Remote UI

This category describes how to use the Remote User Interface.



Overview of the Remote UI

The Remote UI (User Interface) is preinstalled software in the machine that enables you to access the machine's functions by using a web browser. For example, the Remote UI enables you to access the machine to check job status, execute jobs, and specify various settings. To be able to use the Remote UI, all you need is a web browser and a network connection between your computer and the machine.
In order to use the Remote UI, you must first enter an IP (Internet Protocol) address for the machine from the control panel and set up the necessary network connection. Once this is achieved, start your web browser and enter the machine's IP address. The Remote UI screen appears on your computer screen and is ready for use.

  • Checking the Status of the Machine from a Networked Computer

The Remote UI enables you to access the machine via a network, enabling you to display the current status and settings for the machine, and the status of all information and job processing. You can manage the machine from a computer connected to the network without having to perform operations on the machine itself.
When you enter the machine's IP address into your web browser, the Remote UI's top page or main screen is displayed on your computer screen, as shown below:

The left column of the Remote UI's top page contains the function buttons, which allow you to navigate the functions of the Remote UI.

Takes you to the Remote UI top page. Displays information such as the product name, printer status, scanner status, and fax status.
Displays the machine's current status, settings information, and the optional equipment that is attached to the machine.
Displays the current status of jobs, and permits changes to jobs being processed by the machine.
Enables you to print, move, or send documents stored in inboxes.
Enables you to print PDF (Portable Document Format), PS/EPS (PostScript/Encapsulated PostScript), and image files that are stored in your computer or on the network without opening the files. The Direct Print function is available for PDF and PS files only if the optional PS Printer Kit or Direct Printing Kit is available for use. The Direct Printing Kit may not be available in all regions.
Enables you to manage the machine's Address Book, including the storing and editing of addresses.
Enables you to specify or change various system settings on the machine.
This updates or refreshes the currently displayed screen with the latest information. Information is not updated automatically. When you click this button, the latest information from the machine is acquired.

Remark
  • You can change the language displayed on the screen by selecting the desired language and clicking [Change Language], regardless of the language used on the touch panel display of the machine.
  • When you change the displayed language from the Remote UI, the language may not be displayed correctly, if the displayed language is different from the language used on the touch panel display of the machine.
  • If Language Switch is set to 'On' from the touch panel of the machine, some characters are restricted and cannot be entered.

  • Setting and Controlling the Machine from a Computer

The Remote UI enables you to pause and resume jobs, view and print jobs stored in inboxes, and change various settings from a computer without using the machine's control panel.

  • Viewing documents stored in inboxes on your computer screen

You can view documents in the machine's inboxes in the TIFF or JPEG format by clicking [Mail Box].


Remark
  • To view documents in the TIFF or JPEG format, you need an application that supports the TIFF or JPEG format (e.g., Imaging for Windows).
  • To view images on a Macintosh, you need an application that supports the TIFF and JPEG formats. If you use QuickTime, version 6.0.1 or later is required.

  • Link to MEAP Portal

A list of the MEAP (Multifunctional Embedded Application Platform) applications can be displayed by clicking [http://<the IP address of the device:8000>/] for Link to MEAP Portal on the top page of the Remote UI.


Remark
  • You can set a MEAP application for Administrator/System Manager only if you enter the authentication login screen as an Administrator. (See "MEAP/SSO")
  • If Department ID Management is set to 'Off' and a System Manager is not specified, depending on the login services you are using, all users may be considered as Administrators without authentication. (See "Security")
  • [Link to MEAP Portal] appears only if a MEAP application called "PortalService" is installed on the machine. Portal Service can be installed using the MEAP Administration Software CD-ROM.


System Requirements

The system requirements for the Remote UI are as follows:

  • Windows
  • OS (Operating System)
  • Microsoft Windows 2000 Professional
  • Microsoft Windows XP
  • Microsoft Windows Vista
  • Web Browser
  • Microsoft Internet Explorer 6, or later
  • Macintosh
  • OS (Operating System)
  • Mac OS 10.3, or later
  • Web Browser
  • Safari 1.3.2, or later

Remark
  • Available browsers may be limited depending on the login services for the MEAP function you are using. For instructions on how to use the login services, see "MEAP/SSO."
  • The appearance of the Remote UI screens may vary, depending on the type and version of the Web browser that you are using.
  • This machine is compliant with IPv6 addresses. To access IPv6 addresses, your environment must be compliant with IPv6.
  • Apart from those mentioned above, no other software, such as a web server, is necessary. (There already is a web server inside the machine.)


Before You Start the Remote UI

Before you start the Remote UI, perform the following:

  • Specify the Network Settings

Specify the settings under Network Settings in System Settings (from the Additional Functions screen) and find out the machine's IP address. If you do not know the machine's IP address, consult your network administrator. (See "Network")

  • MEAP Settings

Set Use HTTP in MEAP Settings in System Settings (from the Additional Functions screen) to 'On'. (See "Security") If you are using a default authentication, you do not need to set Use HTTP to 'On'.

  • Enable the Remote UI

Set Remote UI in System Settings (from the Additional Functions screen) to 'On'. It is also recommended that Device Information Settings in System Settings is configured.


Remark
  • Connection via a proxy server is not possible. If your system environment has a proxy server, perform the following setting. (Settings vary according to the system environment, consult your network administrator.)
  • Enter the IP address of the machine into Exceptions in the web browser proxy server settings.
  • You must set your web browser to enable all cookies and use JavaScript. Otherwise, you will not be able to change the machine's settings using the Remote UI.
  • If the control panel of the machine is being used for a particular operation, you cannot perform the same operation using the Remote UI.
  • If multiple Remote UIs are running simultaneously, the latest setting that was made is enabled. It is recommended that only one Remote UI be running at a time
  • To enter characters from a web browser, use the characters that you can enter from the touch panel display of the machine. If you use the other characters, they may not be displayed/recognized properly on the machine.
  • If you are using the login services for the MEAP function, the IP address "127.0.0.1" must be allowed, in addition to the IP address of the computer used to start the Web browser.
  • In addition, if you are accessing IPv6 addresses, the above address must be activated.


Enabling the Remote UI

You must use the machine's control panel to enable the Remote UI.


  1. Press (Additional Functions) → [System Settings] → [Remote UI].

  • If the System Manager ID and System Password have already been set, enter the System Manager ID and System Password using - (numeric keys) → press (Log In/Out).
  • If the desired setting is not displayed, press [] or [] to scroll to the desired setting.
  1. Select [On] → select whether to use SSL.

Select [Off] to disable the Remote UI.

<Use SSL>:

[On]: Allows secured transmission using SSL.
[OFF]: Prohibits secured transmission using SSL.
  • Any changes made to <Use SSL> are also applied to <Use SSL> in <Use HTTP> in MEAP Settings in System Settings (from the Additional Functions screen).
  1. Press [Done] repeatedly until the Basic Features screen appears.
  1. Turn OFF the main power of the machine, wait 10 seconds, and then turn ON the main power.
  • The [Remote UI] setting is made effective only after turning the machine's main power OFF, and then ON.


Starting the Remote UI

To start the Remote UI, follow the procedure described below.


Remark
  • For details of selection and setting of a login service, consult your system administrator.

  1. Start your web browser.
  1. Enter the appropriate URL into [Address] or [Location].

http://<the IP address of the device>/

  • If a login service is not set, it is not necessary to perform the operations described in step 3 and later. However, if System Manager Settings are set (from the Additional Functions screen), log in using the System Manager ID and System Password, or click [Cancel] if you are a general user.
  • If you do not know the appropriate URL, consult your system administrator.
  • If the Remote UI does not start properly and an error message is displayed, delete the cache files of your Web browser.
  1. Enter the required data → click [Log In].


SSO-H is set as the login service.

The Remote UI screen is displayed.

  • If there is more than a 30 minute difference between the current time set in the computer registered by the Active Directory and the time set in the computer that you use for login, an error occurs when you log in using SSO-H. To be able to log in using SSO-H, it is necessary to match the current time on both the computers.
  • If Default Authentication is set, and an ID and password for the system manager in the System Manager Settings (from the Additional Functions screen of the machine) have been set, a dialog box requesting a user name and password appears. Enter the system manager ID and password, and click [OK] to start the Remote UI.
  • You must use the user login name (pre-Windows 2000) registered in Active Directory in order to then enter a user name for SSO-H authentication.
  • You can use only alphanumeric characters, . (period), - (hyphen), or _ (underscore) for a user name for SSO-H authentication. You can log in only if you use valid characters.
  • You can select up to four trusted domain names in addition to the domain name the machine belongs to for the DNS Domain Name.
  • Even if you install multiple login services, they cannot be used simultaneously. Only the login screen for the set login service is displayed.


Device Status and Information Display

You can use the Remote UI (User Interface) to check the machine's current status, such as the amount of paper remaining in the various paper sources, and to check for any errors. You can also obtain information on the machine's system manager, the location where the machine is installed, and the machine's protocol settings.


  1. Click [Device] → select the item you want to display from the menu that appears under [Device].

Details of each item are shown below.

