Send/Fax > Using the Main Unit to Send/Receive > Storing New Addresses > Group Addresses
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Group Addresses

The Group Address feature enables you to create a group of up to 256 stored destinations as a single destination.


Remark
  • If you want to store a group address, the destinations must be stored beforehand, such as fax numbers, e-mail addresses, and file server addresses.
  • If you want to store a group address, you can only select destinations that you registered in the same subaddress book.
  • If the optional Color Universal Send Kit is activated, e-mail addresses, I-fax addresses, file server addresses, and a User Inbox can be stored in a group address.
  • If the optional fax board is installed, fax numbers and a User Inbox can be stored in a group address.

  1. Press (Additional Functions) → [Address Book Settings] → [Register Address] → [Register New Address].

  1. Press [Group].

  1. Press [Name].

  1. Enter a name for the group address → press [OK].
  • The first character that you enter for the name is used for sorting the destination list when you press keys, such as [ABC], [DEF], and [GHI], on the Address Book screen.
  • If [Incremental] is pressed, the screen for refining the address book is displayed. You can refine addresses by entering letters or symbols.
  • For more information on refining the destination, see "Using the Address Book."
  1. Press the Address Book drop-down list → select one of the numbered subaddress books.

Address Books 1 to 10 are used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations.

The group address that you enter will be stored in the subaddress book that you select here.


  1. Select [Address Book] or [Store In Usr Inbox].

To store destinations in a group address, those destinations must be stored in the subaddress book that contains the group address.

You cannot store destinations from different subaddress books in the group address. For example, you cannot store e-mail addresses from Address Book 1 and file server addresses from Address Book 2 into the same group address.

  • If you select [Address Book]:
  • If you select [Store In Usr Inbox]:
  • To erase a destination:

  • If you select [Address Book]:
  • Select the destination → press [OK].

If Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On', and you want to select a destination that is stored with an access number, press [Access Number] → enter the access number. (See "Using the Address Book.")

To cancel a selected destination, select the destination once more to clear the check mark.

Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.

If [Incremental] is pressed, the screen for refining the address book is displayed.

Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can also refine the addresses display by specifying the multiple letters pressing [Keyboard].

[Backspace]: Press to delete the last letter entered.

[Clear]: Press to delete all of the text entered.

[Keyboard]: Displays the keyboard on the touch panel display.

[Clear Incremental]: Returns the display to the Address Book.

If the optional Color Universal Send Kit is activated, you can restrict the type of destinations displayed in the results list by pressing the Type drop-down list. If only the optional fax board is installed, the Type drop-down list is not displayed.

You can select a destination and press [Details] to confirm the detailed information related to the selected destinations. Press [Done] to return to the previous screen.

Repeat step 6 to add other destinations.

  • [Access Number] is displayed on the screen only if Access Number Management in Restrict the Send Function in System Settings (from the Additional Functions screen) is set to 'On'. (See "Access Number Management.")
  • Proceed To Next Step

  • If you select [Store In Usr Inbox]:
  • Select the User Inbox from the Inbox Selection screen → press [OK].
  • Only one User Inbox can be stored in a group address.
  • Proceed To Next Step

  • To erase a destination:
  • Select a destination from the group address → press [Erase].
  • Proceed To Next Step

  1. Finish storing the address.
  • If Access Number Management is set to 'On':
  • If Access Number Management is set to 'Off':

  • If Access Number Management is set to 'On':
  • Press [Next].
  • Press [Access Number].
  • Press [Access Number] → enter the access number using - (numeric keys).
  • Press [Confirm] → re-enter the access number for confirmation using - (numeric keys) → press [OK] → [OK].

If you do not want to set an access number for this destination, press [OK] without entering any number.


  • If Access Number Management is set to 'Off':
  • Press [OK].

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