What This Machine Can Do

This category describes the features of the machine and its useful functions.



What This Machine Can Do

All the elements you will ever need in a digital multitasking machine

The iR3245/iR3235/iR3230/iR3225 incorporates a rich array of input and output features that can greatly enhance your efficiency. Equipped with features that meet the needs of document work in a digitized office, the iR3245/iR3235/iR3230/iR3225 represents the ultimate in digital multitasking machines.

An asterisk (*) indicates functions, which require optional equipment. For information on the optional equipment required to use each function, and the available combinations of optional equipment, see "Optional Equipment."

  • Copying → See "Copy"

In addition to normal copying functions, convenient new functions, such as "Sample Set" which helps to avoid copy errors, "Booklet" for making copies into booklets, and "Different Size Originals" for copying originals of different sizes together in one copy operation, are provided to increase your productivity.

The Mail Box function enables you to save document data that has been scanned from the scanner unit or created on a PC. The saved data can be printed at a specified time, or merged with separately saved data or data created on a PC for simultaneous processing.

The Send function enables you to send scanned image or document data to file servers, or send it by e-mail or I-fax. A variety of file formats are supported (PDF, JPEG, TIFF, and XPS), which offer you greater flexibility in accommodating digital workplace environments.

In addition to normal facsimile functions, the machine offers you Super G3 compatibility, which enables you to transmit documents at high speeds, greatly reducing transmission costs as compared to conventional facsimile machines. Scanned documents as well as documents stored in the inbox, and computer data can be sent by facsimile. You can also send documents to multiple addresses and forward received facsimile to another destination.

If the UFR II Printer Kit, UFR II/PCL Printer Kit, PCL Printer Kit, or PS Printer Kit is activated, you can upgrade this machine to a high-speed network printer. Various outputs are also possible when printing, such as 2-sided printing and page alignment. The Direct Printing Kit enables you to print a TIFF, PDF, or XPS without opening the file from your computer, using the Remote UI.

  • Using the Remote User Interface → See "Remote UI"

You can control functions, such as confirming the status of the machine, job operations, and printing instructions for data saved in inboxes, all from your PC's Web browser.

The MEAP (Multifunctional Embedded Application Platform) incorporated in the machine enables you to install applications to expand the functions of the machine.

The Network Scan function enables you to use the machine as a conventional scanner. You can scan a document using the machine, and read the data in an application you are using on your computer. You can scan images of up to A3 in size at a resolution of 600 × 600 dpi.

* The Network ScanGear software can be installed from the same User Software CD-ROM as the printer driver. For more information on the installation of the Network ScanGear software, see the "Network ScanGear Installation Guide."

You can perform various settings of the machine connected to a network when using utility software. You can perform initial settings, confirm the status of the machine, and manage documents.



Overview of the iR3245/iR3235/iR3230/iR3225

Most operations on this machine are executed from the touch panel display. By pressing the keys according to the instructions on the touch panel display, you can utilize almost all of the functions of this machine.


Remark
  • Press the touch panel display keys gently with your fingers or the edit pen. Do not press the touch panel display with a pencil, ballpoint pen, or other sharp objects that can scratch the surface of the touch panel display or break it.
  • Before using the touch panel display, peel off the protective film from the display.


The Touch Panel Display

Keys for using the machine's main functions are located on the top of the touch panel display. To use any of the desired function's features, you must first press the key for the desired function. The area on the bottom of the touch panel display is used for messages that indicate the status of the machine. The System Monitor key, which enables you to check the status of the various devices, jobs, and consumables, is also displayed here.



Switching the Functions Indicated on the Touch Panel Display

After the power is turned ON, the following screen appears on the touch panel display. You can press [Copy], [Send], [Mail Box], [Print Job], [Scan], or [System Monitor] to change functions. (See "Additional Functions.") To display other functions, such as an installed MEAP (Multifunctional Embedded Application Platform) application, press [→].


Remark
  • You can set the initial screen (the first screen that appears when the machine is turned ON) from the Additional Functions screen. The initial screen can be the Copy, Send or Fax, Mail Box, Print Job, MEAP, or System Monitor screen.

  • Keys Displayed on the Touch Panel Display

The Copy Basic Features screen is shown as an example below.

1 Copy
Press this key to access the machine's copying functions. (See "Copy.")
2 Send
Press this key to access the machine's sending functions, and facsimile functions. (See "Using the Main Unit to Send/Receive.")
3 Mail Box
Press this key to access the machine's mailbox functions. (See "Mail Box.")
4 Print Job
Press this key to check or cancel print jobs, and to check or print the print job log. (See "Basic Operations.")
5
Press this key to gain access to hidden function keys. The function keys are displayed on two screens. You can also customize the order of the function keys in Function Display Settings in Common Settings (from the Additional Functions screen). (See "Additional Functions.")
6 System Monitor
Press this key to change, check, or cancel jobs, and to check or print the job log. (See "Basic Operations.")
7 Job/Print Status Display Area
The progress of jobs and copy operations, and the status of devices and consumables are displayed here. Also, depending on the login service you are using, the current ID or user name can be displayed here. (See "Security.")
8 Scan
Press this key to use the Network Scan function. (See "Scanner Driver.")
9 Web Access
Press this key to view Web pages.


