Basic Operations

This category describes the basic operations of the machine.



Using the Touch Panel Display

This section describes the keys that are frequently used on the touch panel display. Information on how to adjust the brightness of the touch panel display is also provided.


Remark
  • Press the touch panel display keys gently with your fingers or the edit pen. Do not press the touch panel display with a pencil, ballpoint pen, or other sharp objects that can scratch the surface of the touch panel display or break it.
  • Before using the touch panel display, peel off the protective film from the display.


Frequently Used Keys

The following keys on the touch panel display are used frequently:

Press to cancel the mode that you are currently setting, or a mode that has already been set, on screens other than the Additional Functions screen. Also, press to close the current mode's setting screen, and keep the original settings set from the Additional Functions screen.
Press to confirm the current settings and proceed to the next step in the procedure.
Press to go back to the previous step in the procedure, without saving the current settings.
Press to close the current screen.
Press to confirm the current settings of a mode.


Touch Panel Key Display

When you press a key on the touch panel display that key is highlighted, and the corresponding mode is set. When you set certain modes, the characters on some keys may become grayed out. You cannot press keys that are grayed out. This means that you cannot set these modes in combination with the presently set mode.

  • Mode Setting Keys
State of Keys Description
The Shift mode is not set, and can be selected.

(The key is highlighted)
The Shift mode is set, and can be selected.

(The characters on the key are grayed out.)
The Shift mode cannot be set in combination with the presently set mode.
  • Keys That Indicate When a Mode Is Turned On or Off
Mode Is Turned Off Mode Is Turned On

(Checked)

(Highlighted)

Keys that have a right triangle () indicate that those keys have additional screens to set their functions. If you press a key that does not have a right triangle (), it turns that mode on or off.

Keys That Display Additional Settings Keys That Turn Modes On/Off

Keys that have a colored triangle () in the lower right corner and that appear on screens for storing settings, are keys that already have settings stored in them.

Settings Are Stored No Settings Are Stored
  • Keys That Display a Drop-Down List

Pressing a key that has a down triangle () to the right of the name of the selection, displays a drop-down list containing other setting options.

Before Selection Drop-Down List After Selection
  • Numeric Keys

Any time the numeric keys icon is displayed on the screen, you can use the numeric keys on the control panel to enter values.





You can enter values using the numeric keys on the touch panel display or on the control panel.
You can only enter values using the numeric keys on the control panel.


Adjusting the Brightness

If the touch panel display is difficult to view, use the Brightness Adjustment Dial on the control panel to adjust its brightness.


Remark
  • To make the touch panel display brighter, turn the dial counterclockwise. To make it darker, turn the dial clockwise.


Entering Characters from the Touch Panel Display

For screens that require alphanumeric entries, enter characters using the keys displayed on the touch panel display, as shown below.


Remark
  • When entering characters on the SSO-H authentication screen or in MEAP application functions, the screen you actually see may be different.


Entering Characters

  1. Press the entry mode drop-down list → select the entry mode → enter characters.

The procedure for entering characters with the entry mode is as follows.


Entry Mode Example Procedure
Alphanum. Canon Enter 'Canon'.
Symbol é Press [é].

To enter uppercase letters, press [Shift].

To enter a space, press [Space].

To move the cursor, press [] or [].

To switch the entry mode, press the entry mode drop-down list → select the entry mode → enter the desired characters or symbols.

  • If you make a mistake when entering characters, press [] or [] to position the cursor → press [Backspace] to delete the characters → enter the correct characters.
  • To delete all of the characters you have entered, press (Clear).
  • The available entry modes, and the maximum number of characters that you can enter vary, depending on the type of entries you are making.
  1. When you have entered all characters, press [OK].


Values in Inches

If you want to enter values in inches in all modes, which require a numeric entry, set Inch Entry to 'On' in Common Settings (from the Additional Functions screen). (See "Additional Functions.") This enables you to enter values in inches when you press [Inch] on a screen requiring a numeric entry or measurement.

The following example shows you how to enter 1 1/2" for Original Size in the Zoom Program mode.


  1. Press [1] → [_] → [1] → [/] → [2] using the numeric keys on the touch panel display.

  • If you make a mistake when entering values, press [C] on the touch panel display → enter the correct values.
  • You can enter only 2, 4, 8, or 16 as the denominator.
  • The value entered in inches is converted to millimeters by the machine each time it is entered. Thus, there may be a slight difference between the value calculated and the actual value entered.
  • To enter values in millimeters, press [mm].


Entering Characters Using a USB Keyboard

If you connect a USB keyboard to the machine, you can enter characters using that keyboard instead of entering characters from the touch panel display.


Remark
  • Do not insert the connector of the USB keyboard into the USB port at an angle. If you insert it at an angle or insert a connector of a shape that does not meet the USB specifications, the USB port may be damaged.
  • When a USB keyboard is connected to the machine, the machine may not enter the Sleep mode completely.
  • Some USB keyboards may not operate correctly, as indicated below.
  • Use a commercially sold USB keyboard.

  • Regarding USB Keyboards

When the Keyboard screen is displayed on the touch panel display, you can enter characters using a USB keyboard instead of entering characters from the touch panel display.

