Remote UI |
This category describes how to use the Remote User Interface. |
Overview of the Remote UI |
The Remote UI (User Interface) is preinstalled software in the machine that enables you to access the machine's functions by using a web browser. For example, the Remote UI enables you to access the machine to check job status, execute jobs, and specify various settings. To be able to use the Remote UI, all you need is a web browser and a network connection between your computer and the machine.
The Remote UI enables you to access the machine via a network, enabling you to display the current status and settings for the machine, and the status of all information and job processing. You can manage the machine from a computer connected to the network without having to perform operations on the machine itself.
The left column of the Remote UI's top page contains the function buttons, which allow you to navigate the functions of the Remote UI.
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The Remote UI enables you to pause and resume jobs, view and print jobs stored in inboxes, and change various settings from a computer without using the machine's control panel.
You can view documents in the machine's inboxes in the TIFF or JPEG format by clicking [Mail Box].
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A list of the MEAP (Multifunctional Embedded Application Platform) applications can be displayed by clicking [http://<the IP address of the device:8000>/] for Link to MEAP Portal on the top page of the Remote UI.
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System Requirements |
The system requirements for the Remote UI are as follows:
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Before You Start the Remote UI |
Before you start the Remote UI, perform the following:
Specify the settings under Network Settings in System Settings (from the Additional Functions screen) and find out the machine's IP address. If you do not know the machine's IP address, consult your network administrator. (See "Network")
Set Use HTTP in MEAP Settings in System Settings (from the Additional Functions screen) to 'On'. (See "Security") If you are using a default authentication, you do not need to set Use HTTP to 'On'.
Set Remote UI in System Settings (from the Additional Functions screen) to 'On'. It is also recommended that Device Information Settings in System Settings is configured. |
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Enabling the Remote UI |
You must use the machine's control panel to enable the Remote UI. |
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Select [Off] to disable the Remote UI. <Use SSL>:
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Starting the Remote UI |
To start the Remote UI, follow the procedure described below. |
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http://<the IP address of the device>/
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The Remote UI screen is displayed.
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Device Status and Information Display |
You can use the Remote UI (User Interface) to check the machine's current status, such as the amount of paper remaining in the various paper sources, and to check for any errors. You can also obtain information on the machine's system manager, the location where the machine is installed, and the machine's protocol settings. |
Details of each item are shown below.
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Job Management |
The Remote UI provides you with job management capabilities, which enable you to check job status, pause/resume jobs, and prioritize print jobs. The types of jobs that can be managed are:
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Managing Print Jobs |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. |
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Details of each item are shown below.
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Details of each item are shown below.
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If the file name is not entered, one of the following names is used as the file name:
The type and order of items saved in the file are identical to the ones displayed on each job log.
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Managing Copy, Send, and Fax Jobs |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. |
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If the file name is not entered, one of the following names is used as the file name:
The type and order of items saved in the file are identical to the ones displayed on each job log.
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Managing Receive Jobs |
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If the file name is not entered, the file is saved as 'rx.csv'. The type and order of items saved in the file are identical to the ones displayed on the receive job log.
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Managing Inboxes |
The Remote UI enables you to perform operations on documents stored in inboxes as well as specify settings for the inboxes. The types of inboxes that can be managed are as follows. |
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Scanned documents are stored here. Up to 100 User Inboxes can be used. You can print, send, duplicate, or delete documents stored in User Inboxes. You can also assign names to the inboxes and protect them with passwords. |
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Documents received in memory through the Fax/I-fax function are stored here. You can print, send, or delete documents stored in the Memory RX Inbox. You can also set whether Fax/I-fax documents are received in memory, and whether to protect the Memory RX Inbox with a password. |
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Documents received through the Fax/I-fax function that meet the specified forwarding conditions are stored here. Up to 50 Confidential Fax Inboxes can be created. You can print or delete documents stored in Confidential Fax Inboxes. You can also assign names to the inboxes and protect them with passwords. |
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User Inboxes |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. If the desired inbox is set with a password, enter the password → click [OK]. You can also select the desired inbox by entering its number next to [Inbox Number (00-99)] → click [Open]. |
Details of each item are shown below.
You can change the displayed order of the documents by clicking [Document Name] or [Date & Time]. |
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By selecting a document and clicking the buttons under Document Order, you can change the order in which the documents are printed.
If you want the document to be automatically deleted after it is printed, select the [Erase Document After Printing] check box. |
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If you want to discard any changes you made and return to the previous screen to print with the original settings, click [Original Settings]. |
If you try to specify settings that cannot be set together, an error dialog box appears and you will not be able to print. When this happens, start the procedure from the beginning.