[Device Status]: Displays the remaining amount of paper in the various paper sources, the remaining amount of consumables, and any error messages. To check the details of the error, click [Error information].
[Device Information]: Displays information related to the machine, such as the system manager's information and the location where the machine is installed.
[Device Features]: Displays the optional equipment (such as the finisher) that is attached to the machine and the functions that are available with the current system configuration.
[Network Settings]: Displays the machine's protocol settings.
[Counter Check]: Displays the total number of pages that have been output for printing, copying, and received job printing only if the optional Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.


Job Management

The Remote UI provides you with job management capabilities, which enable you to check job status, pause/resume jobs, and prioritize print jobs.

The types of jobs that can be managed are:

  • Print jobs
  • Copy jobs
  • Send jobs
  • Receive jobs
  • Send Fax jobs
  • Receive Fax jobs

Remark
  • Send jobs and receive jobs can be managed only if the Color Universal Send Kit is activated.
  • Fax jobs can be managed only if the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.
  • If the Job Log Display in System Settings (from the Additional Functions screen) is set to 'Off', [Receive Job] and [Log] are not displayed.
  • The Remote UI cannot be used to check the job status of or pause/resume encrypted secured print jobs.
  • The job management operations available using the Remote UI are the same as those that you can access from [System Monitor] on the control panel of the machine. For more information on operations from the touch panel display, see "Basic Operations" and "Using the Main Unit to Send/Receive."


Managing Print Jobs

  1. Click [Job Status] → [Status] or [Log] from the menu that appears under [Print Job].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].


  • Click [Status].
  • Select one of the following buttons corresponding to the job you want to perform operations on:

Details of each item are shown below.

: Deletes the selected job (cancels processing). The job cannot be retrieved once it is deleted.
: Moves the selected job up to the top of the print queue so that it is printed immediately after the current job is complete.
: Stops the output of print jobs that are sent from computers (printer driver). (This button cannot be used to stop the output of other types of jobs, such as copy jobs or print jobs of documents stored in inboxes.)
: Resumes the output of print jobs that are sent from computers (printer driver). (This button cannot be used to resume the output of other types of jobs, such as copy jobs or print jobs of documents stored in inboxes.)

  • Click [Status].
  • Click the job number that you want to display the details of.

  • Click [Log].
  • Select the type of job whose log you want to display from the Print Job Log drop-down list → click [Display].

Details of each item are shown below.

[Copy]: Displays the copy job log.
[Printer]: Displays the print job log.
[Local Print]: Displays the local print job log, including jobs from inboxes.
[Remote Copy]: Displays the remote copy job log.
[RX Print]: Displays the receive print job log.
[Report Print]: Displays the report print job log.
[Network]: Displays the network print job log.
  • The types of log that appear under the Print Job Log drop-down list vary depending on the optional equipment attached.

  • Click [Log].
  • Click [Save in CSV Format].
  • Click [OK].
  • Specify the location for the file to be saved → enter the file name → click [Save].

If the file name is not entered, one of the following names is used as the file name:

  • Copy:
pcopy.csv
  • Printer:
pprint.csv
  • Local Print:
plocal.csv
  • Remote Copy:
premote.csv
  • Receive Print:
prx.csv
  • Report Print:
preport.csv
  • Network:
network.csv

The type and order of items saved in the file are identical to the ones displayed on each job log.

  • The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100 jobs are not saved in the log.)
  • The dialog box that is displayed when you save the job log in CSV format may vary depending on the manufacturer and version of the browser.


Managing Copy, Send, and Fax Jobs

  1. Click [Job Status] → select the job type and click [Status] or [Log] from the menu that appears under [Job Status].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].


  • Click [Status].
  • Select the job that you want to cancel → click[](Delete).

  • Click [Status].
  • Click the job number.

  • Click [Log].

  • Click [Log].
  • Click [Save in CSV Format].
  • Click [OK].
  • Specify the location for the file to be saved → enter the file name → click [Save].

If the file name is not entered, one of the following names is used as the file name:

  • Copy Job Log:
copy.csv
  • Send Jog Log:
tx.csv
  • Send Fax Jog Log:
ftx.csv
  • Receive Fax Jog Log:
frx.csv

The type and order of items saved in the file are identical to the ones displayed on each job log.

  • The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100 jobs are not saved in the log.)
  • The latest 100 send and receive jobs are displayed in the send/receive job log. The latest 100 send fax and receive fax jobs are displayed in the send fax/receive fax job log.
  • The dialog box that is displayed when you save the job log in CSV format may vary depending on the manufacturer and version of the browser.


Managing Receive Jobs

  1. Click [Job Status] → [Log] or [Forwarding Status] from the menu that appears under [Receive Job].


  • Click [Log].
  • Click [Save in CSV Format].
  • Click [OK].
  • Specify the location for the file to be saved → enter the file name → click [Save].

If the file name is not entered, the file is saved as 'rx.csv'.

The type and order of items saved in the file are identical to the ones displayed on the receive job log.

  • The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100 jobs are not saved in the log.)
  • The latest 100 send and receive jobs are displayed in the send/receive job log.
  • The dialog box that is displayed when you save the job log in CSV format may vary depending on the manufacturer and version of the browser.

  • Click [Forwarding Status].

  • Click [Forwarding Status].
  • Click the job number that you want to display the details of.


Managing Inboxes

The Remote UI enables you to perform operations on documents stored in inboxes as well as specify settings for the inboxes. The types of inboxes that can be managed are as follows.


Remark
  • The inbox management operations available using the Remote UI are the same as those available from the control panel of the machine. For instructions on using the control panel to manage inboxes, see "Mail Box."

  • User Inboxes

Scanned documents are stored here. Up to 100 User Inboxes can be used. You can print, send, duplicate, or delete documents stored in User Inboxes. You can also assign names to the inboxes and protect them with passwords.


Remark
  • Documents stored in User Inboxes can be sent only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.

  • Memory RX Inbox

Documents received in memory through the Fax/I-fax function are stored here. You can print, send, or delete documents stored in the Memory RX Inbox. You can also set whether Fax/I-fax documents are received in memory, and whether to protect the Memory RX Inbox with a password.


Remark
  • The Memory RX Inbox is available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.
  • To receive Fax/I-fax documents in memory, press (Additional Functions) → [System Settings] → [Communications Settings] → [Memory RX Inbox Settings] → set [Use Fax Memory Lock] or [Use I-Fax Memory Lock] to 'On' from the machine's control panel. The same settings are available by clicking [Add. Func.] → [Custom Settings] → [Memory RX Inbox Settings] from the Remote UI.

  • Confidential Fax Inboxes

Documents received through the Fax/I-fax function that meet the specified forwarding conditions are stored here. Up to 50 Confidential Fax Inboxes can be created. You can print or delete documents stored in Confidential Fax Inboxes. You can also assign names to the inboxes and protect them with passwords.


Remark
  • Confidential Fax Inboxes are available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.


User Inboxes

  1. Click [Mail Box] → select [User Inboxes] from the menu that appears under [Mail Box] → click the number of the desired inbox.

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

If the desired inbox is set with a password, enter the password → click [OK].

You can also select the desired inbox by entering its number next to [Inbox Number (00-99)] → click [Open].

  1. If you want to select and perform an operation on a document, select the check box next to the document under [Select] → click one of the buttons on the User Inboxes toolbar.

Details of each item are shown below.

: The machine prints out the selected document.
: Sends the selected document to a specified destination. The destination must already be stored in the Address Book.
: Duplicates the selected document to another User Inbox.
: Deletes the selected document. Once a document is deleted, it cannot be retrieved.
: You can combine a number of documents stored in user inboxes and save them as one document.
: You can insert a document stored in a user inbox into another document at any location, and create a new document.
: You can print a list of the documents in a user inbox.

You can change the displayed order of the documents by clicking [Document Name] or [Date & Time].


  • Click [Print].
  • If necessary, change the print settings → click [Start Print].

By selecting a document and clicking the buttons under Document Order, you can change the order in which the documents are printed.

  • Move to top
  • Move up one level
  • Move down one level
  • Move to bottom

If you want the document to be automatically deleted after it is printed, select the [Erase Document After Printing] check box.


  • Click [Change Print Settings] in the Print Settings pane.
  • Change the necessary print settings.

If you want to discard any changes you made and return to the previous screen to print with the original settings, click [Original Settings].

  • After changing the settings, click [Start Print].

If you try to specify settings that cannot be set together, an error dialog box appears and you will not be able to print. When this happens, start the procedure from the beginning.

  • [Store Print Settings] enables you to store the settings changed by clicking [Change Print Settings], when one document is selected.
  • For more information on specifying the print settings, see "Mail Box."
  • The settings that appear on the Print Settings screen vary depending on the optional equipment attached to the machine.

  • Click [Send].
  • Specify the address, user, and send settings → click [Start Send].

By selecting a document and clicking the buttons under Document Order, you can change the order in which the documents are sent.

  • Move to top
  • Move up one level
  • Move down one level
  • Move to bottom

If you want the document to be automatically deleted after it is sent, select the [Delete After Sending] check box.

Click [Address Book] under Address Settings to display a list of destinations from which you can select the desired destination.

