Mail Box > Various Mail Box Functions
*
Various Mail Box Functions

If you press [Mail Box], the Inbox Selection screen appears. The Mail Box function enables you to store the image data which is scanned by this machine, and the data sent from a personal computer, as if storing documents in binders. The documents (data) stored in an inbox can be kept confidential by setting a password, and printed at any time with your desired print setting. Also, if you select the Merge Documents mode, you can print multiple documents as one document.


Remark
  • You can use the Memory RX Inbox and Confidential Fax Inboxes for storing I-fax or fax documents only if the optional Color Universal Send Kit is activated or the optional Super G3 FAX Board is installed.
  • No more documents can be stored in inboxes if any of the following is true: (The numbers below may vary depending on the remaining capacity of the hard disk.)
  • When 2,000 documents have been stored in the selected inbox.
  • When a total of 2,000 documents have been stored in all of the inboxes.
  • When a total of about 8,000 pages of documents have been stored in all of the inboxes.
  • It is recommended that you delete unwanted documents or image data from your inbox to make space for storing new documents.
  • You can use memory media to save and print files. For information on memory media, see "Using Memory Media."

  • Inbox Selection Screen

The screen below, which appears when you select [Mail Box], is called the Inbox Selection screen.
There are three types of inboxes: User Inboxes, the Memory RX Inbox, and Confidential Fax Inboxes. An Inbox Selection screen is available for each type of inbox.
Inbox numbers, names, and available memory are displayed for each inbox. In addition, an icon appears on the key of each inbox to indicate its status.

is the icon for an empty inbox.
is the icon for an inbox with documents.
is the icon for an inbox that is set with a password.


1 User Inbox
Scanned documents and documents sent from computers are stored in User Inbox.
The stored documents (data) can be printed at anytime with your desired settings.
For example, you can merge the scanned documents and the documents sent from computer, then print and staple them together.
They can also be sent at anytime using the desired settings.
2 Memory Media
Scanned documents and documents stored in User Inboxes can be saved to memory media. Documents (data) on memory media can be printed with the required settings, as necessary.
3 Memory RX Inbox
Received Fax/I-Fax documents in the memory of the machine are stored in the Memory RX Inbox or Divided Data RX Inbox.
The stored documents can be printed or sent to computers at anytime using the desired settings.
4 Confidential Fax Inbox
If a document received through Fax/I-Fax matches the specified forwarding conditions, it is stored in a Confidential Fax Inbox.
The stored documents can be printed at anytime using the desired settings.
5 Memory RX Inbox
Received Fax/I-Fax documents in the memory of the machine are stored in the Memory RX Inbox.
The stored documents can be printed or sent to computers at anytime using the desired settings.
6 Divided Data RX Inbox
I-fax documents received as divided data are saved in the Divided Data RX Inbox, and combined together as one document.

  • Document Selection Screen

The screen below, which appears after you select the desired inbox, is called the Document Selection screen.
If a password is set, the Document Selection screen appears after you enter the password.
The screen that appears varies, depending on the type of inbox selected.
An icon indicating the conditions with which each document was scanned or saved is displayed.

Following icons are displayed in the User Inboxes:
: Document scanned and saved from the Scan screen.
Document saved from the Send screen when the optional Color Universal Send Kit is activated, or if the optional Super G3 FAX Board is installed.
: Document sent from a computer.
Document with the print settings stored from the Change Print Settings screen. Document stored using the Store In User Inbox mode of the Copy Function.

Following icons are displayed in the Memory RX Inbox and Confidential Fax Inbox:
: Forwarded fax document or fax document saved in memory.
: Forwarded I-fax document or I-fax document saved in memory.