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By selecting a document and clicking the buttons under Document Order, you can change the order in which the documents are sent.
If you want the document to be automatically deleted after it is sent, select the [Delete After Sending] check box. Click [Address Book] under Address Settings to display a list of destinations from which you can select the desired destination. You can delete an address from the list by selecting it and clicking [Delete].
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By selecting a document and clicking the buttons below, you can change the order in which the documents are merged.
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If you want to return to the previous document insertion screen, click [Back]. |
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You can also click [
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For information on each icon, see "Mail Box."
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Memory RX Inbox |
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Memory RX Inbox |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. If the Memory RX Inbox is set with a password, enter the password → click [OK]. |
Details of each item are shown below.
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By selecting a document and clicking the buttons under Document Order, you can change the order in which the documents are sent.
If you want the document to be automatically deleted after it is sent, select the [Delete After Sending] check box. Click [Address Book] under Address Settings to display a list of destinations from which you can select the desired destination. You can delete an address from the list by selecting it and clicking [Delete].
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For more information on the Memory Lock Settings, see "Mail Box." |
You can also click an icon in Type to display the document details. Displayed Icons:
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Select [Set Inbox Password] → set the password → click [OK].
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Divided Data RX Inbox |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. If the Divided Data RX Inbox is set with a password, enter the password → click [OK]. |
Details of each item are shown below.
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To print a document before deleting it, select [Print When Erased] before clicking [Delete]. |
Confidential Fax Inboxes |
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If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. If the desired inbox is set with a password, enter the password → click [OK]. You can also select the desired inbox by entering its number next to [Inbox Number (00-49)] → click [Open]. |
Details of each item are shown below.
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If you want the document to be automatically deleted after it is printed, select the [Erase Document After Printing] check box. |
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You can also click an icon in Type to display the document details. Displayed Icons:
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To change the name of a Confidential Fax Inbox, enter the new name in [Name]. The maximum number of characters that you can enter for a Confidential Fax Inbox name is 24. If you want to protect a Confidential Fax Inbox with a password, select [Set Inbox Password] → enter a password. You can use the Confidential Fax Inbox function without setting a password. You cannot store a password with only zeros as the number, such as <0> or <00>. If you want to send a link to a Confidential Fax Inbox via e-mail, select [Set URL Send] → click [Address Book] → select the destination address.
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Printing PDF, PS/EPS, or Image Files Directly (Direct Print) |
You can print PDF, PS/EPS, or image files directly from the Remote UI, without having to open the files. |
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Printing PDF Files Directly |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. |
To specify the location using the pathname, click [File Path] → enter the pathname in the entry box. To specify the location using the URL, click [URL] → enter the URL in the entry box → enter a user name and password in the [User] and [Password] entry boxes, if necessary. You cannot specify multiple PDF files at the same time. If a password is set for the specified PDF file, enter the password.
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If you want to specify the pages to print by the page number, click [Pages] → enter the page numbers. Only the setting for the item whose radio button is selected will be effective. |
Scroll down if desired settings are not displayed. To restore the settings to their original values, click [Restore Defaults]. |
To check the files that have been sent to the machine to be printed, click [to Job List] on the message box that appears after you click [Start Print]. |
Printing PS/EPS Files Directly |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. |
You cannot specify multiple PS/EPS files at the same time. |
To restore the settings to their original values, click [Restore Defaults]. To store the file in a user inbox, select [Store in User Inbox] → select the inbox you want to store the file in from the drop-down list. To check the files that have been sent to the machine to be printed, click [to Job List] on the message box that appears after you click [Start Print].
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Printing Image Files Directly |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. |
You cannot specify multiple image files at the same time. |
If you want to specify the pages to print by the page number, click [Pages] → enter the page numbers. Only the setting for the item whose radio button is selected will be effective. To restore the settings to their original values, click [Restore Defaults]. To check the files that have been sent to the machine to be printed, click [to Job List] on the message box that appears after you click [Start Print]. |
Managing the Address Book |
The Remote UI enables you to manage the Address Book by performing such operations as storing new addresses, editing addresses, and changing the name of the subaddress books. The types of addresses that can be managed are as follows.
You can store multiple addresses under a single group address.
You can store e-mail addresses.
You can store fax numbers.
You can store I-fax addresses.