Even when using a USB keyboard, you can use the Keyboard screen on the touch panel display, and - (numeric keys) on the control panel.


Remark
  • To use a USB keyboard, [Use MEAP Driver for USB Input Device] must be set to 'Off' and [Use USB Host] must be set to 'On' in System Settings (from the Additional Functions screen).
  • A USB keyboard can be removed at any time. It is not necessary to perform any special operation to remove it.

  • Entering Characters

When the Keyboard screen is displayed on the touch panel display, characters entered from a USB keyboard are displayed on the touch panel display. For information on entering characters from the touch panel display, see "Entering Characters from the Touch Panel Display."

This section describes the differences between entering characters from the touch panel display and entering characters from a USB keyboard.

  • You can only enter ASCII characters from a USB keyboard. You can also use the spacebar and the arrow keys. For information on ASCII characters, see "ASCII code" in the Glossary.
  • It is not necessary to change the entry mode drop-down list on the touch panel display to enter characters that are not displayed on the touch panel display from the USB keyboard.
  • When the entry mode drop-down list is displayed on the touch panel display, you cannot enter characters from a USB keyboard.
  • To enter uppercase characters, enter the characters while holding the Shift key on the USB keyboard. Even if you press [Shift] on the touch panel display, the characters entered from the USB keyboard will not become uppercase.
  • The Enter key of the USB keyboard is only used to enter line breaks. Even when using a USB keyboard, it is necessary to press [OK] on the touch panel display when you have finished entering characters.
  • Keys that are not displayed on the Keyboard screen of the touch panel display, such as Delete, End, Tab, Esc, and the numeric keys and function keys, cannot be used on a USB keyboard.
  • The sound made when entering characters with a USB keyboard can be changed by setting the sound made when entering characters on the Keyboard screen of the touch panel display. For information on setting the sound, see "Tone Settings."


Entering the Department ID and Password

If Department ID Management has been set, the Department ID and password must be entered before using this machine.


Remark
  • For instructions on setting the Department ID and password, see "Security."
  • If you are using a control card for Department ID management, the message <You must insert a control card.> appears on the touch panel display. Insert the control card into the card slot. (See "Optional Equipment.")
  • The use of some functions may be restricted, and a screen asking you to enter your Department ID and password or insert your control card may appear while you are using the machine. Follow the instructions on the touch panel display to continue using the selected function.
  • If you are using a MEAP application to manage user authentication, and SSO-H is set as the login service, the following procedure is not necessary. (See "Using a Login Service.")

  1. Use - (numeric keys) to enter your Department ID and password.
  • Press [Dept. ID] → enter your Department ID.
  • Press [Password] → enter the password.

If no password has been set, proceed to step 2.

The numbers that you enter for the password are displayed as asterisks (*******).

  • If you make a mistake when entering the Department ID or password, press (Clear) → enter the correct values.
  1. Press (Log In/Out).

The Basic Features screen of the selected function appears on the touch panel display.

  • If the Department ID or password that you entered is incorrect, the message <This number has not been registered. Enter the number again.> appears. Repeat this procedure from step 1.
  1. When your operations are complete, press (Log In/Out) on the control panel.

If you are using a control card, remove the control card, and take it with you. (See "Optional Equipment.")

The screen for entering the Department ID and password appears.

  • To perform operations again, you have to re-enter your Department ID and password.
  • If you do not press (Log In/Out) after you are finished operating the machine, any subsequent copies made are added to the total of the Department ID you previously entered.
  • Even if you forget to press (Log In/Out) after you are finished operating the machine, the screen for entering the Department ID and password automatically appears after the set Auto Clear Time elapses. (See "Additional Functions.")
  • After pressing (Log In/Out), all settings are canceled, and the machine returns to the Standard mode.


Using a Login Service

If you are managing the machine with a login service, such as SSO-H (Single Sign-On H), enter the user name and password before using this machine.


Remark
  • SSO-H is used as example to explain the procedure. However, if you are using a different login service, the login procedure may vary.
  • For instructions on selecting and setting a login service, see "MEAP/SSO."
  • For instructions on registering user data for Local Device Authentication user authentication system of SSO-H, see "MEAP/SSO."
  • For information on the user name used for the Domain Authentication user authentication system of SSO-H (including when performing Domain Authentication with 'Domain Authentication + Local Device Authentication' user authentication system), contact your system administrator.

  1. Press [User Name].

  • To use the Domain Authentication user authentication system of SSO-H (including when performing Domain Authentication with the Domain Authentication + Local Device Authentication user authentication system), a Windows server in which Active Directory is installed is necessary.
  • If there is more than a 30 minute time difference between the current time set in the registry of a computer using Windows Active Directory and the time set on the machine, an error occurs when you log on using the Domain Authentication user authentication system of SSO-H (including when performing Domain Authentication with the Domain Authentication + Local Device Authentication user authentication system). To be able to log on, the current time on both the computer and the machine must match. For instructions on setting the current date and time on the machine, see "Security."
  • You can also specify the number of user's logs displayed on the touch panel display when logging in. (For more information, see "MEAP/SSO.")
  • When using the Domain Authentication user authentication system of SSO-H (including when performing Domain Authentication with the Domain Authentication + Local Device Authentication user authentication system), you can use only alphanumeric characters, . (period), - (hyphen), _ (underscore), or % (percent) for a user name. You can log on only if you use valid characters.
  1. Enter the user name → press [OK].