1 Select All
Press to select all of the documents in an inbox. If a document is selected, this key changes to [Clear Selection].
2 Print
Press to print the selected document.
3 Move/Duplicate
Press to move or duplicate documents to another User Inbox.
4 Scan
Press to scan an original and store it in the selected inbox.
5 [Document Name][Date/Time]
Press to sort the displayed documents when there are two or more documents stored in a user inbox.
6 Details
Press to check the details of a document stored in an inbox.
7 Erase
Press to erase a document stored in an inbox.
8 Print List
Press to print a list of documents stored in a User Inbox.
9 Edit Menu
Press to edit or check a document in a User Inbox.
10 Send
Press to send a document stored in the User Inbox or the Memory RX Inbox.
11 I-Fax Memory Lock
Press to turn the I-Fax Memory Lock mode 'On' or 'Off' for the Memory RX Inbox in order to receive I-faxes in memory.
12 Fax Memory Lock
Press to turn the Fax Memory Lock mode 'On' or 'Off' for the Memory RX Inbox in order to receive faxes in memory.

  • Document Editing Screen

When you press [Edit Menu] on the Document Selection screen, the screen below appears, which is called the Document Editing screen.
Use this screen to edit a document in a User Inbox.


1 View Page
Press to view the contents of the selected document.
2 Page Erase
Press to erase certain pages from a document.
3 Merge and Save
Press to combine multiple documents to create a new document.
4 Document Insertion
Press to insert a document before a certain page in another document, to create a new document.

  • Print Screen

The screen below, which appears when you select a document and press [Print] on a Document Selection screen, is called the Print screen.
Display this screen when you want to print documents that are stored in an inbox.
The screen that appears varies, depending on the type of inbox selected.


1 Change Pr. Settings
Press to change the print settings.
2 Erase Doc. After Print.
Press to have a document automatically deleted after it is printed.
3 Change The Copies
Press to set the number of prints when multiple documents are selected. This key is displayed only when multiple documents are selected.
4 Start Print
Press to start printing.

  • Change Print Settings Screen

The screen below, which appears when you press [Change Pr. Settings] on the Print screen of a User Inbox, is called the Change Print Settings screen.
Display this screen when you want to change the print settings for a document.


1 Sample Print
Press to print a sample of the document to check the print result or the contents of the document.
2 Paper Select
Press to select the paper size/type and the paper source.
3 Finishing
Press to select or cancel the Collate, Group, or Staple mode.
4 2-Sided Printing
Press to make two-sided prints.
5 Original Settings
Press to cancel the settings that you have changed, and restore the original settings of the document.
6 Erase Doc. After Print.
Press to have a document automatically deleted after it is printed.
7 Merge Documents
Press to merge and print multiple documents as one document. This key is displayed only when multiple documents are selected.
8 Special Features
Press to select and use the Special Features modes available for printing.
9 Initial Settings
Press to cancel all settings and restore the machine to Standard Local Print Settings.
10 Store Pr. Settings
Press to store the print settings for documents.

  • Scan Screen

The screen below, which appears when you press [Scan] on the Document Selection screen of a User Inbox, is called the Scan screen.
Display this screen when you want to scan an original and store it as a document in the selected User Inbox.


Remark
  • To scan in color, it is necessary to install the optional System Upgrade RAM to expand the memory capacity of the machine.

1 Color Selection Drop-Down List
Press to select the color mode for scanning. This key is displayed only when the optional System Upgrade RAM is installed to expand the memory capacity of the machine.
2 1:1
Press to scan your document in the same size as your original.
3 Copy Ratio
Press to reduce or enlarge the scanning size of the original.
4 2-Sided Original
Press if you are scanning a two-sided original.
5 Document Name
Press to assign the document a name.
6 Document Size Select
Press to set the size of the original that you are going to scan.
7 Scan Exposure
Press [] or [] to manually control the scan exposure. Press [A] to select or cancel the automatic exposure control.
8 Original Type Drop-Down List
Press to select the type of original ([Text/Photo], [Printed Image], [Photo], or [Text]) you are going to scan.
9 Special Features
Press to select and use the Special Features modes available for scanning.
10 Initial Settings
Press to cancel all settings and restore the machine to the Standard Scan settings.