You can store the information needed to save scanned documents in the file server, such as the protocol, host name, and pathname of the destination folder. |
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You can register devices to specify for remote copying. |
Operating the Address Book |
If Department ID Management is set, a dialog box prompting you to enter the Department ID and password appears. Enter the Department ID and password → click [OK]. You can also click [ If the selected subaddress book is protected by a password, a dialog box prompting you to enter the password appears. Enter the password → click [OK].
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Details of each item are shown below.
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If the destination is an e-mail address or I-fax, you can select [Receive Divided Data] to ensure that the size of data sent to the destination does not exceed the limit by dividing it into several files. |
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To delete an address from the Members List, select the address → click [Delete]. If you want to store documents sent to this group in a User Inbox, select [Store In User Inbox] → select the inbox from the drop-down list. If you include a User Inbox in the destination (group) to which you are sending your document, the document is stored in the selected User Inbox for later use. Documents stored in a User Inbox can be printed and sent to other destinations. |
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You can also display the details of the address by clicking the icon to the left of the address name. If [Address Book One-touch] is selected, you can also click the one-touch button number of the address to display its details. |
You can edit the name of a group address and members list by clicking [Edit] on the Group Property screen. |
For an e-mail or I-fax destination, select [Receive Divided Data] to ensure that the size of data sent to the destination does not exceed the limit by dividing it into several files.
For a fax of file server destination, you can only change the password if you have selected the [Change Password] check box.
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The name for [Address Book One-touch] cannot be changed. |
You can also display the Register New Address screen by clicking the number to the left of [Unregistered]. If you want to store one-touch buttons 013-200, click the List Number drop-down list. |
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Operating the System Reference Address Book |
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Details of each item are shown below.
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Specifying a File Name for File/E-mail Transmission via Favorites Buttons |
This function enables you to specify the file name to use when sending a file or e-mail with a favorites button. |
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Tags:
You can specify up to 10 tags for each favorites button. The specified tags are combined into a file name in the order of the displayed numbers.
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The specified filename is set for the document name when sending with the specified favorites button.
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Customizing System Information |
The Remote UI enables you specify the machine's system settings. |
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1. Specify the Message Board settings.
2. Specify whether to display jog logs.
3. Specify PDL Selection (PnP) settings. Specify the functions to set PDL Selection (PnP). From the machine, you can specify functions suitable for the fax board or printer kit installed in the machine. From your computer, you can detect and install drivers that are compatible with the specified functions. 4. Specify the Device Information Settings.
5. Specify the System Manager Information.
6. Specify the contact person information.
7. Specify the support information.
8. Specify the MEAP Settings.
9. Specify the Remote UI Settings.
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Details of each item are shown below.
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Details of each item are shown below.
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Restarting the Machine |
The System Manager Settings enable you to restart the machine from the Remote UI. |
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Specifying LDAP Server Settings |
The Remote UI enables you to store and edit the LDAP (Lightweight Directory Access Protocol) server settings. If the LDAP server information is stored, the machine can access the LDAP server on the network to search and obtain addresses when you are storing or specifying addresses. |
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Details of each item are shown below.
Click [Register/Edit LDAP Search Attributes] to set additional attributes (Display Name and Attribute Name).
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You can also display the Edit LDAP Server screen by clicking [ |
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Specifying Forwarding Settings |
The Remote UI enables you to specify the forwarding conditions for forwarding received documents. |
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If you select [All], all the forwarding settings stored in the machine are displayed.
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Details of each item are shown below.
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Details of each item are shown below.
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E-mail Priority:
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A triangular mark appears when you click [ Click [OK], when the confirmation dialog box appears.
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Managing Department IDs |
You can manage Department IDs with the Remote UI. Follow the procedure below to specify Department ID Management settings from the Remote UI. |
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The list of Department IDs registered in the machine is displayed in groups of 100. If you want to display another group, click [
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Details of each item are shown below.
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Details of each item are shown below.
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You can also display the Edit Department screen by clicking [
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Import/Export Function |
The Remote UI enables you to save the Address Book and other settings information, such as forwarding settings, as a file that can be loaded into the machine when needed. This function is useful when you want to use the same settings on another machine, and for backing up. (It is recommended that you regularly back up important data.) The Import/Export function is intended for data exchange, and is available only through the Remote UI. |
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Saving the Address Book |
You can store the Address Book as a file in your computer. |
If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password → click [OK].
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Details of each item are shown below.
If you want to encrypt the passwords of the exported addresses, select [Encrypt Confidential Information of Address Book] → enter a password in the [Password] entry box → enter the same password in the [Confirm] entry box to confirm the password.
