Mail Box > Using Memory Media > Setting the File Format for Saving Documents > Setting the File Format
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Setting the File Format

This section describes the procedure for setting the file format.


Remark
  • When saving a document, you can select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], [PDF], [JPEG], or [TIFF] as the file format.
  • When copying a document from a user inbox, you can select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], or [PDF] as the file format.

  1. Place your originals.

This step is not required when copying a document from a user inbox.

  1. Select the memory media, press [Open] → [Scan].

Press [Up] or [Open] if necessary to move to the level of the folder you want to save/copy the file to.

For information on copying a document from a user inbox, see "Copying a Document From an Inbox." Display the memory media document selection screen → press [Duplicate from Box] → select the user inbox.

  1. Press [File Format].

  1. Select the file format for the scanned image.

You can select either of the following file formats.

[TIFF/PDF Auto Select]: Saves the file in either the TIFF (Black and White) or PDF (Grayscale/Color) format.
[TIFF/JPEG Auto Select]: Saves images in either the TIFF (Black and White) or JPEG (Grayscale/Color) format.
[PDF]: Saves the file in the PDF format regardless of the Color mode. You can also specify [Trace & Smooth], [Compact], [OCR (Text Searchable)], [Encrypt], and/or [Add Device Signature].
[JPEG]: Saves the file in the JPEG format, if you select a Color mode other than Black and White.
[TIFF]: Saves the file in the TIFF format, only if you select the Black and White mode.
  • If you select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], or [JPEG] as the file format:
  • If you select [PDF] or [TIFF] as the file format:

  • If you select [TIFF/PDF Auto Select], [TIFF/JPEG Auto Select], or [JPEG] as the file format:
  • Press [OK].

If you select [TIFF/PDF Auto Select], the Divide into Pages mode is not available.

If you select [TIFF/JPEG Auto Select] or [JPEG], [Divide into Pages] is set to 'On'.

  • Proceed To Next Step

  • If you select [PDF] or [TIFF] as the file format:
  • Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and save them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to save multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

You can also select the type of PDF from <PDF options>. For information on the type of PDF, see the following sections.

  • [Trace & Smooth]: "Saving a Trace and Smooth PDF"
  • [Compact]: "Saving a Compact PDF"
  • [OCR (Text Searchable)]: "Saving a Searchable PDF"
  • [Encrypt]: "Saving Encrypted PDF Files"
  • [Add Device Signature]: "Adding a Digital Signature to a PDF File to Save"
  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
  • To view a TIFF file, software that supports the TIFF format (such as Imaging for Windows) is required.
  • Proceed To Next Step

  1. Press (Start).

This step is not required when copying a document from a user inbox.


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