  1. Press [Password].

  1. Enter the password → press [OK].

  • If you are using the Domain Authentication user authentication system of SSO-H (including when performing Domain Authentication with the Domain Authentication + Local Device Authentication user authentication system), select the Login destination from the drop-down list.
  • For instructions on selecting the Login destination, see "MEAP/SSO."
  1. Press [Log In].

You can also press (Log In/Out) instead of [Log In] to log on.

The Basic Features screen of the selected function (or the MEAP application screen) appears on the touch panel display.

If the user name or password that you entered is incorrect, a message appears prompting you to verify your user name and password. Repeat the procedure from step 1.

  1. When your operations are complete, press (Log In/Out) on the control panel.

The screen for entering the user name and password appears.

  • To perform operations again, you have to re-enter your user name and password.
  • If you do not press (Log In/Out) after you are finished operating the machine, any subsequent copies made are added to the total of the user who previously logged on to the machine.
  • Even if you forget to press (Log In/Out) after you are finished operating the machine, the screen for entering the user name and password automatically appears after the set Auto Clear Time elapses. (See "Additional Functions.")
  • After pressing (Log In/Out), all settings are canceled, and the machine returns to the Standard mode.


Placing Originals

Place your originals on the platen glass or into the feeder, depending on the size and type of the original, and the copy modes that you want to use.


Remark

  • Platen Glass

Place the originals on the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies.

  • Feeder

Place the originals into the feeder when you want to copy several originals at the same time, and press (Start). The machine automatically feeds the originals to the platen glass and scans them. Two-sided originals can also be automatically turned over and scanned as two-sided documents.



Document Sizes

The size of the original is automatically detected, and the document is scanned. When you are sending fax documents, if the output paper in the recipient's machine is not equal to the scanned document size, the original image may be either reduced in size or divided into smaller parts before it is sent.

The machine cannot always detect the size of the original if it is a nonstandard paper size, such as a book. In this case, specify the size at which you want to scan the original. (See "Using the Main Unit to Send/Receive.")



Orientation

You can place an original either vertically or horizontally. Always align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner) or the back edge of the feeder.

  • Platen Glass

Vertical Placement

Horizontal Placement

  • Feeder

Vertical Placement

Horizontal Placement


Remark
  • If the top edge of the original is not aligned with the back edge of the platen glass (by the arrow in the top left corner), your original may not be scanned correctly, depending on the copy mode that you have set.
  • Originals of the following sizes can be placed either vertically or horizontally. However, the scanning speed for horizontally placed originals is somewhat slower than that of vertically placed originals. Place originals horizontally when copying with a Preset Zoom, such as when enlarging an A4 original onto A3 paper.
  • Platen glass: A4, B5, and A5
  • Feeder: A4 and B5
  • Horizontally placed A4, B5, and A5 originals are referred to as A4R, B5R, and A5R.
  • A3 and B4 originals must be placed horizontally.
  • Vertically placed B5 originals are sent as horizontal B4 documents. Horizontally placed B5 originals are sent as A4 documents.


Platen Glass

You should use the platen glass when copying bound originals (such as books and magazines), heavy or lightweight originals, and transparencies. You should also place originals onto the platen glass when you want to copy an A3 original with an image that extends all the way to the edges without the periphery of the original being cut off. (See "Copy," "Mail Box," and "Using the Main Unit to Send/Receive.")


Remark
  • The machine automatically detects the size of the following originals: A3, B4, A4, A4R, B5, and B5R.

  1. Lift the feeder/platen cover.

  • This machine is equipped with an open/close sensor on the feeder/platen cover (see circled area in the above illustration). When placing originals on the platen glass, lift the feeder/platen cover approximately 300 mm so that the sensor detaches from the feeder/platen cover. If the sensor does not detach from the feeder/platen cover, the size of the originals may not be detected correctly.
  1. Place your originals face down.

The surface of the original that you want to copy must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner).

Place books and other bound originals on the platen glass in the same way.

  • When you are enlarging an A4, B5, or A5 original onto A3 or B4 paper, place the original horizontally on the platen glass, and align it with the A4R, B5R, or A5R marks.
  1. Gently close the feeder/platen cover.

  • Close the feeder/platen cover gently to avoid catching your hands, as this may result in personal injury.
  • Do not press down hard on the feeder/platen cover when using the platen glass to make copies of thick books. Doing so may damage the platen glass and result in personal injury.
  • Be aware that the light emitted from the platen glass may be very bright when closing the feeder/platen cover.
  • If you are placing the original on the platen glass, the size of the original is detected after the feeder/platen cover is closed. Be sure to close the feeder/platen cover before copying.
  • Remove the original from the platen glass when scanning is complete.