You can delete an address from the list by selecting it and clicking [Delete].

  • The Send function is available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.

  • Click [Duplicate].
  • Click the Name drop-down list under Target Inbox → select the inbox where you want to duplicate the document → click [Start].

  • Click [Delete].

  • Click [Merge and Save].
  • Enter the necessary settings → click [Start].

By selecting a document and clicking the buttons below, you can change the order in which the documents are merged.

  • Move to top
  • Move up one level
  • Move down one level
  • Move to bottom

  • Click [Document Insertion].
  • Specify the document you want to insert → click [Next].
  • Enter the necessary settings → click [Start Insert].

If you want to return to the previous document insertion screen, click [Back].


  • Click [List Print].
  • Click [OK].
  1. To display the details of the document, click the document name.

You can also click [] (Type) to display the document details.

  • For documents scanned in the Full Color mode, a color icon () is displayed.
  1. If you want to display the image file of the document, click [] (Size).

For information on each icon, see "Mail Box."

: You can change the name of the document by clicking this button.
: You can erase any page in a document by placing a check mark next to the page you want to erase and clicking [Page Erase].
: You can erase the number of consecutive pages at one time by clicking this button and specifying the pages you want to erase.
: If the number of pages exceeds 100, you can select a range of pages displayed from the drop-down list.
  • The images that are stored in inboxes can be displayed.
  • For documents scanned in the Full Color mode, a color icon () is displayed.
  • [] (Size) does not appear for documents whose images cannot be displayed.
  • If the size of the image is larger than 1 MB, the message <The data size of the selected image is 1 MB or more. It may take time to display it. Are you sure you want to display it?> is displayed. To display the image file, click [OK]. To cancel displaying the image file, click [Cancel].
  1. If you want to specify the inbox name or protect the inbox with a password, click [Settings].
  1. Set each item as necessary → click [OK].
  • For more information on the User Inboxes settings, see "Mail Box."


Memory RX Inbox

Remark
  • The Memory RX Inbox is available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.


Memory RX Inbox

  1. Click [Mail Box] → select [Memory RX Inbox] from the menu that appears under [Mail Box] → click [MEMORY RX INBOX].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

If the Memory RX Inbox is set with a password, enter the password → click [OK].

  1. If you want to select and perform an operation on a document, select the check box next to the document under [Select] → click one of the buttons on the Memory RX Inbox toolbar.

Details of each item are shown below.

: The machine prints out the selected document. A document is automatically deleted once it is printed.
: Sends the selected document to a specified destination.
: Deletes the selected document. Once a document is deleted, it cannot be retrieved.
: Click this button to specify settings for receiving documents in memory.

  • Click [Print] → [Start Print].

  • Click [Send].
  • Specify the address, user, and send settings → click [Start Send].

By selecting a document and clicking the buttons under Document Order, you can change the order in which the documents are sent.

  • Move to top
  • Move up one level
  • Move down one level
  • Move to bottom

If you want the document to be automatically deleted after it is sent, select the [Delete After Sending] check box.

Click [Address Book] under Address Settings to display a list of destinations from which you can select the desired destination.

You can delete an address from the list by selecting it and clicking [Delete].


  • Click [Delete].

  • Click [Memory Lock Settings] → specify the settings as necessary → click [OK].

For more information on the Memory Lock Settings, see "Mail Box."


  1. To display the details of the document, click the destination.

You can also click an icon in Type to display the document details.

Displayed Icons:

Forwarded fax document or fax document saved in memory.
Forwarded I-fax document or I-fax document saved in memory.
  1. If you want to protect the inbox with a password, click [Settings].

Select [Set Inbox Password] → set the password → click [OK].

  • You cannot change the name of the Memory RX Inbox. Only the password can be specified or changed.
  • For more information on the Memory RX Inbox settings, see "Mail Box."


Divided Data RX Inbox

  1. Click [Mail Box] → select [Memory RX Inbox] from the menu that appears under [Mail Box] → click [Divided Data RX Inbox].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

If the Divided Data RX Inbox is set with a password, enter the password → click [OK].

  1. If you want to select and perform an operation on a document, select the check box next to the document under [Select] → click one of the buttons on the Divided Data Inbox toolbar.

Details of each item are shown below.

: Deletes the selected document. Once a document is deleted, it cannot be retrieved.

  • Click [Delete].

To print a document before deleting it, select [Print When Erased] before clicking [Delete].



Confidential Fax Inboxes

Remark
  • Confidential Fax Inboxes are available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.

  1. Click [Mail Box] → select [Confidential Fax Inboxes] from the menu that appears under [Mail Box] → click the number of the desired inbox.

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

If the desired inbox is set with a password, enter the password → click [OK].

You can also select the desired inbox by entering its number next to [Inbox Number (00-49)] → click [Open].

  1. If you want to select and perform an operation on a document, select the check box next to the document under [Select] → click one of the buttons on the Confidential Fax Inboxes toolbar.

Details of each item are shown below.

: The machine prints out the selected document.
: Deletes the selected document. Once a document is deleted, it cannot be retrieved.

  • Click [Print] → [Start Print].

If you want the document to be automatically deleted after it is printed, select the [Erase Document After Printing] check box.


  • Click [Delete].
  1. To display the details of the document, click the document name.

You can also click an icon in Type to display the document details.

Displayed Icons:

Forwarded fax document or fax document saved in memory.
Forwarded I-fax document or I-fax document saved in memory.
  1. To change the settings of a Confidential Fax Inbox, click [Settings].
  1. Set each item as necessary → click [OK].

To change the name of a Confidential Fax Inbox, enter the new name in [Name]. The maximum number of characters that you can enter for a Confidential Fax Inbox name is 24.

If you want to protect a Confidential Fax Inbox with a password, select [Set Inbox Password] → enter a password. You can use the Confidential Fax Inbox function without setting a password. You cannot store a password with only zeros as the number, such as <0> or <00>.

If you want to send a link to a Confidential Fax Inbox via e-mail, select [Set URL Send] → click [Address Book] → select the destination address.

  • For more information on the Confidential Fax settings, see "Mail Box."


Printing PDF, PS/EPS, or Image Files Directly (Direct Print)

You can print PDF, PS/EPS, or image files directly from the Remote UI, without having to open the files.


Remark
  • The Direct Print function is available for PDF and PS/EPS files only if the optional PS Printer Kit or Direct Printing Kit is available for use. The Direct Printing Kit may not be available in all regions.
  • The image files that you can print directly are TIFF and JPEG files.
  • Direct printing may take a while to start after clicking [Start Print]. Do not click [Start Print] more than once.
  • Even in cases where you cannot print a file using the Direct Print function, or if the print output is out of alignment, you may still be able to open the file in an application and print it using the printer driver.


Printing PDF Files Directly

  1. Click [Direct Print] → select [PDF File] from the menu that appears under [Direct Print].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

  1. Specify the location of the PDF file that you want to print.

To specify the location using the pathname, click [File Path] → enter the pathname in the entry box.

To specify the location using the URL, click [URL] → enter the URL in the entry box → enter a user name and password in the [User] and [Password] entry boxes, if necessary.

You cannot specify multiple PDF files at the same time.

If a password is set for the specified PDF file, enter the password.

  • If you specify to print a PDF file by entering its URL, the next print job cannot be processed until the download of the PDF file is complete or until the browser has disconnected from the web server.
  • Only the HTTP protocol is supported for the printing of a PDF file by entering its URL.
  1. Specify the settings for Specify Print Range.

If you want to specify the pages to print by the page number, click [Pages] → enter the page numbers. Only the setting for the item whose radio button is selected will be effective.

  1. Specify the settings under Print Settings according to your preference.

Scroll down if desired settings are not displayed.

To restore the settings to their original values, click [Restore Defaults].

  1. Click [Start Print].

To check the files that have been sent to the machine to be printed, click [to Job List] on the message box that appears after you click [Start Print].



Printing PS/EPS Files Directly

  1. Click [Direct Print] → select [PS/EPS File] from the menu that appears under [Direct Print].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

  1. Specify the location of the PS/EPS file that you want to print.

You cannot specify multiple PS/EPS files at the same time.

  1. Specify the Print Settings according to your preference → click [Start Print].

To restore the settings to their original values, click [Restore Defaults].

To store the file in a user inbox, select [Store in User Inbox] → select the inbox you want to store the file in from the drop-down list.

To check the files that have been sent to the machine to be printed, click [to Job List] on the message box that appears after you click [Start Print].

  • Available print functions may vary according to the model of your machine.


Printing Image Files Directly

  1. Click [Direct Print] → select [Image File] from the menu that appears under [Direct Print].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

  1. Specify the location of the image file that you want to print.

You cannot specify multiple image files at the same time.

  1. Specify the print range and print settings → click [Start Print].

If you want to specify the pages to print by the page number, click [Pages] → enter the page numbers. Only the setting for the item whose radio button is selected will be effective.

To restore the settings to their original values, click [Restore Defaults].

To check the files that have been sent to the machine to be printed, click [to Job List] on the message box that appears after you click [Start Print].



Managing the Address Book

The Remote UI enables you to manage the Address Book by performing such operations as storing new addresses, editing addresses, and changing the name of the subaddress books. The types of addresses that can be managed are as follows.

