Web site was accessed and the date and time the Web page was accessed.


Remark
  • The default settings are:
  • Cookie Handling: Prompt
  • Restrict URL Entry: Off
  • Restrict Add/Edit Favorites: Off
  • Restrict Add/Edit Page Memos: Off
  • Restrict Editing Home Pages: Off
  • Restrict Printing: Off
  • Restrict History Display: Off
  • Dept. ID/User Name with History: Off

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [] or [] until [Privacy Policy and Regulations] appears → press [Privacy Policy and Regulations].

  1. Specify the settings for cookies.

  • Press [Cookie Handling].

  • Select whether to receive cookies → press [OK].

Details of each item are shown below.

[Accept]: Always accepts the cookies that are created each time the user accesses a Web page.
[Block]: Blocks all cookies.
[Prompt]: Displays a screen prompting the user to select whether to accept or block the cookies created each time the user accesses a Web page.

  • Press [Erase Cookies].

  • Press [Yes].

If you do not want to erase cookies, press [No].

All the cookies are erased.


  • Select [On] or [Off] for each item → press [OK].

  • If the desired setting is not displayed, press [] or [] to scroll to the desired setting.

The following items can be set:

  • <Restrict URL Entry>:
Select whether to restrict URL entry.
  • <Restrict Add/Edit Favorites>:
Select whether to restrict adding and editing of Favorites.
  • <Restrict Add/Edit Page Memos>:
Select whether to restrict adding and editing of Page Memos.
  • <Restrict Editing Home Pages>:
Select whether to designate and edit the home page.
  • <Restrict Printing>:
Select whether to restrict Print and PDF Direct Print.
  • <Restrict History Display>:
Select whether to restrict display of the URL history.
  • <Dept. ID/User Name with History>:
Select whether to display the Department ID or User Name on the Details screen of the URL history list.


Proxy Settings

For security purposes, you can specify the Web addresses that do not require the use of proxies. You can also confirm the proxy settings of the machine.


Remark
  • For information on changing the proxy settings of the machine, see "Network."

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [] or [] until [Proxy Settings] appears → press [Proxy Settings].

  1. Press the text entry field for <Address Without Using Proxy> → enter the desired URL → press [OK].

If you want to use HTTP1.1 for the proxy connection, select [On] for <Use HTTP1.1 for proxy connection>.

  • If the Web page is not properly displayed, set <Use HTTP1.1 for proxy connection> to 'On' to display the Web page properly.


Scheduled Printing

You can set a desired Web page to be printed at a designated time by specifying settings for scheduled printing.


Remark
  • If multiple jobs are scheduled to be printed at the same time, each job is printed in the listed order, starting with the job at the top of the list.
  • There may be a slight difference between the time specified for scheduled printing and the actual time that printing occurs.
  • If the data could not be obtained properly and scheduled printing could not be performed, the machine automatically retries printing.
  • If multiple windows are displayed, the window that is currently displayed on top is registered for scheduled printing.


Setting a Scheduled Print

  1. Press [Menu] → [Settings].

If necessary, see the screen shots in steps 1 and 2 of "Restricting the Display Screen."

  1. Press [] or [] until [Scheduled Printing] appears → press [Scheduled Printing].

  1. Press [Register] or select the desired Web page and press [Edit].

If you want to register a new scheduled print, press [Register]. If you want to change settings for a scheduled print that is already registered, press [Edit].


  • Press [Enter the Name/URL].

  • Press the text entry fields for <Name> and <URL> → enter the name and URL → press [OK].

If you press [Register Current Page], the name and URL of the currently displayed Web page is automatically displayed in the entry fields.

  • The URL of a PDF file cannot be registered or edited.

  • Press [Print Time Settings].

  • Select [Everyday] or [Day] → enter the time to start printing → press [OK].

If you select [Day], specify the day to print → enter the time to start printing → press [OK].


  • Press [Print Settings].

The Print Settings screen is displayed.

  • Press [Print Settings] → specify the settings for each item.

  • If a user name and password is required for printing, refer to the following procedures. For details on other items, refer to their respective explanations in "Printing a Displayed Web Page."
  • Press [] or [] until [1st User Name/Password] or [2nd User Name/Password] appears → press [1st User Name/Password] or [2nd User Name/Password].

You can register up to two user names and passwords.

  • If Department ID Management, or the SSO-H login service is set, you must enter the respective user name and password.
  • Press the text entry fields for <User Name> and <Password> → enter a user name and password → press [OK].

  • Press [OK].


Erasing a Scheduled Print

  1. Press [Menu] → [Settings] → [Scheduled Printing].

If necessary, see the screen shots in steps 1 and 2 of "Setting a Scheduled Print."