  • The size of A5, A5R, and A6R originals cannot be detected. After pressing (Start), follow the instructions on the screen to specify the original size. You can also manually select the paper size.



Feeder

You should use the feeder when you want to copy several originals at the same time. Place the originals into the feeder and press (Start). The machine automatically feeds the originals to the platen glass and scans them. Two-sided originals can also be automatically turned over and scanned as two-sided documents.

  • Weight:
  • One-sided scanning: 42 to 128 g/m2
  • Two-sided scanning: 50 to 128 g/m2
  • Size: A3, B4, A4, A4R, B5, B5R, A5, A5R, or B6
  • Tray Capacity: up to 50 sheets (80 g/m2) (up to 10 sheets if using 42 g/m2 paper)

Remark
  • Thin originals may become creased, if used in a high temperature or high humidity environment.
  • Do not place the following types of originals into the feeder:
  • Originals with tears or large binding holes
  • Severely curled originals or originals with sharp folds
  • Clipped or stapled originals
  • Carbon backed paper or other originals which may not feed smoothly
  • Transparencies and other highly transparent originals
  • If the same original is fed through the feeder repeatedly, the original may fold or become creased, and make feeding impossible. Limit repeated feeding to a maximum of 30 times (this number varies, depending on the type and quality of the original).
  • If the feeder rollers are dirty from scanning originals written in pencil, perform the feeder cleaning procedure. (See "Maintenance.")
  • Always smooth out any folds in your originals before placing them into the feeder.

  1. Adjust the slide guides to fit the size of your originals.
  1. Neatly place your originals with the side to be copied face up into the original supply tray.

Place your originals as far into the feeder as they will go, until the Original Set indicator is lit.

If any dirt on the original scanning area is detected when the originals are placed in the feeder, the following screen appears. Even though streaks may appear on the copies, you can continue to scan your documents by pressing [Done].

It is recommended, however, that you open the feeder, clean the scanning area, and then close the feeder. The following screen will not appear once the scanning area is clean.

For instructions on cleaning the original scanning area, see "Maintenance."

  • Do not add or remove originals while they are being scanned.
  • When scanning is complete, remove the originals from the original output area to avoid paper jams.

  • When you are enlarging an A4 or B5 original onto A3 or B4 paper, place the original horizontally.
  • The scanned originals are output to the original output area in the order they are fed into the feeder.


Making Prints Using the Stack Bypass

If you are making prints on tracing paper, labels, transparencies, nonstandard paper size stock, or envelopes, load the paper stock into the stack bypass.


Remark
  • Note the following points when using the stack bypass:
  • Paper Quantity: one to approximately 50 sheets (80 g/m2, stack approximately 5 mm high)
  • Paper Size: 99 mm x 148 mm to 297 mm x 432 mm
  • Paper Weight: 64 to 128 g/m2
  • Paper which has been rolled or curled must be straightened out prior to use, to allow the paper to feed smoothly through the stack bypass (allowable curl amount: less than 10 mm for normal paper, less than 5 mm for heavy paper). There are some types of paper stock, which may meet the above specifications, but cannot be fed into the stack bypass.
  • Do not load different size/type paper at the same time.
  • Feed tracing paper one sheet at a time, and remove each sheet as it is delivered to the output tray. Loading several sheets of tracing paper together may cause paper jams.
  • Depending on the type of heavy paper you want to load, if you load multiple sheets of heavy paper into the stack bypass, a paper jam may occur. In this case, load only one sheet of heavy paper at a time.
  • If you are making two-sided prints, select the 2-Sided mode. The printed-paper may crease depending on the moisture absorption condition of the paper, and if you copy the two pages as two one-sided documents.
  • To print on the backside of preprinted paper, load the paper into the stack bypass, and press [2nd Side of 2-Sided Page] on the paper selection screen that appears.
  • When printing on special types of paper, such as heavy paper or transparencies, be sure to correctly set the paper type, especially if you are using heavy paper. If the type of paper is not set correctly, it could adversely affect the quality of the image. Moreover, the fixing unit may become dirty and require a service repair, or the paper could jam.
  • If you are printing on envelopes, do not allow more than 10 envelopes to accumulate in the output tray. Always empty the output tray once 10 envelopes have accumulated.
  • If you select [Free Size] for copying, you cannot use the Auto, Entire Image, Finishing, 12-Sided, 22-Sided, Book2-Sided, Two-page Separation, Cover/Sheet Insertion, Image Combination, Shift, Booklet, Transparency Interleaving, Image Repeat, Form Composition, Pg/Copy Set Numbering, or Watermark/Print Date mode. (See "Copy.")
  • If you select [Envelope] for copying, you cannot use the Finishing, 12-Sided, 22-Sided, Book2-Sided, Two-page Separation, Cover/Sheet Insertion, Image Combination, Booklet, Transparency Interleaving, or Form Composition mode. (See "Copy.")
  • If you select [Free Size] for printing documents stored in an inbox, you cannot use the Finishing, 2-Sided, Cover/Sheet Insertion, Cover/Job Separator, Booklet, Form Composition, Pg/Copy Set Numbering, or Watermark/Print Date mode. (See "Mail Box.")
  • If you select [Envelope] for printing documents stored in an inbox, you cannot use the Finishing, 2-Sided, Cover/Sheet Insertion, Cover/Job Separator, Booklet, or Form Composition mode. (See "Mail Box.")
  • When scanning the following originals, you cannot use the Automatic Paper Selection mode. Use the Manual Paper Selection mode when scanning these types of originals:
  • Highly transparent originals, such as transparencies
  • Originals with an extremely dark background
  • Envelopes may be creased in the printing process.
  • For high-quality printouts, use paper recommended by Canon.