  • Group Address

You can store multiple addresses under a single group address.

  • E-mail Address

You can store e-mail addresses.

  • Fax Address

You can store fax numbers.

  • I-Fax Address

You can store I-fax addresses.

  • File Server Address

You can store the information needed to save scanned documents in the file server, such as the protocol, host name, and pathname of the destination folder.


Remark
  • Group addresses can be managed only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.
  • E-mail addresses, I-fax addresses, and file server addresses can be managed only if the Color Universal Send Kit is activated.
  • Fax addresses can be managed only if the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.
  • The Address Book management operations available using the Remote UI are the same as those available from the control panel of the machine by pressing (Additional Functions) → [Address Book Settings]. For instructions on using the control panel to manage the Address Book, see "Using the Main Unit to Send/Receive."

  • System Reference Address Book

You can register devices to specify for remote copying.



Operating the Address Book

  1. Click a subaddress book from the Address Book screen that appears after clicking [Address] and [Address Book].

If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].

You can also click [] (Address Book) next to the subaddress book's name.

If the selected subaddress book is protected by a password, a dialog box prompting you to enter the password appears. Enter the password → click [OK].

  • If Access Number Management is set to 'On', only those addresses that are not set with an access number are displayed. To also display addresses set with an access number, enter the access number in [Access Number] → click [Refresh]. To only display addresses that are not set with an access number, click [None]. [Access Number] appears only if Access Number Management is set to 'On'.
  • To only display a certain address type, click the Type drop-down list, select the desired address type, and click [Display]. You can also limit the number of addresses that are displayed by selecting the letter that the address begins with from the Initial drop-down list and clicking [Display]. If you select [All], all addresses stored under the selected subaddress book are displayed.
  • If you select [Address Book One-touch], click the List Number drop-down list → select the desired one-touch button number.
  1. If you want to perform an operation on an address or store a new address, click one of the buttons on the toolbar.

Details of each item are shown below.

Enables you to store addresses in the Address Book, except for group addresses. (This button does not appear if [Address Book One-touch] is selected.)
Enables you to store group addresses in the Address Book. (This button does not appear if [Address Book One-touch] is selected.)
Enables you to move addresses from one subaddress book to another. (This button does not appear if [Address Book One-touch] is selected.)
Enables you to delete addresses from the Address Book. Once an address is deleted, it cannot be retrieved.

  • Click [Register New Address].
  • Specify the type of address from the Type drop-down list → enter the necessary information depending on the type of address you have selected → click [OK].

If the destination is an e-mail address or I-fax, you can select [Receive Divided Data] to ensure that the size of data sent to the destination does not exceed the limit by dividing it into several files.


  • Click [Register New Group].
  • Enter a name for the group in [Group Name] → click [Address Book] under Members List.
  • Click [Select] next to each address you want to add to the group address → click [OK].
  • Verify the settings → click [OK].

To delete an address from the Members List, select the address → click [Delete].

If you want to store documents sent to this group in a User Inbox, select [Store In User Inbox] → select the inbox from the drop-down list.

If you include a User Inbox in the destination (group) to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations.


  • Click the radio button next to the address name → click [Move to Another Address Books].
  • From the Address Book drop-down list, select the Address Book where you want to move the address → click [OK].

  • Click the radio button next to the address name → click [Delete the Selected Address] → click [OK] on the dialog box that appears to ask for your confirmation to delete the selected address.

  1. Edit the address and the name of the subaddress book.

  • Click the name of the address.

You can also display the details of the address by clicking the icon to the left of the address name.

If [Address Book One-touch] is selected, you can also click the one-touch button number of the address to display its details.

  • Click [Edit].

You can edit the name of a group address and members list by clicking [Edit] on the Group Property screen.

  • Make the necessary changes → click [OK].
  • Dividing data

For an e-mail or I-fax destination, select [Receive Divided Data] to ensure that the size of data sent to the destination does not exceed the limit by dividing it into several files.

  • Changing a password

For a fax of file server destination, you can only change the password if you have selected the [Change Password] check box.

  • You can set or change the password only if a fax or file server address is selected.

  • Click [Register Address Book Name].
  • Enter the new name for the address book → click [OK].

The name for [Address Book One-touch] cannot be changed.


  • Click [Unregistered] of the desired one-touch button on the Address Book One-touch screen.

You can also display the Register New Address screen by clicking the number to the left of [Unregistered].

If you want to store one-touch buttons 013-200, click the List Number drop-down list.

  • Select the type of address that you want to store → enter the necessary information → click [OK].


Operating the System Reference Address Book

  1. Click [Address Book for Remote Copy] from the System Reference screen that appears after clicking [Address] and [System Reference].

  • If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK].
  1. If you want to perform an operation on an address or store a new address, click one of the buttons on the toolbar.

Details of each item are shown below.

: You can register remote copy printers.
: You can move a printer up the order of priority. Click the radio button at the front of the printer name, then click this button.
: You can delete a printer from the address book. Click the radio button at the front of the printer name, then click this button.
  • If you click [], you can display the top page of the Remote UI of a remote copy printer.

  • Click on the IP address of the remote copy printer that you want to edit.
  • Re-enter the IP address → click [OK].


Specifying a File Name for File/E-mail Transmission via Favorites Buttons

This function enables you to specify the file name to use when sending a file or e-mail with a favorites button.


Remark
  • This function is available only if the optional Color Universal Send Kit is activated.
  • Before using this function, it is necessary to register a favorites button for file or e-mail transmission from the control panel of the machine. For more information on favorites buttons, see "Using the Main Unit to Send/Receive."

  1. Click [Add. Func.] → select [Favorites Extension Settings] from the menu that appears under [Add. Func.].

  1. Click [Edit] for the favorites button you want to specify the file name for.
  1. Select the required items for each tag.

Tags:

Not Specified Selects nothing for the file name
Send Time Uses the date and time of transmission in the file name.
You can select a format for the date and time from the pull-down list.
Device Name Uses the device name set in [Device Information Settings] in [System Settings] (from the Additional Functions screen) in the file name.
Location Uses the location set in [Device Information Settings] of [System Settings] (from the Additional Functions screen) in the file name.
Reception Number Uses the four digit Job ID assigned when a Send job is performed in the file name.
Department ID If Department ID Management is set when a Send job is performed, uses the current seven digit Department ID in the file name.
User Name If MEAP authentication is set when a Send job is performed, uses the current user name in the file name.
Custom String Uses characters defined in advance in the file name.
OCR String Uses the characters set for the title of a searchable PDF/XPS file in the file name.
Starting Page Number Uses the page number of the starting page of a sent document in the file name. If a document is divided and sent separately, the page number of the starting page of each divided part is used.

You can specify up to 10 tags for each favorites button.

The specified tags are combined into a file name in the order of the displayed numbers.

  • The maximum length of a specified file name is 255 characters, including the specified tags, default postfix, and file extension.
  • If a user name consists of more than 32 characters, the first 32 characters are used in the file name.
  • A maximum of 16 characters can be set for 'Custom String.' You cannot leave it blank.
  • If Searchable PDF/XPS is not set when a Send job is performed, the 'OCR String' setting is ignored and nothing is added to the file name.
  • If Department ID Management is not set when a Send job is performed, the 'Department ID' setting is ignored and nothing is added to the file name.
  • If MEAP Authentication is not set when a Send job is performed, the 'User Name' setting is ignored and nothing is added to the file name.
  • The same tag can be set for more than one setting number.
  • Displayed numbers set to 'Not Specified' are ignored.
  • If 'Not Specified' is set for all numbers, the default file name for file or e-mail transmission is used.
  • If there are no settings specified for a favorites button in Favorites Extension Settings, the document name is confined to the first 24 characters of the document name that is already specified from the control panel of the machine.

  • Select [Add Postfix to file name].
  1. Click [OK].

The specified filename is set for the document name when sending with the specified favorites button.

  • The specified document name may be changed from the control panel of the machine. However, if you try to edit the changed document name using the Remote UI, the file name settings may be reset.
  • If you specify a file name for a favorites button using this function and select the favorites button from the control panel of the machine, letters in a special format are displayed as the document name.


Customizing System Settings


Customizing System Information

The Remote UI enables you specify the machine's system settings.


Remark
  • If you are performing user authentication using the SSO-H login service, you cannot change the Additional Functions settings of the machine if you are logged in as a general user.
  • If you are logged in as an Administrator, you can change the Additional Functions settings of the machine. (When the dialog box prompting you to enter the System Manager ID and System Password appears, enter the System Manager ID and System Password.)
  • Some of the system settings available using the Remote UI are the same as those that you can access from the control panel of the machine by pressing (Additional Functions) → [System Settings] → [System Manager Settings]. For instructions on using the control panel to specify system settings, see "Security" and "Using the Main Unit to Send/Receive."
  • The maximum number of digits you can store for the Department ID and password is seven. If you enter fewer than seven digits for either setting, the machine stores them with leading zeros.
    - Example: If <321> is entered, <0000321> is stored.

