About the Address Book

The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 subaddress books and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the subaddress books, and 200 destinations in one-touch buttons. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job. By storing your own e-mail address, you can specify a reply-to e-mail address and use the Job Done Notice function.

The following types of destinations can be stored in the Address Book.


Remark
  • Since each address entry is treated as a single entry, if an e-mail address is registered in a group address, that e-mail address and the group address are counted as two entries. In the same way, if a fax number is registered in a group address, the fax number, and group address are counted as two entries.
  • If the optional Color Universal Send Kit is activated, e-mail addresses, I-fax addresses, file server addresses, and group addresses can be registered in the Address Book.
  • If the optional fax board is installed, fax numbers and group addresses can be registered in the Address Book.
  • Destinations stored in the Address Book can be exported to your computer as a file, which can later be imported in the machine. For information on exporting the Address Book, see "Remote UI."

  • Fax

You can store fax numbers, as well as subaddress and password information.

A fax number obtained by searching through the directory listings on a server on the network using LDAP can also be stored.

  • E-mail

You can store e-mail addresses.

An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored.

  • I-Fax

You can store the I-fax address, the mode, and the destination conditions.

An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored as an I-fax address.

  • File

You can register a protocol, host name, folder path, etc. for storing scanned documents in a file server.


Remark
  • For examples of settings needed for sending to a file server, see "Network."

  • Group

You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs.


Remark
  • You cannot register new destinations in a group address. New destinations must be registered in the Address Book before you can register them as part of a group address.
  • When you register destinations in a group address, you can select and store only destinations registered in the same subaddress book.