  • Standard Size

You can select standard inch paper, or A or B series paper.

  • Free Size

You can load nonstandard paper sizes (99 mm x 148 mm to 297 mm x 432 mm).

  • Envelope

The following envelopes can be loaded into the stack bypass:

  • COM10 No.10:
104.7 mm x 241.3 mm
  • ISO-B5:
176 mm x 250 mm
  • Monarch: Catalog Glove No.8:
98.4 mm x 190.5 mm
  • ISO-C5:
162 mm x 229 mm
  • DL:
110 mm x 220 mm
  • Yougata 4:
105 mm x 235 mm

For more information on specific envelope measurements, see "Available Paper Stock."


  1. Open the stack bypass.

  • If the paper size you are going to load into the stack bypass is different from the paper size stored in Stack Bypass Standard Settings, set Stack Bypass Standard Settings to 'Off' in Common Settings (from the Additional Functions screen). (See "Additional Functions.")

  • Press [Paper Select] → [Stack Bypass] → select the paper size and type loaded in the stack bypass.
  • Proceed to step 6.

If there is a current or reserved job, you can reserve a change of paper for the stack bypass. (See "Copy" and "Mail Box.")

If there is no reserved job, remove any paper remaining in the stack bypass → continue the procedure from step 2.


  1. Adjust the slide guides to match the size of the paper.

If you are feeding large size paper, pull out the auxiliary tray.

  1. Load the paper into the stack bypass.

Make sure that the height of the paper stack does not exceed the loading limit mark ().

When you use the stack bypass to make copies, straighten out curled paper prior to use, as shown below. Curled paper may cause a paper jam.

To print on the backside of preprinted paper, load the preprinted paper face up into the stack bypass, as shown in the illustration below.

  • If the paper retaining lever is not set securely, a paper jam may occur, or paper may be fed from a paper drawer instead of the stack bypass.
  • When loading paper into the stack bypass, align the paper stack neatly between the slide guides. If the paper is not loaded correctly, a paper jam may occur.
  • If you are printing on heavyweight paper or envelopes using the stack bypass, and find that the paper or envelopes are not being fed smoothly or evenly through the stack bypass, remove the paper or envelopes, curl the feeding edges upward approximately 3 mm, and then reload the paper or envelopes. Curling the feeding edges enables the rollers to grip the paper or envelopes as they are fed into the stack bypass.
  • If there are instructions on the paper package about which side of the paper to load, follow those instructions.
  • When the paper is loaded into the stack bypass, the side facing down is the one printed on.
  • If problems, such as poor print quality or paper jams occur, try turning the paper stack over and reload it.
  • For more information on the print direction of preprinted paper (paper which has logos or patterns already printed on it), see Chapter 4, "Appendix," in Troubleshooting.

  • Take five envelopes, loosen them as shown, and then stack them together. Repeat this step five times for each set of five envelopes.

  • Place the envelopes on a clean, level surface, and press all the way around the envelopes by hand, in the direction of the arrows, to remove any curls. Repeat this step five times for each set of five envelopes.

If you are using ISO-B5, ISO-C5, COM10 No.10, and Monarch: Catalog Glove No.8, or DL envelopes, hold down the four corners of the envelopes firmly, so that they and the sealed or glued portion stay flat.

If you are using Yougata 4 envelopes, load the envelopes without folding them.

  • If you use envelopes that have glue attached to their flaps, the glue may melt due to the heat and pressure of the fixing unit.
  • Take particular care to spread the envelopes out in the direction that they will be fed.
  • Do not print on the backside of the envelopes (the side with the flap).
  • If the envelopes become filled with air, flatten them by hand before loading them into the stack bypass.

  • Load the envelopes, as shown below.

  • The stack bypass can hold five envelopes at a time.
  • If the envelopes do not pass through the machine properly even if the procedures up to this point have been followed, repeat the procedures by feeding once for each envelope.
  • Envelopes may be creased in the printing process.

  1. Select the desired paper size.

  • Select the desired paper size → press [Next].

  • To select an inch series paper size, press [Inch-size].

  • Press [Free Size] → [Next].


  • Press [Envelope].

  • Select the envelope type → press [OK].

The display returns to the paper size selection screen.

  • If the envelope type is not selected correctly, a paper jam will occur.
  • Press [OK] → proceed to step 6.

If the following screen is displayed, press [OK] → adjust the width of the slide guides → specify the desired envelope size.

If the following screen is displayed, adjust the width of the slide guides to match the paper or envelope size stored in Stack Bypass Standard Settings, or set Stack Bypass Standard Settings to 'Off' in Common Settings (from the Additional Functions screen). (See "Additional Functions.")

