Mail Box > Using Memory Media > Setting the File Format for Saving Documents > Saving a Searchable PDF
*
Saving a Searchable PDF

This mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF file that is searchable.


Remark
  • This mode is available only if the optional Universal Send PDF Advanced Feature Set is activated.

  1. Place your originals → display the memory media selection screen → press [File Format].

To check the screens for this procedure, see steps 1 and 2 of "Setting the File Format."

  1. Press [OCR (Text Searchable)].

  1. Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and save them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to save multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

  • Even if [PDF (OCR)] is selected as the file format, text may not be detected correctly, depending on the background color, style and size of the characters in the image.
  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • For more information on this file format, see "PDF (OCR)" in the glossary.
  1. Press (Start).

  • Back To Top