Various Touch Panel Display Screens

The top of the touch panel display may differ according to the optional equipment attached to the machine.

Attached Optional Equipment Displayed Function Keys
None
Color Universal Send Kit

Optional FAX Board

Color Universal Send Kit and Web Access Software



Adding New Functions

This machine is compliant with MEAP (Multifunctional Embedded Application Platform). MEAP is a software platform that enables the development of custom applications based on Sun Microsystems' Java and Java 2 Platform, Micro Edition (J2ME).

MEAP enables you to do the following:

  • Install/Uninstall Customized Applications

Installing MEAP applications enables you to utilize new customizable functions for the machine. You can also uninstall these applications.


Remark
  • For instructions on installing and uninstalling MEAP applications, see "MEAP/SSO."

  • User Management and Restriction Using a Login Service

A login service manages data relating to users using the machine. The following two login services are available:

  • Default Authentication
    Use the authentication method set on the machine, such as Department ID Management or System Manager Settings, as the login service.
  • SSO-H (Single Sign-On H)
    A login service which can be used in an Active Directory environment network or in the machine. It contains the following user authentication systems. (See "MEAP/SSO.")
  • Domain Authentication
  • Local Device Authentication
  • Domain Authentication + Local Device Authentication

Remark
  • Default Authentication is selected as the default login service. For instructions on selecting and setting a login service other than default authentication, see "MEAP/SSO."


Specifying Settings

The Additional Functions screen appears when you press (Additional Functions). The Additional Functions screen enables you to make common settings related to many functions of the machine, as well as customize specific functions to suit your needs. For more information on the settings not explained in this category, see the following:

The Additional Functions Screen


The System Functions Screen


Remark
  • Settings made from the Additional Functions screen are not changed even if you press (Reset).
  • For instructions on specifying System Settings, see "Security."
  • For instructions on specifying Network Settings, see "Network."
  • [Communications Settings] and [Address Book Settings] are displayed on the Additional Functions screen only if the optional Universal Send Kit is activated, or the optional fax board is installed.
  • [Communications Settings], [Forwarding Settings], [Restrict Access to Destinations], and [Register LDAP Server] are displayed on the System Settings screen only if the optional Color Universal Send Kit is activated, or the optional fax board is installed.
  • [Auto Online/Offline] is displayed on the System Settings screen only if the optional UFR II Printer Kit, UFR II/PCL Printer Kit, PCL Printer Kit, or PS Printer Kit is activated.


Functions That Conserve Power

You can conserve power efficiently when the machine is not being used by using the following modes.


Remark
  • Even if the main power switch is turned OFF, a small amount of energy is consumed if the power plug is left inserted into the power outlet. If you do not want any energy consumed, remove the power plug from the power outlet.
  • The touch panel display turns OFF when the machine enters one of the energy saving modes.
  • The machine can continue to receive I-fax or fax documents, and process or print data sent from computers even if it is in one of the energy saving modes described below.

  • Auto Sleep Mode

You can set the machine to enter the Sleep mode whenever you desire, by pressing the control panel power switch, or specify to have the machine enter the Sleep mode at a preset time. To reactivate the machine, press the control panel power switch again.


Remark
  • The machine may not enter the Sleep mode completely depending on certain conditions. (For more information, see "Additional Functions.")
  • Turn the control panel power switch OFF when not using the machine for a prolonged period of time, for example, at night.
  • If a Macintosh, which has been shut down, is connected to the machine via a USB cable, when you turn the machine ON, the Macintosh may also turn ON. In this case, disconnect the Macintosh from the machine. (You may also be able to solve this problem by using a USB hub between the machine and the Macintosh).
  • The time it takes for the machine to automatically enter the Sleep mode can be set from 10 seconds to 4 hours. The default setting is '1' minute. (See "Additional Functions.")
  • If Energy Consumption in Sleep Mode is set to 'Low', it may take more than 10 seconds for the touch panel to be displayed after pressing the control panel power switch.

  • Daily Timer

The machine automatically enters the Sleep mode at the specified time and day of the week set with the daily timer. To reactivate the machine, press the control panel power switch.


Remark
  • The Daily Timer settings can be set from Sunday to Saturday and 00:00 to 23:59. (See "Additional Functions.")


Checking, Changing, and Canceling Print Jobs

The System Monitor screen enables you to check the status of the machine, cancel print jobs, or specify the printing priority.