  • Set the paper or envelope size to the same size as the paper or envelopes loaded in the stack bypass.

  1. Select the desired paper type → press [OK].

If you are using a paper type that is not listed, press [Detailed Settings] → select the paper type → press [OK].

If you are printing on the backside of a previously printed sheet, press [2nd Side of 2-Sided Page].

  • [Transparency] can be selected only if [A4] is selected as the paper size.
  • You can register a paper type that is not listed in [Detailed Settings] in the Stack Bypass Settings: Selecting the Paper Type screen. For details on registering paper types, see "Security."
  1. Press [Done].

If you press [Stack Bypass Settings], follow the procedures and screens in steps 4 and 5 to reset the paper size and type settings.

  1. If the Copy function is selected, place your originals → select the desired copy settings.

If you are printing documents that are stored in an inbox, this step is not necessary.

  1. Press (Start).

If you are printing documents that are stored in an inbox, press [Start Print].

Copying or scanning starts.

  • To cancel all settings and return the machine to the Standard mode, press (Reset).


Multifunctional Operations

The iR3245/iR3235/iR3230/iR3225 offers the user many functions, such as printing, scanning, copying, and sending, which can be used together. The following table provides you with the details of multifunctional operations.

  • How to read the table

The following table indicates the availability of the operations listed in the horizontal rows when the operations listed in the vertical columns are already being performed.

Examples:

  • If the machine receives print data when it is already printing documents that have been received by fax, print performance may be affected.
  • You cannot scan originals for a copy job and send job at the same time.
: Available -: Unavailable : Available, but with conditions

Receive Send Scan Print Copy:
Scan
and
Print
via
Net-
work
via
Fax
Print
Data
via
Net-
work
via
Fax
Copy/
Mail
Box
Send Copy RX
Docu-
ment
Print
Data
Receive via
Net-
work
via
Fax
- -
Print
Data

*3

*3

*3

*3

*3
Send via
Net-
work
via
Fax

*3

*1

*1
*3

*1
*3

*1
*3

*1
Scan Copy/
Mail
Box

*1
- -
*1

*1
-
Send
*3

*1
*3
- -
*1
*3

*1
*3
-
Print Copy -
*2

*2
-
RX
Docu-
ment

*3

*1
*3

*1

*1
*3

*2

*2
*3

*2
*3

*2
Print
Data

*3

*1
*3

*1

*1
*3

*2

*2
*3
-
*2
Copy:
Scan and Print

*1
- - -
*2

*2
-

*1 The machine's performance may be affected if image processing, such as compression, enlargement/reduction, and rotation, are carried out.
*2 The output order of competing jobs varies, depending on whether an optional finisher is attached.
- When an optional finisher is attached: one set is output alternately for each job
- When an optional finisher is not attached: one page is output alternately for each job
*3 The machine's processing speed may be slower.

Remark
  • Even if it is possible to perform multifunctional operations, the operation performance may decrease.
  • The machine's performance may be affected if several network send and receive jobs are being carried out at the same time.
  • The operation of printing data from an inbox is included in "Print Data" under "Print" in the table.
  • The operation of printing remote copy jobs or cascade copy jobs are included in "Copy" under "Print" in the table.


Available Paper Stock

The paper types that can be used with this machine are shown in the following table. Icons indicating the type of paper loaded in each paper drawer can be displayed on the paper selection screen if you store that information in the machine beforehand. (See "Additional Functions.")

: Available -: Unavailable

Paper Type Paper Source
Paper Drawer
(64 to 80 g/m2)
Stack Bypass
(64 to 128 g/m2)
Paper Deck (optional)
(64 to 80 g/m2)
Plain*1
Recycled*1
Color
Pre-punched
Bond Paper - -
Heavy*2 - -
Tracing Paper*3 - -
Transparency*4 - -
Labels - -
Envelopes *5 -

*1 Plain and Recycled paper are from 64 to 90 g/m2. Load paper heavier than 81 g/m2 in the stack bypass.
*2 Heavy papers is from 91 to 128 g/m2.
*3 Some types of tracing paper cannot be used.
*4 Use only A4 transparencies made especially for this machine.
*5 If the optional Envelope Feeder Attachment-C2 is attached to Paper Drawer 1, envelopes can be loaded.

: Available -: Unavailable

Paper Size Width x Length Paper Source
Paper
Drawer 1
Paper
Drawer
2, 3, 4
Stack
Bypass
Paper
Deck
(optional)
A3 297 mm × 420 mm - -
A4 297 mm × 210 mm
A4R 210 mm × 297 mm -
A5R 148 mm × 210 mm -
B4 256 mm × 364 mm -
B5 257 mm × 182 mm -
B5R 182 mm × 257 mm -
Envelope COM 10 No.10 104.7 mm × 241.3 mm *1 - -
Monarch:
Catalog Glove No.8
98.4 mm × 190.5 mm *1 - -
DL 110 mm × 220 mm *1 - -
ISO-B5 176 mm × 250 mm *1 - -
ISO-C5 162 mm × 229 mm *1 - -
Yougata 4 105 mm × 235 mm *1 - -
Free Size 99 mm × 148 mm to 297 mm × 432 mm - - -

*1 If the optional Envelope Feeder Attachment-C2 is attached to Paper Drawer 1, envelopes can be loaded.

