Setting the File Format

You can send a scanned document to a file server or as an e-mail attachment. The following procedure explains how to set the file format of the sent document.


  1. Place your originals and specify the destination → press [File Format].

  1. Select a file format.

[File Formats]:

[TIFF/PDF Auto Select]: Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Color) format. If you select this file format, [TIFF/PDF] is displayed on the Send Basic Features screen.
[TIFF/XPS Auto Select]: Sends images in either the TIFF (Black-and-White) or XPS (Grayscale/Color) format. If you select this file format, [TIFF/XPS] is displayed on the Send Basic Features screen.
[TIFF/JPEG Auto Select]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. If you select this file format, [TIFF/JPEG] is displayed on the Send Basic Features screen.
[PDF]: Sends the file in the PDF format regardless of the color mode. You can also specify [Trace & Smooth], [Compact], [OCR (Text Searchable)], [Encrypt], and/or [Add Digital Signatures].
[XPS]: Sends the file in the XPS format regardless of the color mode. You can also specify [Compact], [OCR (Text Searchable)], and/or [Add Digital Signatures].
[JPEG]: Sends the file in the JPEG format, if you select a color mode other than Black-and-White.
[TIFF]: Sends the file in the TIFF format, only if you select the Black-and-White mode.

  • Press [OK].

If you select [TIFF/PDF Auto Select] or [TIFF/XPS Auto Select], the Divide into Pages mode is not available.

If you select [TIFF/JPEG Auto Select] or [JPEG], [Divide into Pages] is set to 'On'.


  • Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages], and the key lights.

If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages], and the key remains unlit.

You can also select the type of PDF or XPS file from <PDF Options> or <XPS Options>.

For information on the type of PDF or XPS file, see the following sections. ([Trace & Smooth] and [Encrypt] can be selected only if PDF is selected.)

  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • To view an XPS file or to search a text in an XPS file, software that supports the XPS format (such as XPS Document Viewer) is required.
  • To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
  • To view a TIFF file, software that supports the TIFF format (such as Imaging for Windows) is required.

  1. Press (Start).