  1. Select the desired Web page → press [Erase].

  1. Press [Yes].

If you do not want to erase the selected Web page, press [No].



Confirming the Detailed Information

  1. Press [Menu] → [Settings] → [Scheduled Printing].

If necessary, see the screen shots in steps 1 and 2 of "Setting a Scheduled Print."

  1. Select the desired Web page → press [Details].

Detailed information of the selected Web page is displayed.

The following details are displayed:

Name: The name of the selected Web page.
URL: The URL of the selected Web page.
Print Time: The time when the Web page is printed.
Status/Result: The printing status of the selected Web page.
  • To confirm the details of jobs that have been printed already, press [System Monitor] → [Print]. For more information, see "Basic Operations."


Printing a Displayed Web Page

You can print a Web page that is currently displayed. Before printing, you can specify settings for the pages to be printed.


Remark
  • To print a Web page, optional equipment with the UFR II print function must be installed. (May be standard-equipped, depending on the model.)
  • The print settings are restored to the default settings under the following conditions:
  • When the reset key is pressed
  • When the user logs out
  • When the Auto Clear mode activates
  • If a print server unit, such as the Color Network Printer Unit, is installed, you cannot print a Web page.


Specifying Print Settings

You can specify settings for the pages that you want to print. You can specify the information you want to print as well as the size of the paper and margins.


Remark
  • The default settings are:
  • Color Mode: Auto
  • Copies: 1
  • Paper Select: A4
  • 2-sided Printing: Off
  • Finishing: Off
  • Print Background Colors/Images: Off
  • Title Numbering: On
  • Page Numbering: On
  • Date Numbering: On
  • URL Numbering: On

  1. Press [].

  1. Press [Print Settings].

The Print Settings screen is displayed.

  1. Specify the settings for each item.

If the desired setting is not displayed, press [] or [] to scroll to the desired setting.

  • You may be able to select the resolution, depending on the model of your machine. To change the resolution, press [Resolution] and select 150 dpi or 300 dpi.

  • Select [Auto] or [Black] for <Color Mode>.

If you select [Auto], the machine automatically recognizes whether the currently displayed Web page is in color or black-and-white.


  • Press [Copies].

  • Press [-] or [+] to set the number of prints → press [OK].

The number of prints can be set from 1 to 9,999.

You can also use - (numeric keys) to enter the print quantity.


  • Press [Paper Select].

  • Select the paper size and image orientation → press [Done].

  • Depending on the model of your machine, the message <Load the paper below.> is displayed if you select to print from the stack bypass. Select the paper size that you loaded in the stack bypass.
  • The paper size loaded in each of the paper drawers is displayed.
  • When printing a wide Web page, select [Horizontal] for the image orientation.

  • Press [2-sided Printing].

  • Press [On] → select the orientation → press [OK].

Details of each item are shown below.

[Book Type]: The front and back sides of the print have the same top-bottom orientation.
[Calendar Type]: The front and back sides of the print have opposite top-bottom orientations.

If you do not want to make a two-sided print, press [Off].


  • Press [Finishing].

  • Select a Finishing mode → press [OK].

You can select from the following Finishing modes:

  • [Collate (Page order)]:
The prints are automatically collated into sets arranged in page order and output.
  • [Group (Same pages)]:
All prints of the same Web page are grouped together and output.
  • [Staple]:
The prints are automatically collated into sets arranged in page order, stapled, and output. If you select [Staple], press [Next] → select the stapling type ([Corner] or [Double])→ select the stapling position → press [OK].

If you want the pages slightly offset vertically in the output tray, press [Offset].

If you do not want to set a Finishing mode, press [Off].

  • [Staple] is displayed only when an optional finisher is attached.
  • Depending on the optional finishers attached to the machine, [Rotation] may be displayed instead of [Offset]. To output sheets in alternating directions, press [Rotation].

  • Select [On] or [Off] for each item.

The following items can be set:

  • <Print Background Colors/Images>:
Select whether to print the background color and images when printing a Web page.
  • <Title Numbering>:
Select whether to print the name of the Web page when printing a Web page.
  • <Page Numbering>:
Select whether to print page numbers when printing a Web page.
  • <Date Numbering>:
Select whether to print the date when printing a Web page.
  • <URL Numbering>:
Select whether to print the URL when printing a Web page.
  • When <Print Background Colors/Images> is set to 'On', the Web page is printed exactly as it is displayed, but because the data size of the page is larger, the page takes longer to print.
  • Even when <Print Background Colors/Images> is set to 'Off', background colors may still be printed depending on the Web page.
  • The printing location of the title is fixed (header, left alignment).
  • The printing location of the page numbers are fixed (header, right alignment), and the format is [Current Page]/[All Pages].
  • The printing location of the time and date is fixed (footer, right alignment).
  • The printing location of the URL is fixed (footer, left alignment).