Remark
  • For instructions on loading paper, see the following sections:
  • Paper Drawers 3, 4, and the Paper Deck-Q1 are optional.


Volume Adjustment

Pressing (Fax Volume Settings) enables you to adjust the fax sending/receiving alarm volume and transmission volume. You can also set various tones to sound according to the operations performed or status of the device.



Adjusting the Alarm and Monitor Volume

You can set the volume for the alarm and monitor tones that this machine sounds during a fax transmission.


Remark
  • This mode is available only if the optional fax board is installed.
  • The alarm tone sounds when sending or receiving is canceled.
  • The monitor tone sounds when it connects to the recipient's fax machine.

  1. Press (Fax Volume Settings) on the control panel.

  1. Select [] or [] to set the Alarm Volume and Monitor Volume → press [OK].

You can set the volume to any level on a scale of 0 to 9.

If you set the volume all the way to the left, the volume is muted and no tone will sound.



Tone Settings

You can set whether to sound the following six types of audible tones. The tones below sound at the following times:

  • Entry Tone:
When pressing keys on the control panel, keys on the touch panel display, or keys on a USB keyboard
  • Invalid Entry Tone:
When an invalid key on the control panel or touch panel display is pressed, or when the maximum number of characters is exceeded
  • Restock Supplies Tone:
When the toner cartridge needs to be replaced
  • Error Tone:
When a malfunction occurs (e.g., paper jam or operational error)
  • Job Done Tone:
After a job completes (e.g., outputting or stapling is complete)

  1. Press (Fax Volume Settings) on the control panel.

The Fax Volume Settings screen appears on the touch panel display.

  1. Press [Audible Tones].

If the optional fax board is not installed, this procedure is not necessary. Proceed to step 3.

  1. Select [On] or [Off] for the desired tones → press [OK].

The optional fax board is installed.


The optional fax board is not installed.



Checking the Counter and Controller Version

You can check the copy and print page counts, and the print and scan page counts that are performed by users who log on to MEAP applications using a login service.

You can also check the version of the controller.


  1. Press (Counter Check) on the control panel.

The various counts are shown on the touch panel display.

  1. Check the Send/Fax counter, MEAP counter, or controller version.

  • Press [Send/Fax Cntr Check].

[Send/Fax Cntr Check] appears if the Color Universal Send Kit is activated, and the optional fax board is installed.

[Send Counter Check] appears if the Color Universal Send Kit is activated, but the optional fax board is not installed.

[Fax Counter Check] appears if the optional fax board is installed, but the Color Universal Send Kit is not activated.

  • Press [Done].

  • Press [MEAP Counter].
  • Press the Application Name drop-down list → select the desired application.

To check the version information of an application, the MEAP Contents version information, etc., press [Version Information].

  • Press [Done].

  • Press [Device Configuration].
  • Press [Done].

  1. Press [Done].


Checking Job Status

If you press [System Monitor], the System Monitor screen appears, enabling you to check and change the status of Copy, Send, Fax, Print, and Receive jobs. For example, you can change the order of jobs in the print queue, cancel a job, or check the details of a job.

By displaying the status for each job type, it is possible to check the current job or a job waiting to be processed. By displaying the Log, you can view all of the completed jobs or confirm that a job has been processed. It is also possible to print a fax transmissions/receptions report from the System Monitor screen.

Press [Print Jobs] to confirm or edit print jobs on the Print Job screen.

From the System Monitor screen, it is possible to quickly acquire information about the machine, check the amount of paper remaining in all of the standard and optional paper sources, check the available system memory, and the status of consumables. You can also view a list of error messages.


Remark
  • If Department ID Management or a login service (such as SSO-H) is set and Display Status Before Authentication in System Monitor Screen Restriction in System Settings (from the Additional Functions screen) is set to 'Off', operations other than displaying the Device Status screen cannot be performed from the System Monitor screen before logging in to the machine. (See "Security.")
  • If the Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', the following items are not displayed:
  • On the System Monitor screen
    <Activity Report (RX)>, [Details], and [Print List] on the Receive screen
    Copy, Send, Fax, and Print job logs
  • On the Print Job screen
    [Log]
  • Many of the check/change operations can also be performed from the Remote User Interface. (See "Remote UI.")
  • The status bars on the keys located on the bottom of the System Monitor screen, flash in red or green to indicate the status of jobs. The status bars flash green when there are current jobs that are being processed, and maintain an steady green light when there are jobs in the print queue. Flashing red status bars indicate errors. For instructions on resolving errors, see "Problem Solving."
  • The Send function is available only if the Color Universal Send Kit is activated.
  • The Fax function is available only if the optional fax board is installed.
  • The Print function is available only if the optional printer function is activated.


Checking Job Status from the System Monitor Screen

  1. Press [System Monitor].

To cancel remote or cascade copy jobs from the machine that is scanning the original, press [Copy] on the System Monitor Screen.