  1. Click [Add. Func.] → select [System] from the menu that appears under [Add. Func.].

  • If the System Manager ID and password have been set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Edit].
  1. Enter the necessary information → click [OK].

1. Specify the Message Board settings.

Enable Status Display: The message you enter here is displayed at the bottom of the touch panel display. Enter a message (23 characters maximum).
Enable Pop-up Window: The message you enter here is displayed on the touch panel display. Enter a message (23 characters maximum for each line). You can enter up to four lines.
Display: This setting determines the way the pop-up window is displayed.
  • If you select [All Times], the message can only be cleared from the machine's touch panel display if you press (Additional Functions) → [System Settings] → [Clear Message Board], or reset the setting using Remote UI to [On Auto Clear Time].
  • If you select [On Auto Clear Time], the message is cleared from the touch panel display if you press [Done]. However, the message is redisplayed after the Auto Clear mode initiates.
Remote UI: If you specify this setting, the contents of the pop-up window will be displayed on the main screen of the Remote UI as well.

2. Specify whether to display jog logs.

Job Log Display: Select to display job logs.
Obtain Job Log from Management Software: Select to obtain job logs using management software.
When [Job Log Display] is selected, this setting is always enabled even if it is not selected.

3. Specify PDL Selection (PnP) settings.

Specify the functions to set PDL Selection (PnP). From the machine, you can specify functions suitable for the fax board or printer kit installed in the machine. From your computer, you can detect and install drivers that are compatible with the specified functions.
Changes are only effective after you restart the machine (the main power switch is turned OFF, and then back ON).

4. Specify the Device Information Settings.

Device Name: Enter a name for the machine (32 characters maximum).
Location: Enter the location where the machine is installed (32 characters maximum).

5. Specify the System Manager Information.

System Manager: Enter the name of the System Manager (32 characters maximum).
Contact Information: Enter the contact information of the System Manager (32 characters maximum).
E-mail Address: Enter the e-mail address of the System Manager (64 characters maximum).
Administrator Comment (E-mail) Enter a comment for the System Manager (32 characters maximum).

6. Specify the contact person information.

Contact Person: Enter the name of the contact person (32 characters maximum).
Phone: Enter the phone number of the contact person.
Comment (E-mail): Enter a comment for the contact person (64 characters maximum).

7. Specify the support information.

URL: Specify the URL for support. This information is displayed on the main screen of the Remote UI.

8. Specify the MEAP Settings.

Use HTTP: Select [Use HTTP] to access the machine from a Web browser and use MEAP functions. After you change the MEAP Settings, restart the machine to enable the changed settings.

9. Specify the Remote UI Settings.

Use SSL: Set when using SSL encrypted communication. The SSL settings of the MEAP function are also changed. After you change the SSL settings, restart the machine to enable the changed settings.
  • The items displayed on this screen may vary according to the configuration of the machine.
  • For more information on PDL Selection (PnP) settings, see "Security."

  • Click [Restrict the Send Function].
  • Specify the necessary fields → click [OK].

Details of each item are shown below.

Set Address Book Password: Set a password for the Address Book. If this check box is selected, a dialog box prompting you to enter the password is displayed whenever you try to display or manage the Address Book.
Address Book Password: Specify a password for the Address Book (seven digits maximum). You cannot store a password with only zeros as the number, such as <0000000>.
Confirm: Enter the password again. If the number you enter here is different from the number entered for [Address Book Password], an error dialog box appears.
Enable Access Number Management: Selecting this check box specifies Access Number Management for the Address Book. Once Access Number Management is specified, you must enter the correct access number for the address to display it. This feature offers protection for every address that is set with an access number.
Restrict New Addresses: Restricts users from adding new destinations (fax, e-mail, I-fax, or file) to send to. The four types of new destinations can be restricted independently. When specifying a destination, users must select a destination that is stored in the Address Book, or a User Inbox.
Allow Fax Driver TX: Allows users to send documents via the fax driver.
Confirm Entered Fax Numbers: Select to display a confirmation screen after fax numbers are entered.
Allow Send with Expired Certificates: Select whether to allow the sending of documents created with an expired certificate.
Always Add Device Signature to Sending files: Select whether to always add a device signature to sent documents. This item is available only if the optional Universal Send Security Feature Set is activated.
Restrict Sending to Domains: Select to restrict sending to only domains you allow. To add an allowed domain, enter the domain name, and click [Add]. To edit an allowed domain, select the domain from the drop-down list, enter the new domain name, and click [Replacement]. To delete an allowed domain, select the domain from the drop-down list and click [Delete].
To allow sending to the subdomains of a domain, select [Permit Send to Subdomains], and select the domain from the Permitted Domains drop-down list.
  • For more information on restricting sending to domains, confirming entered fax numbers, allowing the sending of documents with expired certificates, and always adding a device signature to documents, see "Using the Main Unit to Send/Receive."

  • Click [Register ID and Password].
  • Specify the necessary fields → click [OK].

Details of each item are shown below.

Use ID and Password: Set the System Manager ID and password. If this check box is selected, a dialog box prompting you to enter the ID and password is displayed whenever you try to use Additional Functions.
System Manager ID: Set the System Manager ID (seven digits maximum).
System Password: Set the System Manager password (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [System Password], an error dialog box appears.


Restarting the Machine

The System Manager Settings enable you to restart the machine from the Remote UI.


Remark
  • When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is complete before restarting the machine.
  • If the System Manager Settings are not set, the machine cannot be restarted from the Remote UI.
  • After you change the network settings, restart the machine to enable the changed settings.
  • After restarting the machine, if the machine does not recognize its optional equipment, turn OFF the power of the optional equipment, and then turn it back ON. For more information on the power switches, see "Before You Start Using This Machine."

  1. Click [Add. Func.] → enter the user name and password.
  1. Select [System] from the menu that appears under [Add. Func.].

  1. Click [Restart Machine].
  1. Click [Perform Restart].
  1. Click [OK].
  • When the machine is restarted, all the jobs currently underway are canceled. Make sure that all processing is complete before restarting the machine.
  • It takes approximately 30 seconds to restart the machine.


Specifying LDAP Server Settings

The Remote UI enables you to store and edit the LDAP (Lightweight Directory Access Protocol) server settings. If the LDAP server information is stored, the machine can access the LDAP server on the network to search and obtain addresses when you are storing or specifying addresses.


Remark
  • The LDAP server settings are available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.
  • The LDAP server settings available using the Remote UI are the same as those that you can access from the control panel of the machine by pressing (Additional Functions) → [System Settings] → [Register LDAP Server]. For instructions on using the control panel to specify LDAP settings, see "Using the Main Unit to Send/Receive."

  1. Click [Add. Func.] → select [Register LDAP Server] from the menu that appears under [Add. Func.].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Specify the LDAP server settings.

  • Click [] (Register) on the Register LDAP Server screen.
  • Specify the necessary fields → click [OK].

Details of each item are shown below.

Server Name: Enter the name of the LDAP server.
Server Address: Enter the address of the LDAP server.
Location to Start Search: Enter the location (the directory in the LDAP server) from which to start searching.
Use SSL: Set whether to use SSL or not. If this check box is selected, SSL will be used.
Port Number: Enter the port number that the LDAP server uses. The default port number that is displayed varies depending on whether the [Use SSL] check box is selected or not. If necessary, change the default port number setting.
Max Number of Addresses to Search: Enter the maximum number of addresses to search on the LDAP server.
Search Timeout: Enter the maximum search time for addresses on the LDAP server before the session times out.
Login Information: Set the login information. Click the Login Information drop-down list → select the type of login information → specify the necessary fields. Some fields may be disabled, depending on the type of login information selected.

Click [Register/Edit LDAP Search Attributes] to set additional attributes (Display Name and Attribute Name).


  • Click the LDAP server name.
  • Specify the necessary fields → click [OK].

You can also display the Edit LDAP Server screen by clicking [] to the left of the server name.


  • On the Register LDAP Server screen, click [] (Select) for the LDAP server that you want to delete → click [] (Delete) → click [OK] on the dialog box that appears to ask for your confirmation to delete the selected LDAP server.
  • Once an LDAP server's settings are deleted, they cannot be retrieved.


Specifying Forwarding Settings

The Remote UI enables you to specify the forwarding conditions for forwarding received documents.


Remark
  • The Forwarding settings are available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.
  • The forwarding settings available using the Remote UI are the same as those that you can access from the control panel of the machine by pressing (Additional Functions) → [System Settings] → [Forwarding Settings]. For instructions on using the control panel to specify forwarding settings and more information on forwarding settings, see "Using the Main Unit to Send/Receive."

  1. Click [Add. Func.] → select [Forwarding Settings] from the menu that appears under [Add. Func.].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click the Receive Type drop-down list → select the receiving mode.

If you select [All], all the forwarding settings stored in the machine are displayed.

  • The types of receiving modes that can be selected vary depending on the optional equipment attached to the machine.

  • Click [] (Add New Conditions) on the Forwarding Settings screen.
  • Specify the necessary fields → click [OK].

Details of each item are shown below.