Printing the Web Page

Print the Web page with the settings that you have set.


Remark
  • If you are printing from Web Access, when the width of the displayed Web page exceeds the possible printing area, the width of the Web page is automatically adjusted to the width of the paper before it is printed.
  • Print settings are restored to the default settings each time you print. Make sure to specify the desired print settings before printing.

  1. Press [].

  1. Press [Start Print].

The displayed Web page is printed.

  • Only the first frame of an animation file (e.g., a Flash file) displayed on the Web page is printed.
  • If the characters or images at the bottom of a printed page are cut off, the same characters and images are reprinted on the top of the next page.
  • If you print a page with a fixed background image, the background image may not be printed properly.
  • The font and layout of the printed page may differ from the actual Web page.


Printing a PDF File

You can display a PDF file to confirm and print it.


Remark
  • Depending on the version of the PDF file, there may be cases in which the PDF file cannot be properly displayed, printed, or stored in a User inbox.
  • To print PDF files or store PDF files in a User Inbox, the optional Direct Printing Kit is required. The Direct Printing Kit is not required to view PDF files.


Viewing a PDF File

You can view a linked PDF file.


  1. Press the link to the PDF file.

You cannot specify multiple PDF files at the same time. PDF files also cannot be open in more than two windows.

If a password is required to access the specified PDF file, enter the password.

  1. Press [View] → [OK].

The selected PDF file is displayed.

The keys on the PDF File Display screen are as follows:

1. First Page: Returns to the first page.
2. Back: Returns to the previous page.
3. Next: Proceeds to the next page.
4. Last Page: Proceeds to the last page.
5. Reduce: Reduces the display to a minimum of 25%.
6. Scale Ratio: Displays the PDF file that is currently displayed in the scale ratio shown here.
7. Enlarge: Enlarges the display to a maximum of 200%.
8. Adjust Height: Adjusts the display to the height of the PDF file.
9. Adjust Width: Adjusts the display to the width of the PDF file.
10. Rotate: Rotates the display 90°to the right.
11. Store in User Inbox: Saves the file in a User Inbox. (See "Saving a PDF File in a User Inbox.")
12. Print: Prints the PDF file.
13. Page Designation: Proceeds to the specified page.

When you press [Page Designation], the screen below is displayed. To proceed to a specific page, enter the desired page number using - (numeric keys) → press [OK].



Printing a PDF File

You can print a linked PDF file.


Remark
  • The print settings are restored to the default settings under the following conditions:
  • When the reset key is pressed
  • When the user logs out
  • When the Auto Clear mode activates

  1. Press the link to the PDF file.

You cannot specify multiple PDF files at the same time. PDF files also cannot be open in more than two windows.

If a password is required to access the specified PDF file, enter the password.

  1. Press [Print] → [OK].

You can also print a PDF file by pressing [] after displaying the PDF file. (See "Viewing a PDF File.")

The PDF file is downloaded.

  1. Press [Print Settings].

The Print Settings screen is displayed.

  1. Specify the settings for each item.

If the desired setting is not displayed, press [] or [] to scroll to the desired setting.


  • Press [Print Range].

  • Press [Specify Pages] → enter the range of pages to print using - (numeric keys) → press [OK].

If you want to print all of the pages, press [All].


  • Select [Auto] or [Black] for <Color Mode>.

If you select [Auto], the machine automatically recognizes whether the currently displayed Web page is in color or black-and-white.


  • Press [Copies].

  • Press [-] or [+] to set the number of prints → press [OK].

The number of prints can be set from 1 to 9,999.

You can also use - (numeric keys) to enter the print quantity.


  • Press [Paper Select].

  • Select the paper size → press [Done].

To select the paper size automatically, select [Auto].

  • The paper size loaded in each of the paper drawers are displayed.

  • Press [2-sided Printing].

  • Press [On] → select the orientation → press [OK].

Details of each item are shown below.

[Long Edge]: The front and back sides of the print have the same top-bottom orientation.
[Short Edge]: The front and back sides of the print have opposite top-bottom orientations.

If you do not want to make a two-sided print, press [Off].


  • Press [Finishing].

  • Select a Finishing mode → press [OK].

You can select from the following Finishing modes:

  • [Collate (Page order)]:
The prints are automatically collated into sets arranged in page order and output.
  • [Group (Same pages)]:
All prints of the same Web page are grouped together and output.
  • [Staple]:
The prints are automatically collated into sets arranged in page order, stapled, and output. If you select [Staple], press [Next] → select the stapling type ([Corner] or [Double])→ select the stapling position → press [OK].

