E-Mail Addresses

Remark
  • This mode is available only if the optional Color Universal Send Kit is activated.

  1. Press (Additional Functions) → [Address Book Settings] → [Register Address] → [Register New Address].

  1. Press [E-mail].

  1. Press [Name].

  1. Enter a name for the e-mail address → press [OK].
  • The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
  • If [Incremental] is pressed, the screen for refining the address book is displayed. You can refine addresses by entering letters or symbols.
  1. Press the Address Book drop-down list → select one of the numbered subaddress books.

Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations.

The e-mail address that you enter will be stored in the subaddress book that you select here.

  1. Press [E-mail Address] → enter the e-mail address → press [OK].
  1. Select [On] or [Off] for <Divided Data Destination>.

Details of each item are shown below.

[On]: Select [On] if the destination's e-mail software has a function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Common Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into multiple parts before being sent. Once the destination machine receives all the parts of the data, it combines them into one item of data.
[Off]: Select [Off] if the destination's e-mail software has no function to combine divided data. If the size of the data being sent exceeds the value set for Maximum Data Size for Sending in E-mail/I-Fax Common Settings in Communications Settings in System Settings (from the Additional Functions screen), the data is divided into pages and sent as multiple e-mail messages.
  • Make sure to check the specifications of the destination's e-mail software before setting this mode. A sending error may occur if the destination's e-mail software is not able to combine divided data.

  1. Finish storing the address.

  • Press [Next].
  • Press [Access Number].
  • Press [Access Number] → enter the access number using - (numeric keys).
  • Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].
    If you do not want to set an access number for this destination, press [OK] without entering any number.

  • Press [OK].