Receive Type: Select Fax or I-Fax for the receiving mode.
Condition Name: Enter a name for the forwarding condition. If you select the [Enable This Forwarding Condition] check box, this forwarding condition will be enabled.
Forwarding Conditions: The settings here enable you to specify the forwarding conditions that the received documents must meet in order to be forwarded.
Forwarding Destination: To specify an address from the Address Book, click [Select from Address Book] → click [Address Book] → select the desired address from the displayed list → click [OK].
If you want to forward documents to a Confidential Fax Inbox, click [Select from Confidential Fax Box] → click the Confidential Fax Inbox drop-down list → select the desired Confidential Fax Inbox to forward documents to. If you want to send a link via e-mail to the Confidential Fax Inbox that the documents are stored, select the [Enable URL Send] check box.
Forwarding Setting: Specify the necessary settings for forwarding documents, such as the document name and file format.
Select the file format of the forwarded document from the list. If you select [Divide into Pages], the document is divided into separate pages before being sent. If you select [PDF] or [XPS], you can further select the PDF format or XPS format from PDF Options or XPS Options.
If you select the [Specify Forwarding Time] check box, you can specify the time when forwarding is enabled. To enable forwarding every day, select [Everyday] → set the start and end time. If you want to enable forwarding on certain days only, click [Period Specification] → specify the day, start time, and end time to enable forwarding.
If you want a confirmation notice to be sent whenever forwarding completes successfully, select the [Forwarding Done Notice] check box → click [Address Book] → select the destination for the confirmation notice.
If you want a notice to be sent only when there has been an error, select the [Notice Only for Errors] check box.
If you want to print the documents to be forwarded or store them in memory, select the [Store/Print Received Document] check box.

  • Click [Forwarding without Conditions] on the Forwarding Settings screen.
  • Specify the necessary fields → click [OK].

Details of each item are shown below.

Receive Type: Select the receiving mode.
Enable This Forwarding Condition: If you select this check box, the forwarding condition registered here is enabled.
Forwarding Destination: To specify an address from the Address Book, click [Select from Address Book] → click [Address Book] → select the desired address from the displayed list.
If you want to forward documents to a Confidential Fax Inbox, click [Select from Confidential Fax Box] → click the Confidential Fax Inbox drop-down list → select the desired Confidential Fax Inbox to forward documents to. If you want to send a link via e-mail to the Confidential Fax Inbox that the documents are stored, select the [Enable URL Send] check box.
Forwarding Setting: Specify the necessary settings for forwarding documents, such as the document name and file format.
If you want a confirmation notice to be sent whenever forwarding completes successfully, select the [Forwarding Done Notice] check box → click [Address Book] → select the destination for the confirmation notice → click [OK].
If you want a notice to be sent only when there has been an error, select the [Notice Only for Errors] check box.
If you want to print the documents to be forwarded or store them in memory, select the [Store/Print Received Document] check box.

  • Click the name of the forwarding condition that you want to edit.
  • Edit the necessary fields → click [OK].

  • Click [E-mail Priority Settings] on the Forwarding Settings screen.
  • Click the E-mail Priority drop-down list → select the desired priority → click [OK].

E-mail Priority:

  • High: Use this priority setting for important e-mail.
  • Normal: Use this priority setting for ordinary e-mail.
  • Low: Use this priority setting for e-mail with a low priority.

  • On the Forwarding Settings screen, click [] (Select) for the forwarding condition that you want to delete → click [] (Delete the Selected Conditions).

A triangular mark appears when you click [] (Select), and the forwarding condition is selected.

Click [OK], when the confirmation dialog box appears.

  • Once a forwarding setting is deleted, it cannot be retrieved.


Managing Department IDs

You can manage Department IDs with the Remote UI.

Follow the procedure below to specify Department ID Management settings from the Remote UI.


Remark
  • Department ID Management is set automatically if the optional Card Reader-C1 is attached to the machine.
  • The Department ID Management settings available using the Remote UI are the same as those that you can access from the control panel of the machine by pressing (Additional Functions) → [System Settings] → [Dept. ID Management]. For instructions on using the control panel to specify Department ID Management settings and more information on Department ID Management, see "Security."
  • If the optional Card Reader-C1 is attached, the screens that appear are different from those shown in the procedure below.

  1. Click [Add. Func.] → select [Department ID Management] from the menu that appears under [Add. Func.].

The list of Department IDs registered in the machine is displayed in groups of 100. If you want to display another group, click [] (Dept. ID Group) drop-down list → select a group from the drop-down list.

  • If the optional Card Reader-C1 is attached, [] (Register New Department) and [] (Delete the Selected Department) do not appear.
  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. To specify Department ID Management settings, click [Settings] → specify the desired settings on the Department ID Management Settings screen → click [OK].

Details of each item are shown below.

Enable Department ID Management: If this check box is selected, Department ID Management is enabled. When Department ID Management is enabled, the user must enter the Department ID to be able to use functions, such as the Copy and Send functions. (This enables you to keep track of the total number of prints by department and set impression limits.) In addition, when Department ID Management is enabled, the user must enter the Department ID and password to be able to execute jobs and perform operations on inboxes. If the optional Card Reader-C1 is attached, this check box does not appear.
Limit Functions: This setting enables you to select the function for which you want to set Department ID Management. If this check box is selected, Department ID Management is set for all functions. If this check box is not selected, Department ID Management is set for the Print function only.
Allow Print Jobs with Unknown IDs: Select this check box to enable printing for computers that use printer drivers that do not support Department ID Management. If this check box is not selected, only computers with printer drivers that support Department ID Management can print.
Allow Remote Scan Jobs with Unknown IDs: Select this check box to enable remote scanning for computers that use printer drivers that do not support Department ID Management. If this check box is not selected, only computers with printer drivers that support Department ID Management can perform remote scanning.
Clear All Counts: Click this button to reset the counter to zero for all departments.
  1. To register a new department, click [] (Register New Department) → specify the necessary fields on the Register New Department screen → click [OK].

Details of each item are shown below.

Department ID: Enter a number (seven digits maximum).
Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is different from the number entered for [Password], an error dialog box appears.
Page Limits: Enter the maximum number of prints the department is allowed to make.
  • If the optional Card Reader-C1 is attached, you cannot register a new department.
  • [Total Prints] is the sum of [Copy] and [Print].
  1. To delete a department, click the radio button for the department that you want to delete → click [] (Delete the Selected Department).
  • If the optional Card Reader-C1 is attached, you cannot delete a department.
  1. Click [OK] when the confirmation dialog box appears.
  1. To change the password and page limit setting, click the desired Department ID → change the necessary fields on the Edit Department screen → click [OK].

You can also display the Edit Department screen by clicking [] to the left of the Department ID.

  • To clear the print total for the department, click [Clear Count] → click [OK] on the dialog box that appears to ask for your confirmation to clear the total.


Import/Export Function

The Remote UI enables you to save the Address Book and other settings information, such as forwarding settings, as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up. (It is recommended that you regularly back up important data.) The Import/Export function is intended for data exchange, and is available only through the Remote UI.


Remark
  • The Import/Export operation may take more than six minutes to complete. Do not turn the machine's main power OFF until the operation is complete. Otherwise, the machine may malfunction.
  • The import/export of the Address Book, Forwarding Settings, and Communications Settings (from the Additional Functions screen) is available only if the Color Universal Send Kit is activated, or the optional Super G3 FAX Board, Super G3 2nd Line FAX Board, or Super G3 2nd/3rd Line FAX Board is installed.
  • During an Export operation, the screen display does not change until the operation is complete. Do not click [Start Export] while the hourglass or pointer indicates that the operation is still being processed.
  • The machine's control panel cannot be used while files are being imported/exported.
  • If you select [Additional Functions] under [Import/Export], you can backup and restore the following control panel settings:
  • Common Settings
  • Timer Settings (You cannot import/export the Time Fine Adjustment setting.)
  • Adjustment/Cleaning
  • Report Settings
  • System Settings (You cannot import/export the Date & Time Settings, print totals under Department ID Management, Forwarding Settings, the Memory RX Inbox Settings, and SNMP v.3 User and Context Settings in SNMP Settings in Network Settings.)
  • Copy Settings
  • Communications Settings


Saving the Address Book

You can store the Address Book as a file in your computer.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Address Book] → click [Export].

If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password → click [OK].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Select the subaddress book to export and the file format → click [Start Export].

Details of each item are shown below.

Address Book: Select the subaddress book to be saved as a file from the drop-down list.
File Format: Select the format in which to save the file.
  • Custom Format: Select this if the file is to be imported into another machine that is similar to this one.
  • LDAP Format: Select this if the file is to be used by another application (e.g., Microsoft Internet Explorer, Netscape Navigator, Microsoft Outlook, Eudora, etc.). Import this file as LDAP data from within these applications.

If you want to encrypt the passwords of the exported addresses, select [Encrypt Confidential Information of Address Book] → enter a password in the [Password] entry box → enter the same password in the [Confirm] entry box to confirm the password.

  • If you select [LDAP Format], only e-mail addresses and fax numbers can be saved. To save all the information stored in the subaddress book, select [Custom Format].
  • The name of the subaddress book is not exported.
  • If you import encrypted address data into a machine which does not have a decryption function, fax and file server addresses set with a password may not be imported, or may not be imported correctly.
  • If you want to import the exported address book into an address book of the fax driver, select [Custom Format]. If you select [LDAP Format], you cannot import into an address book of the fax driver.
  1. Follow the instructions on the screen to specify the location where you want to save the file.