If you want the pages slightly offset vertically in the output tray, press [Offset].

If you do not want to set a Finishing mode, press [Off].

  • [Staple] is displayed only when an optional finisher is attached.
  • Depending on the optional finishers attached to the machine, [Rotation] may be displayed instead of [Offset]. To output sheets in alternating directions, press [Rotation].

  • Press [Image Combination].

  • If 'Auto' is selected for [Paper Select], the Image Combination mode cannot be set.
  • Select the type of image combination → select the image order → press [OK].

You can select from the following image combination types.

  • [2 on 1]:
This setting reduces a two page document to fit onto one page.
  • [4 on 1]:
This setting reduces a four page document to fit onto one page.
  • [6 on 1]:
This setting reduces a six page document to fit onto one page.
  • [8 on 1]:
This setting reduces an eight page document to fit onto one page.
  • [9 on 1]:
This setting reduces a nine page document to fit onto one page.
  • [16 on 1]:
This setting reduces a 16 page document to fit onto one page.

If you do not want to set image combination settings, press [Off].

If [4 on 1], [6 on 1], [8 on 1], [9 on 1], or [16 on 1] is selected, a screen similar to the one below is displayed.


  • Press [Booklet].

  • If 'Auto' is selected for [Paper Select], the Booklet mode cannot be set.
  • Press [On] → select whether to saddle stitch → select the orientation → press [OK].

Details of each item are shown below.

[Left Opening]: A booklet that opens to the left is created.
[Right Opening]: A booklet that opens to the right is created.

[Saddle Stitch] and [Do Not S. Stitch] are displayed only if the optional saddle finisher is attached.

If you do not want to create a booklet, press [Off].


  • Press [Print Comments].

  • Select how to print the comments → press [OK].

Details of each item are shown below.

[Auto]: Prints the PDF file and only the comments specified for printing.
[Print All Comments]: Prints the PDF file and all the comments.
[Do Not Print]: Prints only the PDF file.

  • Press [Document Password].

  • Enter the document password → press [OK].

  • If there is no document password set for the selected PDF file, it is not necessary to enter the document password.
  • When printing a PDF file set with a document password, you must enter the document password beforehand. If a password is not entered, you cannot print the PDF file.
  • If you are printing a PDF file after displaying it, the document password used when opening the file is automatically set.
  1. Press [OK].

The selected print settings are set.

  1. Press [Start Print].

Printing starts.



Saving a PDF File in a User Inbox

PDF files that are linked from Web contents can be saved in a User Inbox.


Remark
  • Depending on the model of the machine, this function may not be supported.
  • PDF files cannot be saved to Confidential Inboxes or Memory RX Inboxes.
  • If comments are set for the PDF file, they are also saved automatically.
  • You cannot change the print settings for comments after saving a PDF file to a User Inbox.
  • You cannot save long-strip PDF files into a User inbox.

  1. Press the link to the PDF file.

You cannot specify multiple PDF files at the same time. PDF files also cannot be open in more than two windows.

If a password is set for the specified PDF file, enter the password.

  1. Press [Store in User Inbox] → [OK].

You can save a file in a User Inbox by pressing [View] → (Store in User Inbox). (See "Viewing a PDF File.")

  1. Select the User Inbox in which to store the file → enter a document name and document password → press [OK].

Select the User Inbox in which you want to save the file from the pull-down menu.

If a password is set, specify the name of the document upon saving in [Document Name]. If nothing is entered, the document is saved with the date and time as the file name. You can enter up to 24 characters for the document name. Characters after the 24th are ignored.

In [Document Password], enter the password to display the PDF file. If a PDF file is already displayed after entering a password, the password is automatically set.

  • PDF files that are not allowed to be printed, due to Adobe Acrobat settings, cannot be stored in a User Inbox.
  • If there is no document password set for the selected PDF file, it is not necessary to enter the document password.
  • After saving a PDF file with a password in a User Inbox, the file becomes a document without a password. To send it as a PDF file with a password, you must reset the password.
  • If a password is set for the selected User Inbox, the screen for entering the password for the User Inbox is displayed.
  • To check whether the file was stored, confirm the User Inbox that was selected as the storing destination.
  • If you are entering a document password, enter the correct password. If a password is entered incorrectly, the file will not be stored in the User Inbox.
  • The inbox number, document number, and document password set when saving a PDF file to a User Inbox are cleared when you open a new PDF file. However, if you press the [Refresh] button to refresh the currently displayed page, these settings are not cleared.