  • Send Screen

The screen below, which appears when you select a document and press [Send] on the Document Selection screen of a User Inbox or the Memory RX Inbox, is called the Send screen.
Display this screen when you want to send a document that you have stored in a User Inbox using the Send function or a document received and stored in the Memory RX Inbox


1 Address Book
Press to select a destination from the Address Book.
2 Network Add.Book
Press to select a destination from an LDAP (Lightweight Directory Access Protocol) server.
3 Details
Press to check or change the destination selected in the destination list.
4 Erase
Press to delete the destination selected in the destination list.
5 Cc Bcc
Press to specify addresses destinations for the Cc and Bcc addresses when sending an e-mail.
6 Delete After Sending
Press to have the document automatically deleted after sending is complete.
7 File Format
Press to select the file format (TIFF/PDF Auto Select, TIFF/XPS Auto Select, TIFF/JPEG Auto Select, PDF, XPS) of the document you are sending.
8 Send Settings
Press to specify the send settings, such as delayed sending, which enables you to send documents at a specified time.
9 One-touch Buttons
Press to select the destinations stored in one-touch buttons.
10 New Address
Press to specify a destination not stored in the Address Book.
11 Reg.
Press to register new destinations in the Address Book or one-touch buttons from the Send screen.
12 Start Send
Press to start sending.

  • Memory Media Document Selection Screen

The screen below, which appears when you press [Memory Media] on the inbox selection screen and then select a memory media connected to the machine and press [Open]. is called the memory media document selection screen.
Icons indicated the types of folders are files are displayed.
The icons displayed are as follows:
: folder
: PDF file
: TIFF file
: JPEG file


1 [Document Name]/[Date & Time]
Press to sort the displayed files when there are two or more files saved on the memory media.
2 Up
Press to go up one level from the currently displayed folder.
3 Open
Press to open a folder.
4 Print
Press to print a file.
5 Scan
Press to save a file to the memory media.
6 Remove USB
Press to remove the memory media.
7 Status/Log
Press to display the job status/log for memory media.
8 Detail
Press to check the details of folders/files saved on memory media.
9 Erase
Press to erase a file saved on memory media.
10 Do Not Display Folder/Display Folder
Press to display or hide a folder.
11 New Creation
Press to create a new folder.
12 Duplicate from Box
Press to copy a document from a User Inbox.

  • Memory Media Print Screen

The screen below, which appears when you select a file on the memory media document selection screen and press [Print]. is called the memory media document selection screen.
Display this screen when you want to print a document on memory media.


1 Paper Select
Press to select the paper size and type, and paper source.
2 Finishing
Press to set the Collate, Group, and Staple modes.
3 2-Sided Printing
Press to perform two-sided printing.
4 Print Range
Press to set the range to print.
5 Special Features
Press to select special features.
6 Initial Settings
Press to cancel all settings and return to the Standard Local Print Settings.
7 Start Print
Press to start printing.

  • Memory Media Scan Screen

The screen below, which appears when you press [Scan] on the memory media document selection screen. is called the Scan screen.
Display this screen when you want to scan an original and save it as a file on memory media.


1 Color Mode drop-down list
Press to select the color mode for an original to scan.
2 1:1
Press to scan with the same size and the original.
3 Copy Ratio
Press to set the zoom ratio for an original to scan.
4 2-Sided Original
Press to scan a two-sided original.
5 Document Name
Press to add a name to the file.
6 Scanning Mode drop-down list
Press to select the resolution.
7 Document Size Select
Press to select the size of the original to scan.
8 File Format
Press to select the file format.
9 Scan Exposure
Press [] or [] to manually adjust scan exposure. To set or cancel automatic scan exposure, press [A].
10 Original Type drop-down list
Press to select the original type (original with text and photos, photos only, or text only).
11 Special Features
Press to select special features.
12 Initial Settings
Press to cancel all settings and return to the Standard Scan Settings.

  • Back To Top