Loading an Address Book

You can load address books into the machine from saved files.


Remark
  • If you import the Address Book (Erase and Overwrite), Forwarding Settings, or Additional Functions settings, the information stored in Favorites Buttons and Recall memory are erased.
  • If you select [Erase and Overwrite] as the [Import Method], the machine's control panel settings return to their default settings or standard mode.
  • You cannot import a file while the machine is scanning.
  • You can register up to 1,800 addresses in the Address Book. (200 of these are addresses assigned to the one-touch buttons.) Each address is treated as a separate item. When importing additional addresses, make sure that you do not exceed an overall total of 1,800 addresses.
  • When importing an LDAP format file, entries with e-mail addresses or fax numbers are imported into the machine.
  • The information in the address book's one-touch buttons cannot be imported in LDAP format.

  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Address Book] → click [Import].

If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password → click [OK].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Browse] → select the file to import → specify the necessary fields → click [Start Import].

Details of each item are shown below.

Address Book: Select the subaddress book to be imported.
Import Method: Select the import method.
  • Append: The addresses in the file are added to the machine's Address Book. No changes are made to the pre-existing addresses in the Address Book.
  • Erase and Overwrite: All addresses stored in the machine are deleted, and the contents of the file are loaded into the machine.
File Path: Specify the location of the file to load.
File Format: Select the format of the file that is to be loaded.
  • Custom Format: Select this if the file to be imported was saved and exported by another machine that is similar to this one.
  • LDAP Format: Select this if the file is to be imported from another application.

If you want to import an encrypted address book file, select [Decode Confidential Information of Address Book] → enter the correct password in the [Password] entry box.

  • If you select [Append] as the [Import Method], addresses in the file that have the same name as those already stored on the machine will treated as new registrations with the same name. However, if [Address Book One-touch] is selected as the [Address Book], you cannot select [Append] as the [Import Method].
  • If you select [Overwrite] as the [Import Method] when [Address Book One-touch] is selected as the [Address Book], the addresses stored in the machine are not deleted all at once. Instead, they are overwritten one at a time.
  • If you select [Erase and Overwrite] as the [Import Method], the addresses in the file are registered after all the addresses stored in the machine are deleted.
  • If you select [LDAP Format], only e-mail addresses and fax numbers can be imported. The contents of one-touch buttons are not imported when [LDAP Format] is selected. To save all the information stored in the file, select [Custom Format].
  • The name of the address book is not imported.


Saving Forwarding Settings in Files (Export)

You can store forwarding settings as a file in your computer.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Forwarding Settings] → click [Export].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Start Export].

The contents of the Address Book are exported.

If you want to encrypt the passwords of the exported addresses, select [Encrypt Confidential Information of Address Book] → enter a password in the [Password] entry box → enter the same password in the [Confirm] entry box to confirm the password.

  • If you import encrypted address data into a machine which does not have a decryption function, fax and file server addresses set with a password may not be imported, or may not be imported correctly.
  1. Follow the instructions on the screen to specify the location where you want to save the file.


Loading a Forwarding Settings File (Overwrite/Import)

You can load forwarding settings into the machine from saved files.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Forwarding Settings] → click [Import].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Select the format type from the File Format drop-down list → click [Browse] → select the file to import → click [Start Import].

Details of each item are shown below.

File Format: Select the format in which to save the file.
  • FIA Format: Select this when importing information registered for Forwarding Settings, the Address Book, or Favorites Buttons.
  • FIL Format: Select this when importing information registered for Forwarding Settings or the Address Book.
File Path: Specify the path of the file to import. You can only select files whose file extension is '.fia' or '.fil'.

If you want to import encrypted addresses, select [Decode Confidential Information of Address Book] → enter the correct password in the [Password] entry box.

  • When forwarding settings are imported, the Address Book is also automatically erased and overwritten.
  • The machine must be restarted to enable the imported forwarding settings. After importing, turn OFF the main power of the machine, wait 10 seconds, and turn the main power back ON.
  • After importing forwarding settings, the Remote UI cannot be used to perform other operations until the machine is restarted. Turn OFF the main power of the machine, wait 10 seconds, and turn the main power back ON.
  • Do not import any files while the machine is executing other jobs.


Saving Additional Functions Settings in Files (Export)

You can store Additional Functions settings as a file in your computer.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Additional Functions] → click [Export].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Start Export].
  1. Follow the instructions on the screen to specify the location where you want to save the file.


Loading Additional Functions Settings Files (Overwrite/Import)

You can load Additional Functions settings into the machine from saved files.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Additional Functions] → click [Import].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Browse] → select the file to import → click [Start Import].
  • You cannot import the data exported from a machine other than the iR3245/iR3235/iR3230/iR3225.
  • When Additional Functions settings are imported, the System Manager ID, Department IDs, Address Book password, and Network settings are automatically overwritten.
  • The machine must be restarted to enable the imported Additional Functions settings. After importing, turn OFF the main power of the machine, wait 10 seconds, and turn the main power back ON.
  • After importing Additional Functions settings, the Remote UI cannot be used to perform other operations until the machine is restarted. Turn OFF the main power of the machine, wait 10 seconds, and turn the main power back ON.
  • SNMP v. 3 User and Context Settings in SNMP Settings in Network Settings cannot be imported/exported.
  • Do not import any files while the machine is executing other jobs.


Saving the Printer Settings

You can store the Printer Settings as a file in your computer.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Printer Settings] → click [Export].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Start Export].
  1. Follow the instructions on the screen to specify the location where you want to save the file.


Loading Printer Settings

You can load printer settings into the machine from saved files.


Remark
  • You cannot import a file while the machine is scanning.

  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Printer Settings] → click [Import].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click [Browse] → select the file to import → click [Start Import].


Saving Paper Information Settings in files (Export)

You can store Paper Information Settings as a file in your computer.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Paper Information] → [Export].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Select the paper information category → click [Start Export].

Details of each item are shown below.

[Category]: Select the category of paper information to save to a file using the [Category] drop-down list.
  1. Click [Save] → follow the instructions on the screen to specify the location to save the file.


Loading Paper Information Settings Files (Overwrite/Import)

You can load paper information settings into the machine from files saved to a computer.


  1. Click [Add. Func.] → select [Import/Export] from the menu that appears under [Add. Func.] → click [Paper Information] → [Import].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Select the category of paper information → click [Browse] → select the file to import → click [Start Import].

Details of each item are shown below.

[Category]: Select the category of paper information to update using the [Category] drop-down list.
File path: Specify the location of the file to load.
  1. Follow the instructions on the screen to specify the location to save the file.


Device Custom Settings

The machine's custom settings can be edited with the Remote UI.

Follow the procedure below to customize the machine's settings from the Remote UI.


Remark
  • The custom settings that are available using the Remote UI are part of the settings available from the control panel of the machine. For instructions on using the control panel to specify the machine's custom settings, see Security.
  • For more information on the machine's custom settings, see the other categories and manuals relating to the function that needs to be set.
  • Of the settings available by pressing (Additional Functions) on the machine's control panel, the following settings are accessed from other menus within the Remote UI.
  • Mail Box Settings: Specify settings by clicking [Mail Box]. (See "Managing Inboxes.")
  • System Settings:
System Manager Settings: Specify settings by clicking [Add. Func.] → [System]. (See "Customizing System Settings.")
Register LDAP Server: Specify settings by clicking [Add. Func.] → [Store LDAP Server]. (See "Specifying LDAP Server Settings.")
Forwarding Settings: Specify settings by clicking [Add. Func.] → [Forwarding Settings]. (See "Specifying Forwarding Settings.")
Dept. ID Management: Specify settings by clicking [Add. Func.] → [Department ID Management]. (See "Managing Department IDs.")

  1. Click [Add. Func.] → select [Custom Settings] from the menu that appears under [Add. Func.].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears. Enter the System Manager ID and password → click [OK].
  1. Click the type of custom setting that you want to specify.
  1. Specify all the necessary fields → click [OK].
  • If you are changing the network settings, the machine must be restarted to enable the settings. Turn OFF the main power of the machine, wait 10 seconds, and turn the main power back ON. You can restart the machine from the Remote UI. (See "Restarting the Machine.")
  • For more information on each setting, see other categories and manuals relating to the function that needs to be set.


Backing Up Inbox Data

You can back up inbox data stored in the machine to a file server connected to the network. Inbox data backed up in this way can be restored from the file server at a later date.

The following data can be backed up and restored:

  • Inbox Settings (inbox names, passwords, and auto erase times)
  • Inbox documents
  • Forms registered for the Image Composition mode

Remark
  • It may take more than seven hours to complete an inbox data backup/restore operation. Do not turn the main power switch of the machine OFF until the operation is complete, as this may cause the machine to malfunction.
  • In order to back up/restore inbox data, it is necessary to have an SMB server connected to the network.
  • If you back up/restore inbox data without restarting the machine after changing the language displayed on the touch panel display by pressing (Additional Functions) → [Common Settings] from the control panel of the machine, the inbox data may not be backed up/restored properly.
  • The inbox data backed up using this function can be restored only to this machine or upgrades of the same model.
  • For more information about the Mail Box function, see Mail Box.
  • For more information on SMB servers, see Network.
  • It is recommended that you regularly back up important data.


