Mail Box > Customizing Mail Box Settings > Setting/Storing a User Inbox
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Setting/Storing a User Inbox

You can set and store a name and password for a User Inbox, as well as specify the time that has to elapse before the documents in that inbox are automatically erased.


Remark
  • You can create up to 100 User Inboxes.
  • The numbers for User Inboxes are 00 to 99.
  • Setting a name for a User Inbox is optional.
  • Setting a password for a User Inbox is optional.

  1. Press (Additional Functions) → [Mail Box Settings] → [User Inboxes Settings].
  1. Select the desired User Inbox number.

If you enter User Inbox number using - (numeric keys), make sure to enter a two digit number → press [OK].

  1. Specify each setting → press [OK].

[Register Inbox Name]:
Press [Register Inbox Name] → enter the new name → press [OK].

[Password]:
If you want to set a password for this User Inbox, enter the password using - (numeric keys). You can leave the password blank. You cannot store a password with only zeros as the number, such as <0000000>.

<Time until Document Auto Erase>:
Press [] or [] to set the time that has to elapse before documents in the selected User Inbox are automatically erased.

[URL Send Settings]:
If you set the machine to send a link via e-mail to the User Inbox in which the document is stored, you can check or perform operations on the document in the User Inbox, using the Remote UI (User Interface) of the machine. To send a link to a User Inbox via e-mail, press [URL Send Settings] → specify the destination → press [OK].

<Print upon storing from the printer driver>
You can select whether to print a document when it is sent from a computer and stored in an inbox. To print the document when it is stored in an inbox, select [On].

  • Since there is no way to check a stored password, make sure that you write down the password that you enter, and keep it in a safe place.
  • If a password is already set for each User Inbox, you can specify [Time until Document Auto Erase] and [Print Upon Storing From the Printer Driver] settings of all the User Inboxes using [Setting for All User Inboxes] in System Manager Settings (from the Additional Functions screen). However, if you update the settings for a User Inbox separately after using [Setting for All User Inboxes], the updated settings take preference over the settings set with [Setting for All User Inboxes].
  • If Use Asterisks to Enter Access No./Password in System Settings (from the Additional Functions screen) is set to 'Off', the password is not displayed as asterisks (*******). (See "Security.")
  1. Press [Done].

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