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Loading an Address Book |
You can load address books into the machine from saved files. |
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If a password is set for the Address Book, a dialog box prompting you to enter the password appears. Enter the Address Book password → click [OK].
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Details of each item are shown below.
If you want to import an encrypted address book file, select [Decode Confidential Information of Address Book] → enter the correct password in the [Password] entry box.
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Saving Forwarding Settings in Files (Export) |
You can store forwarding settings as a file in your computer. |
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The contents of the Address Book are exported. If you want to encrypt the passwords of the exported addresses, select [Encrypt Confidential Information of Address Book] → enter a password in the [Password] entry box → enter the same password in the [Confirm] entry box to confirm the password.
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Loading a Forwarding Settings File (Overwrite/Import) |
You can load forwarding settings into the machine from saved files. |
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Details of each item are shown below.
If you want to import encrypted addresses, select [Decode Confidential Information of Address Book] → enter the correct password in the [Password] entry box.
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Saving Additional Functions Settings in Files (Export) |
You can store Additional Functions settings as a file in your computer. |
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Loading Additional Functions Settings Files (Overwrite/Import) |
You can load Additional Functions settings into the machine from saved files. |
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Saving the Printer Settings |
You can store the Printer Settings as a file in your computer. |
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Loading Printer Settings |
You can load printer settings into the machine from saved files. |
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Saving Paper Information Settings in files (Export) |
You can store Paper Information Settings as a file in your computer. |
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Details of each item are shown below.
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Loading Paper Information Settings Files (Overwrite/Import) |
You can load paper information settings into the machine from files saved to a computer. |
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Details of each item are shown below.
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Device Custom Settings |
The machine's custom settings can be edited with the Remote UI. Follow the procedure below to customize the machine's settings from the Remote UI. |
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Backing Up Inbox Data |
You can back up inbox data stored in the machine to a file server connected to the network. Inbox data backed up in this way can be restored from the file server at a later date. The following data can be backed up and restored:
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Setting the Backup Destination for Inbox Data |
You can specify the address, user name, password, and file path of the SMB server used to backup inbox data. |
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Details of each item are shown below.
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Performing the Inbox Data Backup |
Before upgrading the firmware of the machine, you can back up the inbox data stored in the machine to the destination specified in "Setting the Backup Destination for Inbox Data." |
You can confirm the status of the backup process in [Backup Status]. Select 'All' or 'Changes' for the backup method. 'All' backs up all of the inbox data. 'Changes' backs up only the inbox data updated or added since the last backup.
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Restoring Backed Up Data |
You can restore inbox data which has been backed up on a server to the machine. |
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The inbox data will be restored after you restart the machine (the main power of the machine is turned OFF, and then ON again).
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Registering/Editing Custom Paper Types |
You can register/edit up to 200 paper types in addition to the paper types registered by default. |
Registering Custom Paper Types (Duplication) |
You can easily register a new paper type by duplicating an already registered paper type with similar properties, and giving it a new name. |
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Editing Custom Paper Types |
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Erasing Custom Paper Types |
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Installing a Certificate File |
It is necessary to install a key pair from a computer in order to use encrypted SSL communication for IPP printing, E-mail and I-faxes, the Remote UI, and delivering device information. Apart from the X.509 (DER) format server certificate preinstalled in the machine, you can also install a CA certificate file from your computer to use for encrypted SSL communication. You can install a key pair and server certificate file created on a computer, a CA certificate, or a user signature certificate using the Remote UI. Installed key pairs and CA certificates can be used for setting IPSec and IEEE802.1X Authentication. For more information on IPSec and IEEE802.1X Authentication, see "Network." |
Installing a Key Pair and Server Certificate |
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The maximum number of characters that you can enter for the file name is eight, excluding the file path and file extension '.p12'. Specify the name of the file to install so that it will not exceed eight characters.
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Installing a CA Certificate |
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The maximum number of characters that you can enter for the file name is eight, excluding the file path and file extension '.cer'. Specify the name of the file to install so that it will not exceed eight characters. |
Installing/Checking/Erasing a User Signature Certificate and Key Pair |
This function installs/checks/erases a user certificate and key pair contained in a digital signature file. |
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If a user with administrator privileges has logged in, all of the registered user keys and certificates are displayed. If a general user has logged in, only their user key and certificate are displayed. |
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The maximum number of characters that you can enter for the file name is twenty, excluding the file path and file extension '.p12' or '.pfx'. Specify the name of the file to install so that it will not exceed twenty characters.
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Click the user key you want to check. |
Select the user key you want to erase → click [Erase]. |