Setting the Backup Destination for Inbox Data

You can specify the address, user name, password, and file path of the SMB server used to backup inbox data.


  1. Click [Add. Func.] → select [Custom Settings] from the menu that appears under [Add. Func.] → click [Backup Destination Settings].

  1. Specify the necessary fields → click [OK].

Details of each item are shown below.

Host IP Address: The unique name used to identify the file server on the network. Enter the IP address of the SMB server to back up the inbox data. Enter the IP address of the SMB server to back up the inbox documents to in the following format:
\\Server Name\Name of Shared Folder.
User Name: Enter the user name for the SMB server used to back up the inbox data.
Password: Enter the password for the SMB server used to back up the inbox data.
File Path: Specify where to store the backup data on the SMB server.
Encrypt Backup Data: Select and enter a password to encrypt the backup data.
  • If you do not enter the correct host IP address, user name, password, and file path, the backup will not be performed.
  • You can enter up to 128 characters for the host IP address.
  • You can enter up to 128 characters for the user name.
  • You can enter 7 to 48 characters for the password.
  • You can enter up to 255 characters for the file path.
  • Make sure that the user limit of the folder is set to allow two or more users. If the user limit is set to allow only one user, the data will not be able to be restored correctly.
  • If you select to encrypt the backup data, the backup process may take longer.


Performing the Inbox Data Backup

Before upgrading the firmware of the machine, you can back up the inbox data stored in the machine to the destination specified in "Setting the Backup Destination for Inbox Data."


  1. Click [Add. Func.] → select [Custom Settings] from the menu that appears under [Add. Func.] → click [Backup] → [Execute].

You can confirm the status of the backup process in [Backup Status].

Select 'All' or 'Changes' for the backup method. 'All' backs up all of the inbox data. 'Changes' backs up only the inbox data updated or added since the last backup.

  • If you want to schedule a backup, click [Add. Func.] → [Custom Settings] → [Auto Backup Settings], select either 'Back up All' or 'Back up Changes' and 'Everyday' or 'Select Days', and enter the time to perform the backup.


Restoring Backed Up Data

You can restore inbox data which has been backed up on a server to the machine.


  1. Click [Add. Func.] → select [Custom Settings] from the menu that appears under [Add. Func.] → click [Restore] → [Display Backup Data].

  1. Select the backup data to restore from the list → click [Execute].

The inbox data will be restored after you restart the machine (the main power of the machine is turned OFF, and then ON again).

  • If you want to display the backup/restore log, click [Add. Func.] → [Custom Settings] → [Backup/Restore Log].
  • If you want to restore encrypted backup data, enter the same password used when backing up the data.
  • Depending on the settings of the machine, the backup data may not be completely restored, or some documents may be automatically printed.
  • Restoration is performed after all of the inbox data stored in the machine, or documents that are being sent, received, or stored, are erased.


Registering/Editing Custom Paper Types

You can register/edit up to 200 paper types in addition to the paper types registered by default.



Registering Custom Paper Types (Duplication)

You can easily register a new paper type by duplicating an already registered paper type with similar properties, and giving it a new name.


  1. Click [Add. Func.] → select [Custom Settings] from the menu that is displayed → click [Paper Type Management Settings].

  1. Select the paper type that has the properties closest to the paper type that you want to register → click [Duplicate].
  • You can select the paper types to display using the [Category to Display] drop-down list.
    [All]: Displays standard paper types and custom paper types.
    [Standard]: Displays only standard paper types.
    [Custom]: Displays custom paper types.
  • You can use the [Sort List by] drop-down list to sort the list according to where the paper types are registered or how much the paper types weigh.
  • You can click the name of a paper type to display detailed information for that paper type.
  1. Enter a name for the paper type → click [OK].
  • The paper type name cannot be registered in the following cases:
  • If the name is the same as the duplicated paper type.
  • If the name is left blank.
  1. Click the name of the paper type that you registered in the list.
  1. Click [Edit].
  1. Specify the desired settings → click [OK].


Editing Custom Paper Types

  1. Click [Add. Func.] → select [Custom Settings] from the menu that is displayed → click [Paper Type Management Settings].
  1. Follow the procedure in steps 4 to 6 of "Registering Custom Paper Types (Duplication)" to edit the custom paper type settings.
  • Only custom paper types set by the current user can be erased.


Erasing Custom Paper Types

  1. Click [Add. Func.] → select [Custom Settings] from the menu that is displayed → click [Paper Type Management Settings].
  1. Select the paper type you want to erase → click [Erase].
  1. Click [OK].
  • Only custom paper types set by the current user can be erased.


Installing a Certificate File

It is necessary to install a key pair from a computer in order to use encrypted SSL communication for IPP printing, E-mail and I-faxes, the Remote UI, and delivering device information.

Apart from the X.509 (DER) format server certificate preinstalled in the machine, you can also install a CA certificate file from your computer to use for encrypted SSL communication.

You can install a key pair and server certificate file created on a computer, a CA certificate, or a user signature certificate using the Remote UI.

Installed key pairs and CA certificates can be used for setting IPSec and IEEE802.1X Authentication. For more information on IPSec and IEEE802.1X Authentication, see "Network."



Installing a Key Pair and Server Certificate

Remark
  • For more information on registering a key pair and server certificate file, see Network.

  1. Click [Add. Func.] → select [Custom Settings] from the menu that appears under [Add. Func.] → click [Key and Certificate Settings].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears → enter the System Manager ID and password → click [OK].
  1. Click [Register Key and Certificate].
  1. Click [Install].
  1. Enter the path for the key pair and certificate file to install → click [Start Installation].

The maximum number of characters that you can enter for the file name is eight, excluding the file path and file extension '.p12'. Specify the name of the file to install so that it will not exceed eight characters.

  • If you use IPPS printing in Windows Vista, you must set the IP address for the machine in [Common Name].


Installing a CA Certificate

Remark
  • For more information on registering a CA certificate file, see Network.

  1. Click [Add. Func.] → select [Custom Settings] from the menu that appears under [Add. Func.] → click [CA Certificate Settings].

  • If the System Manager ID and password are set, a dialog box prompting you to enter the System Manager ID and password appears → enter the System Manager ID and password → click [OK].
  1. Click [Register CA Certificate].
  1. Click [Install].
  1. Enter the path for the key pair and CA certificate file to install → click [Start Installation].

The maximum number of characters that you can enter for the file name is eight, excluding the file path and file extension '.cer'. Specify the name of the file to install so that it will not exceed eight characters.



Installing/Checking/Erasing a User Signature Certificate and Key Pair

This function installs/checks/erases a user certificate and key pair contained in a digital signature file.


Remark
  • This function is available only if the optional Digital User Signature Kit is activated and you log in to the machine using the SSO-H login service.
  • You can use a digital signature file with the following properties:
  • File format: PKCS#12
  • File extension: '.pfx' or '.p12'
  • You can use a user certificate with the following properties:
  • Format: X.509 version 3
  • Key length: 1024 bits/2048 bits
  • Encryption algorithm: RSA

  1. Enter the required data → click [Log In].


SSO-H is set as the login service.

  • If there is more than a 30 minute difference between the current time set in the computer registered by the Active Directory and the time set in the computer that you use for login, an error occurs when you log in using SSO-H. To be able to log in using SSO-H, it is necessary to match the current time on both the computers.
  • If Default Authentication is set, and an ID and password for the system manager in the System Manager Settings (from the Additional Functions screen of the machine) have been set, a dialog box requesting a user name and password appears. Enter the system manager ID and password, and click [OK] to start the Remote UI.
  • You must use the user login name (pre-Windows 2000) registered in Active Directory in order to then enter a user name for SSO-H authentication.
  • You can use only alphanumeric characters, . (period), - (hyphen), or _ (underscore) for a user name for SSO-H authentication. You can log in only if you use valid characters.
  • You can select up to four trusted domain names in addition to the domain name the machine belongs to for the DNS Domain Name.
  • Even if you install multiple login services, they cannot be used simultaneously. Only the login screen for the set login service is displayed.
  1. Click [Add. Func.] → click [User Key and Certificate Settings].

If a user with administrator privileges has logged in, all of the registered user keys and certificates are displayed.

If a general user has logged in, only their user key and certificate are displayed.


  • Click [Install].
  • Enter the path for the key pair and certificate file to install and the password of the private key → click [Start Installation].

The maximum number of characters that you can enter for the file name is twenty, excluding the file path and file extension '.p12' or '.pfx'. Specify the name of the file to install so that it will not exceed twenty characters.

  • Up to 100 user certificates can be installed, with a maximum of one user certificate per user. An error is displayed if you attempt to install more than 100 certificates, or more than one user certificate for a user.

  • To check a user key.

Click the user key you want to check.

  • To erase a user key.

Select the user key you want to erase → click [Erase].