The System Monitor Screen (Print)


The System Monitor Screen (Device)

On the Print Job screen, you can confirm, cancel, or change the priority of print jobs.

The Print Job Screen


Remark
  • The meanings of the icons that appear in the Job/Print Status Display Area (on the bottom left of the screen) are described below:

Icon (Type of Job) Description
Copy Job
Send/Fax Job
Mail Box Job
Printer Job
Report Job
Network Scan Job
Remote Copy Job
Additional Functions Job

Icon (Machine Status) Description
Error
Paper Jam
Staple Jam
Replace Toner Cartridge


Displaying a Help Screen

Pressing (Help) brings up a guidance screen with information about the various features that are available with your machine. Follow the instructions on the screen to select the operation you want to perform. An explanation of the function and how to set it is displayed.

  • Main Menu

This is the first screen displayed when you press (Help).

Press [Using the Help Function] to display an explanation of how to use the Help function.

  • List Screen

Displays a list of the functions selected on the main menu.

  • Explanation Screen

Displays a detailed explanation of the function selected on the list screen.

Press [Try It] to jump to the screen for setting the selected function.

Press [Display more detailed settings.] to display more detailed information and related topics.


Remark
  • The [Try It] key and [Display more detailed settings.] are only displayed on the Explanation Screen for some Copy and Send functions.

Example:
The procedure for copying on a nonstandard paper size.


  1. Press [Making Copies] → [Copying on a Nonstandard Paper Size].

  1. Check the detailed information for the function.

Press [Try It] → [Yes] to try using the function.



Reading Messages from the System Manager

The System Manager uses the Message Board feature of the machine to convey messages to the users of this machine. The messages are sent through the Remote User Interface and displayed on the touch panel display. (See "Remote UI.")


Remark
  • The message board can be used only if the machine is connected to a network.
  • For instructions on erasing the message board, see "Security."


Types of Message Boards

The following three types of message boards are available:

  • A Message Board without [Done]

  • A Message Board with [Done]

If you press [Done] and close the message board, you can perform normal operations. The message appears again when the main power is turned OFF, and then turned back ON, or after the Auto Clear mode has activated.



Remark
  • The Auto Clear mode does not activate if Auto Clear Time is set to '0'. (See "Additional Functions.")

  • A Message Board Where the Message Appears in the Job/Print Status Display Area



Other Useful Functions

Other useful functions are:

  • Auto Drawer Switching

If a paper drawer runs out of paper during printing, the machine automatically locates another paper drawer loaded with the same size paper, and begins feeding paper from that paper drawer.


Remark
  • You can set whether a paper drawer is subject to automatic paper drawer switching for each function. The default setting is 'Off' for the stack bypass, and 'On' for the other paper drawers. (See "Additional Functions.")

  • Auto Clear

If the machine is not used for a period of approximately two minutes after the last print job or key operation is performed, the machine automatically restores the standard settings.


Remark
  • You can set the Auto Clear Time from 0 to 9 minutes in one minute increments. The default setting is '2' minutes. (See "Additional Functions.")
  • The Auto Clear mode does not activate if Auto Clear Time is set to '0'.

  • Job Duration Display

If you set Job Duration Display to 'On' in Common Settings (from the Additional Functions screen), the display shows the time duration before a print job completes.


Remark
  • Even if Job Duration Display is set to 'On', the job duration time is not displayed when the wait time is less than one minute.

  • Number of Copies/Job Duration Status Display

If you set Number of Copies/Job Duration Status Display to 'On' in Common Settings (from the Additional Functions screen), the number of copies specified and the approximate time before the current job completes is displayed in the Job/Print Status Display Area.


Remark
  • The approximate time is not displayed when the wait time is less than one minute. (See "Additional Functions.")

  • Paper Supply Indicator

The paper supply indicator shows the remaining amount of paper in each paper drawer on the Paper Select screen, and on the screen that appears when paper in a paper drawer has run out during printing. (See "Copy" and "Mail Box.")

There are four different paper supply indicators, as shown below:

Display Remaining Paper
Paper drawer is approximately 50% - 100% full.
Paper drawer is approximately 10% - 50% full.
Paper drawer is less than 10% full.
Paper drawer is empty.
  • Auto Orientation

Using information, such as the size of the original and zoom ratio, the machine automatically rotates the image to the most suitable orientation for the selected paper size.

If the image does not fit onto the paper after it is rotated, the machine will not rotate the image, and will print it as is, with part of the image cut off.

Even if Auto Orientation is set to 'On', the image is not rotated if the Different Size Originals, Cover/Sheet Insertion, Staple (Double), Transparency Interleaving, XY Zoom, Shift, or Image Repeat mode is set. (See "Copy" and "Mail Box.")