  1. From the keys located at the bottom of the System Monitor screen, select the job type that you want to check or change, or press [Device] to display the current status of the machine.

  • Press [Status] to check the jobs currently being processed or waiting to be processed.

The example above shows the screen that is displayed when [Print] is selected.

If [Fax] is selected, press [Send Job Status] or [Received Job Status] instead.

If [Receive] is selected, press [Forwarding Status].

  • Press [Log] to check the jobs that have already been processed.

The log is organized according to the type of job. Press the Select Type drop-down list → select the type of job whose log you want to check.

If you select [RX Print] from the Select Type drop-down list, the log for all receive jobs is displayed in chronological order.

  • The status of Receive jobs can only be confirmed by the log.
  • The table below describes the icons that are displayed on the status and log screens.

Icon (Job Status) Description
Executing
Waiting
Error
Canceling
Paused
Secured Print
Sent

Icon (Job Type) Description
Copy Job
Send/Fax Job
Mail Box Job
Print Job
Report Print Job
  • The most recent 100 copy, fax, or print jobs, and a total of the most recent 100 send and receive jobs are displayed in the log.

  • Check the current machine status.

  • Press [Consumables] to display the remaining amount of toner and staples.
  • When you are finished checking the status of the consumables, press [Done].
  • All displays are approximations of the actual amount of consumables remaining.

  1. Press [Done].


Checking Job Status from the Print Job Screen

  1. Press [Print Job].

  1. Check the status of the print jobs.
  • Press [Status] to check the jobs currently being processed or waiting to be processed.

  • If Suspended Job Timeout is set to "On", when the designated time elapses for a job suspended because the designated paper was not available when the job was issued, the job is displayed as a suspended job.
  • To display detailed information for a suspended job, such as the designated paper, select the job → press [Details].
  • To resume a suspended job, load the designated paper → select the suspended job → press [Resume].
  • You can select more than one suspended jobs to resume.
  • If you are using a login service, [My Job Status] is displayed. Press this key to display only the jobs for the user that is currently logged on to the machine.
  • Press [Log] to check the jobs that have already been processed.

  • Press the Select Type drop-down list → select the type of job whose log you want to check.


Job Details

You can check the details of copy and print jobs, such as the date and time the machine received and processed the jobs, and the number of pages.


Remark
  • If the Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', the following items are not displayed on the System Monitor screen:
  • On the System Monitor screen
    <Activity Report (RX)>, [Details], and [Print List] on the Receive screen
    Copy, Send, Fax, and Print job logs
  • On the Print Job screen
    [Log]
  • Only operations for print jobs can be performed on the Print Job screen.


Checking Copy/Print Job Details


Checking Copy/Print Job Details from the System Monitor Screen

  1. Press [System Monitor] → select the job type ([Copy] or [Print]).

  • To check the details of jobs specified through a MEAP application, select [Print] for both MEAP copy and print jobs.
  1. Press [Status] or [Log] → select the job whose details you want to check → press [Details].

  • If Suspended Job Timeout is set to "On", when the designated time elapses for a job suspended because the designated paper was not available when the job was issued, the job is displayed as a suspended job.
  • To display detailed information for a suspended job, such as the designated paper, select the job → press [Details].
  • To resume a suspended job, load the designated paper → select the suspended job → press [Details] → [Resume].
  1. Check the detailed information → press [Done] repeatedly until the Basic Features screen appears.


Checking Copy/Print Job Details from the Print Job Screen

  1. Press [Print Job].

  1. Press [Status] or [Log] → select the job whose details you want to check → press [Details].

  1. Check the detailed information → press [Done] repeatedly until the Basic Features screen appears.


Printing the Copy/Print Log


Printing Copy/Print Log from the System Monitor Screen

  1. Press [System Monitor] → select the job type ([Copy] or [Print]).

  1. Press [Log] → [Print List].

If you selected [Print], press the Select Type drop-down list → select the type of job whose log you want to print → press [Print List].

  • The log can be printed only if A3, B4, A4, or A4R (plain, recycled, or color paper) is loaded in one of the paper sources that are set to 'On' when you press [Other] to select a paper source in Drawer Eligibility For APS/ADS in Common Settings (from the Additional Functions screen). (See "Additional Functions.")
  1. Press [Yes].

If you selected [Copy], the Copy Log List is printed. If you selected [Print], the Print Log List is printed.

  1. Press [Done].
  • For samples of the Copy and Print Logs, see Chapter 4, "Appendix," in Troubleshooting.


Printing the Copy/Print Log from the Print Job Screen

  1. Press [Print Job] → [Log].
  1. Press the Select Type drop-down list → select the type of job whose log you want to print → press [Print List].

  1. Press [Yes].


Priority Printing

You can change the printing priority of a job, so that it is printed right after the current job is complete.



Selecting the Job for Priority Printing from the System Monitor Screen

  1. Press [System Monitor] → [Print].
  1. Press [Status] → select the job for priority printing → press [Print Next].

  1. Press [Done].


Selecting the Job for Priority Printing from the Print Job Screen

  1. Press [Print Job] → [Status].
  1. Select the job for priority printing → press [Print Next].